debris operations a closeout perspective presented by the fema florida recovery office - debris...
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DEBRIS OPERATIONS
A CLOSEOUT PERSPECTIVE
Presented by the FEMA Florida Recovery Office - Debris Operations April 28, 2009
Debris Operations
CommitmentContinuityCommunication
Overview of Debris Operations
DocumentationDuplication of Benefits Private RoadsAgency PermitsOther Information
Overview of Debris Operations
Debris “Category A” Closeout Document Validation Contract/Agreements
Type and Terms Cost Specific and Reasonable Contract Conforms to Scope of Work
DEP Permits Valid DEP Permit/Approval Included All Sites Covered
TDSRS Site Restoration Inspection and Tested Final Disposal Sites
FDOT/FAS/FHwA– Federal Highways No Duplication of Benefits DDIR Comparison
Actual Reimbursement versus estimated amount.
Overview of Debris Operations
Debris “Category A” Closeout Document Validation (Cont.)
Truck Certification Eligibility Certification per Truck
Date, truck number, dimensions, capacity, etc. Measurements on inside of bed, usable space. Deduct for open spaces, voids etc
Validation of dimensions ensures calculations are accurate and reflect true capacity of truck/trailer.
Load Ticket Review Numbered, dated, truck number, truck capacity, location (gated, orphan,
county, city, FAS roads) eligible quantity (cubic yards or percentage) Invoices
Dates, description, duplication Proof of Payment
Checks, Electronic Funds Transfer EFT
Overview of Debris Operations
Hangers Validation/Eligibility
Eligibility 2” or greater at the break
Contracts Unit Cost per hanger or “Hanger Tree” Preferred contract by “Hanger Tree”, with single or split scope Based on experience in dealing with storms over the past few
years, cradle to grave contracts including disposal, are less confusing and more efficient.
Overview of Debris Operations
Leaners Validation/Eligibility
HQ Policy 9523.11 – Stump Eligibility (New Guidance) Straightening or Buttressing if Cost Effective.
Contracts Unit Cost per Tree Unit Cost as Debris Based on experience in dealing with storms over the past few
years cradle to grave contracts including disposal, are less confusing and more efficient.
Overview of Debris Operations
StumpsEligibility
If uprooted 50% or more, and poses an immediate threat to life, public health and safety; on a public ROW, improved public property or improved property of a PNP
24 inches and above, removed on a per stump cost 24 inches and below, removed at a unit cost rate of
vegetative debris
Overview of Debris Operations
Stumps (Cont.)
If uprooted 50% or less, and poses an immediate threat to life, public health and safety; on a public ROW, improved public property or improved property of a PNP
Flush cut. Cut portion eligible for reimbursement as a unit cost rate of vegetative debris
Covered under 9523.11 Stump Policy Grinding of stumps after the tree has been cut flush at the
ground level is not eligible work FEMA 325 page 24
Overview of Debris Operations
DocumentationDuplication of BenefitsPrivate RoadsAgency PermitsOther Information
Overview of Debris Operations
Duplication of BenefitsFHwA Insurance – Policy Digest 321, pg 76Other Federal Agencies - USCG, USACE – Policy
Digest 321, pg 91
Overview of Debris Operations
FHwA-ER Roads FHwA will limit eligibility of debris removal under the ER
program to one pass only Subsequent passes are eligible for FEMA reimbursement Costs for associated FHwA-ER debris removal are not
eligible for FEMA reimbursement to applicant Detailed Damage Inspection Report (DDIR) clearly
separating debris operations from other eligible work Refer to your local FDOT office for program
requirements
Overview of Debris Operations
DocumentationDuplication of BenefitsAgency PermitsPrivate RoadsOther Information
Agency Permits
Agency PermitsFlorida Department of Environmental
(FDEP) http://appprod.dep.state.fl.us/www_rcra/wht/STATEWIDE/
STAGE_Hurricane2007_sel.asp
HistoricalForestry etc.
Overview of Debris Operations
DocumentationDuplication of BenefitsAgency PermitsPrivate RoadsOther Information
Overview of Debris Operations
Private Roads/Gated Communities It must be necessary in the public interest to
eliminate an immediate threat to life, public health and safety; and
Removal must be the legal responsibility of an eligible applicant, such as the State or local government; and
Provide legal process for taking responsibility to abate the hazard on private property: and
Demonstrate process was followed
Overview of Debris Operations
Private Roads/Gated Communities (Cont.)
The Federal government must be held harmless and indemnified for all claims or loss or damage resulting from the work
For reference please read FEMA 321 dated January 2008 pages 31, 68 and 102 Appeals database link
http://sp.r6.fema.net/dad/pa/Shared%20Documents/Public%20Assistance%20Appeals%20Database.doc
Overview of Debris Operations
DocumentationDuplication of BenefitsAgency PermitsPrivate RoadsOther Information
Overview of Debris Operations
Written Resources FEMA Publication 321 – Policy Digest FEMA Publication 322 – Public Assistance Guide FEMA Publication 325 – Debris Management Guide 9500 Series Policies Debris Specific Citation
9523.11 Stumps 9523.12 Hand Loaded Trucks 9580.4 Fact Sheet: Debris Operations Contracting –
Clarifications
Overview of Debris Operations
Written ResourcesOMB Circular A-87www.floridapa.org > PA Info
Has latest DSGsLatest Fact SheetsSpecific Policies
Overview of Debris Operations
Important Contact Information FLORIDA Debris
Sid Melton – Director, Infrastructure Branch, FEMA, FRO, Lake Mary, FL Desk 407-268-8920 Cell 407-286-8255 Email [email protected]
Carlos Aviles – Debris Management Supervisor, Infrastructure Branch, FEMA, FRO, Lake Mary, FL
Desk 407-268-8762 Cell 407-286-8225 Email [email protected]
Angelica Esquerdo – Deputy Debris Lead, Infrastructure Branch, FEMA, FRO, Lake Mary, FL2
Cell 407-902-8121 Email [email protected]
Summary of Debris Operations
DocumentationDuplication of BenefitsPrivate RoadsAgency PermitsOther Information
Debris Operations
CommitmentContinuityCommunication