DAY CAMP COORDINATOR TRAINING

Cub Scout Day Camp

2014

Your 2014 Day Camp Staff

Melani Hunt – Camp Director Marissa Myers - Program Director Sandy Gage - Program Support Larinda Hopkins – Program Support Dixie Steinke – Program Support Alison Schepel - Quartermaster

Agenda• Day Camp Staff• What is Day Camp?

• Who Can Attend Camp

• What is Day Camp Coordinator Job?• Pack Day Camp Planning

• Staffing Requirements• Calendar/Deadlines• Forms

• Tiger Day Camp• WEBELOS Overnight• Kiddie Camp

What is Day Camp?Cub Scout Day Camp offers boys a chance

for advancements, friendship & fun!

– Camp is a week long program

– Tuesday July 8th - Friday July 11th / Game Farm Wilderness Park

– 9:00 am - 4:00 pm Tuesday-Thursday / 9:00 am - 1:00 pm

Friday

This Year’s Theme is

“Cubs Around the World”

Who Can Attend Day Camp?LDS Rank Traditional

N/A 1st Grade Beginning September 2014

8 years old by July 31st 2nd Grade Beginning September 2014

9 years old at Camp 3rd Grade Beginning September 2014

10 years old at Camp4th & 5th Grade Beginning September 2014

Pack CoordinatorsThe most important position at Day Camp

Job Description Promote Day Camp in their Pack

Answer questions from interested parents

Contact point for Pack and Day Camp Staff

Registrar: Collect Pack Applications and RostersComplete all Applications on-line

Turn in monies & health forms by deadline

Scheduler of Pack Adult VolunteersEnsure that the Pack meets the Camp Volunteer Quotas

Check out the Pack Coordinator Pages on the Website for help!!

Day Camp PromotionGet the WORD OUT about Day Camp!

• Hold a Kick off MeetingInvite all scout parents

• Promote in Pack Newsletter or website

• Posters & Flyers

• Invite Day Camp Staff to attend Pack or parent meeting

• Direct Parents to the Day Camp Web Site

http://foothillscubdaycamp.webs.com

Pack Staffing Requirements

1 Cub = 2 Adult Volunteer days

• Cubs– 1 Walking Leader : 4 Cubs– 1 Station Leader : 8 Cubs

• WEBELOS– 1 Walking Leader : 4 WEBELOS– 1 Station Leader : 8 WEBELOS

We strive to match Every Parent with their Scout: PLEASE remind your parents this may not always be possible

Walking Leaders

Station Leaders

Pack Staffing Requirements1 Cub = 2 Adult Volunteer days

What is an Adult Volunteer?

• Walking Leader (21+) Track advancements Supervise and provide discipline Enforce the buddy system Make sure everyone is accounted for throughout the day Must be Youth Protection trained Must attend Required Training

• Station Leaders (21+) Provide Leadership and Guidance at assigned Station Communicate Station Activity to Walking leaders and Scouts Must be Youth Protection trained Must attend Required Training

Pack Staffing Requirements

Camp Aide & Den Chief• Camp Aide (14-20) can fill ½ station staffing requirements

– Assist Station Leaders – Can not be in charge of Youth– Must be Youth Protection trained– Must attend Required Training

• Den Chief (11-13) Does not fulfill Adult Staffing requirements

– Assists Walking Leaders with Positive behavior modeling– Can not be in charge of Youth– Must be registered with the BSA– Must be 1st class rank or higher– Must be Youth Protection trained– Must attend Required Training

Calendar & DeadlinesDates to Remember!!

