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District Executive – 7th June 2007

9. 2006/07 Revenue Outturn Report Executive Portfolio Holder: Paull Robathan– Finance, Revenues and Support Services Head of Service: Donna Parham, Financial Services Lead Officer: Jayne Beevor, Principal Accountant, Financial Services Contact Details: [email protected] or (01935) 462320 Purpose of Report 1. To inform Members of the actual spend against budgets for the 2006/07 financial

year. Recommendations 2. Members are recommended to:

(a) note the outturn position of £18,523,691 including the LSP (an under spend of £381,629) and explanation of variances from budget holders for the 2006/07 financial year as shown in paragraphs 8-13;

(b) approve the carry forwards listed and recommended for approval by

Management Board in Appendix B into the 2007/08 budgets; (c) approve all overspends to be funded from general balances;

(d) note the position of the Committee balances in paragraph 35 and approve

the virement of the District Executive Reserve into the District Executive Contingency in 2007/08;

(e) approve an additional £400,000 is transferred from balances to

concessionary fares in 2007/08;

(f) note the use of the specific reserves in paragraph 25;

(g) note the virements reported in paragraph 36; Background 3. Full Council approved the 2006/07 budget on 23rd February 2006. The

responsibility for monitoring and controlling budgets is delegated down to individual Area Committees and District Executive. Heads of Service had the responsibility for the day-to-day monitoring of budgets and reporting variations to the appropriate Committee.

4. All Committees have received regular budget monitoring reports throughout the

year that have highlighted variances from budgets and comments from the budget holder.

5. All budgets are split between ‘above’ and ‘below’ the line with Committees only

being responsible for ‘above’ the line items. Above the line budgets include all of the items considered to be under the manager’s control and include such things as employee costs, supplies and services, income etc.

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6. Below the line budgets will include recharges, capital charges and deferred charges. As every item of expenditure and income is above the line somewhere in the Council’s accounts, only above the line items are reported to Committee for budget monitoring purposes.

7. The total cost of the service is established by adding the above and below the

line items together. Overall Picture of Revenue Budgets 8. The overall outturn for SSDC Services in 2006/07 was £125,600 under spent (or

0.7%). The table below sets out the overall picture of the ‘above the line’ revenue budgets that will form part of the annual Statement of Accounts that is required to be approved by the Audit committee in June 2007 before being audited by the Audit Commission.

OriginalBudget

£’000

Movement During the

Year£’000

Outturn Budget

£’000

Actual Spend £’000

Variation £’000

Strategic Management 1,167.5 (422.7) 744.8 681.6 (63.2) FFinancial Services (772.5) 7.2 (765.3) (965.7) (200.4) FLegal Services 919.7 (47.7) 872.0 783.1 (88.9) FHuman Resources 476.0 168.0 644.0 552.7 (91.3) FCommunications 260.6 (57.0) 203.6 164.8 (38.8) FPolicy & Performance 114.4 95.1 209.5 193.1 (16.4) FScrutiny 40.3 0 40.3 37.5 (2.8) FProcurement 232.5 19.5 252.0 316.8 64.8 ACustomer Services 744.7 (2.7) 742.0 688.6 (53.4) FE Government &Technology

1,447.9 41.0 1,488.9 1,433.2 (55.7) F

Development & Building Control

538.9 242.9 781.8 838.2 56.4 A

Economic Development, Planning & Transport

1,548.9 20.5 1,569.4 2,021.2 451.8 A

Revenues & Benefits 407.0 (9.4) 397.6 247.0 (150.6) FCountryside, Tourism & Heritage

702.4 37.1 739.5 736.0 (3.5) F

Environmental Health & Community Protection

1,031.8 147.6 1,179.4 1,076.9 (102.5) F

Housing & Welfare 1,142.6 42.7 1,185.3 1,307.0 121.7 ASport, Art & Leisure 1,226.7 (29.7) 1,197.0 1,274.5 77.5 AEngineering & Property 209.1 266.8 475.9 441.6 (34.3) FStreetscene 1,634.8 (62.3) 1,572.5 1,550.0 (22.5) FWaste & Recycling 2,829.6 461.3 3,290.9 3,354.8 63.9 AArea East 623.4 104.2 727.6 681.5 (46.1) FArea North 359.9 (47.4) 312.5 307.8 (4.7) FArea South 496.9 (52.4) 444.5 372.1 (72.4) FArea West 417.1 (40.7) 376.4 374.7 (1.7) FTotal 17,800.2 881.9 18,682.1 18,469.0 (213.1) F

Note that all figures in brackets are underspends.

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9. The LSP budget shown below was underspent in the year although it has been almost fully committed. This budget is "ringfenced" as it is jointly funded between SSDC and SCC. The underspent amount will therefore be carried forward to 2007/08.

Original

Budget£’000

Movement During the Year £’000

Out turn Budget

£’000

Actual £’000

Variation £’000

LSP 43.2 180.0 223.2 54.7 (168.5) FTotal All Spend 17,843.4 1,061.9 18,905.3 18,523.7 (381.6) F

10. Under the Financial Procedure Rules specific under spends may be carried

forward to the following year with the approval of District Executive. If members agree the carry forwards listed in Appendix B the financial position will be as follows:

Out turn

Budget£’000

Actual + Carry

Forwards £’000

Variation £’000

Strategic Management 744.8 735.8 (9.0) FFinancial Services (765.3) (945.8) (180.5) FLegal Services 872.0 783.1 (88.9) FHuman Resources 644.0 643.7 (0.3) FCommunications 203.6 164.8 (38.8) FPolicy & Performance 209.5 193.1 (16.4) FScrutiny 40.3 37.5 (2.8) FProcurement 252.0 316.8 64.8 ACustomer Services 742.0 688.6 (53.4) FE Government &Technology 1,488.9 1,433.2 (55.7) FDevelopment & Building Control 781.8 838.2 56.4 AEconomic Development, Planning & Transport

1,569.4 2,021.2 451.8 A

Revenues & Benefits 397.6 277.0 (120.6) FCountryside & Tourism 739.5 736.0 (3.5) FEnvironmental Health & Community Protection

1,179.4 1,099.9 (79.5) F

Housing & Welfare 1,185.3 1,307.0 121.7 ASport, Art & Leisure 1,197.0 1,274.5 77.5 AEngineering & Property 475.9 441.6 (34.3) FStreetscene 1,572.5 1,550.0 (22.5) FWaste & Recycling 3,290.9 3,354.8 63.9 AArea East 727.6 720.4 (7.2) FArea North 312.5 307.8 (4.7) FArea South 444.5 372.1 (72.4) FArea West 376.4 374.7 (1.7) FTotal 18,682.1 18,726.0 43.9 ALSP 223.2 223.2 0 -Total All Spend 18,905.3 18,949.2 43.9 A

Note that all figures in brackets are underspends.

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11. The net expenditure of £18,523,691 including the LSP was financed as follows: £’000 %Revenue Support Grant (RSG) 1,685.5 9.1National Non-Domestic Rates 8,517.6 46.0Council Tax 7,681.4 41.5Use of Corporate Reserves 286.8 1.5Use of Balances 352.4 1.9Total 18,523.7 100

2006/07 Outturn 12. The table in Appendix A shows the budget, actual expenditure and income,

variance between budget and actual together with an explanation of the variance from the Head of Service and the carry forwards requested under the financial procedure rules.

