DECOLORES MINISTRIES OF GRAND RAPIDS

RESTATED CONSTITUTION & BYLAWS

Adopted September 9, 2017

By-laws amended November 11, 2017

This is a combined constitution and bylaws. Constitutional provisions are in bold underlined italics to distinguish them from the bylaws. Constitutional provisions are “timeless” in the sense that they are to protect and safeguard DeColores Ministries of Grand Rapids’ long-term mission, purpose, principles and beliefs. In contrast, the bylaws are to be more “dynamic” so that the organization can adopt its operations, policies and guidelines as the environment changes and unique circumstances otherwise present themselves. It is for these reasons that a constitutional provision is more difficult to amend or suspend than a bylaw. PREAMBLE DeColores Ministries of Grand Rapid’s mission is to encourage greater involvement in Christian churches by calling both men and women to a new or renewed faith in Christ. It does not seek church status nor does it offer any sacrament.

DeColores Ministries of Grand Rapids subscribes to the Nicene and Apostles Creeds and welcomes all persons seeking a deeper faith in Jesus Christ. Having its roots in the Cursillo movement, it still employs much of the Cursillo method. Nevertheless, DeColores Ministries of Grand Rapids is a separate entity that is distinct from the Cursillo movement, centering on the Word of God. The Spanish word “DeColores” means “of colors” and refers to the diverse ecumenical nature of the community and the many colors of God’s love and grace that shine through Christ. The atmosphere of a DeColores weekend is meant to facilitate its mission and to be an experience of the grace and truth of Christ, moving in powerful ways in the midst of a loving, joyful, and serving Christian community. The teachings by lay leaders and clergy emphasize both the connection of biblical principles to the realities of human hearts and experiences and a life of discipleship to Christ through piety, study and action.

1. NAME & OFFICE OF RECORD The name of the organization is DeColores Ministries of Grand Rapids (“DeColores – GR”). The office of record for DeColores – GR is:

Rhodes, McKee PC. 161 Ottawa NW, Suite 600 Grand Rapids, MI 49503

2. PURPOSE

2.1. DeColores – GR is a non-profit corporation for all Christians and is intended

to lay the essential foundation for a Christian life by calling both men and women to a renewed faith or conversion to Christ. Specifically, it is intended to: 2.1.1. Provide a time, a place and a method for individuals to develop, live and share

their spirituality.

2.1.2. Reinforce individual commitment to Christ through piety, study and action.

2.1.3. Strengthen the desire and provide the tools for greater activity in Christian churches.

2.1.4. Share experiences in all areas of life where there are Christians dedicating themselves to God in an ongoing manner.

2.2. DeColores - GR is a renewal instrument for the Christian church giving those who participate an understanding of basic Christian truths and a desire to serve the Church and Jesus Christ.

2.3. DeColores-GR accomplishes its mission primarily by offering separate weekend events for men and women that begin on Thursday evening and end the following Sunday evening. Those attending a weekend participate in a short course on Christianity that is focused upon sixteen different talks given by lay people and clergy. Those who have attended a weekend (known as Crusistas) continue to participate as community in post-weekend activities, including Second Sunday Celebrations and group reunions.

2.4. DeColores – GR’s affairs are run by its officers and a larger group known as the Secretariat. The Secretariat is responsible for directing and promoting the DeColores – GR ministry.

2.5. DeColores – GR is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501 (a) (34) of the Internal Revenue Code or a corresponding section of any future federal tax code.

3. TAX EXEMPT STATUS

3.1. No part of the net earnings of DeColores – GR shall inure to the benefit of or be

distributable to its members, trustees, officers or other private persons, except that DeColores – GR shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Section 2 hereof. No substantial part of the activities of the DeColores – GR shall be the carrying on of propaganda or otherwise attempting to influence legislation, and DeColores – GR shall not participate in or intervene in (including the publishing or distribution of statements) any political campaign on

behalf of any candidate for public office. Notwithstanding any other provision of these articles, the DeColores – GR shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501 (C) (3) of the Internal Revenue Code or a corresponding section of any future federal tax code, or (b) by a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code or a corresponding section of any future federal tax code.

3.2. Upon the dissolution of DeColores – GR, its assets shall be distributed for one or more exempt purposes within the meaning of Section 501 (C) (3) of the Internal Revenue Code or a corresponding section of any future federal tax code or shall be distributed to the federal government or to a state or local government for a public purpose. Any assets not so disposed of shall be disposed of by the circuit court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations as said court shall determine are organized and operated exclusively for such purposes.

4. DONATIONS / CANDIDATE FEES / TITHING 4.1. DeColores – GR is supported by donations from the DeColores – GR

community and friends. 4.2. The recommended donation for participating on a weekend as either a candidate or a

team member is $75. This is in addition to the $10 candidate application fee.

4.3. Donation baskets will be passed at Holy Hours, Closings, and Second Sunday Celebrations. Two Secretariat members will each count the money collected immediately afterward, attest to the amount collected on a slip of paper, and then give the money and signed slip to the treasurer as soon as possible thereafter.

4.4. A 10% tithe to charities selected by the Secretariat will be made bi-annually from donations received.

4.5. Direct expenses related to a weekend, which typically total about $2400, include food, trailer supplies, a group photograph, postage, photocopies, shower access, host church donation, songbooks, candles, and crosses.

4.6. Indirect expenses related to DeColores - GR typically include items such as website fees, electronic newsletter fees, the CCLI music license, D&O and trailer insurance, and the post office box.

5. SECRETARIAT

5.1. The DeColores – GR Secretariat, which is the organization’s board, is responsible for directing and promoting DeColores - GR and its ministry in the Grand Rapids metropolitan area.

5.2. MEETINGS

5.2.1. The Secretariat shall have 11 regular meetings each year. Unless otherwise directed by the president, the regular meetings a) will be on the second Saturday of each month with the exception of July; b) will begin at 9:30 am; and c) will be held at Third Reformed Church on Michigan Street in Grand Rapids, Michigan.

5.2.2. Special meetings may be called by the president or by a majority of the Secretariat’s members. All members of the Secretariat must be given at least seven days’ notice of the time and location of the special meeting.

5.2.3. Except as provided hereinafter, any member of the DeColores-GR community may attend a meeting of the Secretariat. However, that member may not participate in the meeting unless invited. Moreover, that member will be asked to leave and the Secretariat shall otherwise meet in closed session to discuss and decide a) the nomination/addition of a name to the rector/ess candidate list; b) the removal of a name from the rector/ess candidate list; c) the selection of a rector or rectoress; d) the removal of a selected rector or rectoress; or e) any other matter that a majority of the members of the Secretariat present at that time decides should be discussed in closed session because of the matter’s personal or confidential nature.