• February/March- Promote Day Camp

• April 10th – Youth Registration and Fees Due

• May 8th- Leader Schedules Finalized

• June 12th- Leaders Attend Required TrainingWalking leaders, Station leaders, Camp Aid & Den Chief

• July 7th- On-Site Camp Review- Required All Leaders

• July 8th- 11th - Day Camp 2014 “Cubs Around the World”

April 10th Youth Registration Deadline

Complete Before:Online Registration- (sign in, Registration, Pack # - Youth)

Registration link found at: www.foothillscubdaycamp.webs.com

Bring:Online Registration SummaryRank Roster

Tiger, Wolf, Bear & WEBELOS

Youth Heath Forms

Payment FormPayment (One Check per pack)

Cub Health Forms

Cub Health Forms

Cub HealthForms

Cub HealthFormsYouth

Health Forms

Youth Health Forms

Youth HealthForms

Youth HealthForms

TigerRank Roste

r

Wolf Rank

Roster

Bear Rank Roste

r

Webelos

Rank Roste

r

Day Camp Website

• Pack Coordinator Pass Word Access

• (Need to register new each year!)

Camp SchedulesDen Groupings

Volunteer AssignmentsPost Camp Pictures

• Open Access for Parents and Volunteers

Training documentsFAQ: Be Prepared

Activity Schedule and Instructions

http://foothillscubdaycamp.webs.com

Top of the Registration Form

Middle of the Registration Form

Bottom of Registration Form

Registration Confirmation Screen

May 8th Volunteer Registration/Schedule Deadline

What needs to be completed by deadline1. Online registration: www.foothillscubdaycamp.webs.com / Registration / Adult – Your Pack #

Same Online Registration as Youth

2. Adult Roster3. Adult Registration Forms4. Youth Protection Certificates

Help Keep Us On Track!!If this date is missed we will not have station assignments

for training June 12th

All Coordinators Who have meet the April & May deadlines will receive a Special Gift!

AdultRegistratio

n Forms

Youth Protection Certificate

Adult Roste

r

June 12th Training

All Adult and Youth Leaders Must Attend - Required

June 12th Training: Walking, Station, Camp Aid & Den Chief

Location: District Round Table We will be reviewing stations, Rules & Regulations

6:00 pm Cooking Stations – all are welcome

7:00 pm all Others

July 7th Camp Review

All Adult and Youth Leaders Must Attend - Required

Please leave Cub Scouts and Siblings at home

Location: Game Farm Wilderness ParkTime: 7:00pm

Review of Camp layout, Final Rules & RegulationsOpportunity to ask Camp Staff Final Questions

Encouraged Volunteers to bring chair or blanket for seating!

Camp Arrival ScheduleLeadership Must Check in at Headquarters

Cub Scouts Proceed to Gathering Area• Station Leaders

8:00 am checked in and ready to go• Walking Leaders

8:30 am checked in and ready to go• Camp Aides & Den Chiefs

8:30 am checked in and ready to go• Cub Scouts

8:50 am checked in and ready to go -

Den Assignments will be available via website a few days before camp

The Adventure begins at 9:00am

Tiger Programs

• Tigers are Welcome to attend Day Camp all week with an adult partner

• Tiger Adult Partner does not count towards other leadership requirements

• Tiger & Adult partner

• Wednesday July 10th

• 4:30 pm – 7:30 pm

• Bring a sack dinner for both

• A fun filled evening for Tigers and Adult Partner

All Day Option: Twilight Option:

WEBELOS Woods-OvernighterJuly 11-12, 2014

• Where: Auburn Wilderness Game Farm Park

• Time: 5:00 pm to Noon / Campfire at 8:00 pm

• Fee: $10 per WEBELOS & Guardian (21 or Older). Each WEBELOS must have a parent or Guardian

• Bring: Tent, Sleeping Bag, Personal Needs & Parent or Guardian.  

 REGISTRATIONS DUE: Thursday - June 12, 2014

Kiddie CampJuly 8 - 11, 2014

When: July 8 - 11, 2014 - 8:00 am – 4:15 pm Where: Auburn Wilderness Game Farm Park  

Who: Children of Cub Scout Day Camp StaffCost: $12.00 per child per day

All children MUST be toilet trained - No exceptions! Registration opens immediately. We encourage early registration for planning purposes.

See the Foothills Cub Camp Website for further contact information and registration forms

Questions?