decisions of the board of regents - university of the ... · a. associate in arts (music) program...

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GAZETTE

The University of the Philippines

VOLUME XLIX NUMBER 6 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1346th MEETING, 31 JULY 2019

Table of Contents

I. RESOLUTIONS COMMENDING OUTGOING MEMBERS OF

THE BOARD OF REGENTS………………………………………….

1

II. MATTERS APPROVED BY THE BOARD

A. GOVERNANCE MATTERS

1. Appointment of University Officials ………………………………………...

2. Proposal of UP Diliman for the Upgrading of Three (3) Existing

Units/Teams into Offices under the Office of the Vice Chancellor for

Community Affairs, and the Renaming of Two (2) Offices under the Office

of the Vice Chancellor for Student Affairs, as follows: ……………………..

a. Upgrading of existing units/teams into offices under the OVCCA

b. Renaming of offices under the OVCSA

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B. ACADEMIC MATTERS

1. Proposal of UP Diliman for the Institution of the following Associate in Arts

Programs, endorsed by the UP Diliman University Council at its 153rd

meeting held on 24 June 2019………………………………………………..

a. Associate in Arts (Music) Program

b. Associate in Arts (Theatre) Program

c. Associate in Arts (Visual Communication) Program

d. Associate in Arts (Sports Studies) Program

e. Associate in Arts (Industrial Design) Program

f. Associate in Arts (Malikhaing Pagsulat sa Filipino) Program

g. Associate in Arts (Studio Arts) Program

________________________ NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of

2012).

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2. Proposal of UP Diliman for the Institution of Minor Programs of the College

of Education:………………………………………………………………...

a. Art Education

b. Health Education

c. Science Education

d. Mathematics Education

e. Social Studies

f. Special Education

g. Professional Education

3. Adoption of the Master of Science in Food Science (MSFS) Program of the

UP Los Baños Institute of Food Science and Technology by the UP Visayas

School of Technology………………………………………………………..

4. Request of UP Diliman for waiver of the two-year residence rule

immediately prior to graduation (with honors) in favor of the following:…..

a.

b.

c.

d.

e.

5. Request for waiver of the one-year residence rule immediately prior to

graduation in favor of the following:………………………………………...

a.

b.

6. Establishment of the “Asuncion Miteria Austria-UPAAW Professorial

Chair” at the College of Social Sciences and Philosophy, UP Diliman………

7. Request of UP Diliman for the Approval of the Correction of Various Errors

in the List of Candidates for Graduation, as endorsed by the UP Diliman

University Council at its 154th (special) meeting held on 15 July 2019…….

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C. FISCAL MATTERS

1. Proposals for the Master of Laws (LLM) Program of the UP College of Law,

effective First Semester of AY 2019-2020:…………………………………..

a. Compensation rate for Prof. David Cohen

b. Tuition fee rate of PhP15,000.00 per unit

2. Adoption by UP Mindanao of the existing tuition fees of the UP Los Baños

PhD by Research Program, for the UP Mindanao PhD by Research Program,

effective First Semester of AY 2019-2020…………………………………..

3. Request of UP Visayas for a six-month extension of the CHED-funded

project entitled “Technology transfer of improved dried products from low

value fish species”……………………………………………………………

4. Request of the Marine Science Institute (MSI), UP Diliman for authority to

purchase four (4) used but refurbished vessels in the total amount of

PhP120,000,000.00, for MSI’s research activities in the Philippine Rise……

5. Memorandum of Agreement between the University of the Philippines

Diliman and the Adolfo B. Bellosillo Foundation, Inc. for the establishment

of “The Dr. Adolfo B. Bellosillo Academic Excellence Award for the Most

Outstanding Bachelor of Music Graduate” ………………………………….

6. Reprogramming of UP System Administration’s unexpended balances of

prior years’ obligations in the amount of Seventy Million Pesos

(PhP70,000,000.00), for the programs administered by the Office of

International Linkages (OIL) and to beef up the MOOE of UPSA and CUs..

7. Reprogramming of UP Diliman’s unexpended balances from the General

Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)…………

8. Reprogramming of UP Manila’s unexpended balances from prior years’

obligations from the General Fund, in the amount of Sixty Nine Million

Pesos (PhP69,000,000.00), for various capital outlay (CO) of UP Manila…..

9. Programming of UPM-PGH’s excess income in FY 2018 in the amount of

Seventy Million Pesos (PhP70,000,000.00) to beef up the MOOE of UPM-

PGH………………………………………………………………………….

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D. ADMINISTRATIVE MATTERS

1. Renewal of the Memorandum of Agreement between the University of the

Philippines Diliman and the Department of Science and Technology (DOST)

extending the secondment of Prof. Rowena Cristina L. Guevara to DOST as

Acting Undersecretary, effective 01 July 2019 until 30 June 2021………….

2. On the waiver of tenure rules: ……………………………………………….

a. Update on compliance with the BOR decision on waivers of tenure rules

in its 1336th meeting held on 1 August 2018

b. Request for the waiver of tenure rules for the list of faculty members in

the attached Appendix A

c. Request for the waiver of tenure rules up to a second waiver instead of

a first waiver

d. Request for the waiver of tenure rules beyond the BOR-approved

number of allowable waivers for faculty members on study leave

3. Appointment of Faculty: Transfer to Permanent Status……………………..

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III. MATTERS CONFIRMED BY THE BOARD

1. President Concepcion moved for the confirmation of the following matters under

Matters for Confirmation by the Board: …………………………………………

a. Confirmation of the approval of the UP President of additional slots for the

admission of students through the Varsity Athletic Admission System

(VAAS) for Academic Year 2019-2020; and

b. Memorandum of Agreement between the University of the Philippines

Diliman and the Commission on Higher Education for the conduct of the 2nd

Philippine Research Conference on Tourism and Hospitality

2. Confirmation of the approval of the President of the list of candidates for

graduation of students from the following Constituent Universities who have

completed all the requirements for their respective degrees/titles as of the end of

Second Semester, or as the end of term specified, AY 2018-2019, as

recommended by their respective University Councils:………………………….

a. UP Diliman

b. UP Los Baños

c. UP Manila

d. UP Visayas

e. UP Open University

f. UP Mindanao

g. UP Baguio

h. UP Cebu

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3. Confirmation of the approval via referendum conducted on 13-19 June 2019 of

the item: “Grant of authority to President Danilo L. Concepcion, or his duly

authorized representative, to transact with and/or claim refund from Meralco”…

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IV. MATTERS FOR INFORMATION OF THE BOARD

A. ADMINISTRATIVE MATTER

1. Extension of Appointment of Dr. Felino P. Lansigan as Professor 12

beyond the compulsory retirement age of 65, to coincide with his term as

Dean of the College of Arts and Sciences, UP Los Baños, effective until 16

November 2020 …………………………………………………………….

B. CONTRACTS/AGREEMENTS

UP System

1. Memorandum of Understanding among the University of the Philippines,

Singapore Cooperation Enterprise (SCE), and the International Finance

Corporation (IFC) ………………………………………………………….

2. Memorandum of Agreement among the University of the Philippines, the

Department of Science and Technology (DOST), and the Philippine

Council for Health Research and Development (PCHRD) for the program:

A proposal to Establish the Philippine Genome Center – Protein Proteomics

and Matabolomics (PPM) facility; and development of a Laboratory

Information Management System (LIMS) …………………………………

UP Diliman


Diliman and DW Morgan…………………………………………………..


Diliman and the Department of Science and Technology Regional Office

VIII (DOST RO VIII) ……………………………………………………...


Diliman and the Department of Trade and Industry – Cordillera

Administrative Region (DTI-CAR) ………………………………………..


Diliman and the Department of Trade and Industry – Region 4A (DTI

Region 4A) ………………………………………………………………...


Diliman and the Department of Trade and Industry – Region VI (DTI

Region VI) …………………………………………………………………

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Diliman and the Department of Trade and Industry – Region XII (DTI

Region XII) ………………………………………………………………..


Diliman and the Mines and Geosciences Bureau (MGB) for the conduct of

the 7th Seminar-Workshop on Mining Conflict/Dispute Resolution ………

8. Memorandum of Agreement on Student Exchange and Agreement on

Academic Cooperation (Second Renewal) between the University of the

Philippines Diliman and Kangwon National University (KNU), South

Korea ………………………………………………………………………

9. Memorandum of Understanding between the University of the Philippines

Diliman and Tunghai University, Taiwan………………………………….


Diliman and the Music and Dance Faculty of the Academy of Performing

Arts in Prague (AMU) ……………………………………………………..

11. Memorandum of Understanding on Academic Exchange and

Memorandum of Agreement on Student Exchange between the University

of the Philippines Diliman and Nara Women’s University (NWU), Japan ..


Diliman and Kalibrr Technology Ventures Inc. ……………………………

13. Memorandum of Agreement on the Exchange of Students between the

University of the Philippines Diliman and Yokohama National University,

Japan ……………………………………………………………………….


Diliman and Jeonju University (JU), South Korea …………………………

15. Contract of Award among the University of the Philippines Diliman, the

Philippine Council for Agriculture, Aquatic and Natural Resources

Research and Development (PCAARRD), and Charissa M. Ferrera

(Awardee) ………………………………………………………………….