5.3. QUORUM / VOTING / AMENDMENT

5.3.1. AMENDMENT OF BYLAW / ORDINARY BOARD ACTIONS

5.3.1.1. Except for a) motions to add, alter, delete or suspend a constitutional provision or b) any other situation where this combined document specifically provides otherwise, actions proposed to be taken by the Secretariat under the authority of this combined document, including motions to add, alter, delete or suspend a bylaw, shall be deemed as approved by the Secretariat only if the motion/action was proposed at a properly scheduled meeting of the Secretariat at which there was a quorum and a simple majority of that quorum voted in its favor.

5.3.1.2. There is a quorum under this section if a simple majority of all currently serving Secretariat members is present at that meeting.

5.3.1.3. Each Secretariat position shall count as only one for purposes of both establishing a quorum and for voting regardless of whether that position is filled by a single person or a married couple.

5.3.2. AMENDMENT OF CONSTITUTIONAL PROVISION

5.3.2.1. A constitutional provision may not be added, altered, deleted or suspended without at least fourteen days written notice to all members of the Secretariat and to the four previous past presidents of the date and time of the meeting at which the proposed change or suspension is to be decided upon.

5.3.2.2. Notice of the scheduled meeting may be either by U.S. mail or by email.

5.3.2.3. The proposed constitutional addition, alteration, deletion or suspension shall be deemed passed only if at least two thirds of the combined members of the Secretariat and the four previous past presidents vote in its favor.

5.3.2.4. As with other votes, each position on the Secretariat and each previous past president shall have only one vote regardless of whether the position is filled by a single person or a couple.

5.3.2.5. All members of the Secretariat and the previous past presidents are to give thoughtful prayer to the proposed change and then pray as a group about the proposed change before casting their votes at the meeting.

5.4. SECRETARIAT POSITIONS

5.4.1. The Secretariat shall consist of the following permanent positions:

5.4.1.1. President

5.4.1.2. Vice President

5.4.1.3. Past President

5.4.1.4. Spiritual Advisor

5.4.1.5. Treasurer

5.4.1.6. Secretary

1.

5.4.2. The Secretariat may under the bylaws also create additional Secretariat positions as the need appears. Currently, these additional positions are:

5.4.2.1. Communications

5.4.2.2. Historian

5.4.2.3. Member Representative

5.4.2.4. National Board Representative

5.4.2.5. Musician Representative

5.4.2.6. Pre-DeColores

5.4.2.7. In-DeColores

5.4.3. The president, vice president, treasurer and secretary shall also be the officers of DeColores – GR.

5.5. QUALIFICATIONS

5.5.1. Each Secretariat position may be filled by an individual or a married couple.

5.5.2. In order to be a member of the Secretariat, one must be:

5.5.2.1. A member of the DeColores – GR community who has regularly participated in its activities for at least the two years immediately preceding appointment;

5.5.2.2. A regular and active participant in an organized Christian church; and

5.5.2.3. A person whose life exemplifies the DeColores movement as set forth in this combined document’s preamble.

5.5.3. The vice president, president and past president must also:

5.5.3.1. Have been a member of the DeColores – GR community who has regularly participated in its activities for at least the three years immediately preceding appointment; and

5.5.3.2. Have been a rector/ess or is eligible to be a rector/ess - i.e. has attended a Fourth Day Workshop, served as an inside team member on a minimum of two weekends and was a rollista on at least one of those weekends OR has served as an inside team member on a minimum of three weekends, was a coordinator on at least one of those weekends and was a rollista on at least one of those weekends.

5.6. MEMBER SELECTION & TERMS

5.6.1. GENERAL

5.6.1.1. The president’s, the vice president’s and the past president’s terms of

office are each for one year with all of those terms beginning on January 1.

5.6.1.2. The Secretariat elects the next year’s vice president with that election taking place before the end of the current vice president’s term. The next year’s president and past president positions are then filled by the current year’s vice president and president respectively.

5.6.1.2.1. If two or more eligible names are submitted for the position of vice president, the Secretariat will consider all the names submitted before voting to fill the position.

5.6.1.2.2. If more than two persons are to be voted upon for vice president, a preliminary vote will be taken to determine the two among those persons who have the most votes, with a second vote then being held immediately thereafter with the new vice president being the person who received the majority of those votes.

5.6.1.2.3. If only two persons are to be voted upon for vice president, the person receiving the majority of the member’s votes will be the new vice president.

5.6.1.2.4. In the event of a tie in either a preliminary or final vote, the names of the persons who are tied will be placed in a container for a drawing, with the selectee being the person whose name is drawn.

5.6.1.3. All other members of the Secretariat (i.e. all members other than the president, vice president and past president) serve two year terms of office with all of those terms beginning on January 1. The Secretariat, though, may extend the two year term of any of these members for one additional year but no more.

5.6.1.4. The vice president shall, with the advice of the Secretariat, do his/her best to appoint qualified persons from the DeColores-GR community to replace non-president members of the Secretariat (i.e. members other than the president, vice president and past president) whose terms are to expire at the end of that year.

5.6.1.5. The president shall, with the advice of the Secretariat, do his/her best to

appoint qualified persons from the DeColores-GR community to replace non-president Secretariat positions (i.e. members other than the president, vice president and past president) that remain open at the beginning of that president’s term.

5.6.1.6. The terms of non-president members of the Secretariat (i.e. members other than the president, vice president and past president) shall be staggered as best as possible.

5.6.1.7. With the exception of Section 5.6.2.2.2.2., no member of the Secretariat may serve more than three consecutive years and a past member of the Secretariat may not become a member of the Secretariat again until at least two years have passed since the conclusion of that member’s most recent term.

5.6.2. PRE-MATURE VACANCIES

5.6.2.1. A “premature vacancy” will occur:

5.6.2.1.1. If a current member of the Secretariat resigns; or

5.6.2.1.2. If a majority of a quorum of the other members of the Secretariat in attendance at a properly scheduled meeting votes to remove a member from the Secretariat because a) that member has failed to attend three or more meetings without satisfactory excuse; or b) that member’s responsibilities are not being satisfactorily performed.

5.6.2.2. If the president prematurely leaves office, the vice president shall immediately become the new president and assume all of the president’s duties and responsibilities for the remainder of the former president’s term.

5.6.2.2.1. In the event the vice president succeeds the president under this circumstance, he/she will not only complete the remainder of the former president’s term but will also be president for the next one year term.

5.6.2.2.2. The vice president’s succession to president under this circumstance does not relieve the vice president of his/her own duties and responsibilities for the remainder of that term unless the Secretariat elect a new vice president to complete the remainder of the former vice president’s term.

5.6.2.2.2.1. The Secretariat shall do its best to elect a new vice president from the qualified members of the DeColores-GR community.

5.6.2.2.2.2. If the Secretariat does elect a new vice president for the remainder of the former vice president’s term, the new vice president will not only complete that term but also will be vice president for the next one year term.