13. The Services with significant variations (over £50,000) are as follows:

Service

Service Head

Variance £’000 Budget Holders’ Comments

Financial Services Donna Parham (180.5) F

Treasury management income was £54k favourable, central interest rates were increased three times during the year from 4.5% to 5.25% increasing the interest earned on our investments. Other matters which have had a material effect on the favourable variance include the receipt of a £18k performance reward grant and £16k from NDR refunds following successful rateable value appeals. £100k of the under spend is due to the return of unused reserves (from the sewer guarantee reserve & risk management reserve) to balances.

Legal Services Ian Clarke (88.9) F

The under spend has arisen from less fees being paid to SCC-£35k, additional income from searches-£20k and savings in the democratic representation’s supplies & services budgets-£24k.

Procurement Gary Russ 64.8 A

IS consumables have overspent by £31k and savings on procurement contracts have not been achieved-£31k. It is hoped with the deployment of multifunctional devices and the formation of the procurement board these overspends will not occur in 2007/8.

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Customer Services Eleanor Wilson (53.4) F

Major under spend has arisen because of staff vacancies that were not filled prior to the transfer of staff to the Areas.

E Government &Technology

Anne Harland (55.7) F

Under spend largely due to savings on salary budgets as best use was made of existing staff resources and problems were encountered with recruiting.


Simon Gale 56.4 A

Building control application income has lagged behind the budget.

Economic Development, Planning & Transport

Andy Foyne 451.8 A

Payments to operators for concessionary fares have exceeded the budget by £461k.

Revenues & Benefits Ian Potter (120.6) F

The major savings have come from staff vacancies & maternity leave-£87k, and a surplus on recovery of council tax legal fees & costs-£60k. There has been an increase in the provision for bad debts which reduces the under spend.


Laurence Willis (79.5) F

Under spend due to staff recruitment issues and income from the Home Aid partnership exceeding the costs of running the scheme.

Housing & Welfare Colin McDonald 121.7 A

The over spend is mainly due to an increased bad debt provision on homeless debts.

Sport, Art & Leisure Steve Joel 77.5 A

An over spend at Goldenstones-£95k has arisen due to a fall in the casual swim income and the higher costs of utilities-£43k. Although costs have been reduced at the Resource Centre, income mainly on art & play equipment, has not achieved its budget resulting in an over spend of £12k. The Octagon has offset this by returning a profit of £30k.

Waste & Recycling Chris Cooper 63.9 A

The over spend is mainly due to a provision of £44k to pay ECT a disputed RPIX increase on household recycling collection. Additional hire costs and agency staff have also arisen.

Area South Martin Woods (72.4) F

The vacant Town Centre Manager’s post has meant that the budget has underspent by £18k. Staff vacancies in Admin resulted in a £10k under spend on salaries. Low take up of grants due to the vacant Community Dev Officer post and alternative funding from the Neighbourhood Renewal Fund has led to a £35k under spend.

Note that figures in brackets are under spends.

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14. In 2006/07 the budget for treasury management income was £2,455,620 and a total of £2,556,602 was earned in investment income. This was due to actual returns from the fund manager being £754,867 against a budget of £726,570 and actual returns on in-house investments excluding bonds being £1,400,356 against a budget of £1,327,670. However, the reduction in investment income from reduced cash flow totalled £106,000. This is mainly due to the downturn in the receipts from house sales through SSH.

Delivery of Gershon Savings 15. As Members are aware, from 2005/06 the ODPM required all Councils to achieve

efficiency targets. Proposals are reported to the DCLG and audited by external audit. The achievement of the targets for South Somerset District Council (SSDC) are shown in the table below;

Year

£’000 Target

£’000 SSDC Actual

£’000 SSDC Estimate

£’000 Excess/(Shortfall)

2005/06 760 783 - 23 2006/07 619 608 - (11) 2007/8 619 - 719 100 Total 1,998 1,391 719 112

16. The table shows that SSDC has delivered its efficiency targets over the first two

years. If planned savings continue to be achieved it is estimated that this Council will have exceeded its target by the end of 2007/8 by £112,000.

External Partnerships 17. Some partnerships such as the LSP and SWAP (South West Audit Partnership)

are monitored within SSDC’s overall budget as SSDC is classified as “the accountable body” for those partnerships. It is important however to include other partnerships that have a financial impact on SSDC and the following partnerships specifically will be included within the budget monitoring process although they are managed and run by other bodies;

Crewkerne Aqua Centre (verbal update at meeting)

Wincanton Sports Centre The initial out turn figures for the sports centre report a deficit of £9,926. This has arisen because income from vending machines, sports hall and fitness suite has not achieved the budget. To address this, income and staffing expenditure budgets are being reviewed for 2007/8. This should ensure that the center operates with a break even or surplus budget for the year.

Carry Forwards 18. In the Financial Procedure Rules, Heads of Service can request that specific

under spends (within a minimum of £5,000 for any specific purpose) may be carried forward to the following year. However, those rules also state that District Executive may waive this depending on corporate need. It is recommended that there are no carry forwards to 2007/08 other than those recommended as necessary by Management Board.

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19. For grants, the accounting rules require the grant to be accounted for in the year it is actually paid and not when it is committed. Therefore, the carry forward on the grant budgets reflects the commitments to pay grants that have been made by the various committees.

20. Specific carry forward requests amounting to £480,450 are shown at Appendix B

and members are recommended to approve only £425,510 as requested by Management Board. Although the carry forward requested by Environmental Health Service, for the moving of the air quality monitoring station has not been committed, Management Board has recommended its approval as the current site is being sold by BT and therefore the move cannot be avoided.

21. Under the Council’s Financial Procedure Rules, District Executive can approve an

overspend of a maximum of £25,000 to be carried forward into the following year unless District Executive agree that they are funded from General Balances. The service areas that would need to carry the overspend forward would have difficulty finding savings to compensate and therefore it is recommended that no overspends are carried forward to 2007/08.

Financial Management 22. Members are aware of the efforts and investment that have been made over

previous years to improve the quality of financial management. The District Auditor has reported on our improved procedures and performance. At an overall level spend against budget has remained relatively consistent since 2000/01 as follows:

Year

(Under)/Overspend£’000

(Under)/Overspend%

2000/01 (2,742) (13.9)2001/02 (216) (1.1)2002/03 (111) (0.6)2003/04 19 0.12004/05 (232) (1.4)2005/06 (322) (1.8)2006/07 (159) (0.8)

n.b. the above figures have had the effect of treasury management investments removed to make them more comparable.

Total Cost of Services 23. The CIPFA accounting regulations requires all expenditure to be allocated to front

line services. This means that all support service budgets have to be apportioned as required by the Best Value Accounting Code of Practice. This is set out in Appendix C.

Reserves, Balances and Contingency 24. In addition to the funds available in the Revenue Budget, the Council also has

certain reserves, balances and a contingency fund. 25. Reserves are amounts that have been set aside from annual revenue budgets to

meet specific known events that will happen in the future. An example of such a

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reserve is the amount set aside annually to cover the cost of South Somerset District Council elections that occur every four years. The complete list of specific Reserves and the current balance on each one is provided at Appendix D. The Appendix shows all transfers in or out of each one that has been actioned under the authority delegated in the Financial Procedure Rules. Transfers out of specific reserves that require reporting to District Executive for noting are as follows:

Reserve Balance at

31/12/06£

Transfers In£

Transfers Out

£

Balance at31/03/07

Reason for Transfer

£ Replacement Equipment at Workplace Nursery

10,182 0 (1,590) 8,592 Fund purchase of replacement equipment.

Recreational Development Fund

25,051 0 (5,000) 20,051 Fund equipment upgrade at Goldenstones.