16. Program Contract between the University of the Philippines Diliman and

the Japan International Cooperation Agency Project Office for ASEAN

University Network/ Southeast Asia Engineering Education Development

Network (JICA Project for AUN/SEED-Net) on Regional Conference

Program ……………………………………………………………………

17. Program Contract between the University of the Philippines Diliman and

the Japan International Cooperation Agency Project Office for ASEAN

University Network/ Southeast Asia Engineering Education Development

Network (JICA Project for AUN/SEED-Net) on Collaborative Research

Program ……………………………………………………………………

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UP Los Baños

1. Memorandum of Understanding and Memorandum of Agreement on

Student Exchange between the University of the Philippines Los Baños and

Chiba University, Japan ……………………………………………………


Los Baños and Kumamoto University, Japan ……………………………..

C. OTHER MATTERS

1. Report by UP Visayas Tacloban College on the forthcoming transfer of UP

Visayas Tacloban College (UPVTC) to the Sta. Elena campus …………..

2. Report by UP Manila Health Sciences Palo on Sta. Elena Campus

Development Plan………………………………………………………….

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V. OTHER MATTERS

1. On SDT Case no. …………………………………………….

2. On the matters of Regent Farolan…………………………………………………

2.1 Status of the female residents of the Kamagong Dorm and on the housing

programs on faculty, staff, and student in UP

2.2 Consultation with Shopping Center stall operators

2.3 On the matter of the difficulty of retiring faculty members in securing a

clearance from the University Library, for failure to return books which were

lost during the fire that destroyed the Faculty Center

3. On the policies on overload of faculty members …………………………………

4. Issues on the implementation of CSC-DBM-COA Joint Circular No.1, s.2017, as

amended by CSC-DBM-COA Joint Circular No. 1, s. 2018……………………..

5. On the confirmation by the Board of the appointment of the Officer-in-Charge of

the National College of Public Administration and Governance…………………

6. On the mental health policy and program for students, faculty, and staff ……….

7. On the policies in UP on hiring of employees, faculty and staff …………………

8. On the appeal on case …………………………………

9. Report of the Student Regent on the result of the recently-concluded 48th General

Assembly of Student Councils held on 27-28 July 2019 …………………………

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VI. AWARDING OF CITATION TO OUTGOING REGENTS……….

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*****

1

DECISIONS OF THE BOARD OF REGENTS

1346th Meeting, 31 July 2019

I. RESOLUTIONS COMMENDING OUTGOING MEMBERS OF THE

BOARD OF REGENTS

1. President Concepcion moved for the confirmation by the Board of the Resolutions

commending the outgoing members of the BOR, namely, Regent Senator Francis

G. Escudero, Staff Regent Analiza S. Fulvadora, and the outgoing Student Regent

Ivy Joy P. Taroma. The Resolutions were approved by the Board by way of a

referendum conducted on 24-26 July 2019.

2. President Concepcion put on record that Student Regent Taroma did not participate

in the referendum so far as the Resolutions are concerned1.

3. There being no objections to the motion duly made and seconded, the Resolutions

commending the outgoing Regents were confirmed.

II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials

1.1 The Board APPROVED the following:

Appointment of Prof. FERDINAND G. MANEGDEG as Dean of the

College of Engineering, UP Diliman, effective 1 September 2019 until 31

August 2022;

Appointment of Prof. GIOVANNI A. TAPANG as Dean of the College

of Science, UP Diliman, effective 31 July 2019 until 30 July 2022;

Appointment of Assoc. Prof. AGHAM C. CUEVAS as Dean of the

College of Economics and Management, UP Los Baños, effective 31 July

2019 until 30 July 2022;

Assoc. Prof. DANILO L. MAGTANONG as Dean of the College of

Dentistry, UP Manila, effective 28 July 2019 until 27 July 2022; and

Research Professor EVA MARIA C. CUTIONGCO-DE LA PAZ as

Executive Director of the National Institutes of Health, UP Manila,

effective 31 July 2019 until 30 July 2022.

1 Regents Escudero and Fulvadora likewise did not participate in the referendum.

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II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)

. . .

2. Proposal of UP Diliman for the Upgrading of Three (3) Existing

Units/Teams into Offices under the Office of the Vice Chancellor for

Community Affairs, and the Renaming of Two (2) Offices under the Office

of the Vice Chancellor for Student Affairs, as follows:

a. Upgrading of existing units/teams into offices under the OVCCA

i. From: Task Force Solid Waste Management (TF-SWM)

To : Diliman Environmental Management Office (DEMO)

ii. From: Transport Management and Enforcement Team (TMET)

To : Transportation and Traffic Management Office (TTMO)

iii. From: The Staff of the Chief Security Officer of UP Diliman

To : Public Safety and Security Office (UPD PSSO)

b. Renaming of offices under the OVCSA

i. From: Office of the Student Activities (OSA)

To : Office of Student Projects and Activities (OSPA)

ii. From: Student Disciplinary Council

To : Office for Student Ethics (OSE)

2.1 President Concepcion informed the Board that the proposals for upgrading

of offices have been reviewed by Vice President for Planning and Finance

Joselito Florendo with regard to their financial impact, and he has

favorably recommended approval by the Board of the same.

2.2 President Concepcion explained that the three (3) offices are being

upgraded to beef up their capabilities and capacity. There is a need to

expand the functions of the current Task Force Solid Waste Management

to include conservation and protection of UP Diliman’s biodiversity, and

monitor water and air pollution. The Transport Management and

Enforcement Team is being upgraded to Transport Management Office in

order to reflect the added function of managing and regulating the huge

volume of motorized and non-motorized vehicles inside the campus. And

the Office of the Chief Security Officer is now being expanded to integrate

the various teams and task forces related to security into one command

structure.

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A. GENERAL GOVERNANCE (cont’d)

. . .

2. Proposal of UP Diliman … (cont’d)

. . .

2.3 Regent Farolan inquired if the office being upgraded into an

environmental management office, is compliant with the Solid Waste

Management Act in terms of garbage segregation. He also moved that one

of the first assignments of this new office should be to submit to the Board

a report on the status of garbage segregation within the Diliman campus,

and its action plan to fully implement a working, reasonable, and feasible

garbage segregation program. Regent Jimenez proposed to include

compliance of the University with the Clean Air Act.

2.4 There being no objection to the motion of Regent Farolan, as modified by

Regent Jimenez, the same was approved.

2.5 Vice President Florendo said that no additional non-UP contractual

workers will be required because the office will be using its existing

resources. The only budgetary requirement will be the honorarium and

allowances for each of the Directors of the three (3) upgraded offices.

2.6 There being no objections to the motion duly made and seconded, the

proposals of UP Diliman were approved.

Board Action: APPROVED. The new Diliman

Environmental Management Office

(DEMO) to submit a report to the

Board on the status of garbage

segregation and compliance with the

Clean Air Act in the Diliman campus.

B. ACADEMIC MATTERS

1. Proposal of UP Diliman for the Institution of the following Associate in

Arts Programs, endorsed by the UP Diliman University Council at its

153rd meeting held on 24 June 2019

a. Associate in Arts (Music) Program

b. Associate in Arts (Theatre) Program

c. Associate in Arts (Visual Communication) Program

d. Associate in Arts (Sports Studies) Program

e. Associate in Arts (Industrial Design) Program

f. Associate in Arts (Malikhaing Pagsulat sa Filipino) Program

g. Associate in Arts (Studio Arts) Program

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. . .

B. ACADEMIC MATTERS (cont’d)

1. Proposal of UP Diliman for the Institution … (cont’d)

1.1 Vice President Bautista explained that the Associate in Arts (AA) degree

aims to harmonize the nomenclature of qualifications for existing non-

degree programs such as certificates and diplomas. It is also intended to

align with the levels of qualifications in lifelong learning, more

specifically with Level 5 of the Philippine Qualifications Framework

(PQF), which is shared by the Commission on Higher Education (CHED)

and the Technical Education and Skills Development Authority (TESDA).

In the PQF, completion of Level 5 qualifies a student for an Associate

degree. In a lifelong learning framework, students may not go directly to

baccalaureate degrees, but may get some certificate programs first, then

come back to school at any time. Certificate programs are also open to

adults.

1.2 Vice President Bautista agreed with Regent Jimenez that there is a need to

rationalize the country’s labor market in terms of qualifications and to

change the consciousness of the public to move away from being degree-

conscious. Currently, about 90% of job categories in the workforce are

dominated by over-educated service workers. Employers are still

demanding college degrees for technical jobs that do not require the

qualification. For instance, a BS Engineering degree is required for a

technician which is Level 4 or a technologist which is Level 5.

1.3 Vice President Bautista said that the existing curriculum for the three-year

certificate programs were readjusted into the proposed two-year AA

programs.

1.4 Regent Farolan cited examples of successful ladderized programs in the

University such as the Forestry program of UP Los Baños which may lead

to agriculture-related bachelor’s degree, and the two-year Midwifery

Associate Program of UP Manila School of Health Sciences in Palo,

which may lead to nursing, and then to medicine, with a return service

provision. He asked if it is reasonable to expect, after the approval of these

AA programs, to see more of these programs across the UP System.

1.5 Vice President Bautista said that there are multiple demands on UP in the

region and in the world. One increasing demand is to be a research

university and innovation hub that produces technology. However, there

is also the demand to produce graduates and to help professionalize the

country’s professions. The AA programs are going to help professionalize

industries, apart from the fact that it is within a lifelong learning

framework which will allow students to move in and out of the formal

education system.