5.6.2.3. If the vice president prematurely leaves office, the president shall assume the vice president’s duties and responsibilities for the remainder of the former vice president’s term unless and until the Secretariat appoints a new vice president to complete that term. The president’s assumption of these additional duties and responsibilities will not relieve the president of his/her own presidential duties and responsibilities for that term.

5.6.2.3.1. If the vice president prematurely leaves office, the Secretariat shall do its best to elect a new vice president from the qualified members of the DeColores-GR community to complete the former vice president’s term and then to become the new president for the next year’s term.

5.6.2.4. If both the president and the vice president prematurely leave their offices, the secretary shall call a special meeting of the Secretariat as soon as practicable to fill those vacancies. The new president shall, if at all possible, be selected from the remaining qualified members of the Secretariat and the new vice president shall be selected from the qualified members of the DeColores-GR community. These selections shall be by a majority vote of those members present at the special meeting but only if more than half of the remaining members of the Secretariat are in attendance at that meeting. The new president and vice president shall complete their predecessors’ terms and then become the past president and president respectively for the next year’s terms.

5.6.2.5. If any member of the Secretariat other than the president or vice president leaves office prematurely, the president, after consulting with the remaining members of the Secretariat, shall do his/her best to appoint a qualified member of the DeColores-GR community to complete the vacating member’s term of office.

5.7. DUTIES & RESPONSIBILITIES

5.7.1. PRESIDENT

5.7.1.1. Presides over all meetings of the Secretariat.

5.7.1.2. Signs documents approved by the Secretariat as the official representative of DeColores-GR.

5.7.1.3. Signs checks in the absence of the treasurer.

5.7.1.4. Approves disbursements over $250.00.

5.7.1.5. Meets (together with the member representative) with all newly selected rectors/esses, co-rectors/esses and head coordinators to review the duties, policies and procedures related to their weekends and obtains from them a signed agreement that the weekend’s structure will be consistent with the constitution, bylaws and rector/ess manual (the “suitcase meeting”). The suitcase meeting shall be held as soon as possible after the rector/ess’s selection of his/her co-rector and head coordinator and in no event later than 30 days after that rector/ess’s name is announced to the community at Closing.

5.7.1.6. Ensures that DeColores – GR policies and procedures are followed during weekends.

5.7.1.7. Makes the announcements and passes the donation baskets at Holy Hours, Closings, and Second Sunday Celebrations.

5.7.1.8. Gives “The Sermon on the Amount” after Sunday lunch of each weekend.

5.7.1.9. Arranges for the storage of the DeColores – GR’s PA system and camcorder/tripod and their delivery to DeColores – GR events.

5.7.1.10. Reviews with the historian the eligibility of persons who are recommended to be a rector/ess and otherwise vets those persons’ qualifications.

5.7.1.11. Maintains and updates the rector/ess pre-read.

5.7.1.12. Reviews with the historian every weekend’s team list to ensure that each team member is in compliance with the general prohibition against a team member serving on two consecutive weekends.

5.7.1.13. Encourages the rector/ess of each weekend to nominate a qualified member from his/her team to be added to the rector/ess candidate list.

5.7.1.14. Approves or not the Communication and/or the Historian Board member’s recommendation to remove an inappropriate posting on any DeColores-GR social media site (e.g. a DeColores-GR Facebook page), consistent with the social media policy document maintained in the Communications, Historian, and Master Board documents.

5.7.1.15. Announces (or his/her designee announces) at the beginning of every DeColores community event (e.g. a Holy Hour, a Closing, a Second Sunday Celebration or a Fourth Day Forward Workshop) that no images or videos may be taken at the event unless previously authorized.

5.7.1.16. Upon leaving office, transfers all files, books and records of the office to the new president no later than the last board meeting of his/her term.

5.7.2. VICE PRESIDENT

5.7.2.1. Supports the president.

5.7.2.2. Assumes the president's responsibilities and duties when the president is not available.

5.7.2.3. Maintains and updates the spiritual director list.

5.7.2.4. Maintains and updates the host church list.

5.7.2.5. Receives from the treasurer a copy of the head coordinator’s final report for each weekend to assist him/her in updating the host church list.

5.7.2.6. Interviews prospective spiritual directors along with the spiritual advisor before making a recommendation to the Secretariat whether that candidate should be added to the spiritual directors list.

5.7.2.7. Ensures that a prospective spiritual director’s name does not appear on the Michigan sexual offender registry before recommending to the Secretariat the addition of that candidate to the spiritual directors list.

5.7.2.8. Upon leaving office, transfers all files, books and records of the office to the new vice president no later than the last board meeting of his/her term.

5.7.3. SECRETARY

5.7.3.1. Records the minutes of all meetings of the Secretariat and preserves those minutes in DeColores-GR’s permanent records. Only general business (in contrast to personal comments) is to be recorded in the monthly minutes.

5.7.3.2. Keeps updated copies of the constitution and bylaws in DeColores – GR’s permanent records.

5.7.3.3. Records the names of all of those attending a Secretariat meeting.

5.7.3.4. Submits meeting minutes to the Secretariat no later than 2 weeks after the meeting for which the minutes are to be prepared.

5.7.3.5. Provides a year-end summary of all motions approved (passed) and declined (failed) during the year.

5.7.3.6. Upon leaving office, transfers all files, books and records of the office to the new secretary no later than the last board meeting of his/her term.

5.7.4. TREASURER

5.7.4.1. Maintains the financial records of DeColores - GR.

5.7.4.2. Keeps the files and records in a proper manner and presents them for audit by a person(s) appointed by the president at the end of the treasurer’s term in office.

5.7.4.3. Ensures that DeColores – GR maintains its tax-exempt status as set forth in Section 3.

5.7.4.4. Provides a report of monthly and year-to-date financial activity at each Secretariat meeting and makes that report available to any member of the DeColores community upon that member’s request.

5.7.4.5. Maintains the DeColores – GR checking account at an area bank and makes deposits to that account.

5.7.4.6. Has the authority to sign checks but may not make any disbursement over $250 without the president’s or another delegated Secretariat member’s approval.

5.7.4.7. Provides a year-end financial report to the Secretariat and makes that report available to any member of the DeColores – GR community upon that member’s request.

5.7.4.8. Prepares and submits all documents a) necessary for maintaining DeColores-GR’s corporate status; or b) otherwise required by law or regulation.

5.7.4.9. Procures from the head coordinator of each weekend a final report that sets out in detail the receipts and expenses of that weekend and that assesses for the vice president the suitability of the host church for future weekends.

5.7.4.10. Provides a copy of the head coordinator’s report to the vice president to assist him/her in updating the host church list.

5.7.4.11. Upon leaving office, transfers all files, books and records of the office to the new treasurer no later than the last board meeting of his/her term.