Risk Management Reserve

38,850 29 (23,800) 15,079 £1,000 to fund new shutters at the Resources centre. £22,800 transferred to balances as a review of this reserve indicated that its balance was too high.

Replacement of CCTV camera’s

15,326 (2,038) 13,288 Fund purchase of replacement equipment.

Local Plan Enquiry Provision

65,564 (1,387) 64,177 Fund 2006-07 Local Plan.

Planning Delivery Reserve

155,711 (97,020) 58,691 £79,020 Planning Delivery Grant costs. £10,500 Funding for planning centralisation. £7,500 Sustainability appraisal.

(figures in brackets denote a reduction in the reserve)

26. A review of reserves has taken place at the year end and the following reserves

are recommended for returning to General Fund Balances;

Reserve RecommendedTransfers

31/3/07£

Reason for Return

Sewer Guarantee Reserve

87,500An amount was set aside to cover liabilities within a 12 year guarantee period, this period has now elapsed.

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Risk Management Reserve

22,800 Balance to be reduced as remaining balance of £37,879 is deemed to be sufficient.

27. General Fund Balance represents the accumulated revenue surpluses. Within

the total, however, are amounts that have been earmarked by the District Executive for specific purposes. The table below shows the current position on the General Fund Balance compared to that previously reported.

As at

01.04.06£’000

General Fund Balances Movements During the

Year £’000

As at31.3.07

£’000

5,174 Balances as at 1 April 2005 (1,181) 3,992(1,181) 2005-06 Use of Balances

(576) Carry forwards to services 2005-06 (576) Plus: Reserve movements into balances 110 Underspend on 2006-07 revenue

budgets 382

Less: 2006-07 Use of Balances (555) 3,353Carry forwards to services approved per Appendix B

(426)

Earmarked for specific purposes: allocated to Committees:

(164) - Area East 36 (128)(193) - Area West 31 (162)

(82) - Area North 12 (70)(23) - Area South 23 (0)(42) - District Executive 42 ()(20) 2003 Restructuring Balance 20 (0)(48) Building Control Trading Balance 18 (30)(11) IT Replacement Committed

Balance 2 (9)

(158) Treasury Management Balance 158 (0)(36) Insurance Fund (4) (40)

(100) Housing Benefit Balance 100 (0)

(42) Economic Development Balance 0 (42)

(597) 2005 Restructuring Balance 597 (0)(190) Quedam Toilets 190 (0)

0 Job Evaluation 300 (300)0 Concessionary Fares 400 (400)0 Members Funds 75 (75)0 Sampsons Wood 7 (7)0 Unitary Referendum 75 (75)

1,711 Estimated Unallocated General Fund Balance at 31 March 2006

1,589


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28. It is recommended following the overspend in concessionary fares that a further £400,000 is allocated from balances for 2007/08. This is reflected in the estimates provided by Somerset County Council and has been included in the balances calculation made above.

29. A review of balances and reserves has been carried out at the year end taking

into account the outturn position and the risks to balances in 2007/08 as shown below:

Potential Risks

Risk Score

Weighting Financial Exposure £’000

Balances Required £’000

Comments

Sustainability of Base Budget

1 0.25 347 87 1% of Gross Expenditure less Housing Benefits

Reduced Income

3 0.75 394 295 Estimated on 5% of income mainly fees & charges but less housing benefit subsidy and interest

Reduced Investment Income

2 0.25 137 34 Rate set at 4.25% for every ¼% reduction in interest rates the risk is approximately £137k. However rates are rising in 2007/08 and currently 5.5%. Assume total risk is ¼% i.e. that rates reduce to 4% and therefore a low risk.

Civil Emergencies

2 0.5 37 18 The Bellwin Scheme cuts in at this level

Litigation 2 0.5 300 150 Costs of unforeseen litigation e.g. planning appeals

Medium Term Financial Plan (MTFP)

3 0.75 847 635 Risk associated for future changes to the base budget not allowed for in MTFP as yet 1% for general budgets, includes 5% for homelessness and specific allowances for waste, and job evaluation.

Assets & Property

1 0.25 50 12 Assessed as possible £1m emergency work - this is the revenue interest lost.

Bad Debts 1 0.25 75 19 Based on 5% of sundry debts of £1.5m however already a bad debt provision made annually therefore low risk

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Housing Benefits

3 0.75 336 252 Based on 1% of benefits paid in 2006/7

Additional Use of Capital Funds

4 1 38 38 Estimated at £750,000 at 5% interest

Risk Based Minimum Level of General Fund Reserves

1,541

Balances as at 31/3/07 1,589 Surplus/(Deficit) in Reserves 48

Risk Scoring Weighting 1 Low 0.25 2 Reasonable 0.50 3 Medium 0.75 4 High 1.00

30. The review shows that SSDC currently has sufficient balances to cover major

areas of financial risk. 31. The following transfers from balances are for noting by this Committee, as they

have been undertaken under delegated authority:

Reserve Balance at

31/12/06 £

Transfers In£

Transfers Out

£

Balanceat

31/03/07

Reason for Transfer

£ Area North Reserve 71,970 (2,270) 69,700Funding of Business

Grants.

Area West Reserve 166,860 (4,990) 161,870Funding for speed watch 2006-07.

Building Control Reserve

47,890 (17,640) 30,250To fund trading deficit for 2006-07.


32. The 2006/07 approved Revenue Budget includes a Contingency Budget of

£204,660 that is available for the District Executive to meet unplanned expenditure. This is a fixed amount and a similar amount is not included in future years’ Revenue Budgets in the MTFP.

33. The year-end position on the Contingency Budget is as follows: Approved Committed

£’000 Spent£’000

Opening Balance at 1 April 2006 204.7 Allocated Funding:

Young People’s Strategy Feb 06 9.0 9.0 Two Parish Lengthsmen Schemes Feb 06 10.0 10.0 Octagon Box Office System Feb 06 9.2 9.2

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Senior Acct Tech Post April 06 30.3 30.3 Relocation IS Unit May 06 11.3 11.3 Insurance Reserve June 06 8.7 8.7 Loss of Interest re additional

capital allocation to social housing June 06 17.5 17.5

Loss of investment interest re Rope Walk

July 06 2.1 2.1

Waste inescapables Aug 06 36.5 36.5 Wincanton Sports Centre Sept 06 9.0 9.0 Reduction of Rental Income re

change of plans for Resource Centre

Sept 06 8.3 8.3

Additional funding for Elections Oct 06 50.0 50.0 White Paper & Local Government

Re-organisation Oct 06 7.5 7.5

Emergency funding CVS Nov 06 100.0 100.0 Sparse Membership Dec 06 1.8 Heritage Feasibility Study Nov 06 8.0 Waste Inescapables Jan 07 55.0 55.0

Amounts Awaiting Approval Two Parishlenghtsmen Schemes 10.0

Add back Savings Resource Centre April 06 (32.3) (32.3) Yeovil Crematorium (147.7) (147.7)

Amount Committed 204.2 Amount Spent 184.4Requested Carry Forward 19.8

Area and Group Balances 34. Each Area and District Executive have balances that can be used during the

year, the position of the Areas and District Executive balances at 31.03.07 and any movement within the year is as follows:

District

Executive£

Area East

£

Area North

£

Area South

£

Area West

£ Total

£Position at start of financial year

42,040 164,010 81,830 23,060 192,540 503,480

Allocations to/(from) reserve during year

(25,000) (35,520) (12,130) (23,060) (30,670) (126,380)

Position at end of financial year

17,040 128,490 69,700 0 161,870 377,100

Less commitments not yet spent

0 (115,870) (29,880) 0 (131,330) (277,080)

Unallocated balance available

17,040 12,620 39,820 0 30,540 100,020

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35. The table shows that overall balances have reduced by £126,380 and there is a further £277,080 committed. This still leaves an overall £100,020 uncommitted. It is recommended that members vire the remaining District Executive Group Balance of £17,040 into District Executive Contingency in 2007/08.

