date of issue: 12 november 2012 closing date: 26 november 2012 · the swaayam project. 2. cost of...

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Date of Issue: 12 November 2012

Closing Date: 26 November 2012

(Reference No. RFP/UNDP/2012/076)

You are requested to submit a proposal for “Contracting of Technical Resource

Agency-Gender and Social Empowerment (TRA-Social) for providing specialised

technical services and inputs under Long Term Arrangement (LTA) for “Scaling

Up of “SWAAYAM” UNDP-IKEA’s Women’s Empowerment Project in Jaunpur,

Sant Ravidas Nagar, Mirzapur, and Sonbhadra Districts of Eastern Uttar

Pradesh” as per enclosed Terms of Reference (TOR).

2. To enable you to submit a proposal, attached are:

i. Instructions to Offerors …………… …. (Annex - I) ii. General Conditions of Contract……. .(Annex - II)

iii. Terms of Reference (TOR)………….. ...(Annex - III) iv. Proposal Submission Form …………….(Annex - IV) v. Price Schedule ……………………………….(Annex - V)

vi. Project Implementation Strategy…….( Annex VI)

3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes, should reach the following address no later than 26 November 2012 , 1730 hrs. (India Time) quoting “RFP/UNDP/2012/076” as the subject:-

Procurement Associate United Nations Development Programme 55, Lodi Estate, New Delhi - 110003

Tel: + 91-11-24628877

4. If you request additional information, we would endeavour to provide information expeditiously, but any delay in providing such information will not be considered a reason for extending the submission date of your proposal. For any query you may write to [email protected] latest by 22nd November 2012.

5. You are requested to acknowledge receipt of this letter and to indicate whether or not you intend to submit a proposal

mailto:[email protected]

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Annex – I

Instructions to Offerors

A. Introduction

1. General

The purpose of the RFP is contracting Technical resource Agency- Gender and Social

Empowerment (single organisation and or/ consortia) on Long Term Arrangement (LTA) for

providing technical support in carrying out women’s empowerment activities in each of four

districts in Uttar Pradesh – Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra – under

the SWAAYAM Project.

2. Cost of proposal

The Offeror shall bear all costs associated with the preparation and submission of the

Proposal. The UNDP will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the solicitation.

Solicitation Documents

3. Contents of solicitation documents

Proposals must offer services for the total requirement. Proposals offering only part of the

requirement will be rejected. The Offeror is expected to examine all corresponding

instructions, forms, terms and specifications contained in the Solicitation Documents.

Failure to comply with these documents will be at the Offeror’s risk and may affect the

evaluation of the Proposal.

4. Clarification of solicitation documents

A prospective Offeror requiring any clarification of the Solicitation Documents may notify

the procuring UNDP entity in writing at the organisation’s mailing address or phone number

or e mail indicated in the RFP.

5. Amendments of solicitation documents

At any time prior to the deadline for submission of Proposals, the procuring UNDP entity

may, for any reason, whether at its own initiative or in response to a clarification requested

by a prospective Offeror, modify the Solicitation Documents by amendment.

All prospective Offerors that have received the Solicitation Documents will be notified in

writing of all amendments to the Solicitation Documents.

In order to afford prospective Offerors reasonable time in which to take the amendments

into account in preparing their offers, the procuring UNDP entity may, at its discretion,

extend the deadline for the submission of Proposals.

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C. Preparation of Proposals

6. Language of the proposal

The Proposals prepared by the Offeror and all correspondence and documents relating to

the Proposal exchanged by the Offeror and the procuring UNDP entity shall be written in the

English language. Any printed literature furnished by the Offeror may be written in another

language so long as accompanied by an English translation of its pertinent passages in which

case, for purposes of interpretation of the Proposal, the English translation shall govern.

7. Documents comprising the proposal

The Proposal shall comprise the following components:

(a) Proposal submission form;

(b) Operational and technical part of the Proposal, including documentation to demonstrate

that the Offeror meets all requirements;

(c) Price schedule, completed in accordance with clauses 8 and 9;

8. Proposal form

The Offeror shall structure the operational and technical part of its Proposal as follows:

(a) Management plan

This section should provide corporate orientation to include the year and state/country of

incorporation and a brief description of the Offeror’s present activities. It should focus on

services related to the Proposal.