5.7.5. PAST PRESIDENT

5.7.5.1. Counsels and supports the president.

5.7.5.2. Coordinates and leads the Fourth Day Forward Workshop, which is to be held a minimum of once each year.

5.7.5.3. Contacts each person on the rector/ess candidate list every year to confirm that he/she is still interested in being on that list and to verify with that person that he/she a) continues to regularly and actively participate in an organized Christian church; b) continues to regularly participate in DeColores-GR activities (e.g. attendance at DeColores events, support of weekends; board membership, etc.) and c) continues to maintain a lifestyle consistent with the DeColores movement as set forth in the preamble.

5.7.5.4. Recommends to the Secretariat the removal of a person’s name from the rector/ess candidate list should the past president conclude after prayerful consideration that that person no longer meets the criteria set forth in Section 5.7.5.3.

5.7.5.5. Organizes and hosts the Second Sunday Celebrations, which includes confirming dates with the host church, scheduling musicians, encouraging the rectors/esses to attend with their teams and new crusistas, and opening and closing the host church.

5.7.5.6. Upon leaving office, transfers all files, books and records of the office to the new past president no later than the last board meeting of his/her term.

5.7.6. SPIRITUAL ADVISOR

5.7.6.1. Provides spiritual guidance to the Secretariat.

5.7.6.2. Interviews prospective spiritual directors along with the vice president prospective spiritual directors before recommending to the Secretariat the addition of that candidate to the spiritual directors list.

5.7.6.3. Upon leaving office, transfers all files, books and records of the office to the new spiritual director no later than the last board meeting of his/her term.

5.7.7. PRE-DECOLORES

5.7.7.1. Receives and processes applications for weekend candidates and acts as the liaison for the candidates, their families, and their sponsors both before and during a weekend.

5.7.7.2. Checks the candidates in on Thursday evening of the weekend and provides them at that time with their name tags and song books.

5.7.7.3. Provides the inside team members with their name tags and song books on Thursday evening of the weekend.

5.7.7.4. Provides the rector and co-rector with the candidates’ applications as soon as practicable.

5.7.7.5. Provides the official candidate list to the team’s head coordinator.

5.7.7.6. Upon leaving office, transfers all files, books and records of the office to the new pre-decolores member no later than the last board meeting of his/her term.

5.7.8. IN-DECOLORES

5.7.8.1. Maintains and restocks the equipment trailers as needed.

5.7.8.2. Delivers the equipment trailers to the host church on the Wednesday before the weekend and picks them up on the following Sunday.

5.7.8.3. Upon leaving office, transfers all files, books and records of the office to the new in-decolores member no later than the last board meeting of his/her term.

5.7.9. COMMUNICATIONS

5.7.9.1. Prepares and distributes the monthly newsletter and other information to the DeColores – GR community.

5.7.9.2. Maintains the DeColores-GR website.

5.7.9.3. Distributes emails and other information received through the DeColores- GR website to the appropriate Secretariat member.

5.7.9.4. Maintains the electronic list used to communicate with the community by email.

5.7.9.5. Co-administers with the Historian all DeColores-GR social media sites (e.g. a DeColores-GR Facebook page), consistent with the social media policy document maintained in the Communications, Historian, and Master Board documents.

5.7.9.6. Maintains a copy of the Social Media Policy.

5.7.9.7. Upon leaving office, transfers all files, books and records of the office to the new communications member no later than the last board meeting of his/her term.

5.7.10. HISTORIAN

5.7.10.1. Gathers and maintains DeColores – GR’s records.

5.7.10.2. Collects and places in that record information from weekends conducted during the historian’s term, with that information including at a minimum the team list, the candidate list, and the weekend photograph.

5.7.10.3. Reviews with the president the eligibility of persons who are recommended to be a rector/ess and otherwise assists the president in vetting those persons’ qualifications.

5.7.10.4. Maintains DeColores – GR’s non-electronic database.

5.7.10.5. Advises each rector/ess prior to his or her weekend as to who on the weekend’s inside team is qualified to be added to the rector/ess candidate list (or would be qualified after the conclusion of that weekend).

5.7.10.6. Co-administers with the Communications Board Member all DeColores-GR social media sites (e.g. a DeColores-GR Facebook page), consistent with the social media policy document maintained in the Communications, Historian, and Master Board documents.

5.7.10.7. Maintains a copy of the Social Media Policy.

5.7.10.8. Upon leaving office, transfers all files, books and records of the office to the new historian no later than the last board meeting of his/her term.

4.

5.7.11. MEMBER REPRESENTATIVE

5.7.11.1. Maintains and updates as necessary the contents of the weekend suitcases.

5.7.11.2. Along with the president meets with each newly selected rector/ess, co- rector/ess and head coordinator of a weekend at the suitcase meeting to deliver the suitcase and to explain its contents. That meeting is to be as soon as possible after the rector/ess’s selection of his/her co-rector and head coordinator and in no event later than 30 days after the rector/ess’s name is announced to the community at Closing.

5.7.11.3. Maintains an adequate supply of graduation packets that include, at a minimum, an application, a letter from the president, responsibilities of a sponsor, sponsors’ checklist, donation envelope, reunion card, PayPal information and a Want to Work form.

5.7.11.4. Ensures that the head coordinator of each weekend is given at the suitcase meeting a sufficient number of graduation packets for both the weekend’s team members and its new crucistas. The head coordinator will then add to those graduation packets the weekend’s team list, its candidate list, the rector/ess letter, and the weekend picture.

5.7.11.5. Upon leaving office, transfers all files, books and records of the office to the new member representative no later than the last board meeting of his/her term.

5.7.12. NATIONAL BOARD REPRESENTATIVE

5.7.12.1. Serves as the Secretariat’s liaison with the National DeColores Ministry.

5.7.12.2. Provides copies of the Secretariat’s approved minutes to the National DeColores Ministry.

5.7.12.3. Upon leaving office, transfers all files, books and records of the office to the new national board representative member no later than the last board meeting of his/her term.

5.7.13. MUSICIAN REPRESENTATIVE

5.7.13.1. Maintains the CCLI music license for the songbooks.

5.7.13.2. Organizes an annual musician’s workshop.

5.7.13.3. Organizes musicians for all DeColores-GR events requiring music.

5.7.13.4. Upon leaving office, transfers all files, books and records of the office to the new musician representative member no later than the last board meeting of his/her term.