Budget Virements 36. Under the Financial Procedure Rules, Heads of Service can authorise virements

within each individual service of their responsibility (as defined by Appendix B of the Annual Budget Report) and up to a maximum of £25,000 between services within their responsibility providing that the Head of Finance has been notified in advance. Portfolio Holders can approve virements between services within their areas of responsibility, up to a maximum of £25,000 per virement and £50,000 in any one financial year. These virements should be approved by the Head of Finance and reported to District Executive. All virements exceeding these limits need the approval of District Executive. All virements between different Services, irrespective of value, need approving by District Executive. The virements that require noting as they have been approved by the Head of Finance are listed in Appendix B. Those requiring approval are detailed in the table below.

Amount

£m To Details

138,310 Audit Corporate Management Trf of District Audit fee from Audit budget to Corporate Management costs to follow best value categories

Stock Write Offs 37. Under the Financial Procedure Rules any adjustments to stock or stores accounts

shall be reported to Committee. Following stock checks on the 30th March the following corrections have been made:

Amount

£ Stock Item Detail

1,533 Pest Control Chemicals Surplus in stock volume (8,612) Lufton Stores & Fuel stocks Losses in stock volume (2,115) Lufton Stores & Fuel stocks Obsolete & damaged items written

off (2,429) Alarm Equipment Losses in stock volume (2,321) Centrally held IS

consumables Obsolete items written off

(2,030) Centrally held stationery consumables

Obsolete items written off

(1,825) Tourism Publications Losses in stock volume (1,267) Goldenstones swim &

vending stock Losses in stock volume

Background Papers None

Meeting: DE01A 07:08 42 Date: 07.06.07

2006-07 Budget Detail APPENDIX A

Group with Elements Budget to 31st March

Actual to 31st March

Variance to 31st March

Carry Forwards Submitted

Carry Forwards Recommended by Management

Board

Final Outturn

£ £ £ £ £ £

Chief Executive - Phil Dolan

STRATEGIC MANAGEMENTChief Executive : Phil DolanPortfolio Holder : Cllr Tim Carroll

CORPORATE INITIATIVES & CONTINGENCY Expenditure 69,280 6,000 (63,280) 54,180 54,180 (9,100) £54,180 has been committed. Income 0 0 0 0 0

TOTAL 69,280 6,000 (63,280) 54,180 54,180 (9,100)

MANAGEMENT BOARD Expenditure 675,560 675,771 211 0 0 211 Income (179) (179) 0 0 (179)

TOTAL 675,560 675,592 32 0 0 32

TOTAL STRATEGIC MANAGEMENT Expenditure 744,840 681,771 (63,069) 54,180 54,180 (8,889) Income 0 (179) (179) 0 0 (179)

TOTAL 744,840 681,592 (63,248) 54,180 54,180 (9,068)

Year to dateBudget Holders' Comments

Report 4_ Appx A SMB Report Mar 07FINAL .xls31/05/2007 1






Board

Final Outturn

£ £ £ £ £ £


FINANCIAL SERVICESService Head : Donna ParhamPortfolio Holder : Cllr Dave Gladding

AUDIT Expenditure 163,050 158,074 (4,976) 0 0 (4,976) Income (12,300) (10,630) 1,670 0 0 1,670

TOTAL 150,750 147,444 (3,306) 0 0 (3,306)

CORPORATE COSTS Expenditure 1,386,000 1,890,002 504,002 0 0 504,002

Income (731,250) (1,269,413) (538,163) 0 0 (538,163)

TOTAL 654,750 620,589 (34,161) 0 0 (34,161)

FINANCIAL SERVICES Expenditure873,270 855,204

(18,066) 20,000 20,000 1,934

Income (35,270) (125,882) (90,612) 0 0 (90,612)

TOTAL 838,000 729,322 (108,678) 20,000 20,000 (88,678)

TREASURY MANAGEMENT Expenditure 64,290 110,951 46,661 0 0 46,661 Income (2,473,120) (2,574,102) (100,982) 0 0 (100,982)

. TOTAL (2,408,830) (2,463,151) (54,321) 0 0 (54,321)

TOTAL FINANCIAL SERVICES Expenditure 2,486,610 3,014,231 527,621 20,000 20,000 547,621 Income (3,251,940) (3,980,027) (728,087) 0 0 (728,087)

TOTAL (765,330) (965,796) (200,466) 20,000 20,000 (180,466)

Income includes the receipt of a £18k performance reward grant and £16k from NDR refunds following successful rateable value appeals.

Salary savings of £18k have been made due to maternity leave being covered internally and one off savings on vacant posts that have been filled at lower than budgeted scale points. Income has exceeded budget because of credit card surcharges.

Central interest rates rose three times during the year from 4.5% to 5.25% increasing the interest earned on investments.







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LEGAL SERVICESService Head : Ian ClarkePortfolio Holder : Cllr Dave Gladding

DEMOCRATIC & SUPPORT SERVICES Expenditure 1,071,490 1,047,506 (23,984)

0 0

(23,984)

Income (156,220) (173,659) (17,439) 0 0 (17,439)

TOTAL 915,270 873,847 (41,423) 0 0 (41,423)

LEGAL SERVICES Expenditure 414,820 430,226 15,406 0 0 15,406 Income (42,390) (46,605) (4,215) 0 0 (4,215)

TOTAL 372,430 383,621 11,191 0 0 11,191

LAND CHARGES Expenditure 219,360 172,851 (46,509) 0 0 (46,509)

Income (686,520) (706,673) (20,153) 0 0 (20,153)

TOTAL (467,160) (533,822) (66,662) 0 0 (66,662)

RIGHTS OF WAY Expenditure 65,740 73,691 7,951 0 0 7,951 Income (14,330) (14,239) 91 0 0 91

TOTAL 51,410 59,452 8,042 0 0 8,042

TOTAL LEGAL SERVICES Expenditure 1,771,410 1,724,274 (47,136) 0 0 (47,136) Income (899,460) (941,176) (41,716) 0 0 (41,716)

TOTAL 871,950 783,098 (88,852) 0 0 (88,852)

TOTAL CHIEF EXECUTIVE Expenditure 5,002,860 5,420,276 417,416 74,180 74,180 491,596 Income (4,151,400) (4,921,382) (769,982) 0 0 (769,982)

TOTAL 851,460 498,894 (352,566) 74,180 74,180 (278,386)

Assistant Chief Executive - Rina Singh

HUMAN RESOURCES

Budget holder: Mike Holliday

HUMAN RESOURCES Expenditure 765,150 675,893 (89,257) 91,010 91,010 1,753 Income (121,120) (123,209) (2,089) 0 0 (2,089)

TOTAL 644,030 552,684 (91,346) 91,010 91,010 (336)

TOTAL HUMAN RESOURCES Expenditure 765,150 675,893 (89,257) 91,010 91,010 1,753 Income (121,120) (123,209) (2,089) 0 0 (2,089)

TOTAL 644,030 552,684 (91,346) 91,010 91,010 (336)

The income for central printing has exceded the budget.

A carryforward has been requested for job evaluation £63k, HR policy reviews £20k and training & dev of admin staff £8K.