This section should also describe the organisational unit(s) that will become responsible for

the contract, and the general management approach towards a project of this kind. The

Offeror should comment on its experience in similar projects and identify the person(s)

representing the Offeror in any future dealing with the procuring UNDP entity.

(b) Resource plan

This should fully explain the Offeror’s resources in terms of personnel and facilities

necessary for the performance of this requirement. It should describe the Offeror’s current

capabilities/facilities and any plans for their expansion.

(c) Proposed methodology

This section should demonstrate the Offeror’s responsiveness to the specification by

identifying the specific components proposed, addressing the requirements, as specified,

point by point; providing a detailed description of the essential performance characteristics

proposed warranty; and demonstrating how the proposed methodology meets or exceeds

the specifications.

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The operational and technical part of the Proposal should not contain any pricing

information whatsoever on the services offered. Pricing information shall be separated and

only contained in the appropriate Price Schedules.

It is mandatory that the Offeror’s Proposal numbering system corresponds with the

numbering system used in the body of this RFP. All references to descriptive material and

brochures should be included in the appropriate response paragraph, though

material/documents themselves may be provided as annexes to the Proposal/response.

Information which the Offeror considers proprietary, if any, should be dearly marked

“proprietary” next to the relevant part of the text and it will then be treated as such

accordingly.

9. Proposal prices

The Offeror shall indicate in the format given in the Annexure III, the prices of services it

proposes to supply under the contract.

10. Proposal currencies

All prices shall be quoted in Indian Rupees (INR).

11. Period of validity of proposals

Proposals shall remain valid for One Hundred and Twenty (120) days after the date of

Proposal submission prescribed by the procuring UNDP entity, pursuant to the deadline

clause. A Proposal valid for a shorter period may be rejected by the procuring UNDP entity

on the grounds that it is non-responsive.

In exceptional circumstances, the procuring UNDP entity may solicit the Offeror’s consent to

an extension of the period of validity. The request and the responses thereto shall be made

in writing. An Offeror granting the request will not be required nor permitted to modify its

Proposal.

12. Format and signing of proposals

The Offeror shall prepare two copies of the Proposal, clearly marking each “Original

Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between

them, the original shall govern. The two copies of the Proposal shall be typed or written in

indelible ink and shall be signed by the Offeror or a person or persons duly authorized to

bind the Offeror to the contract. The latter authorization shall be indicated by written

power-of-attorney accompanying the Proposal.

A Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to

correct errors made by the Offeror, in which case such corrections shall be initialled by the

person or persons signing the Proposal.

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13. Payment

UNDP shall effect payments to the Contractor after acceptance by UNDP of the invoices

submitted by the contractor, upon achievement of the corresponding milestones.

D. Submission of Proposals

14. Sealing and marking of proposals

The Offeror shall seal the Proposal in one outer and two inner envelopes, as detailed

below.

(a) The outer envelope shall be:

addressed to –

Procurement Associate

United Nations Development Programme

55, Lodi Estate, New Delhi - 110003

Tel: + 91-11-24628877

and,

marked with –

RFP for contracting of Technical Resource Agency- Gender and Social Empowerment

(TRA-Social) for providing specialised technical services and inputs under Long Term

Arrangement (LTA) for “Scaling Up of “SWAAYAM” UNDP-IKEA’s Women’s

Empowerment Project in Jaunpur, Sant Ravidas Nagar, Mirzapur, and Sonbhadra

Districts of Eastern Uttar Pradesh (Ref No.RFP/UNDP/2012/076)

(b) Both inner envelopes shall indicate the name and address of the Offeror. The first inner

envelope shall contain the information specified in Clause 8 (Proposal form) above, with

the copies duly marked “Original” and “Copy”. The second inner envelope shall include

the price schedule duly identified as such.

Note, if the inner envelopes are not sealed and marked as per the instructions in this clause,

the procuring UNDP entity will not assume responsibility for the Proposal’s misplacement or

premature opening.