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. . .


1. Proposal of UP Diliman for the Institution … (cont’d) . . .

1.6 Regent Jimenez said that the only way UP can justify itself as the national

university is to focus on research, innovation, and developing hubs. He

asked how these AA programs are aligned strategically in that direction.

Vice President Bautista replied that under the UP Charter, UP is mandated

to be a research university or world class global university but at the same

time it is also mandated to teach and to produce the leadership of this

country in the different branches of knowledge. She said that one way

that the University can decongest and focus on research is to raise the level

of capability of other state universities and colleges (SUCs) and eventually

pass some of the undergraduate teaching to SUCs. At the moment, the

feeder programs of UP’s graduate programs are still its own programs.

1.7 On the issue of possible deluge of applicants through the AA Programs,

Vice President Bautista assured that such will not be the case because no

student will be admitted into any of the AA Programs without qualifying

in the entrance or talent test required by the programs.

1.8 Regent Farolan said he has no issues regarding the substance of the

proposed AA Programs but he is concerned with its front and back end

requirements. At the front end, he inquired if UP has tie-ups with the

Department of Education or other basic education schools to ensure the

readiness of the target clients for the AA programs. At the back end, he

asked if there are provisions for orientation and counselling prior to and

after taking up the AA Programs so that students are properly oriented on

their future tracks, and expectations are managed.

1.9 Asst. Prof. San Valentin said that the progression or track of students are

already laid down in the proposal. College of Arts and Letters Dean

Amihan Bonifacio-Ramolete said that the AA Programs are actually in

preparation for employment because a student will get an Associate in

Arts degree, which is better than a certificate, and which will help the

graduates to be more competitive.

1.10 Regent Farolan inquired about the demographics of students enrolling in

the certificate programs. Prof. Jocelyn Guadalupe said that, in the case of

the College of Music, their market study for the AA program disclosed

that more male students are interested to apply because of their

involvement in community bands.

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. . .


1. Proposal of UP Diliman for the Institution … (cont’d)

. . .

1.11 In response to President Concepcion, Vice President Bautista said that

there are no AA programs yet in the sciences and engineering. The

National Engineering Center offers training programs but not certificate

programs.

1.12 At the policy level, Regents Farolan and Taroma inquired whether

students (foreign or local) enrolled in any of the AA programs may avail

of free tuition under Republic Act 10931 or the Universal Access to

Quality Tertiary Education Act. President Concepcion said that students

enrolled in a “program leading to a bachelor’s degree” are covered by the

said law but he will have to check whether the AA programs qualify under

that provision.

1.13 Regent Laurel inquired if UPCAT is required for students of the AA

programs because that might be used as a way to get into UP by students

who failed the UPCAT. Prof. San Valentin said that UPCAT is not

required for the AA programs offered at the College of Fine Arts.

However, there is a very stringent talent test and a panel and portfolio

review wherein the IQ and EQ of students are evaluated. In the College of

Music, Dean Dela Peña said that they have a system in place for admission

of students. For the Sports Science program, they have the tryouts.

1.14 Dean Dela Peña added that they also have a system in place for admission

of students. He said that about 75% of their top artists, including those

who became National Artists, did not take the UPCAT. In addition, Prof.

Jocelyn Guadalupe said that the College of Music is observing the BOR-

approved theory retention policy, where students who failed the theory

part twice are kicked out of the program.

1.15 Vice President Bautista added that UPCAT only predicts the performance

of the students up to the second year level. She assured that the AA

programs will not be a backdoor for people who did not take UPCAT.

1.16 There being no objection to the motion duly made and seconded, the

Board approved the proposal of UP Diliman for the institution of the

Associate in Arts programs.

Board Action: APPROVED

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. . .


. . .

2. Proposal of UP Diliman for the Institution of Minor Programs of the

College of Education:

a. Art Education

b. Health Education

c. Science Education

d. Mathematics Education

e. Social Studies

f. Special Education

g. Professional Education

2.1 The former Dean of the College of Education, Dr. Marie Therese Bustos,

explained to the Board that the minor programs have been part of the

undergraduate degree programs offered by the College of Education since

1954, except that they were not officially called minor programs by the

University, but were simply free electives.

2.2 For the College of Education, the minor program is important because it

allows BSEd majors to develop teaching competencies in two areas of

specialization (i.e. their major and minor disciplines), which will be

reflected in their degree as Bachelor of Secondary Education. The minor

program adds value to the academic preparation of BSEd students as they

can take the Licensure Examination for Teachers (LET) in their major and

minor areas of specialization. For students who are not Education

graduates, a Minor in Professional Education is being proposed to qualify

them to take the LET instead of applying for the Certificate Program in

Education (CPE).

2.3 In response to President Concepcion, Dr. Bustos replied that the minor

units to be taken by the students are pre-determined by the College but

they have the option to choose what subject to minor in. The minor units

taken by students are currently not reflected as a minor degree in the

diploma since the minor program has not yet been formally instituted. On

a related matter, she said that there are programs in the College of

Education that have no provision for minor degrees.

2.4 Regent Farolan inquired whether students from other colleges can enroll

in the minor programs offered by the College of Education, and if it can

be reflected in their diploma as a minor degree. Dr. Bustos replied in the

affirmative, provided that home units would allow such arrangement.

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. . .

B. ACADEMIC MATTERS (cont’d) . . .

2. Proposal of UP Diliman for the Institution of Minor Programs … (cont’d)

. . .

2.5 Vice President Bautista said that colleges are encouraged to develop and

offer Minor Programs upon approval of their respective University

Councils. The idea of the BOR-approved guidelines is that minor

programs may be taken within the home unit or with other minor-offering

units, provided that the home unit has an agreement with other minor-

offering units to endorse their students for minor programs. At present,

however, only the College of Education is ready to offer minor programs.

2.6 Regent Guillermo noticed that all minor subjects offered are internal to

the College. He inquired if there are subjects in the minor programs that

would be taken outside the College of Education. Dr. Bustos said that the

Minor Program in Mathematics Education has that kind of arrangement

wherein the math subjects are taken from the College of Science. But there

should be an agreement between the two colleges involved.

2.7 Regent Farolan inquired whether a student from a different college can

use all his/her elective subjects and free time to enroll in a minor program

of the College of Education with or without consent from his/her college.

Vice President Bautista replied that the guidelines on minor programs

approved by the Board has a very specific procedure for admission which

states that students can be admitted to Minor Programs through an

application process that involves both the home unit and the minor-

offering Unit.

2.8 Regent Pedrano sought clarification on the difference between the home

unit and the minor-offering unit, because other CUs might interpret UP

Diliman as the home unit. President Concepcion clarified that the home

unit is the college where the student is enrolled and the minor-offering unit

is the college that is offering the minor program. Vice President Bautista

assured the Regents that these matters will be harmonized and clarified

repeatedly with the CUs.

2.9 President Concepcion suggested that a handbook or a manual containing

information on how to implement this new program, be published and

distributed to all units of the University.


Board approved the proposal of UP Diliman for the institution of Minor

Programs of the College of Education.


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. . .


. . .

3. Adoption of the Master of Science in Food Science (MSFS) Program of the

UP Los Baños Institute of Food Science and Technology by the UP Visayas

School of Technology

3.1 Vice President Bautista clarified that the tuition for the MSFS Program is

P3,000.00 per unit. The justification of the UP Visayas Chancellor is that

potential students of this program are DOST scholars.


adoption by the UP Visayas School of Technology of the Master of

Science in Food Science (MSFS) Program of UP Los Baños is approved.


4. Request of UP Diliman for waiver of the two-year residence rule

immediately prior to graduation (with honors) in favor of the following:

a.

b.

c.

d.

e.

4.1 President Concepcion explained the basis for the request for waivers for

each of the aforementioned students. He then moved for the approval of the

request.


request for waiver of the two-year residence rule immediately prior to

graduation in favor of the above-mentioned students was approved.


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. . .


5. Request for waiver of the one-year residence rule immediately prior to

graduation in favor of the following:

a.

b.

5.1 In response to the question of Regent Jimenez, Vice President Bautista

explained that the difference between the one-year residence rule and the

two-year residence rule is that the latter applies to students graduating with

honors, while the former is applicable to students graduating without

honors.


request for waiver of the one-year residence rule was approved.


6. Establishment of the “Asuncion Miteria Austria-UPAAW Professorial

Chair” at the College of Social Sciences and Philosophy, UP Diliman


same was approved.


7. Request of UP Diliman for the Approval of the Correction of Various

Errors in the List of Candidates for Graduation, as endorsed by the UP

Diliman University Council at its 154th (special) meeting held on 15 July

2019

7.1 President Concepcion clarified that the correction in the names of students

does not require a change in the birth certificate, but involves mere clerical

errors. Vice President Bautista said that UP Diliman is just ensuring that

the name of a student as reflected in his/her high school diploma or

transcript of records should be the same name reflected in the records of

the University.

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. . .


7. Request of UP Diliman for the Approval of the Correction of Various . . .

7.2 On the condition that nothing is being corrected in the birth certificates of

the foregoing students, and UP Diliman is simply matching names in the

list of candidates for graduation submitted to the Board for approval to

that of the transcript of records, President Concepcion moved for the

approval of the proposed corrections.