The overspend has mainly arisen due to books & publication costs.

Although postages & sofware have overspent by £35k savings have been made in other areas of the supplies & services budgets.

Underspend mainly due to fees to SCC being £35k underspent and salary underspend of £9kAdditional income from local searches.







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COMMUNICATIONS

Budget Holder: Julia Dean

COMMUNICATIONS Expenditure 203,590 164,797 (38,793) 0 0 (38,793) Income 0 0 0 0 0 0

TOTAL 203,590 164,797 (38,793) 0 0 (38,793)

TOTAL COMMUNICATIONS Expenditure 203,590 164,797 (38,793) 0 0 (38,793) Income 0 0 0 0 0 0

TOTAL 203,590 164,797 (38,793) 0 0 (38,793)POLICY & PERFORMANCE

Budget Holder: Mike Holliday

POLICY & PERFORMANCE Expenditure 209,470 193,109 (16,361) 0 0 (16,361) Salary savings have been made. Income 0 0 0 0 0 0

TOTAL 209,470 193,109 (16,361) 0 0 (16,361)

TOTAL POLICY & PERFORMANCE Expenditure 209,470 193,109 (16,361) 0 0 (16,361) Income 0 0 0 0 0 0

TOTAL 209,470 193,109 (16,361) 0 0 (16,361)

SCRUTINY

Budget Holder: Mike Holliday

SCRUTINY Expenditure 40,280 37,526 (2,754) 0 0 (2,754) Income 0 0 0 0 0 0

TOTAL 40,280 37,526 (2,754) 0 0 (2,754)

TOTAL SCRUTINY Expenditure 40,280 37,526 (2,754) 0 0 (2,754) Income 0 0 0 0 0 0

TOTAL 40,280 37,526 (2,754) 0 0 (2,754)

Savings have been made on salary costs & miscellaneous project budgets.







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PROCUREMENT

Budget Holder: Gary Russ

PROCUREMENT Expenditure 356,990 403,418 46,428 0 0 46,428

Income (105,020) (86,579) 18,441 0 0 18,441

TOTAL 251,970 316,839 64,869 0 0 64,869

TOTAL PROCUREMENT Expenditure 356,990 403,418 46,428 0 0 46,428 Income (105,020) (86,579) 18,441 0 0 18,441

TOTAL 251,970 316,839 64,869 0 0 64,869

CUSTOMER SERVICESService Head : Eleanor WilsonPortfolio Holder : Cllr Angie Singleton

CUSTOMER RELATIONS Expenditure 916,960 854,982 (61,978) 0 0 (61,978)

Income (174,980) (166,411) 8,569 0 0 8,569

TOTAL 741,980 688,571 (53,409) 0 0 (53,409)

TOTAL CUSTOMER SERVICES Expenditure 916,960 854,982 (61,978) 0 0 (61,978) Income (174,980) (166,411) 8,569 0 0 8,569

TOTAL 741,980 688,571 (53,409) 0 0 (53,409)

Major overspends are £31k on IS consumables, even though we have tried to reduce the cost of these, the useage has increased drastically. The deployment of MFDs will assist in bringing down this cost. £13k has been spent on professional fees that will not reoccur in 07/08.

£31k of procurement savings not achieved as we have struggled to find contract opportunities outside of the central budgets. It is hoped with the formation of the procurement board that this can be acheived in 07/08. Other areas of this element have been able to reduce this overspend.

Underspend on salaries has arisen because we were asked not to backfill posts prior to transfer of staff to Areas. Also when staff left during the year remaining staff were not always available for cover or overtime. Overspend on transport due to travelling allowance - staff transfer to Areas means this will not occur next year. Underspend on supplies & services because new chairs for the contact centre were budgeted for but did not arrive until after year end.

Income not achieved as SSH pulled out of Chard in Jan 07.







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E GOVERNMENT & TECHNOLOGYService Head : Anne HarlandPortfolio Holder :

INFORMATION SYSTEMS Expenditure 1,504,880 1,442,695 (62,185) 0 0 (62,185)

Income (15,930) (9,495) 6,435 0 0 6,435

TOTAL 1,488,950 1,433,200 (55,750) 0 0 (55,750)

TOTAL E:GOVERNMENT AND TECHNOLOGY Expenditure 1,504,880 1,442,695 (62,185) 0 0 (62,185) Income (15,930) (9,495) 6,435 0 0 6,435

TOTAL 1,488,950 1,433,200 (55,750) 0 0 (55,750)

TOTAL ASSISTANT CHIEF EXECUTIVE Expenditure 3,997,320 3,772,420 (224,900) 91,010 91,010 (133,890) Income (417,050) (385,694) 31,356 0 0 31,356

TOTAL 3,580,270 3,386,726 (193,544) 91,010 91,010 (102,534)

Underspend largely due to savings on salaries budget as the service tried to make best use of staffing resources and recruitment was difficult. This masked some other overspends on telephone rental, calls and software maintence. The budget has been reprofiled and reworked for 07/08 to provide better budget estimates and variance data. In addition new nominals have been set up to split out the costs of disaster recovery and website provision.

Income was under budget due to the original budget amount being over estimated and not matching the actual SLA agreement. We are now looking at all the SLAs that we provide to agencies etc. to ensure that charges match costs.







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Corporate Director (Economic Vitality) - Mark Pollock

DEVELOPMENT & BUILDING CONTROLService Head - Simon GalePortfolio Holder : Cllr John Farley

BUILDING CONTROL Expenditure 937,020 887,816 (49,204) 0 0 (49,204) Income (943,520) (834,638) 108,882 0 0 108,882

TOTAL (6,500) 53,178 59,678 0 0 59,678

DEVELOPMENT CONTROL Expenditure 1,979,640 2,194,615 214,975 3,800 0 214,975 Income (1,191,310) (1,409,544) (218,234) 0 0 (218,234)

TOTAL 788,330 785,071 (3,259) 3,800 0 (3,259)

TOTAL DEVELOPMENT & BUILDING CONTROL Expenditure 2,916,660 3,082,431 165,771 3,800 0 165,771 Income (2,134,830) (2,244,182) (109,352) 0 0 (109,352)

TOTAL 781,830 838,249 56,419 3,800 0 56,419

The upper limit of building regulation application income is £720,000 (not £760,000 as per budget) given a similar application profile to recent years. The income levels have lagged behind this budget.







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ECONOMIC DEVELOPMENT, PLANNING & TRANSPORTService Head - Andy FoynePortfolio Holder : Cllr John Farley

ECONOMIC DEVELOPMENT Expenditure 413,680 322,372 (91,308) 0 0 (91,308) Income (105,870) (32,805) 73,065 0 0 73,065

TOTAL 307,810 289,567 (18,243) 0 0 (18,243) Saving in Sustainable South Somerset vacant post.

PLANNING POLICY Expenditure 439,460 440,294 834 0 0 834 Income (70,320) (71,230) (910) 0 0 (910)

TOTAL 369,140 369,064 (76) 0 0 (76)

TRANSPORT Expenditure 892,460 1,365,084 472,624 0 0 472,624 £461,500 on Bus Passes and £8,380 on Public Transport bus services.