6. COMMITTEES

6.1. The president, with the approval or the Secretariat, may appoint ad hoc committees as the need arises.

7. RECTOR / RECTORESS

7.1. QUALIFICATIONS

A person is eligible to be added to the rector/ess candidate list if he or she:

7.1.1. Is a regular and active participant in an organized Christian church;

7.1.2. Is a member of the DeColores-GR community who has regularly participated in its activities for at least the three years immediately preceding nomination;

7.1.3. Maintains a lifestyle consistent with the DeColores movement;

7.1.4. Served as an inside team member on a minimum of two weekends and attended a Fourth Day Forward Workshop OR served as an inside team member on a minimum of three weekends and was a coordinator on at least one of those weekends;

7.1.4.1. Participation as a team member on a weekend organized by another group may qualify as a required weekend provided that that weekend followed the Cursillo tradition;

7.1.5. Served as a rollista on at least one weekend;

7.1.6. Has not been a rector/ess on a previous weekend other than a travel or a prison weekend; and

7.1.7. Is otherwise capable of effectively organizing and leading a weekend.

7.2. NOMINATION TO RECTOR/ESS CANDIDATE LIST

7.2.1. Any member of the DeColores – GR community may at any time nominate a person (other than him/herself) to be added to the rector/ess candidate list.

7.2.2. In order to encourage nominations from the community, the Secretariat shall from

time to time communicate to the community a) the current number (but not the names) of rector and rectoress candidates; b) the qualifications needed to become a rector/ess candidate; and c) the process for nominating a person for addition to the rector/ess candidate list.

7.2.3. A nomination is made by delivering a letter to the president that, at a minimum a) identifies the weekends the nominee has served as an inside team member; b) identifies the positions served on those weekends; c) states whether the nominee has attended a Fourth Day Forward Workshop; and d) states how the nominee has been active in the DeColores-GR community for the preceding three years.

7.2.4. The president shall review the nomination letter with the historian to verify that the nominee has a) served the required number of weekends; b) held the required inside team member positions; c) not previously been a rector/ess; and d) if necessary, attended a Fourth Day Forward Workshop. If it is determined that the nominee does not meet one or more of these requirements, the president shall inform the person making the nomination that the nominee is unqualified and the nomination process will be deemed completed.

7.2.5. If satisfied from the nomination letter and the discussion with the historian that the nominee meets these rector/ess requirements, the president shall present the nomination to the Secretariat at a regularly scheduled meeting for discussion, prayer and a preliminary vote.

7.2.5.1. All persons attending that meeting who are not members of the Secretariat shall be excused from the meeting room before the nominee’s name is revealed and discussed and all discussion regarding the nominee and the outcome of the preliminary vote shall be held in confidence.

7.2.5.2. If the preliminary vote is unfavorable, the nomination process will be deemed completed and that person will not be considered again for addition to the rector/ess candidate list unless re-nominated at a later date.

7.2.6. If, however, the Secretariat’s preliminary vote is favorable, the final vote shall be postponed until the next regularly scheduled meeting so that the president and the Secretariat may take additional preparatory actions, they being:

7.2.6.1. The president shall speak in confidence with the nominee about the nominee’s interest in being added to the rector/ess candidate list;

7.2.6.1.1. If the nominee is not interested in his/her name being added to the rector/ess candidate list, the president will report that to the Secretariat at the next meeting and unless the Secretariat directs otherwise, the nomination process will be deemed completed and that person will not be considered again for addition to the rector/ess candidate list unless re-nominated at a later date.

7.2.6.1.2. On the other hand, if the nominee is interested, the president shall immediately provide the rector/ess pre-read to the interested nominee together with an agreement to be signed by him/her that the interested nominee has read the rectoress pre-read and that he/she will conduct the weekend consistent with the DeColores-GR constitution, bylaws and rector/ess manual should he/she be selected as a rector/ess.

7.2.6.1.3. The rector/ess pre-read consists of a) the combined constitution and bylaws, b) the duties of the rector/ess, c) the duties of the co-rector/ess, d) the preparation prior to the weekend, e) the mandatory elements of the weekend, f) the rector/ess’s weekend responsibilities, g) the general guidelines for team selection, h) the team structure, i) the affirmation of faith, j) suggested questions for team members, k) the selection process and l) the nomination agreement.

7.2.6.1.4. The president is responsible for maintaining the content of the rector/ess pre-read.

7.2.6.2. The president shall also speak in confidence with each interested nominee and, as the president deems necessary, with any other person in the DeColores-GR community about a) the nominee’s regular church attendance; b) the nominee’s active involvement in the DeColores-GR community during the preceding three years; c) the consistency of the nominee’s lifestyle with the DeColores movement as set forth in the preamble; and d) the nominee’s ability to effectively organize and lead a weekend.

7.2.6.3. And finally, the president and the remaining members of the Secretariat shall pray for discernment.

7.2.7. If the nominee is interested in having his/her name added to the rector/ess candidate list and the president is also satisfied from the conversations with that nominee (and, if applicable, with others) that the nominee meets the remaining qualifications to be a rector/ess, the president will report that to the Secretariat at the next regularly scheduled meeting for further discussion and a final vote regardless of whether the signed agreement has been returned.

7.2.7.1. As with the preliminary discussion and vote, the interested nominee’s name will not be revealed nor will there be any discussion about that nominee or a vote until all persons who are not members of the Secretariat are excused from the meeting. Likewise, all discussion about the interested nominee and the vote will be held in confidence.

7.2.7.2. If the final vote is to add the interested nominee’s name to the rector/ess candidate list and he/she has already returned to the president the signed agreement, then that nominee’s name will be added immediately. Otherwise, that nominee’s name will not be added to the rector/ess candidate list until the president has received the signed agreement.

7.2.7.3. If the final vote is not to add the interested nominee’s name to the rector/ess candidate list, the nomination process will be deemed completed and that person will not be considered again for addition to the rector/ess candidate list unless re-nominated at a later date.

7.2.7.4. The Secretariat may also adjourn final consideration of the interested nominee’s addition to the rector/ess candidate list to a later meeting of the Secretariat with instructions to the president that he/she continue speaking with the nominee and others in the interim and report again at the later meeting.

7.2.8. In the event the nominee is interested in having his/her name added to the rector/ess candidate list but the president is not satisfied from the conversations with that nominee (and, if applicable, with others) that the nominee meets the remaining qualifications to be a rector/ess, the president will give his reasons for not recommending the interested candidate to the Secretariat at the next regularly scheduled meeting.

7.2.8.1. As with the preliminary discussion and vote, the interested nominee’s name will not be revealed nor will there be any discussion about that nominee or a vote until all persons who are not members of the Secretariat are excused. Likewise, all discussion about the interested nominee and any vote will be held in confidence.

7.2.8.2. If the Secretariat agrees with the president that the interested nominee’s name should not be added to the rector/ess candidate list, the nomination process will be deemed completed and that person will not be considered again for addition to the rector/ess candidate list unless re-nominated at a later date.

7.2.8.3. Alternatively, the Secretariat may override the president’s recommendation and vote to add the interested nominee's name to the rector/ess candidate list. If that person has already returned to the president the signed agreement, then that nominee’s name will be added immediately. Otherwise, that nominee’s name will not be added to the rector/ess candidate list until the president has received the signed agreement.