7.3 Regent Jimenez inquired why the matter of correction of names goes up

to the Board. President Concepcion replied that it is the Board that

approves the graduation of students based upon the list of names

submitted by the CU’s. Any correction of a name on the lists should

therefore be approved by the Board. After further discussion, and upon

motion made and duly seconded, the instant request was approved. In

addition, the Board approved the motion, duly seconded, to delegate to

the President the authority to approve such corrections due to clerical

errors.

7.4 Secretary Lara sought clarification whether the delegation covers other

kinds of errors such as clerical errors in degree titles. President

Concepcion clarified that the delegation is only to correct errors in names

due to clerical errors.

Board Action: APPROVED. The Board delegated to

the President the authority to approve

future requests for correction of names

due to clerical errors.

C. FISCAL MATTERS 2

1. Proposals for the Master of Laws (LLM) Program of the UP College of

Law, effective First Semester of AY 2019-2020:

a. Compensation rate for Prof. David Cohen

b. Tuition fee rate of PhP15,000.00 per unit

2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government

accounting and auditing laws, rules and regulations.

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. . .

C. FISCAL MATTERS2 (cont’d)

1. Proposals for the Master of Laws (LLM) Program . . . (cont’d)

1.1 Prof. Jay L. Batongbacal of the UP College of Law informed the Board

that there was a subsequent communication that was sent by the College

of Law to the Office of the Vice President for Administration dated 15

July 2019, clarifying that Prof. David Cohen will eventually be

contracted for the delivery of various modules of the Master of Laws

(LLM) Program.

1.2 Regent Farolan inquired if there are existing rules supporting the

proposed compensation rates to avoid any problems with the

Commission on Audit (COA). President Concepcion said he will address

objections of COA, should any be made.

1.3 In response to the question why the proposed compensation rate is

specific to Prof. David Cohen, President Concepcion said that one option

for the Board is to approve a range of compensation rates instead, to avoid

having to go back to the Board each time there is another foreign faculty

that will be hired by the College for the LLM program.

1.4 Prof. Batongbacal said that the funding for the visiting professors shall

be sourced from the Legal Research Fund of the College.

1.5 President Concepcion said that the LLM Program will also be given

maximum publicity to foreign missions because many of those who are

posted at foreign embassies in the Philippines are lawyers. They may

become potential students of the program, or even be faculty members

because many of the ambassadors, ministers, or consuls are lawyers with

doctorate degrees.

1.6 On the matter of tuition fees, Regent Taroma inquired if the proper

process for the institution of tuition fee rates was observed, because when

the PhD by Research program was offered by the School of Management

in UP Mindanao, a statement from the Office of the Student Regent

supporting the tuition fee rate was sought. President Concepcion said that

under the rules, only the tuition for undergraduate programs require

student consultation.

1.7 Taking his cue from further discussions, President Concepcion moved

that the Board delegate to him the authority to fix the compensation of

visiting professors, and tuition fee rates for the LLM Program of the UP

College of Law. Regent Jimenez seconded the motion subject to

reporting to the Board.

________________ 2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government

accounting and auditing laws, rules and regulations.

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. . .


1. Proposals for the Master of Laws (LLM) Program . . . (cont’d)

. . .

1.8 Regent Jimenez further requested that the President look into the powers

of the Board as well as the COA regulations on the same. President

Concepcion said that he would consult with COA first before fixing the

rates.


Board delegated to the President the authority to fix the compensation of

visiting professors, and tuition fee rates for the LLM Program.

Board Action: The Board delegated to the UP President

the authority to fix the compensation of

visiting professors, and tuition fee rates

for the Master of Laws Program of the

UP College of Law.

2. Adoption by UP Mindanao of the existing tuition fees of the UP Los Baños

PhD by Research Program, for the UP Mindanao PhD by Research

Program, effective First Semester of AY 2019-2020

2.1 President Concepcion explained that UP Mindanao is adopting the

existing tuition fee rates of UP Los Baños for its PhD by Research

Program, effective First Semester of AY 2019-2020.


Board approved the adoption.


3. Request of UP Visayas for a six-month extension of the CHED-funded

project entitled “Technology transfer of improved dried products from

low value fish species”


Board approved the extension.


________________ 2 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing

government accounting and auditing laws, rules and regulations.

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. . .


. . .

4. Request of the Marine Science Institute (MSI), UP Diliman for authority

to purchase four (4) used but refurbished vessels in the total amount of

PhP120,000,000.00, for MSI’s research activities in the Philippine Rise

4.1 President Concepcion informed the Board that the P120 Million funding

for the purchase of refurbished vessels in the budget of the Marine

Science Institute (MSI) under the 2019 GAA is made possible by the

National Security Council.

4.2 Secretary Lara said that the matter was not submitted to the BOR

Finance Committee because the Secretariat only received the agenda

item a day before the Board meeting.

4.3 Regent Jimenez inquired about the size of the vessels and whether the

amount of P120 Million is sufficient for four (4) vessels. Regent Laurel

pointed out that the quality of the refurbishment of the vessels should be

seriously attended to by the procuring unit in order to avoid purchasing

what may turn out to be junk vessels.

4.4 Vice President Florendo said that the vessels are yet to be acquired by

the MSI through the Philippine International Trading Corporation

(PITC). The first step in the procurement process is getting the approval

of the Board of Regents. He said all concerns shall be communicated to

the Director of MSI.

4.5 In response to Regent Jimenez, President Concepcion said that the

vessels may be docked at the docking facilities of UP in Bolinao or in

Puerto Galera. He will also request the Philippine Navy to accommodate

the vessels in their pier.

4.6 Regent Laurel inquired if the University has a budget for the

maintenance of the vessels because maintaining a sea-going vessel is

very expensive. Vice President Florendo replied that an amount of P130

Million is included in the MOOE budget of MSI for one year. President

Concepcion said that for succeeding years the same amount should be

allotted to the MOOE of MSI in the GAA.

4.7 President Concepcion proposed that a special briefing of the Board be

conducted to discuss the issues and concerns raised by the Regents.

Regent Farolan suggested inviting experts in vessel management to

attend the said special briefing.



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. . .


. . .

4. Request of the Marine Science Institute (MSI) … (cont’d)

. . .

4.8 The Board approved the proposal in principle, subject to the outcome of

the special briefing of the Board to be scheduled later. President

Concepcion said that no approval shall be released or communicated to

Malacañang until after the Board has thoroughly discussed the matter

with the MSI.

Board Action: APPROVED IN PRINCIPLE,

subject to the outcome of the

special briefing of the Board of

Regents on the matter.


Diliman and the Adolfo B. Bellosillo Foundation, Inc. for the

establishment of “The Dr. Adolfo B. Bellosillo Academic Excellence

Award for the Most Outstanding Bachelor of Music Graduate”

5.1 President Concepcion said that the Memorandum of Agreement between

the University of the Philippines Diliman and the Adolfo B. Bellosillo

Foundation, Inc. is for the establishment of “The Dr. Adolfo B. Bellosillo

Academic Excellence Award for the Most Outstanding Bachelor of

Music Graduate” at the College of Music in U Diliman.


MOA was approved.




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. . .


. . .

6. Reprogramming of UP System Administration’s unexpended balances of

prior years’ obligations in the amount of Seventy Million Pesos

(PhP70,000,000.00), for the programs administered by the Office of

International Linkages (OIL) and to beef up the MOOE of UPSA and

CUs

6.1 President Concepcion said that the matter did not go to the BOR Finance

Committee because the amount is below the threshold of P75 Million.


Board approved the reprogramming.


7. Reprogramming of UP Diliman’s unexpended balances from the General

Fund in the amount of Seventy Million Pesos (PhP70,000,000.00)

7.1 In response to Regent Jimenez’s inquiry, Vice President Florendo

replied that the reprogrammed funds would be utilized for maintenance

expenses.


Board approved the reprogramming.


8. Reprogramming of UP Manila’s unexpended balances from prior years’

obligations from the General Fund, in the amount of Sixty Nine Million

Pesos (PhP69,000,000.00), for various capital outlay (CO) of UP Manila


9. Programming of UPM-PGH’s excess income in FY 2018 in the amount of

Seventy Million Pesos (PhP70,000,000.00) to beef up the MOOE of UPM-

PGH




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. . .

D. ADMINISTRATIVE MATTERS3

1. Renewal of the Memorandum of Agreement between the University of the

Philippines Diliman and the Department of Science and Technology

(DOST) extending the secondment of Prof. Rowena Cristina L. Guevara

to DOST as Acting Undersecretary, effective 01 July 2019 until 30 June

2021

1.1 President Concepcion explained that Prof. Rowena Cristina Guevara has

been on secondment to the Department of Science and Technology

(DOST) for seven years but her secondment to DOST is beneficial to

the University.

1.2 The motion to approve the secondment of Prof. Guevarra being duly

made and seconded, and there being no objections, the same was

approved.


2. On the waiver of tenure rules:

a. Update on compliance with the BOR decision on waivers of tenure

rules in its 1336th meeting held on 1 August 2018

b. Request for the waiver of tenure rules for the list of faculty members

in the attached Appendix A (pages 41 to 44)

b. Request for the waiver of tenure rules up to a second waiver instead

of a first waiver

c. Request for the waiver of tenure rules beyond the BOR-approved

number of allowable waivers for faculty members on study leave

2.1 President Concepcion said that this is the last batch of faculty requesting

for waiver of tenure rules, in accordance to the Board’s resolution to

give a one-year period from 1 August 2018 for allowing for such

requests while the OVPAA is preparing the revised tenure rules.