Income (2,504) (2,504) 0 0 (2,504)

TOTAL 892,460 1,362,580 470,120 0 0 470,120

TOTAL ECONOMIC DEV. PLANNINGAND TRANSPORT

Expenditure 1,745,600 2,127,750 382,150 0 0 382,150

Income (176,190) (106,539) 69,651 0 0 69,651

TOTAL 1,569,410 2,021,211 451,801 0 0 451,801







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REVENUES & BENEFITSService Head : Ian PotterPortfolio Holder : Cllr Dave Gladding

REVENUES & BENEFITS Expenditure 1,897,990 1,858,086 (39,904) 30,000 30,000 (9,904)

Income (501,010) (560,643) (59,633) 0 0 (59,633) A surplus has been made on council tax legal fees & costs recovered.

TOTAL 1,396,980 1,297,443 (99,537) 30,000 30,000 (69,537)

HOUSING BENEFIT SUBSIDY Expenditure 29,651,060 33,626,341 3,975,281 0 0 3,975,281 Income (30,650,400) (34,676,755) (4,026,355) 0 0 (4,026,355)

TOTAL (999,340) (1,050,414) (51,074) 0 0 (51,074)

TOTAL REVENUES AND BENEFITS Expenditure 31,549,050 35,484,427 3,935,377 30,000 30,000 3,965,377 Income (31,151,410) (35,237,398) (4,085,988) 0 0 (4,085,988)

TOTAL 397,640 247,029 (150,611) 30,000 30,000 (120,611)

TOTAL CORPORATE DIRECTOR Expenditure 36,211,310 40,694,608 4,483,298 33,800 30,000 4,513,298(ECONOMIC VITALITY) Income (33,462,430) (37,588,119) (4,125,689) 0 0 (4,125,689)

TOTAL 2,748,880 3,106,489 357,609 33,800 30,000 387,609

Provisional year end figures for housing benefit subsidy are predicting a favourable variance. The final outcome will not be known until the audit in November 2007 is completed.

Salary savings have been made on vacant posts & maternity leave-£87k. This has been offset by a higher provision for outstanding debts-£55k. The carryforward has been requested as furniture, required to meet H&S standards, was ordered before the year end but not rec'd until April 07.







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Corporate Director (Health and Well-being) - David Stapleton

COUNTRYSIDE, TOURISM & HERITAGEService Head : Clare FreemanPortfolio Holder : Cllr Sylvia Seal

COUNTRYSIDE Expenditure 581,330 638,627 57,297 5,930 0 57,297 Income (222,380) (290,156) (67,776) 0 0 (67,776)

TOTAL 358,950 348,471 (10,479) 5,930 0 (10,479)

TOURISM Expenditure 310,170 294,800 (15,370) 0 0 (15,370) Income (68,500) (55,614) 12,886 0 0 12,886

TOTAL 241,670 239,186 (2,484) 0 0 (2,484)

HERITAGE Expenditure 141,970 153,774 11,804 0 0 11,804 Income (3,080) (5,468) (2,388) 0 0 (2,388)

TOTAL 138,890 148,306 9,416 0 0 9,416

TOTAL COUNTRYSIDE AND TOURISM Expenditure 1,033,470 1,087,201 53,731 5,930 0 53,731 Income (293,960) (351,238) (57,278) 0 0 (57,278)

TOTAL 739,510 735,963 (3,547) 5,930 0 (3,547)







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ENVIRONMENTAL HEALTH & COMMUNITY PROTECTIONService Head : Laurence WillisPortfolio Holder : Cllr Ric Pallister

HOUSING STANDARDS Expenditure 203,600 252,848 49,248 0 0 49,248 Income (11,830) (113,674) (101,844) 0 0 (101,844)

TOTAL 191,770 139,174 (52,596) 0 0 (52,596)

ENVIRONMENTAL HEALTH & COMMUNITY PROTECTION Expenditure 1,055,870 1,019,827 (36,043) 35,000 23,000 (13,043) Underspend mainly due to staff recruitmentissues.

Income (85,100) (93,871) (8,771) 0 0 (8,771)

TOTAL 970,770 925,956 (44,814) 35,000 23,000 (21,814)

LICENSING Expenditure 163,080 228,961 65,881 14,000 0 65,881 Additional expenditure on overtime for enforcement, wages to prepare for gambling act and E gov, offset against increase in income.

Income (146,250) (217,158) (70,908) 0 0 (70,908)

TOTAL 16,830 11,803 (5,027) 14,000 0 (5,027)

TOTAL ENVIRONMENTAL HEALTH & Expenditure 1,422,550 1,501,636 79,086 49,000 23,000 102,086COMMUNITY PROTECTION Income (243,180) (424,703) (181,523) 0 0 (181,523)

TOTAL 1,179,370 1,076,933 (102,437) 49,000 23,000 (79,437)

Income form the Home Aid Partnership hasexceeded the costs of running the scheme.







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HOUSING & WELFAREService Head : Colin McDonaldPortfolio Holder : Cllr Ric Pallister

HOUSING Expenditure 1,462,030 1,963,744 501,714 7,990 0 501,714 Bad debt provision entered in year totalling £166k.

Income (232,530) (628,308) (395,778) 0 0 (395,778)

TOTAL 1,229,500 1,335,436 105,936 7,990 0 105,936

WELFARE Expenditure 258,140 258,287 147 0 0 147 Income (302,380) (286,767) 15,613 0 0 15,613

TOTAL (44,240) (28,480) 15,760 0 0 15,760

TOTAL HOUSING & WELFARE Expenditure 1,720,170 2,222,031 501,861 7,990 0 501,861 Income (534,910) (915,075) (380,165) 0 0 (380,165)

TOTAL 1,185,260 1,306,956 121,696 7,990 0 121,696

Underachieved Careline income against budget. Income has increased against last year in absolute terms but hasn't matched the overall targeted net growth this year - difficulty arises from replacements needed to maintain a wider customer base.







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SPORT, ART & LEISUREService Head : Steve JoelPortfolio Holder : Cllr Sylvia Seal

GOLDENSTONES Expenditure 1,065,250 1,005,585 (59,665) 0 0 (59,665) Income (934,740) (780,277) 154,463 0 0 154,463

TOTAL 130,510 225,308 94,798 0 0 94,798

SPORT DEVELOPMENT Expenditure 799,040 891,492 92,452 0 0 92,452 Income (116,640) (208,018) (91,378) 0 0 (91,378)

TOTAL 682,400 683,474 1,074 0 0 1,074

RESOURCE CENTRE Expenditure 173,750 162,842 (10,908) 0 0 (10,908) Income (87,820) (64,311) 23,509 0 0 23,509 Income has not been achieved mainly on

art & play equipment.

TOTAL 85,930 98,531 12,601 0 0 12,601

ARTS Expenditure 1,272,680 1,184,824 (87,856) 0 0 (87,856) Income (974,540) (917,643) 56,897 0 0 56,897

TOTAL 298,140 267,181 (30,959) 0 0 (30,959)

TOTAL SPORT, ART & LEISURE Expenditure 3,310,720 3,244,743 (65,977) 0 0 (65,977) Income (2,113,740) (1,970,249) 143,491 0 0 143,491

TOTAL 1,196,980 1,274,494 77,514 0 0 77,514

TOTAL CORPORATE DIRECTOR Expenditure 7,486,910 8,055,611 568,701 62,920 23,000 591,701(HEALTH & WELL BEING) Income (3,185,790) (3,661,265) (475,475) 0 0 (475,475)

TOTAL 4,301,120 4,394,346 93,226 62,920 23,000 116,226

The major overspends come from a fall in swimming income-£123k and the higher cost of utilities-£43k. This was somewhat offset by increased gym & health studio income-£27k and savings from staff vacancies-£10k & supplies & services budgets-£32k.

Although income of £57k has not been achieved this has been offset by a reduction in the guarantee payments-£98k resulting in a profit at the year end.