7.2.8.4. The Secretariat may also adjourn final consideration of the interested nominee’s addition to the rector/ess candidate list to a later meeting of the Secretariat with instructions to the president that he/she continue speaking with the nominee and others in the interim and report again at the later meeting.

7.3. REMOVAL FROM RECTOR/ESS CANDIDATE LIST

7.3.1. VOLUNTARY WITHDRAWAL

7.3.1.1. A candidate may at any time ask to have his/her name withdrawn from the rector/ess candidate list.

7.3.1.2. A candidate who does not respond within a reasonable time to the past president’s annual inquiry regarding the candidate’s continued interest in being on the rector/ess candidate list shall, upon vote of the Secretariat, be deemed to have voluntarily withdrawn his/her name from the list.

7.3.1.3. A former candidate whose name has been voluntarily withdrawn from the rector/ess candidate list may at any time “re-nominate” himself/herself to be added again to the rector/ess candidate list simply by sending a letter to the president. However, the former candidate’s name will be returned to the list only after the former candidate is vetted again and voted upon as if he or she was being considered for the first time.

7.3.2. INVOLUNTARY WITHDRAWAL

7.3.2.1. If a candidate is selected three times to be a rector/ess and declines the invitation each time, that candidate is no longer eligible to be a rector/ess and his/her name will be immediately removed from the rector/ess candidate list. Removal, though, does not preclude that candidate from being nominated again at a later time.

7.3.2.2. Upon the prayerful recommendation of the past president, the Secretariat may, after making its own prayerful assessment, remove a candidate’s name from the rector/ess candidate list if a) the candidate is no longer active in the DeColores – GR community; b) the candidate is no longer regularly and actively participating in an organized Christian church; c) the candidate’s lifestyle is no longer consistent with the DeColores movement as set forth in the preamble; or d) there is good reason to believe that the candidate is no longer capable of organizing and overseeing a weekend. Removal, though, does not preclude that candidate from being nominated at a later time and then vetted and voted upon once again as if he or she was being considered for the first time.

7.4. SELECTION OF RECTOR/ESS FROM CANDIDATE LIST

7.4.1. The rector and rectoress for the upcoming men’s and women’s weekends are selected by prayerfully drawing names from containers at a Secretariat meeting.

7.4.2. The drawings shall take place approximately 4 to 6 months prior to the expected dates of the pertinent men’s and women’s weekends.

7.4.3. All persons who are not members of the Secretariat will be excused from the meeting prior to the drawings.

7.4.4. The names of all persons on the rector/ess candidate list (with the exception of the president or vice president (as the case may be) if his/her name is on the list and he/she would be president during the weekend for which the drawing is being made) are placed in the prospective rector or rectoress containers for purposes of the drawings.

7.4.5. Only a member of the Secretariat whose name is not in the container may draw the names.

7.4.6. Prior to the drawings, the members of the Secretariat present will pray over the names for God’s choice to lead the upcoming men’s and women’s weekends.

7.4.7. The first name drawn from the prospective rector’s container will be offered the rector’s position for the next men’s weekend and the first name drawn from the prospective rectoress’s container will be offered the rectoress position for the next women’s weekend. A second name will be drawn from each of the containers as an alternate in the event the first person declines the position.

7.4.8. The president will contact the selected person to receive his/her answer. If declined, the president will contact the alternate person. If the alternate also declines, two more names will be drawn at the next Secretariat meeting and the same process will be followed until the position is filled or there are no more names to be drawn.

7.4.9. Upon accepting the position, the selected person will be asked to review again the rector/ess pre-read and then sign an agreement to abide by the constitution, the bylaws and the rector/ess manual in organizing and leading the weekend he/she is to rector.

7.4.10. Members of the Secretariat shall keep the name of the next rector confidential until the close of the preceding men’s weekend and shall keep the name of the next rectoress confidential until the close of the preceding women’s weekend.

7.5. RESIGNATION OR REMOVAL OF RECTOR/ESS AFTER ACCEPTANCE

7.5.1. If the rector/ess resigns after having accepted the position, he/she shall be replaced by the co-rector/ess if one has been designated or, if not, the Secretariat shall select a new rector/ess in the same manner as it would have had the resigning rector/ess not accepted the position in the first place.

7.5.2. The Secretariat may remove a rector/ess at any time after having accepted the position if he/she a) significantly deviates from the constitution, bylaws, rector/ess manual or the intent of the DeColores-GR ministry; or b) is not satisfactorily preparing for his/her weekend.

7.5.3. Because removal of a rector/ess is not to be taken lightly, the Secretariat is to take all reasonable steps to inform, guide and assist an errant rector/ess before removal.

7.5.4. If removed, the Secretariat shall either replace the removed rector/ess with the co-rector/ess (if one has been named) or select a new rector/ess in the same manner as it would have had the removed rector/ess not accepted the position in the first place.

7.5.5. The Secretariat may, after prayerful consideration, cancel or postpone the weekend if the rector/ess’s resignation or removal is too close to the weekend’s date to make proceeding with the weekend practicable.

8. CO-RECTOR/ESS

8.1. A co-rector/ess must meet all of the requirements needed to be a rector/ess with the exception that a co-rector/ess may have been a rector/ess of a prior weekend.

9. SPIRITUAL DIRECTOR

9.1. QUALIFICATIONS

A spiritual director must:

9.1.1. Be licensed or ordained by a Christian church;

9.1.2. Subscribe to the Apostle’s Creed and/or the Nicene Creed; and

9.1.3. Have previously attended a DeColores – GR, a Cursillo or an equivalent weekend as a candidate.

9.2. NOMINATION & APPROVAL

9.2.1. Any member of the DeColores-GR community or the candidate himself/herself may submit to the Secretariat an application for spiritual director.

9.2.2. The spiritual advisor and the vice president shall review each application and then both shall interview the candidate either together or individually.

9.2.3. The spiritual advisor and vice president will make their recommendation regarding the candidate at a meeting of the Secretariat and the Secretariat shall then vote whether to accept the candidate’s application.

9.2.4. If approved, the candidate will be added to the approved spiritual director list as soon as the vice president has verified that the candidate’s name does not appear on the Michigan sexual offender registry.

9.2.5. A new spiritual director should (but is not required to) first serve a weekend as a spiritual director “in-training” with two other spiritual directors who have already served on DeColores weekends.

9.3. REMOVAL

9.3.1. The Secretariat may remove a person from the approved spiritual directors list for good cause

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10. WEEKEND PREPARATION

10.1. GENERAL

10.1.1. A time of silence begins immediately upon the rector/ess agreeing to rector a weekend. The rector/ess is to use this time praying for God’s wisdom and direction for the weekend.

10.1.1.1. The time of silence must be at least 30 days long and is to end no earlier than the conclusion of the Closing at which he/she is introduced to the community as the rector/ess of the next men’s or women’s weekend (as the case may be).