3 These appointments have gone through the standard University peer review process from the Department to the College, the

Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or

about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

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. . .


. . .

2. On the waiver of tenure rules: (cont’d)

. . .

2.2 VP Bautista updated the Board on the revision of tenure rules. She

explained that what she will present during the August BOR meeting is

the revised tenure rules for the purpose of avoiding many requests for

waivers. She mentioned that during the term of former President Alfredo

Pascual, a committee was created to revise the tenure rules of the

University. However, upon assuming her term as Vice-President, she

learned from then Faculty Regent Patricia Arinto that there had been

issues regarding the draft revised tenure rules. Thus, she created another

committee, chaired by former Vice-President for Academic Affairs Prof.

Maria Serena Diokno, to review the proposed revised tenure rules. This

process is still ongoing and upon its completion, it will go through a

massive faculty consultation.

2.3 She said that the basic tenure policy of requiring a publication still

stands. As a background, she explained that that before the tenure rules

were developed in 2000, the College of Science sought clarification

from the Board if they can be stricter with the tenure rules. The Board

allowed them as long as their faculty approves the rules and they secure

Board approval for the same. The problem is that not all units went to

the Board for approval of their stricter tenure policy.

2.4 Thus, what will be submitted to the Board for approval in August are the

stricter tenure rules that are being enforced by the units but have not

been submitted to the Board for approval.

2.5 In relation to the tenure requirement of having at least one peer-reviewed

publication, VP Bautista presented data on UP’s publications output

over the years. As a System, UP is ahead of all the other higher

education institutions in the country in terms of publications output.

2.6 She said that the publication requirement is one of the reasons for

requesting a waiver of tenure rules. The faculty does not have full

control over the publications. For some, it would take more time

especially if they are publishing in an indexed journal. Thus, they are

proposing to allow faculty to request up to a second waiver.

__________________ 3 These appointments have gone through the standard University peer review process from the Department to the College, the



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. . .


. . .


. . .

2.7 President Concepcion said that the first request of the OVPAA is to

approve the waiver of tenure rules of the 108 faculty listed in Annex A

of the agenda. There being no objections, the Board approved the

waiver of tenure rules of the 108 faculty.

2.8 The second request is to allow the waiver of tenure rules up to a second

waiver. In response to Regent Farolan regarding the deadlines set on the

waiver, VP Bautista explained that the deadline given to the faculty to

comply with the tenure requirements depends on the assessment of the

department.

2.9 In response to President Concepcion, VP Bautista said that the Board

gave a deadline of up to the end of Academic Year 2018-2019 (or 31

July 2019) to bring before the Board, for its approval, requests for

waiver of tenure rules beyond a first waiver. They are now requesting

that, henceforth, the Board allow requests up to a second waiver.

2.10 Regent Farolan inquired why the Board should readily approve requests

for a first and second waiver. VP Bautista said that limiting waivers to a

first waiver only is not reasonable. The maximum period for obtaining

tenure often proves too short especially for instructors and assistant

professors who are saddled with teaching duties in the first few years,

giving them little time to attend to other tenure requirements, such as,

publication of scholarly work and completion of a graduate degree.

2.11 Regent Farolan suggested that this should already be included in the

proposed revision of tenure rules. President Concepcion recalled from

previous discussions that Board expects the new rules to address such

concerns so that the faculty will no longer request for a waiver. VP

Bautista said that they still need to allow requests for waivers because,

based on her experience as former department chair and dean, it is

difficult for faculty to comply with the publication requirement for

reasons beyond their control.

2.12 She further explained that all requests for waiver of tenure rules will still

go to the Board for approval except those requesting a third waiver and

beyond. Her office will be screening the documents to ensure that only

requests up to a second waiver will be endorsed to the Board. President

Concepcion found this proposal reasonable. Regent Jimenez said he is

willing to move for the approval of the proposal.




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. . .


. . .


. . .

2.13 There being no objections, the Board approved the proposal to accept

requests for waiver of tenure rules up to a second waiver. In response to

Regent Farolan, VP Bautista reiterated that they will submit the revised

tenure rules currently being enforced by the units to the Board in time

for its August meeting.

2.14 Regent Guillermo said that before bringing the revised tenure rules to

the Board, the academic union chapters across the UP System must be

consulted based on the collective negotiation agreement. In this

connection, President Concepcion said that the deadline to submit to the

Board the revised tenure rules is on September 2019. VP Bautista said

that the overall revision of the tenure rules will have to undergo

consultation across CUs and the union, but this is not yet ready.

However, she noted Regent Guillermo’s request that even the tweaking

of the tenure rules also need consultation with the unions.

2.15 In response to Regent Farolan, President Concepcion affirmed that the

requests for waiver will require approval by the Board. VP Bautista said

that those applying for a second waiver are required to provide a

justification why they need a second waiver. Regent Farolan noted that

even the request for a first waiver must include a justification.

2.16 The third request is for the waiver of tenure rules for faculty members

who are on study leave. VP Bautista said that there are cases of

untenured faculty who were allowed to go on study leave because their

department assessed that they have potential to become regular faculty

members. Instead of granting a waiver, President Concepcion suggested

suspending the BOR-approved tenure rules for faculty members on

study leave.

2.17 Regent Jimenez asked if those who are unable to get tenure will still be

able to reapply as faculty. VP Bautista said that there may be special

cases, e.g., one goes beyond a second waiver due to illness. As a general

rule, however, if they do not comply with the tenure rules, they will not

be appointed as regular faculty. Regent Guillermo said that there is a

university council decision allowing a faculty to reapply for tenure after

finishing their PhD.




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. . .


. . .


. . .

Board Action: The Board approved the resolutions as follows:

A. Request for the waiver of tenure rules up to a

second waiver instead of a first waiver;

B. Request for the waiver of tenure rules for the

list of faculty members in the attached

Appendix A (See Appendix A); and,

C. Suspension of the BOR-approved tenure rules

for faculty members on study leave.

3. Appointment of Faculty: Transfer to Permanent Status

UP Diliman

RAMON BENEDICTO A. ALAMPAY, Associate Professor 3, Asian Institute

of Tourism, effective 31 July 2019

ANGELA D. CARREON, Assistant Professor 1, UP Diliman Extension

Program in Pampanga, effective 31 July 2019

MYLENE G. CAYETANO, Assistant Professor 6, College of Science, effective

31 July 2019

JONALOU S. DANAO, Assistant Professor 1, College of Education, effective

31 July 2019

FRANCIS JOSEPH A. DEE, Assistant Professor 1, College of Social Sciences

and Philosophy, effective 31 July 2019

RHODORA F. ERENO, Assistant Professor 1, College of Education, effective

31 July 2019

RICHARD DV. ESPIRITU, Assistant Professor 7, College of Engineering,

effective 31 July 2019

MITA ANTONIA S. FERNANDEZ, Assistant Professor 1, College of Music,


RACHEL JUNE R. GOTANCO, Assistant Professor 7, College of Science,





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. . .


. . .

3. Appointment of Faculty: Transfer to Permanent Status (cont’d)

. . .

UP Diliman (cont’d)

. . .

LORELIE C. GREPO, Assistant Professor 4, College of Engineering, effective

31 July 201

JAY-AR M. IGNO, Assistant Professor 1, College of Social Sciences and

Philosophy, effective 31 July 2019

JOEL C. JAVINIAR, Assistant Professor 3, College of Education, effective 31

July 2019

EDGARDO G. MACATULAD, Assistant Professor 1, College of Engineering,


APRIL DAWNENA M. MISA, Assistant Professor 1, College of Music,

effective 31 July 2019;

MICHELLE C. NICOLASORA, Assistant Professor 3, College of Music,

effective 31 July 2019;

NICHOLAS FELIX L. TY, Assistant Professor 1, College of Law, effective 31

July 2019

JAIME ANGELO S. VICTOR, Assistant Professor 1, College of Engineering,


BRYAN L. VIRAY, Assistant Professor 1, College of Arts and Letters,


EDGARDO CARLO L. VISTAN II, Assistant Professor 6, College of Law,


UP Los Baños

ALLAN L. ALINEA, Associate Professor 1, College of Arts and Sciences,


ANGELO C. CASTRO, Assistant Professor 1, College of Agriculture and Food

Science, effective 31 July 2019

PRECIOUS JEWEL D. DELA CRUZ, Assistant Professor 1, College of Arts

and Sciences, effective 31 July 2019

KATHERINE E. DEL ROSARIO, Assistant Professor 1, College of Human

Ecology, effective 31 July 2019

STEPHEN S. DOLIENTE, Assistant Professor 1, College of Engineering &

Agro-Industrial Technology, effective 31 July 2019




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. . .


. . .


. . .

UP Los Baños (cont’d)

. . .