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Corporate Director (Environment) - Vega Sturgess

ENGINEERING & PROPERTYService Head : Brian TuftonPortfolio Holder : Cllr Jo Roundell-Greene

ENGINEERING SERVICES Expenditure 985,000.00 966,041.00 (18,959) 0 0 (18,959)

Income (37,800) (74,262) (36,462) 0 0 (36,462)

TOTAL 947,200 891,779 (55,421) 0 0 (55,421)

PROPERTY MANAGEMENT Expenditure 1,237,310.00 1,362,957.00 125,647 0 0 125,647

Income (347,580) (439,755) (92,175) 0 0 (92,175)

TOTAL 889,730 923,202 33,472 0 0 33,472

CAR PARKING Expenditure 607,810.00 744,743.00 136,933 0 0 136,933 £170k of additional costs relate to the setting aside of VAT that is subject to a legal test case. £34k savings have been achieved on expenditure to mitigate the shortfall in budgeted car park income.

Income (1,968,890) (2,118,099) (149,209) 0 0 (149,209)

TOTAL (1,361,080) (1,373,356) (12,276) 0 0 (12,276)

TOTAL ENGINEERING & PROPERTY Expenditure 2,830,120 3,073,741 243,621 0 0 243,621 Income (2,354,270) (2,632,116) (277,846) 0 0 (277,846)

TOTAL 475,850 441,625 (34,225) 0 0 (34,225)

The variance includes provision to pay SWRDA the balance of rent (c.£90k) collected re the Bonsoir site. Increased energy costs and property repairs have also impacted on this budget but were minimised by other savings.

The variance includes rent from the Bonsoir site that is to be paid to SWRDA (see above). Although some office/commercial properties were empty during 06/07 we have managed to achieve the budget..

CCTV monitoring costs have increased but savings on other budgets have been made to keep within the budget for 06/07.

Additional income has been achieved from a number of small land sales and back dated charges.

£170k of additional income relates to the setting aside of VAT - see above. This leaves a net shortfall against budgeted income of £21k that has been achieved due to backdated charges in relation to the Yeovil Leisure Complex parking arrangement. The true position after these adjustment is that car park income is down on budget by approx. £120k as predicted earlier in the year.







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STREETSCENEService Head : Chris CooperPortfolio Holder : Cllr Jo Roundell-Greene

ENFORCEMENT Expenditure 202,410.00 188,650.00 (13,760) 0 0 (13,760) Income (8,470) (9,417) (947) 0 0 (947)

TOTAL 193,940 179,233 (14,707) 0 0 (14,707)

HORTICULTURE & GROUNDS MAINTENANCE Expenditure 2,567,620.00 2,433,532.00 (134,088) 0 0 (134,088)

Income (1,189,050) (1,062,768) 126,282 0 0 126,282

TOTAL 1,378,570 1,370,764 (7,806) 0 0 (7,806)

TOTAL STREETSCENE Expenditure 2,770,030 2,622,182 (147,848) 0 0 (147,848) Income (1,197,520) (1,072,185) 125,335 0 0 125,335

TOTAL 1,572,510 1,549,997 (22,513) 0 0 (22,513)

WASTE & RECYCLINGService Head : Portfolio Holder : Cllr Jo Roundell-Greene

RECYCLING Expenditure 2,084,540 2,135,548 51,008 0 0 51,008

Income (555,220) (585,452) (30,232) 0 0 (30,232)

TOTAL 1,529,320 1,550,096 20,776 0 0 20,776

WASTE COLLECTION Expenditure 2,331,930 2,516,301 184,371 0 0 184,371

Income (570,310) (711,559) (141,249) 0 0 (141,249)

TOTAL 1,761,620 1,804,742 43,122 0 0 43,122

TOTAL WASTE & RECYCLING Expenditure 4,416,470 4,651,849 235,379 0 0 235,379 Income (1,125,530) (1,297,011) (171,481) 0 0 (171,481)

TOTAL 3,290,940 3,354,838 63,898 0 0 63,898

TOTAL CORPORATE DIRECTOR Expenditure 10,016,620 10,347,772 331,152 0 0 331,152(ENVIRONMENT) Income (4,677,320) (5,001,312) (323,992) 0 0 (323,992)

TOTAL 5,339,300 5,346,460 7,160 0 0 7,160

Travel allowances for enforcement officers were over budget but expenditure was down due to a reduction in the number of abandoned vehicles.

The majority of savings were on employee costs and premises costs to offset the reduction in income.Income was down with £68K relating to Stores profit and £54K due to Horticultural income being down from SSH.

The over spend was due to provisons made of £44K to pay ECT the disputed RPIX increase on the household recycling collection and the costs of disposal of plastic and emptying recycling bring banks.

Income is up due to additional green waste bins £26K and recycling credits.

Income is up by £123K from lease income. Additional income was also received from a WRAP grant-£6k and internal recharges for fleet management charges

Expenditure includes £123K for two new mini-compactors (see income below). The remainder of the overspend is due to transport costs (hire, derv and tyres) and agency staff employed during completion of the roll out.







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AREA EAST COMMITTEEService Head : Helen RutterArea Chairman : Cllr George Chinnock

EAST AREA DEVELOPMENT Expenditure 283,680 278,578 (5,102) 14,400 14,400 9,298 Income 0 (16,462) (16,462) 0 0 (16,462)

TOTAL 283,680 262,116 (21,564) 14,400 14,400 (7,164)

EAST GRANTS Expenditure 443,960 439,345 (4,615) 24,460 24,460 19,845 Income (20,000) (20,000) 0 0 (20,000)

TOTAL 443,960 419,345 (24,615) 24,460 24,460 (155)

EAST PROJECTS Expenditure 110,080 77,677 (32,403) 0 0 (32,403) Income (110,080) (77,677) 32,403 0 0 32,403

TOTAL 0 0 0 0 0 0

LOCAL STRATEGIC PARTNERSHIP Expenditure 380,010 211,541 (168,469) 168,460 168,460 (9) Income (156,800) (156,800) 0 0 0 0

TOTAL 223,210 54,741 (168,469) 168,460 168,460 (9)

TOTAL AREA EAST COMMITTEE Expenditure 1,217,730 1,007,141 (210,589) 207,320 207,320 (3,269) Income (266,880) (270,939) (4,059) 0 0 (4,059)

TOTAL 950,850 736,202 (214,648) 207,320 207,320 (7,328)

The carryforward request is for committed retail support initative & community development grants.

Grants have been fully committed but are awaiting payment.

A carryforward is requested for the unpaid projects.