15. Deadline for submission of proposals

Proposals must be received by the procuring UNDP entity at the address specified under

clause Sealing and marking of Proposals no later than (26 November 2012), (1730 hrs.),

India Local time.

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The procuring UNDP entity may, at its own discretion extend this deadline for the

submission of Proposals by amending the solicitation documents in accordance with clause

Amendments of Solicitation Documents, in which case all rights and obligations of the

procuring UNDP entity and Offerors previously subject to the deadline will thereafter be

subject to the deadline as extended.

16. Late Proposals

Any Proposal received by the procuring UNDP entity after the deadline for submission of

proposals, pursuant to clause Deadline for the submission of proposals, will be rejected.

17. Modification and withdrawal of Proposals

The Offeror may withdraw its Proposal after the Proposal’s submission, provided that

written notice of the withdrawal is received by the procuring UNDP entity prior to the

deadline prescribed for submission of Proposals.

The Offeror’s withdrawal notice shall be prepared, sealed, marked, and dispatched in

accordance with the provisions of clause Deadline for Submission of Proposals. The

withdrawal notice may also be sent by Email or fax but followed by a signed confirmation

copy.

No Proposal may be modified subsequent to the deadline for submission of proposals.

No Proposal may be withdrawn in the Interval between the deadline for submission of

proposals and the expiration of the period of proposal validity specified by the Offeror on

the Proposal Submission Form.

E. Opening and Evaluation of Proposals

18. Opening of proposals

The procuring entity will open the Proposals in the presence of a Committee formed by the

Head of the procuring UNDP entity.

19. Clarification of proposals

To assist in the examination, evaluation and comparison of Proposals, the Purchaser may at

its discretion, ask the Offeror for clarification of its Proposal. The request for clarification

and the response shall be in writing and no change in price or substance of the Proposal

shall be sought, offered or permitted.

20. Preliminary examination

The Purchaser will examine the Proposals to determine whether they are complete,

whether any computational errors have been made, whether the documents have been

properly signed, and whether the Proposals are generally in order.

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Arithmetical errors will be rectified on the following basis: If there is a discrepancy between

the unit price and the total price that is obtained by multiplying the unit price and quantity,

the unit price shall prevail and the total price shall be corrected. If the Offeror does not

accept the correction of errors, its Proposal will be rejected. If there is a discrepancy

between words and figures the amount in words will prevail.

Prior to the detailed evaluation, the Purchaser will determine the substantial responsiveness

of each Proposal to the Request for Proposals (RFP). For purposes of these Clauses, a

substantially responsive Proposal is one which conforms to all the terms and conditions of

the RFP without material deviations. The Purchaser’s determination of a Proposal’s

responsiveness is based on the contents of the Proposal itself without recourse to extrinsic

evidence.

A Proposal determined as not substantially responsive will be rejected by the Purchaser and

may not subsequently be made responsive by the Offeror by correction of the non-

conformity.

21. Evaluation and comparison of proposals

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the

technical proposal being completed prior to any price proposal being opened and

compared. The price proposal of the Proposals will be opened only for submissions that

passed the minimum technical score of 70% of the obtainable score of 70 points in the

evaluation of the technical proposals.

The technical proposal is evaluated on the basis of its responsiveness to the Term of

Reference (TOR). As part of the evaluation process, the panel conducting the technical

evaluation may call upon the prospective contractors to make a presentation of their

proposals to verify the strength of the proposal.

In the Second Stage, the price proposal of all contractors, who have attained minimum 70%

score in the technical evaluation, will be compared. The contract will be awarded to the

Contractor that score highest marks aggregated for technical and financial proposal (70%

weight to technical proposal and 30% to financial proposal).

Table 1: Technical and Financial Evaluation Criteria

CATEGORY MAX. POINTS

MANDATORY REQUIREMENTS

1. OVERALL RESPONSE

Understanding of the project and responsiveness to, UNDP requirements

Understanding of LTA scope, objectives, strategy and completeness of

response

Understanding of social situations and gender issues in eastern Uttar

Pradesh

Understanding of integrated approaches towards women empowerment

10

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2. PROPOSED TEAM and ORGANISATIONAL CAPACITY

Team leader: Relevant experience, qualifications, and position with firm;

Team members - Relevant experience, skills & competencies;

Field teams- Relevant experience, skills & competencies

Organisation of the team and roles & responsibilities;

Professional expertise, knowledge and experience with similar projects,

contracts, clients and consulting assignments;

Track record of collaboration with UN agencies, national, international

NGOs, government departments and other organisations of repute.