NORBERT NORRIS BONIFACIO Z. FALGUERA, Assistant Professor 5,

College of Arts and Sciences, effective 31 July 2019

RAPHAEL M. FERRER, Assistant Professor 1, College of Human Ecology,


HJALMAR P. HERNANDEZ, Assistant Professor 2, College of Arts and

Sciences, effective 31 July 2019

AILEEN V. LAPITAN, Assistant Professor 5, College of Public Affairs and

Development, effective 31 July 2019

DALISAY S. MALIGALIG, Associate Professor 2, College of Arts and


JENIELYN T. PADRONES, Assistant Professor 3, College of Forestry and

Natural Resources, effective 31 July 2019

CLARICE C. PULUMBARIT, Assistant Professor 1, College of Human

Ecology, effective 31 July 2019

ANGELO M. TAPIA, Assistant Professor 1, College of Agriculture and Food

Science, effective 31 July 2019

ARTHUR GLENN A. UMALI, Assistant Professor 1, College of Forestry and

Natural Resources, effective 31 July 2019

RUBY LYNN G. VENTURA, Assistant Professor 2, College of Arts and


UP Manila

PETER B. BERNARDO, Associate Professor 3 (Part Time), College of

Medicine and Attending Ortho Surgeon, Philippine General Hospital,


ABNER L. CHAN, Associate Professor 4 (Part Time), College of Medicine and

Attending Otorhinolaryngologist, Philippine General Hospital, effective

31 July 2019

KEN JOFFANIEL M. GONZALES, Assistant Professor 5, College of Arts and


__________________ 3These appointments have gone through the standard University peer review process from the Department to the College, the



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. . .


. . .


. . .

UP Manila (cont’d)

. . .

JOSE MANUEL F. IGNACIO, Associate Professor 3 (Part Time), College of

Medicine and Attending Ortho Surgeon, Philippine General Hospital,


CIARA CHRISTIANNE Y. LIM, Assistant Professor 1, College of Arts and


EDWIN C. RUAMERO, JR., Assistant Professor 1, College of Pharmacy,


UP Visayas

MA. RONA G. CORDA-PRADO, Assistant Professor 1, College of

Management, effective 31 July 2019

RANDY M. MADRID, Assistant Professor 4, College of Arts and Sciences,


DAVE I. PALEN, Assistant Professor 1, UP Visayas Tacloban College,


UP Mindanao

LYRE ANNI E. MURAO, Associate Professor 2, College of Science and

Mathematics, effective 31 July 2019

UP Cebu

RICHIE EVE G. RAGAS, Assistant Professor 3, College of Science, effective

31 July 2019





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The Board CONFIRMED the following agenda matters:

1. President Concepcion moved for the confirmation of the following matters

under Matters for Confirmation by the Board:

a. Confirmation of the approval of the UP President of additional slots for the

admission of students through the Varsity Athletic Admission System (VAAS)

for Academic Year 2019-2020; and

b. Memorandum of Agreement between the University of the Philippines Diliman

and the Commission on Higher Education for the conduct of the 2nd Philippine

Research Conference on Tourism and Hospitality.

2. Confirmation of the approval of the President of the list of candidates for

graduation of students from the following Constituent Universities who have

completed all the requirements for their respective degrees/titles as of the end of

Second Semester, or as the end of term specified, AY 2018-2019, as

recommended by their respective University Councils4:

a. UP Diliman – Approved by the UP Diliman University Council at its 153rd

meeting held on 24 June 2019. The President approved the list of candidates for

graduation on 28 June 2019

b. UP Los Baños - Approved by the UP Los Baños University Council at its

meeting held on 17 June 2019. The Executive Vice President approved the list

of candidates for graduation on 19 June 2019

c. UP Manila - Approved by the UP Manila University Council at its 108th meeting

held on 17 June 2019. The President approved the list of candidates for

graduation on 25 June 2019

d. UP Visayas - Approved by the UP Visayas University Council at its 119th



e. UP Open University - Approved by the UPOU University Council at its 59th


of candidates for graduation on 08 July 2019

f. UP Mindanao - Approved by the UP Mindanao University Council at its 50th



4 Approval authority was granted to the UP President by the Board of Regents at its 1345th meeting held on 10 June 2019,

for Second Semester/Second Trimester AY 2018-2019

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The Board CONFIRMED the following agenda matters:

. . .

2. Confirmation of the approval of the President the list of candidates … (cont’d)

. . .

g. UP Baguio - Approved by the UP Baguio University Council at its 69th meeting

held on 7 June 2019, and by the Executive Vice President on 13 June 2019; and

another list approved by UP Baguio UC by referendum on 17 June 2019 and by

the Executive Vice President on 19 June 2019

h. UP Cebu- Approved by the UP Cebu University Council at its 8th meeting held

on 13 June 2019. The President approved the list of candidates for graduation on

24 June 2019

3. Confirmation of the approval via referendum conducted on 13-19 June 2019 of

the item: “Grant of authority to President Danilo L. Concepcion, or his duly

authorized representative, to transact with and/or claim refund from Meralco”


The Board NOTED the following matters transmitted via email to all Regents in

three (3) batches on 23 July 2019, 26 July 2019, and 29 July 2019 (Memorandum No.

OSU2019-07-11, Memorandum No. OSU2019-07-12, and Memorandum No. OSU2019-

07-13)

A. ADMINISTRATIVE MATTER

1. Extension of Appointment of Dr. Felino P. Lansigan as Professor 12 beyond

the compulsory retirement age of 65, to coincide with his term as Dean of

the College of Arts and Sciences, UP Los Baños, effective until 16

November 2020

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. . .

B. CONTRACTS/AGREEMENTS

The following agreements are compliant with standard and applicable University processes

involving the Constituent Universities (CUs) concerned and the University System. They fall under

the delegated approving authority of the President, subject to information of the Board on matters

not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).

UP System

1. Memorandum of Understanding among the University of the Philippines,

Singapore Cooperation Enterprise (SCE), and the International Finance

Corporation (IFC) for the conduct of capacity building programme

(“Programme”) to build capabilities of government officials in the structuring

of public-private partnership projects in the health sector in the Philippines as a

potential tool to supplement public resources

Implementing unit: Office of the Vice President for Development

2. Memorandum of Agreement among the University of the Philippines, the

Department of Science and Technology (DOST), and the Philippine Council

for Health Research and Development (PCHRD) for the program: A proposal

to Establish the Philippine Genome Center – Protein Proteomics and

Matabolomics (PPM) facility; and development of a Laboratory Information

Management System (LIMS) for Biorepository Use of Omics Research

Implementing unit: Philippine Genome Center

UP Diliman

1. Memorandum of Agreement between the University of the Philippines Diliman

and DW Morgan providing for Internship Program / On-the-Job Training (OJT)

Implementing unit: College of Engineering


and the Department of Science and Technology Regional Office VIII (DOST

RO VIII) for the conduct of a Business Resilience and Technology Mapping

Workshop

Implementing unit: Institute for Small Scale Industries

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. . .

B. CONTRACTS/AGREEMENTS (cont’d)

. . .

UP Dilliman (cont’d)

. . .


and the Department of Trade and Industry – Cordillera Administrative Region

(DTI-CAR) for the conduct of a Basic Small Business Counselors Course

(BSBCC)



and the Department of Trade and Industry – Region 4A (DTI Region 4A) for

the conduct of Basic Small Business Counselors Course 101: Diagnosing an

Enterprise



and the Department of Trade and Industry – Region VI (DTI Region VI) for the

conduct of Basic Small Business Counselors Course 101: Diagnosing an

Enterprise



and the Department of Trade and Industry – Region XII (DTI Region XII) for

the conduct of Basic Small Business Counselors Course 104: Operations

Management



and the Mines and Geosciences Bureau (MGB) for the conduct of the 7th

Seminar-Workshop on Mining Conflict/Dispute Resolution for the members of

the Panel Arbitrators and Mines Adjudication Board

Implementing unit: UP Law Center

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. . .


. . .


. . .

8. Memorandum of Agreement on Student Exchange and Agreement on

Academic Cooperation (Second Renewal) between the University of the

Philippines Diliman and Kangwon National University (KNU), South Korea

providing for academic cooperation and student exchange

Implementing unit: Office of International Linkages Diliman


Diliman and Tunghai University, Taiwan providing for academic cooperation

Implementing unit: National College of Public Administration and Governance


Diliman and the Music and Dance Faculty of the Academy of Performing Arts

in Prague (AMU) for academic cooperation

Implementing unit: College of Music

11. Memorandum of Understanding on Academic Exchange and Memorandum of

Agreement on Student Exchange between the University of the Philippines

Diliman and Nara Women’s University (NWU), Japan providing for academic

cooperation and student exchange

Implementing unit: College of Education


and Kalibrr Technology Ventures Inc. providing for Internship program/On-

the-Job Training (OJT)


13. Memorandum of Agreement on the Exchange of Students between the

University of the Philippines Diliman and Yokohama National University,

Japan providing for student exchange

Implementing unit: Center for International Studies

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. . .


. . .


. . .


Diliman and Jeonju University (JU), South Korea providing for academic

cooperation

Implementing unit: College of Home Economics

15. Contract of Award among the University of the Philippines Diliman, the

Philippine Council for Agriculture, Aquatic and Natural Resources Research

and Development (PCAARRD), and Charissa M. Ferrera (Awardee) for the

Balik Scientist Program

Implementing unit: Marine Science Institute

16. Program Contract between the University of the Philippines Diliman and the

Japan International Cooperation Agency Project Office for ASEAN University

Network/ Southeast Asia Engineering Education Development Network (JICA

Project for AUN/SEED-Net) on Regional Conference Program for the support

program for Regional Conference (AUN/SEED-Net Project No. UP RC1801)


17. Program Contract between the University of the Philippines Diliman and the

Japan International Cooperation Agency Project Office for ASEAN University

Network/ Southeast Asia Engineering Education Development Network (JICA

Project for AUN/SEED-Net) on Collaborative Research Program for the

support program for Regional Conference (AUN/SEED-Net Project No. UP

RC1801)


UP Los Baños

1. Memorandum of Understanding and Memorandum of Agreement on Student

Exchange between the University of the Philippines Los Baños and Chiba

University, Japan providing for academic cooperation

Implementing unit: UPLB Office of International Linkages

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. . .