10.1.1.2. During the time of silence the rector/ess may only a) choose the weekend’s co-rector/ess, its head coordinator and its spiritual directors; and b) select the weekend’s host church. The selection of the remaining inside team members and the outside team members must wait until the time of silence is over and the suitcase meeting has been held.

10.1.2. The rector/ess’s organization and execution of the weekend, including the pre-weekend planning and post-weekend follow up, shall be consistent with the constitution, the bylaws and the rector/ess manual unless the deviation contemplated by the rector/ess is brought to the president’s attention beforehand and it is within either the president’s or the Secretariat’s authority under the constitution, bylaws or rector/ess manual to permit that deviation.

10.1.2.1. In the event it appears to the rector/ess that a provision in the rector/ess manual is inconsistent with either a constitutional provision or a bylaw, the rector/ess should consult with the president to determine whether the apparent inconsistency can be reconciled.

10.1.2.2. In the event that the inconsistency cannot be reconciled, the constitutional provision or bylaw shall control.

10.1.3. All sixteen of the rollos (i.e. talks) listed below shall be given during the weekend in the order as also set forth below. No other rollos may be given during the weekend.

10.1.3.1. Lay rollos

10.1.3.1.1. Ideal (First)

10.1.3.1.2. Layman/Laywoman in the Church (Third)

10.1.3.1.3. Piety (Fifth)

10.1.3.1.4. Study (Sixth)

10.1.3.1.5. Action (Ninth)

10.1.3.1.6. Leaders (Tenth)

10.1.3.1.7. Environment (Twelfth)

10.1.3.1.8. Christian Community in Action (Fourteenth)

10.1.3.1.9. Fourth Day (Fifteenth)

10.1.3.1.10. Total Security (Sixteenth)

10.1.3.2. Spiritual director rollos

10.1.3.2.1. Grace (Second)

10.1.3.2.2. Faith (Fourth)

10.1.3.2.3. The Word (Seventh)

10.1.3.2.4. Sacraments (Eighth)

10.1.3.2.5. Obstacles to Grace (Tenth)

10.1.3.2.6. Life in Grace (Thirteenth)

10.1.4. SUITCASE MEETING

The rector/ess, along with the co-rector/ess and head coordinator, will meet with the president and the member representative as soon as possible after the rector/ess has selected his/her co-rector/ess and head coordinator and in no event any later than 30 days after his/her name is announced at Closing a) to review the weekend policies and b) to receive and inventory the contents of the suitcase (the “suitcase meeting”). It is strongly recommended that all the named persons attend this meeting.

10.1.4.1. At the conclusion of the suitcase meeting, the participants will sign an agreement to abide by and uphold the guidelines in the constitution, bylaws, and rector/ess manual.

10.1.4.2. After the suitcase meeting, the rector/ess may fill the remaining positions on his/her team provided that the time of silence is also over.

10.1.5. WEEKEND EVALUATION MEETING

A rector/ess must meet with the president, together with the vice president or another Secretariat member designated by the president, for the purpose of a) evaluating his/her planned weekend, including its date and location, and b) determining that his or her planned weekend conforms with the constitution, bylaws and the rector/ess manual. This meeting, which shall be scheduled by the rector/ess, is to be held sometime during the second month preceding the weekend’s planned date.

10.2. TEAM SELECTION

10.2.1. Unless the rector/ess requests otherwise and the president approves, a weekend’s inside team shall consist of between twenty-seven and thirty six members with those members filling the following positions:

10.2.1.1. Rector/ess

10.2.1.2. Co-Rector/ess

10.2.1.3. Two or three spiritual directors

10.2.1.4. Ten rollistas (including the rector/ess and co-rector/ess)

10.2.1.5. Three to four coordinators

10.2.1.6. Three to four cooks

10.2.1.7. Three to four cha-chas

10.2.1.8. Four to seven auxiliaries (no more than one per table)

10.2.1.9. Two to four musicians

10.2.2. At least 1/3 of the team’s members must be serving on an inside team for the first time unless the president approves a smaller number.

10.2.3. With the exception of the rector/ess, the co-rector/ess, the spiritual directors and the head coordinator, no team member may serve on consecutive weekends without the approval of the Secretariat and that approval may be given only if the proposed team member is a) an immediate family member of the rector/ess; b) the rector/ess’s sponsor; or c) the person who rectored the weekend the rector/ess became a crucista.

10.2.4. The president may not be on a team during his/her term except as a co-rector/ess or head coordinator and then only with Secretariat approval.

10.2.5. Rollistas must have served on one previous team and must be qualified to give the rollo assigned.

10.2.6. All team members are obligated to attend all pre-team meetings and post-weekend meetings, including the Second Sunday Celebration immediately following the weekend, and the rector/ess is responsible for ensuring that all team members fulfill this obligation.

10.2.7. A team member’s life should exemplify the DeColores movement per the Preamble.

10.2.8. No team member may hold more than one position on a weekend.

10.2.9. The rector/ess shall provide each potential team member with the affirmation of faith letter when he/she first contacts that person. The letter’s purpose is to encourage self-examination and personal reflection.

10.3. PRE-WEEKEND TEAM MEETINGS

10.3.1. There must be a minimum of four team meetings, not including the team potluck, before a DeColores – GR weekend. Discussion topics for these meetings are set forth in the rector/ess manual.

10.3.2. Each rollista must present an outline of his/her rollo at one of the team meetings.

10.3.3. The rector/ess shall make himself/herself available to assist rollistas with their rollos and shall contact all of the rollistas to make sure that they have their rollos completed before the DeColores - GR weekend.

11. WEEKEND

11.1. GENERAL

11.1.1. The candidates are expected to arrive for the weekend during the scheduled check-in time on Thursday evening. The rector/ess may allow a later arrival but in no event may a candidate arrive after the beginning of the spiritual director’s first meditation on Thursday evening.

11.1.2. Holy Communion or Eucharist may not be offered on the weekend or at Holy Hour except in connection with the Saturday afternoon mass or the Sunday morning worship service. However, the weekend and the Holy Hour may include an Agape meal/feast consisting of grapes and crackers.

11.1.3. The rector/ess may at any time dismiss a candidate from the weekend if the candidate a) misses two or more rollos or meditations; b) is disengaged from the weekend’s activities; or c) is disrupting the weekend.

11.1.4. Any questions or issues that arise during the weekend requiring input from the Secretariat should be directed to the president or vice president.

11.1.5. The telephone number of the host church and the cell phone numbers of the head coordinator and the head cha cha must be provided as emergency numbers to the sponsors during either check-in or at the sponsors’ chapel on Thursday night of the weekend.