Ability to pursue ‘buy-ins’ of interventions by Government for up scaling

or sustainability

Experience of working in eastern Uttar Pradesh

Strong financial management systems.

Proposed internal quality control and assurance mechanism.

Experience in handing large scale projects of high value.

Should have audited statement of accounts of previous three years.

20

3. TECHNICAL CAPACITY

Proposed methodology’s responsiveness to UNDP requirements

Range and depth of experience with similar projects/contracts/clients,

especially in Uttar Pradesh.

Experience in social mobilization, SHG and federation development,

campaigns management

Experience in capacity building of women led institutions, grass root level

organisations and CBOs

Expertise in designing and developing good quality IEC & BCC materials,

tools and modules, facilitating and/or implementing large scale social

mobilization interventions leading to formation of people/community

institutions and networks like Federations.

Hands on experience of working on gender and empowerment issues

Experience of working in collaboration with other institutions.

Experience in enabling women to access their rights and entitlements

under government programmes.

Experience of establishing and maintaining strong financial management

system

Strong skills in managing large databases and ability to generate high quality

reports and documents.

40

TOTAL MARKS FOR TECHNICAL COMPONENT 70

4. FINANCIAL PROPOSAL – PRICE

30 marks are allocated to the lowest priced proposal. The financial scores of

the other proposals will be in inverse proportion to the lowest price.

30

TOTAL MARKS 100

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22. Award criteria, award of contract

The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul

the solicitation process and reject all Proposals at any time prior to award of contract,

without thereby incurring any liability to the affected Offeror or any obligation to inform the

affected Offeror or Offerors of the grounds for the Purchaser’s action

Prior to expiration of the period of proposal validity, the procuring UNDP entity will award

the contract to the qualified Offeror whose Proposal after being evaluated is considered to

be the most responsive to the needs of the organisation and activity concerned.

23. Purchaser’s right to vary requirements at time of award

The Purchaser reserves the right at the time of award of contract to vary the quantity of

services and goods specified in the RFP without any change in price or other terms and

conditions.

24. Signing of the contract

Within 30 days of receipt of the contract the successful Offeror shall sign and date the

contract and return it to the Purchaser.

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Annex - II

General Conditions of Contract

1. LEGAL STATUS The Contractor shall be considered as having the legal status of an independent

contractor vis-à-vis UNDP. The Contractor's personnel and sub-contractors shall not be

considered in any respect as being the employees or agents of UNDP or the United

Nations.

2. SOURCE OF INSTRUCTIONS The Contractor shall neither seek nor accept instructions from any authority external to

UNDP in connection with the performance of its services under this Contract. The

Contractor shall refrain from any action which may adversely affect UNDP or the United

Nations and shall fulfil its commitments with the fullest regard to the interests of UNDP.

3. CONTRACTOR'S RESPONSIBILITY FOR EMPLOYEES The Contractor shall be responsible for the professional and technical competence of its

employees and will select, for work under this Contract, reliable individuals who will

perform effectively in the implementation of this Contract, respect the local customs,

and conform to a high standard of moral and ethical conduct.

4. ASSIGNMENT The Contractor shall not assign, transfer, pledge or make other disposition of this

Contract or any part thereof, or any of the Contractor's rights, claims or obligations

under this Contract except with the prior written consent of UNDP.

5. SUB-CONTRACTING In the event the Contractor requires the services of sub-contractors, the Contractor shall

obtain the prior written approval and clearance of UNDP for all sub-contractors. The

approval of UNDP of a sub-contractor shall not relieve the Contractor of any of its

obligations under this Contract. The terms of any sub-contract shall be subject to and

conform with the provisions of this Contract.

