day1 bpc preso6 journals

SAP BPC 10 NW MEGA ELITE Enablement

Journals

2011 SAP AG. All rights reserved. 2

JournalsAgenda

y View and create Journal Templatesy View and create Journal entriesy Use advanced journal query to locate a journaly Understand the automatic balancing features of journalsy Create and manage journal groupsy Understand journal statuses


The new Journal Template and Features

Accessing the Journal TemplateThe journal template is accessed via the web interface and is located in the Administration interface within the Features section:



Accessing the Journal TemplateA new journal template can be defined in this Administration section:



Accessing the Journal TemplateAn existing journal template can be deleted in this Administration section, but only after all journals entries using that template have been deleted as well:



Accessing the Journal TemplateAll existing journal entries can be deleted in this Administration section:



Accessing the Journal TemplateJournal parameters can be configured for all journal entries associated with the defined template:



Journal Template FeaturesClick on the Journal Template name and a new tab opens, revealing the template configuration options:



Journal Template FeaturesSelect journal header dimension by highlighting the desired dimension on the Members screen (left side) and using the arrow buttons to add/remove the dimension into the Detail Column for Header(right side):



Journal Template FeaturesThe journal template can define how the journal entries will be displayed. By checking the Balance by Entity option, the journal entries will be sub totaled and checked for balance across each Entity the Balance by Currency works in a similar fashion). By checking off both Balance by Entity and Balance by Currency, all combinations of Entity/Currency will be subtotaled and displayed.



Journal Template FeaturesAdditional header fields can be added into a journal header by selecting the Additional Headers option. Adding a new additional header object causes a popup to open that allows for the definition of the new header filed which can be text or date specific:



Journal Template FeaturesDefine Reopen rules for journals on the Reopen Rule tab. The reopen rule allows you to identify specific Account(s) (and account properties), Flows, and Interco dimension values to determine source journal entries to be reopened (Source). The filtering property on the account Source dimension can be selected from the dropdown list provided. Once reopened, the journal entries can be reposted to a new (Destination) Account, Flow, Interco dimension entry. Sign reversal of the value upon reopening is also available.System validates all entries when attempting to save.



Journal Landing PageThe journal landing page keeps track of how many journal entries have been made using the template, if there were any additional journal header items entered, and the availability of reopen logic for the template. You may have only one template defined for a selected model:



Journal Landing PageJournals entries can be enter via the web interface or via the EPM 10 Add in for Excel. When entering a journal via the web interface, navigate to Consolidation Central >Journals > New:

Journals Landing Page



Journal EntriesJournals entries can previewed from the Journal Landing Page. Click on any journal entry and its preview is displayed at the bottom:

Preview



Journal Queries:Two methods available to allow viewing a specific set of journals:The context bar: allows the selection either a base member or a node (all leaves will implicitly be used as a filter in that case), orAdvanced query: which provides to ability to set a detailed filters on any of the journal fields (such as posted date, status, etc)



Advanced query for Journal EntriesAdvanced query: files can be +/- from the query definition, values can be

included/excluded, and journal properties can be access via the advanced query tool.Advanced Query allows end-users to define criteria making it faster and easier to

display specific journalsAll dimensions and journal options can be used as filtersFilter on text fields Beginning with, Containing, In List as well as on

Dates : From To



Journal EntriesJournal statuses can be viewed on the journal landing page, as well as date of posting, who posted the document, and modified date/time:

Individual Journals can be opened in separate tabs for easy viewing:



Journal EntriesAccess to the Posting/UnPosting, Open/Re-Open, Lock/Unlock functions are all controlled by the current status of the journal. For example, a Saved journal:

For example a Locked journal:



Journal SecurityThe ability to view, edit, post/unpost, reopen, lock/unlock are all controlled by specific tasks assignments in BPC security:



Journal Group ManagementJournals created via multiple headers are automatically grouped together under a common group id:

Grouped journals can be ungrouped and separated into independent journals.

Actions taken (such as Posting) on one group member will be taken on all group members.



Journal CreationJournals can be created in multiple ways:Single journal entryUsing multiple headers to generate a group of individual journal entriesUsing multiple values for various dimension selections in the journal body



Journal CreationSingle journal entry has the Multiple Headers and Multiple Value check boxes unchecked:



Journal CreationUsing multiple headers will generate a group of individual journal entries with common values but different header selections:

After checking the Multiple Headers checkbox, select the dimension that will contain the multiple selections. A member selection popup box will appear, select one or several dimension memberseach member selection will create a separate, but grouped, journal entry upon saving the journal. In the example shown, this journal definition will create three grouped journal entries for 2010.JAN, 2010.FEB, and 2010.MAR.



Journal CreationUsing multiple values expands the journal entry screen based upon the dimension selected for multiple entry:

The result is an expanded journal entry section allowing seperate entries for each of the selected dimension members:

Using multiple values will generate a group of individual journal entries with potentially different values but the same header selection.



Journal Creation Creating Journal EntriesThe journal tab consists of a context menu, option selections, and a three tab journal entry for data input.



Journal Creation Creating Journal EntriesThe Journal Entry sub-tab allows the user to directly input journal postings, the system automatically provides a running summary of the accumulated values entered.



Journal Creation Creating Journal EntriesThe Additional Properties sub-tab allows the user to enter and additional property fields defined in the template (See the entry for Ldate in the example below)



Journal Creation Creating Journal EntriesThe Additional Properties date entry option is especially useful in the Banking industry:

Date selector popup >



Journal Creation StatusJournals can have one of the following status assignments: Saved - journal has been saved but journal entries have not been committed to database Deleted journal has been deleted, the system retains this information to prevent any

subsequent reuse of journal ids. Posted - journal entries have been committed to database Unposted - - journal entries previously committed to database have been reversed with

offsetting postings made in the database Locked journal entries have been posted and the data is locked from any additional

changes. Journals cannot be unposted or deleted with a Locked status. Unlocked A locked journal can be unlocked by an administrator with the Lock/Unlock

security task assignment. Unlocking a journal sets its status to posted.



Journal BAdIs (Business Add Ins)When journal entries are being Saved or Posted, an ABAP based BAdI can be triggered to create additional calculated records. This journal specific BAdI allows can perform calculations on the journal entries and can create new records which will be stored and displayed within the journal itself.The BAdI is delivered empty but can be customized by clients.A typical BAdI implementation will be able to leverage fields that the journal.lgflogic does not access (additional items, date fields, etc)



Advanced Journal BalancingJournal entries are checked dynamically, if an out of balance condition occurs the system will color code the problem area in red highlights:


JournalsSummary

y View and create Journal Templatesy View and create Journal entriesy Use advanced journal query to locate a journaly Understand the automatic balancing features of journalsy Create and manage journal groupsy Understand journal statuses


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Contact information:

Sheldon EdelsteinCSA [email protected]

day1 bpc preso6 journals

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