. . .

UP Los Baños (cont’d)

. . .

2. Memorandum of Understanding between the University of the Philippines Los

Baños and Kumamoto University, Japan providing for academic cooperation

Implementing unit: UPLB Office of International Linkages

C. OTHER MATTERS

1. Report by UP Visayas Tacloban College on the forthcoming transfer of UP

Visayas Tacloban College (UPVTC) to the Sta. Elena campus

2. Report by UP Manila Health Sciences Palo on Sta. Elena Campus Development

Plan

V. OTHER MATTERS

1. On SDT Case no.

1.1. Vice President for Legal Affairs Hector Danny Uy explained that this matter

refers to the separate Appeals of UP students from the Decision

of the President

which affirmed the SDT Decision finding

respondents liable for violating Section 1, paragraphs (B) and (H), Rule I

and Section 2 of the Revised Rules and Regulations Governing Fraternities,

Sororities and other Student Organizations; and Sections 2, 3, and 4 of

Republic Act No. 8349 (The Anti-Hazing Law), and imposing upon them

penalties ranging from one (1) semester suspension to expulsion.

1.2. Regent Jimenez inquired about the grounds upon which the respondents rely

for their appeal. Vice President Uy said that the respondents claimed that

they did not participate in inflicting any physical injury nor did they conspire

to do so. One respondent also claimed in the appeal that the act complained

of was merely a symbolic act.

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V. OTHER MATTERS

1. On SDT Case no. (cont’d)

. . .

1.3. Regent Farolan inquired if the Board has discretion to impose a penalty

lower than expulsion. While he believes in accountability, he also thinks

that expulsion for a young man would be depriving him of the opportunity

to study in UP. Vice President Uy said that expulsion is not from the Anti-

Hazing Law but from the University rules promulgated by the Board.

1.4. After long deliberation, the Board affirmed the Decision of the President

, with a modification that the recognition of the

is withdrawn, instead of “lifetime suspension”.

Board Action: Board affirmed, with modification, the

Decision of the UP President dated June

27, 2017. The Decision is modified to

reflect that official recognition of the

is withdrawn, instead

of “lifetime suspension” of official

recognition.

2. On the matters of Regent Farolan


programs on faculty, staff, and student in UP

2.2.1 Regent Farolan said that he raised the matter of the Kamagong

Residence Hall again because of the continuing complaint of the

female faculty residents of Kamagong Residence Hall that they were

being evicted from the dorm to give way to male students and faculty-

graduate students. They claim that they were only given two (2)

months to vacate the premises, with no assurance that they would be

given slots in other dormitories reserved for females. Twelve (12) of

the affected faculty residents have not found a place to transfer.

2.2.2 UP Diliman Vice Chancellor for Student Affairs Jerwin Agpaoa

explained to the Board that the memorandum issued by the Dormitory

Admissions Committee of the Office of Student Housing to the current

residents of Kamagong Residence Hall was sent to the residents more

than a year ago, when the Dormitory Admissions Committee decided

to convert the Kamagong Residence Hall into an all-male dormitory

in view of the renovation of the Molave and Yakal dormitories.

2.2.3 The affected faculty members were given options to transfer to other

dormitories such as, Acacia Residence Hall, Balay Kalinaw, and even

at NISMED Hostel.

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V. OTHER MATTERS (cont’d)

. . .

2. On the matters of Regent Farolan (cont’d)


programs on faculty, staff, and student in UP (cont’d)

. . .

2.2.4 However, the affected faculty residents of the Kamagong Residence

Hall appealed that they be allowed to stay for one (1) more semester,

considering the difficulty and expense to be incurred in transferring,

as well as the higher fees being charged at other residences being

offered to them.

2.2.5 Consequently, the affected faculty residents requested that they be

allowed to stay in their current residence until the end of the first

semester of AY 2019-2020.

2.2.6 After a long discussion, the Board resolved to direct the President to

meet with all concerned parties and come up with a solution that will

address the concerns of the affected faculty as well as that of the UP

Diliman housing offices. In addition, the President undertook to direct

the Vice President for Administration to collaborate with UP Diliman

housing officials in formulating a long term housing policy for

students, faculty, REPS, and staff.

2.2.7 For this purpose, President Concepcion directed the Secretariat to

schedule a meeting of the parties, including the Faculty, Staff, and

Student Regents, to discuss and resolve the matter. He also directed

that all members of the Board be invited to attend the meeting, if they

are so inclined.

Board action: 1. President Concepcion is directed

to meet with all concerned parties

to find a favorable resolution to

the issue.

2. President Concepcion will direct

the Vice President for

Administration and UP Diliman

housing officials to formulate a

long term housing policy for

students, faculty, REPS, and staff.

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V. OTHER MATTERS (cont’d) . . .


. . .

2.2 Consultation with Shopping Center stall operators

2.2.1 President Concepcion informed the Board that, according to Diliman

Vice Chancellor Raquel Florendo, they have conducted numerous

consultations with the concessionaires of the old Shopping Center. For

his part, President Concepcion assured the Board that he intends to

meet with the concessionaires once the plans for the new Shopping

Center have been finalized.

2.2.2 Regent Farolan said that this may just be a communication issue which

can be easily addressed through consultations with the stakeholders

involved. He proposed to include in the study the selection process

that will be adopted for the new Shopping Center stalls because many

of the former stall operators affected are sub-lessees. President

Concepcion assured that stall operators that are directly affected by the

fire shall be consulted.

2.2.3 President Concepcion said that, in order to avoid problems in the past,

they will adopt a new bidding process for concessionaires at the new

Shopping Center. The winning bidders shall be based on highest

discount offered to students, faculty, and staff of UP. Discounts shall

be applied automatically for UP students, faculty, and staff if they use

their new ID cards with the RFID technology, which will be provided

to them for free. Outsiders will not enjoy the same discount and will

have to pay the regular price.

2.2.4 Chair De Vera said that any contract with the concessionaires should

include a prohibition on subleasing by a contractor, as provided under

the procurement law, and that violation thereof is a valid ground for

termination of the contract.

2.2.5 According to Atty. Percival Cortez of the UP Diliman Legal Office, a

series of consultations with the SC stall operators was conducted in

2018, and early part of 2019. In fact, SC stall operators have been

informed that they are the priority in relocating to food parks and other

locations. The concern, however, is whether food stall operators can

go back to the new Shopping Center if they choose to relocate to the

food hub. President Concepcion responded in the affirmative, on

condition that they can choose only one stall to maintain, meaning,

they either stay in the food hub or transfer to the new Shopping Center.

Board Action: NOTED

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. . .

2.3 On the matter of the difficulty of retiring faculty members in securing a

clearance from the University Library, for failure to return books which

were lost during the fire that destroyed the Faculty Center

2.3.1 Regent Farolan brought the matter up to the Board because there are

retiring faculty members who have problems in processing their

retirement papers due to their inability to return borrowed books lost

during the Faculty Center fire.

2.3.2 President Concepcion moved to take the responsibility in solving the

matter. He said that he would call a separate meeting with the units

and people concerned to discuss and resolve the issue. He requested

the University Librarian, Mr. Chito Angeles, who was present during

the meeting, to come up with a procedure on how the books borrowed

by faculty members holding offices at the Faculty Center may be

written-off.

2.3.3 With respect to the COA issue, President Concepcion said that he will

address the same once completed staff work has been done.

Board Action: NOTED

3. On the policies on overload of faculty members

3.1 Regent Guillermo said that since the Board is running out of time, he is willing

to defer his other agenda matters for the next Board meeting. However, he

posed a query on the policy of the University on overload pay of faculty

members handling smaller classes. He said that there is a rule in UP Diliman

that faculty members handling only 2-3 students like in PhD classes are not

entitled to overload pay. He requested the Board to gather materials on the

matter for discussion at the next Board meeting.

3.2 President Concepcion said that from his recollection, the overload has nothing

to do with the number of students handled, but should depend on the number

of credit units assigned to a faculty.

3.3 Chair De Vera suggested that the President just call the appropriate office to

a meeting to discuss and settle the matter.

Board Action: NOTED

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4. Issues on the implementation of CSC-DBM-COA Joint Circular No.1, s.2017,

as amended by CSC-DBM-COA Joint Circular No. 1, s. 2018

4.1 Regent Pedrano said that many issues are being raised by her constituents

regarding the implementation in the University of the CSC-DBM-COA Joint

Circular No. 1, s. 2017, particularly on the 20% premium payment for contract

of service (COS) and job order (JO) workers. Other issues such as non-

remittance by UP of Philhealth premiums of contractual workers are also

being raised. She proposed to have a special briefing of the Board on the

matter inviting resource persons to explain.

4.2 Chair De Vera moved that the Board just order the affected sectors to submit

a report to the Board on the matter. If there are policy matters that the Board

has to correct then that policy should go to the Board.

4.3 President Concepcion said that he is willing to sit down with the Staff Regent

and with the Vice President for Administration and all Vice Chancellors to

discuss the matter.