6. OFFICIALS NOT TO BENEFIT The Contractor warrants that no official of UNDP or the United Nations has received or

will be offered by the Contractor any direct or indirect benefit arising from this Contract

or the award thereof. The Contractor agrees that breach of this provision is a breach of

an essential term of this Contract.

7. INDEMNIFICATION The Contractor shall indemnify, hold and save harmless, and defend, at its own expense,

UNDP, its officials, agents, servants and employees from and against all suits, claims,

demands, and liability of any nature or kind, including their costs and expenses, arising

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out of acts or omissions of the Contractor, or the Contractor's employees, officers,

agents or sub-contractors, in the performance of this Contract. This provision shall

extend, inter alia, to claims and liability in the nature of workmen's compensation,

products liability and liability arising out of the use of patented inventions or devices,

copyrighted material or other intellectual property by the Contractor, its employees,

officers, agents, servants or sub-contractors. The obligations under this Article do not

lapse upon termination of this Contract.

8. INSURANCE AND LIABILITIES TO THIRD PARTIES

8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its property and any equipment used for the execution of this Contract.

8.2 The Contractor shall provide and thereafter maintain all appropriate workmen's compensation insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death in connection with this Contract.

8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in connection with the provision of services under this Contract or the operation of any vehicles, boats, airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or sub-contractors performing work or services in connection with this Contract.

8.4 Except for the workmen's compensation insurance, the insurance policies under this Article shall:

(i) Name UNDP as additional insured;

(ii) Include a waiver of subrogation of the Contractor's rights to the insurance carrier against UNDP;

(iii) Provide that UNDP shall receive thirty (30) days written notice from the insurers prior to any cancellation or change of coverage.

8.5 The Contractor shall, upon request, provide UNDP with satisfactory evidence of

the insurance required under this Article.

9. ENCUMBRANCES/LIENS

The Contractor shall not cause or permit any lien, attachment or other encumbrance by

any person to be placed on file or to remain on file in any public office or on file with

UNDP against any monies due or to become due for any work done or materials

furnished under this Contract, or by reason of any other claim or demand against the

Contractor.

10. TITLE TO EQUIPMENT

Title to any equipment and supplies that may be furnished by UNDP shall rest with

UNDP and any such equipment shall be returned to UNDP at the conclusion of this

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Contract or when no longer needed by the Contractor. Such equipment, when returned

to UNDP, shall be in the same condition as when delivered to the Contractor, subject to

normal wear and tear. The Contractor shall be liable to compensate UNDP for

equipment determined to be damaged or degraded beyond normal wear and tear.

11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS UNDP shall be entitled to all intellectual property and other proprietary rights including

but not limited to patents, copyrights, and trademarks, with regard to products, or

documents and other materials which bear a direct relation to or are produced or

prepared or collected in consequence of or in the course of the execution of this

Contract. At the UNDP's request, the Contractor shall take all necessary steps, execute

all necessary documents and generally assist in securing such proprietary rights and

transferring them to UNDP in compliance with the requirements of the applicable law.

12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONS

The Contractor shall not advertise or otherwise make public the fact that it is a

Contractor with UNDP, nor shall the Contractor, in any manner whatsoever use the

name, emblem or official seal of UNDP or the United Nations, or any abbreviation of the

name of UNDP or the United Nations in connection with its business or otherwise.

13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION

13.1 All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates, documents and all other data compiled by or received by the Contractor under this Contract shall be the property of UNDP, shall be treated as confidential and shall be delivered only to UNDP authorized officials on completion of work under this Contract.

13.2 The Contractor may not communicate at any time to any other person, Government or authority external to UNDP, any information known to it by reason of its association with UNDP which has not been made public except with the authorization of UNDP; nor shall the Contractor at any time use such information to private advantage. These obligations do not lapse upon termination of this Contract.

14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS

14.1 Force majeure, as used in this Article, means acts of God, war (whether declared or not), invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the control of the Parties.