11.2. CANDIDATE SELECTION

11.2.1. Acceptance of candidates for a DeColores - GR weekend will be in the order the applications are received by the pre-decolores member of the Secretariat with the exception that up to three candidates submitted by the rector/ess may be accepted out of order.

11.2.2. Married couples are encouraged to attend successive weekends. A husband’s eligibility to attend a weekend, though, is not conditioned upon his wife committing to attend a later weekend. On the other hand, a wife is not eligible to attend a weekend before her husband attends a weekend unless a) the husband will not submit an application or has declined an invitation(s) to attend a weekend AND at least one year has passed since she first applied; OR b) the Secretariat is satisfied that there is an excusable reason for the husband’s failure to submit an application or to accept an invitation (e.g. a medical condition).

11.2.3. All candidates must be post high school adults.

11.2.4. Unless the president permits otherwise, a DeColores – GR weekend shall consist of a maximum of 28 candidates.

11.2.5. Candidates must be sponsored by a member of the DeColores – GR community, a Cursillo, or a similar Christian ministry.

11.2.6. The rector/ess and team will do its best to accommodate any physical, mental, dietary, or medical issue a candidate may have, including adding another team member to specifically support that candidate. However if the candidate’s needs are beyond the scope or ability of the team to address, the candidate’s application may be denied.

11.2.7. Candidates on a weekend should not be assigned to only one or two tables in the rollo room. Instead, each table should have the same number of candidates if at all possible.

11.3. POST WEEKEND REPORTS / RECTOR/ESS CANDIDATE NOMINATION

11.3.1. The rector/ess and the head coordinator will give an oral report to the Secretariat as soon as practicable after the weekend is completed. The report will include comments, concerns, and suggestions pertaining to the weekend.

11.3.2. The head coordinator will also submit to the treasurer a written report that a) sets out the receipts and expenses for the weekend and b) assesses the suitability of the host church for future weekends.

11.3.3. The rector/ess is also encouraged (but not required) to nominate after prayerful consideration one qualified member from his or her team for addition to the rector/ess candidate list.

12. COMMUNICATIONS / IMAGES / RECORDINGS / SOCIAL MEDIA

12.1. WEEKENDS

12.1.1. GENERAL

12.1.1.1. Except for the rector/ess, the head coordinator and the head cha, all team members and candidates are to honor God’s time by refraining from the use of all electronic communications during the weekend. Smart phones, laptops, notepads, and other similar devices should be left at home or locked in the car.

12.1.1.2. The head coordinator and head cha shall keep their cellular phones or similar devices with them at all times together with emergency contact numbers for all team members and candidates. The head coordinator shall also ensure that all team members and candidates’ sponsors have the head coordinator’s and head cha’s cell phone numbers and the host church’s office number so that an outsider may contact a team member or candidate in the event of an emergency.

12.1.1.3. No photo image of any kind may be taken by a team member or a candidate at any time during the weekend.

12.1.1.4. No video or audio recording of any kind may be taken by a team member or candidate at any time during the weekend.

12.1.1.5. No post to the internet of any kind by a team member or a candidate is permitted during the weekend.

12.1.2. TEAM SOCIAL MEDIA

12.1.2.1. Group communication sites like Facebook and Twitter may be established by the rector/ess or the head coordinator prior to the weekend provided sufficient safeguards are used to limit access to the site(s) to only that weekend’s team members. Moreover, any pre-weekend site shall be permanently shut down immediately before the weekend begins.

12.1.2.2. Similarly, group communication sites like Facebook and Twitter may also be established after the closing of a weekend provided sufficient safeguards are used to limit access to the site(s) to only that weekend’s team members and that weekend’s new crucistas.

12.1.2.3. Any such group site shall be used only for DeColores - GR related activities such as pre- and post-weekend announcements and prayer requests.

12.2. OTHER DECOLORES – GR ACTIVITIES / SOCIAL MEDIA

12.2.1. No photo images or audio or video recordings may be taken/made at a DeColores-GR community event (e.g. a Holy Hour, a Closing, a Second Sunday Celebration or a Fourth Day Forward Workshop). The only exception is the official video taken at the Holy Hour.

12.2.2. The president (or his/her designee) shall announce at the beginning of every DeColores-GR community event (e.g. a Holy Hour, a Closing, a Second Sunday Celebration or a Fourth Day Forward Workshop) that no photo images or audio or video recordings may be taken or made by those attending.

12.2.3. The Communications Board member and the Historian Board member shall co-administer all DeColores-GR social media sites (e.g. a DeColores-GR Facebook page), consistent with the social media policy document maintained in the Communications, Historian, and Master Board documents.

13. FOURTH DAY ACTIVITIES

13.1. POST WEEKEND MEETINGS

13.1.1. The rector/ess is to maintain contact with the Crucistas after the weekend through a minimum of four follow-up meetings, with one of those meetings being a Second Sunday Celebration.

13.2. SECOND SUNDAY CELEBRATIONS

13.2.1. Second Sunday Celebrations provide Christian fellowship, relationship, support, and encouragement before and after each set of weekends. They are to include prayer, song, worship, and sharing.

13.2.2. Second Sunday Celebrations are to be held on the second Sunday of each month but there is to be no Second Sunday Celebration in July. Unless otherwise announced, a Second Sunday Celebration will begin with a potluck at 5pm and will be followed by singing, testimonials and other activities at 6pm. A Second Sunday Celebration is expected to end by no later than 7pm.

13.2.3. A Second Sunday Celebration scheduled immediately before a weekend should be focused upon the introduction of and prayer for the upcoming weekend’s team and the rector/ess’s sharing of his/her prayerful preparation for that weekend.

13.2.4. A Second Sunday Celebration scheduled immediately after a weekend should be focused upon providing team members and new crusistas the opportunity to share their weekend and fourth day experiences.

13.3. REUNION GROUPS

13.3.1. Reunion groups are small groups that provide fellowship and encouragement beyond the weekend. They consist of members of the DeColores - GR community. Some reunion groups also meet to provide palanca and prayer for the weekends.

13.4. FOURTH DAY FORWARD WORKSHOPS

13.4.1. The Fourth Day Forward Workshop is a concise overview of all the details involved in the planning and the execution of a weekend.

13.4.2. The Fourth Day Fourth Workshop is to be offered at least once a year and is typically held on a Saturday morning for three hours.

13.4.3. The Fourth Day Forward Workshop includes:

13.4.3.1. A brief history of the DeColores Ministry.

13.4.3.2. A detailed description of each inside and outside team position.

13.4.3.3. A detailed description of all of the rollos and how to prepare for them.

13.4.3.4. An overview of each day of the weekend and a walk through of a typical weekend’s schedule.

13.4.3.5. An explanation of the responsibilities of sponsoring a candidate.

13.4.3.6. An explanation of the responsibilities of serving on a weekend.

13.4.4. The past president is responsible for a) scheduling the workshop; and b) the content of the workshop and its presentation.