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AREA NORTH COMMITTEEService Head: Charlotte JonesArea Chairman : Cllr Patrick Palmer

NORTH AREA DEVELOPMENT Expenditure 279,060 267,345 (11,715) 0 0 (11,715) Income (9,560) (4,007) 5,553 0 0 5,553

TOTAL 269,500 263,338 (6,162) 0 0 (6,162)

NORTH GRANTS Expenditure 43,010 44,412 1,402 1,220 0 1,402 Income 0 0 0 0 0 0

TOTAL 43,010 44,412 1,402 1,220 0 1,402

NORTH PROJECTS Expenditure 87,210 57,695 (29,515) 0 0 (29,515) Income (87,210) (57,695) 29,515 0 0 29,515

TOTAL 0 0 0 0 0 0

TOTAL AREA NORTH COMMITTEE Expenditure 409,280 369,452 (39,828) 1,220 0 (39,828) Income (96,770) (61,702) 35,068 0 0 35,068

TOTAL 312,510 307,750 (4,760) 1,220 0 (4,760)

AREA SOUTH COMMITTEEService Head: Martin WoodsArea Chairman : Cllr Tony Fife

SOUTH AREA DEVELOPMENT Expenditure 627,920 587,810 (40,110) 0 0 (40,110) Income (235,420) (232,625) 2,795 0 0 2,795

TOTAL 392,500 355,185 (37,315) 0 0 (37,315)

SOUTH GRANTS Expenditure 52,000 17,225 (34,775) 10,000 0 (34,775) Income 0 0 0 0 0 0

TOTAL 52,000 17,225 (34,775) 10,000 0 (34,775)

SOUTH PROJECTS Expenditure 30,350 257,238 226,888 0 0 226,888 Income (30,350) (257,575) (227,225) 0 0 (227,225)

TOTAL 0 (337) (337) 0 0 (337)

TOTAL AREA SOUTH COMMITTEE Expenditure 710,270 862,273 152,003 10,000 0 152,003 Income (265,770) (490,200) (224,430) 0 0 (224,430)

TOTAL 444,500 372,073 (72,427) 10,000 0 (72,427)

This includes the Beacon reward grant - to cover co-ordinator post; together with funds held for Waterlinks and Martock Community Planning. These have been transferred to reserves.

There has been a low take up of grants mainly due to the vacancy of the Community Development Officer post for 3 months at the year end and alternative funding from the Neighbourhood Renewal Fund.

An underspend of £10k has arisen in Area South Admin due to staff vacancies. As a result of a vacancy in the Town Centre Manager's post and whilst awaiting a new Area Action Plan the budget has underspent by £18k.







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£ £ £ £ £ £


AREA WEST COMMITTEEService Head : Andrew GillespieArea Chairman : Cllr Angie Singleton

WEST AREA DEVELOPMENT Expenditure 319,400 313,219 (6,181) 0 0 (6,181) Income (35,840) (31,034) 4,806 0 0 4,806

TOTAL 283,560 282,185 (1,375) 0 0 (1,375)

WEST PROJECTS Expenditure 149,840 108,012 (41,828) 0 0 (41,828) Income (149,840) (108,012) 41,828 0 0 41,828

TOTAL 0 0 0 0 0 0

WEST GRANTS Expenditure 92,870 92,566 (304) 0 0 (304) Income 0 0 0 0

TOTAL 92,870 92,566 (304) 0 0 (304)

TOTAL AREA WEST COMMITTEE Expenditure 562,110 513,797 (48,313) 0 0 (48,313) Income (185,680) (139,046) 46,634 0 0 46,634

TOTAL 376,430 374,751 (1,679) 0 0 (1,679)

TOTAL SSDC Expenditure 65,614,410 71,043,350 5,428,940 480,450 425,510 5,854,450 Income (46,709,090) (52,519,659) (5,810,569) 0 0 (5,810,569)

TOTAL 18,905,320 18,523,691 (381,629) 480,450 425,510 43,881


APPENDIX B

Carry Forward Requests 2006/07

Element Description


£

Carry Forwards Recommended

by Management

Board £

Strategic Management Performance Management System, LGR, Parish Lengthman Scheme, Pictures, Heritage Feasibility Study £54,180 £54,180

Financial Services Provision for additional hours to cover long term sick and agency staff to cover maternity leave. £20,000 £20,000

Human Resources Job Evaluation £63,010 £63,010HR Policy Reviews £20,000 £20,000Training & Development £8,000 £8,000

Temporary Staff for Gambling Act £9,000Phase II Biometric Project £5,000Moving of Air Quality Monitoring Station £23,000 £23,000Noise Monitoring Equipment £12,000

Housing & Welfare Barnabas-Roman Way Grant £7,990

Countryside, Heritage, Tourism Replacement site vehicle for Ham Hill £5,930

Revenues & Benefits Replacement of Furniture to meet H&S Regulations £30,000 £30,000


Conservation environmental improvement grant£3,800

Area East Grants- County Badminton Assoc, The Growing Space, Cary Mufulira Partnership, Corton Denham VH, Henstridge VH, £11,470 £11,470Grants- Equipment for Meeting Room, Promotion of Tourism & Local Food Economies £8,990 £8,990Regeneration Grants- Business Planning Support & Retail Support Initiatives £13,500 £13,500Community Development Grant for National Dev Trust Assoc. £900 £900Grants- Coad Group, Desmond Project, Shine £4,000 £4,000

Area South Planning for Real grants for Westfield & Milford £10,000

Area North Grants- Bursary, Long Sutton Village Signs, Street Lighting £1,220

LSP Committed LSP Funds £168,460 £168,460

Total net underspend to carry forward £480,450 £425,510


outturn 2003/4 Report 4_Appx B CarryForwards 06-07FINAL.xlsCarry Forwards31/05/200713:12

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Appendix C

Total Cost of Services (Above and Below the Line Costs) The total cost of the services for the Council as required by the Best Value Accounting Code of Practice is set out in the table below: Services £’000 Strategic Management 6.3 Financial Services (4,070.6) Legal Services (102.5) Corporate Services 299.9 Development & Building Control 2,141.9 Economic Development, Planning & Transport 2,430.0 Revenues & Benefits 1,530.1 Countryside & Tourism 1,131.3 Environmental Health & Community Protection 1,781.2 Housing & Welfare 2,945.2 Sport, Art & Leisure 2,630.0 Engineering & Property (242.7) Streetscene 2,096.8 Waste & Recycling 3,968.9 Area East (inc Local Strategic Partnership and CAB & CVS grants) 837.0 Area North 318.4 Area South 326.6 Area West 495.9 Total 18,523.7

These figures will be different to those shown in Appendix A, as ‘total cost of service’ figures include items classed as ‘below the line’ costs, i.e. those which are outside the individual budget holder’s control: • capital charges, • deferred charges and • recharges from other departments within the Council Individual Committees are only responsible for ‘above the line’ costs, and so these are the costs that are reported quarterly for budget monitoring purposes.

Meeting: DE01A 07:08 62 Date: 07.06.07

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Appendix D Summary of Usable Reserves The following table shows the current balance on each usable reserve and the movements since 1 April 2006: Reserves Balance as

at 1/4/06

£’000

Movement

£’000

Balance as at

31/3/07£’000

Usable Capital Receipts 43,148 (4,170) 38,978Capital Reserve 815 150 965Crematorium Reserve 0 533 533Local Authority Business Growth Initiative Reserve

168 249 417

Planning Delivery Reserve 72 (13) 59Election Reserve 120 35 155Sewer Guarantee Reserve 87 (87) 0Historic Buildings Reserve 75 2 77Car Park VAT Reserve 0 171 171Local Plan Inquiry Reserve 66 (2) 64Yeovil Athletic Track Sinking Fund 65 10 75Bristol to Weymouth Rail Reserve 46 10 56Risk Management Reserve 39 (24) 15Corporate Grants Reserve 33 0 33Town Centre Management Reserve 35 0 35Recreational Development Fund 25 (5) 20Save to Earn Schemes Reserve 32 (13) 19Replacement of CCTV Reserve 20 (7) 13Equipment Replacement Reserve 10 (1) 9CFIRS II Economic Development Reserve 6 0 6Yeovil Vision Reserve 0 120 120Total Usable Reserves 44,862 (3,043) 41,819 The list above excludes the reserves which are not usable by Members. These are the Capital Financing Account, Fixed Asset Restatement Account and the Pensions Reserve.

Meeting: DE01A 07:08 63 Date: 07.06.07

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