Board Action: NOTED

5. On the confirmation by the Board of the appointment of the Officer-in-Charge

of the National College of Public Administration and Governance

5.1 President Concepcion said that he was requested to discuss, as part of the

agenda, the matter of the appointment of the Officer-in-Charge (OIC) of the

National College of Public Administration and Governance (NCPAG) in UP

Diliman, since the term of the incumbent Dean expires on 31 July 2019. He

said that he brought the matter up to the Board in light of the new policy it

approved during its 1345th meeting held on 10 June 2019, that Deans whose

terms are expiring will no longer be allowed to continue on holdover status.

5.2 Chair De Vera said that state universities and colleges have to secure Board

confirmation of OIC appointments.

5.3 At this point, the Board went off the record.

5.4 Going back on record, the Board approved the appointment of Assoc. Prof.

SIMEON A. ILAGO as Officer-in-Charge of the National College of Public

Administration and Governance, effective 1 August 2019 until the

appointment of a new Dean, or for a period not exceeding 60 days, whichever

comes first.

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5. On the confirmation by the Board of the appointment of the Officer-in-Charge

of the National College of Public Administration and Governance (cont’d)

Board Action: Assoc. Prof. SIMEON A. ILAGO is appointed

as Officer-in-Charge of the National

College of Public Administration and

Governance, effective 1 August 2019 until

the appointment of a new Dean, or for a

period not exceeding 60 days, whichever

comes first.

6. On the mental health policy and program for students, faculty, and staff

6.1 Regent Farolan recalled that during the Mental Health Workshop conducted

in 2018 at the Bonifacio Global City, each Constituent University (CU) was

asked to submit an action plan transforming UP into a mentally healthy

university. He requested an update on the status of the implementation of this

action plan.

6.2 Assistant Vice President for Student Affairs Richard Philip Gonzalo reported

that the result of the said workshop is a two (2)-year Action Plan to transform

UP into a healthy and nurturing academic environment. This Action Plan, with

focus on mental health, was cascaded to the respective Offices of Student

Affairs (OSAs) of the CUs. One output of the said Action Plan is a protocol

system on how to respond to crisis situations, which include the creation of an

algorithm to help in detection, assessment, and response to students in

emotional distress.

6.3 Assistant Vice President Gonzalo also presented the draft Health and

Wellness Policy for UP Students, which aims to ensure the health and

wellbeing of UP students in the course of achieving their academic goals.

6.4 Assistant Vice President Gonzalo added that his team is now in the data

management and record-keeping stage because there are also reportorial

requirements. The next step is to create a Technical Working Group of panel

experts this First Semester of AY2019-2010 to review the policy framework,

and to perform consultations with the relevant offices and constituencies

within the semester. The target initial implementation of the framework is at

the Second Semester of AY2019-2020.

6.5 Regent Farolan remarked that it would be good to cover not just students but

also the faculty and staff. President Concepcion said that there is an urgent

need to first approve and install a system to address the increasing number of

cases. Once a system is in place, it would be easier to expand it to faculty and

staff.

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6. On the mental health policy and program for students, faculty, and staff

. . .

6.6 President Concepcion said that he would call a special meeting of the

President’s Advisory Council to discuss and plan for the UP Mental health

policy and program in UP.

Board Action: NOTED

7. On the policies in UP on hiring of employees, faculty and staff

7.1 Regent Farolan raised a general query on the policy of the University on hiring

of employees, faculty and staff, particularly on hiring of lecturers in different

colleges. From his understanding, even lecturers have to go through the

Academic Personnel Committee (APC) of the colleges. He requested if the

President could check if hiring processes are being followed at the college

level because if not, then that might need some policy guidance at the level of

the Board.

7.2 President Concepcion said that each college in the University has its own

standing policy on how to screen and hire its own faculty members. The

College Academic Personnel Committee (CAPC) which is in charge of

recruitment and selection of academic personnel of the college is composed

of the Dean of the College as Chair and the Chairs of the various Department

Academic Personnel Committees as members.

7.3 On the request of Regent Farolan, President Concepcion said that he will look

into the matter.

Board Action: NOTED

8. On the appeal on case

8.1 President Concepcion informed the Board that the decision being appealed

is the Decision of the President

8.2 In response to Regent Taroma, President Concepcion said that the appeal is

already at the Board level. However, both parties involved in the case shall be

afforded the right to due process. The appeal will be submitted to the Board

for consideration after the appropriate offices have completed the staff work

and due diligence on the matter. The guidelines and timelines for the appeals

process will be observed by the University.

Board Action: NOTED

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9. Report of the Student Regent on the result of the recently-concluded 48th

General Assembly of Student Councils held on 27-28 July 2019

9.1 Regent Taroma reported that Mr. John Isaac B. Punzalan has been selected as

the 37th Student Regent, during the 48th Convention of the General Assembly

of Student Councils (GASC) held last 27-28 July 2019 in UP Visayas

Tacloban. Mr. Punzalan is from the College of Arts and Letters in UP Diliman.

9.2 In the same convention, the GASC approved 20 resolutions which reflect the

campaigns that the GASC will carry throughout the academic year,

particularly on registration, e-UP, and CHED Memorandum Nos. 18 (s.2018)

and 20 (s.2013). The said resolutions will be presented by the next Student

Regent during his first Board meeting in August.

9.3 President Concepcion requested that the Board be provided with a written

report in advance so that the Student Regent will just have to report the

summary during the meeting.

Board Action: NOTED

VI. AWARDING OF CITATION TO OUTGOING REGENTS

1. At this point, President Concepcion enjoined the other members of the Board to join

in awarding the BOR-approved citations to the outgoing Regents. But since Regents

Escudero and Fulvadora were not present, only Regent Taroma was able to receive

her citation during the meeting.

2. The citation for Student Regent Taroma reads as follows:

“The University of the Philippines awards this Citation to IVY

JOY P. TAROMA

For serving with distinction as member of the Board of Regents

of the University of the Philippines in her capacity as Student

Regent from August 2018 to July 2019;

For championing the interests and welfare of the student body,

raising pressing issues and concerns of her constituents that

require attention and policy action from the Board, especially on

matters concerning academic freedom, freedom of speech, access

to basic needs of the students, and campus security, among

others;

For her courageous and firm leadership in taking a stand on

matters affecting not only the students, faculty, and staff, but also

the various sectors of the U.P. community;

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VI. AWARDING OF CITATION TO OUTGOING REGENTS (con t’d)

. . .

2. The citation for Student Regent Taroma reads as follows: (cont’d)

. . .

For embodying the essence of an Iskolar ng Bayan, heeding the

call to serve the people through her will and dedication;

For engaging in meaningful discussions during Board meetings,

representing the viewpoint of her constituents, uncompromising

in her resolve to defend their rights and voicing her opinions even

when confronted with opposing views;

The Board of Regents, upon recommendation of the President of

the University, hereby recognizes the invaluable service of

Student Regent IVY JOY P. TAROMA to the University of the

Philippines, and expresses its profound gratitude and sincere

appreciation, in behalf, as well, of the University’s faculty, staff

and students.

Given this 31st day of July in the year Two Thousand and

Nineteen, in Quezon City, Philippines.”

***

BOARD OF REGENTS

Hon. J. PROSPERO E. DE VERA III

Chair, Commission on Higher Education

Hon. DANILO L. CONCEPCIÓN, Co-Chair

President, University of the Philippines

Hon. JOEL VILLANUEVA Chair, Senate Committee on Higher, Technical and

Vocational Education

Hon. MARK O. GO Chair, House Committee on Higher and Technical

Education

Hon. REYNALDO C. LASERNA

President, UP Alumni Association

Hon. ANGELO A. JIMENEZ

Member

Hon. FRANCIS C. LAUREL

Member

Hon. FREDERICK MIKHAIL I. FAROLAN

Member

Hon. RAMON G. GUILLERMO

Faculty Regent

Hon. JOHN ISAAC B. PUNZALAN

Student Regent

Hon. MYLAH R. PEDRANO

Staff Regent

The University of the Philippines

Gazette is

Published by the

Office of the Secretary of the University

University of the Philippines Quezon Hall, UP Diliman Campus, Quezon City

UNIVERSITY OFFICIALS

UP SYSTEM

Prof. DANILO L. CONCEPCIÓN

President

Prof. MA. CYNTHIA ROSE B. BAUTISTA

Vice President for Academic Affairs

Prof. JOSELITO G. FLORENDO

Vice President for Planning and Finance

Prof. NESTOR G. YUNQUE

Vice President for Administration

Prof. ELVIRA A. ZAMORA

Vice President for Development

Prof. ELENA E. PERNIA

Vice President for Public Affairs

Prof. HECTOR DANNY D. UY

Vice President for Legal Affairs

Atty. ROBERTO M.J. LARA

Secretary of the University and of the BOR

CONSTITUENT UNIVERSITIES

Prof. MICHAEL L. TAN

Chancellor, UP Diliman

Prof. FERNANDO C. SANCHEZ, JR

Chancellor, UP Los Baños

Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila

Prof. RICARDO P. BABARAN

Chancellor, UP Visayas

Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University

Prof. LARRY N. DIGAL

Chancellor, UP Mindanao

Prof. RAYMUNDO D. ROVILLOS

Chancellor, UP Baguio

Prof. LIZA D. CORRO

Chancellor, UP Cebu

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