14.2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure, the Contractor shall give notice and full particulars in writing to UNDP, of such occurrence or change if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its responsibilities under this Contract. The Contractor shall also notify UNDP of any other changes in conditions or the occurrence of any event which interferes or threatens to interfere with its performance of this Contract. The notice shall include steps proposed by the Contractor to be taken including any reasonable alternative means for performance that is not prevented by force majeure. On receipt of the notice required under this Article, UNDP shall take such

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action as, in its sole discretion, it considers to be appropriate or necessary in the circumstances, including the granting to the Contractor of a reasonable extension of time in which to perform its obligations under this Contract.

14.3 If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to perform its obligations and meet its responsibilities under this Contract, UNDP shall have the right to suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15, "Termination", except that the period of notice shall be seven (7) days instead of thirty (30) days.

15. TERMINATION

15.1 Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16 "Settlement of Disputes" below shall not be deemed a termination of this Contract.

15.2 UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination.

15.3 In the event of any termination by UNDP under this Article, no payment shall be due from UNDP to the Contractor except for work and services satisfactorily performed in conformity with the express terms of this Contract. The Contractor shall take immediate steps to terminate the work and services in a prompt and orderly manner and to minimize losses and further expenditures.

15.4 Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on account of the insolvency of the Contractor, UNDP may, without prejudice to any other right or remedy it may have, terminate this Contract forthwith. The Contractor shall immediately inform UNDP of the occurrence of any of the above events.

16. SETTLEMENT OF DISPUTES

16.1. Amicable Settlement

The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish to seek such an amicable settlement through conciliation, the conciliation shall take place in accordance with the UNCITRAL

Conciliation Rules then obtaining, or according to such other procedure as may be

agreed between the parties.

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16.2. Arbitration

Unless, any such dispute, controversy or claim between the Parties arising out of or

relating to this Contract or the breach, termination or invalidity thereof is settled

amicably under the preceding paragraph of this Article within sixty (60) days after

receipt by one Party of the other Party's request for such amicable settlement, such

dispute, controversy or claim shall be referred by either Party to arbitration in

accordance with the UNCITRAL Arbitration Rules then obtaining, including its provisions

on applicable law. The arbitral tribunal shall have no authority to award punitive

damages. The Parties shall be bound by any arbitration award rendered as a result of

such arbitration as the final adjudication of any such controversy, claim or dispute.

PRIVILEGES AND IMMUNITIES

Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of

any of the privileges and immunities of the United Nations, including its subsidiary

organs.

TAX EXEMPTION

18.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides inter-alia that the United Nations, including its subsidiary organs, is exempt from all direct taxes, except charges for public utility services, and is exempt from customs duties and charges of a similar nature in respect of articles imported or exported for its official use. In the event any governmental authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the Contractor shall immediately consult with UNDP to determine a mutually acceptable procedure.

18.2 Accordingly, the Contractor authorizes UNDP to deduct from the Contractor's invoice any amount representing such taxes, duties or charges, unless the Contractor has consulted with UNDP before the payment thereof and UNDP has, in each instance, specifically authorized the Contractor to pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNDP with written evidence that payment of such taxes, duties or charges has been made and appropriately authorized.

19 CHILD LABOUR

19.1 The Contractor represents and warrants that neither it, nor any of its suppliers is

engaged in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or to be harmful to the child's health or physical mental, spiritual, moral or social development.

19.2 Any breach of this representation and warranty shall entitle UNDP to terminate this Contract immediately upon notice to the Contractor, at no cost to UNDP.

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20.MINES

20.1 The Contractor represents and warrants that neither it nor any of its suppliers is actively and directly engaged in patent activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.

20.2 Any breach of this representation and warranty shall entitle UNDP to terminate this

Contract immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind of UNDP.

21. OBSERVANCE OF THE LAW

The Contractor shall comply with all laws, ordinances, rules, and regulations bearing

upon the performance of its obligations under the terms of this Contract.

22. AUTHORITY TO MODIFY

No modification or change in this Contract, no waiver of any of its provisions or any

additional contractual relationship of any kind with the Contractor shall be valid and

enforceable against UNDP unless provided by an amendment to this Contract signed by

the authorized official of UND

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Annex III

Terms of Reference

1. Background:

In 2009, the IKEA Foundation partnered with UNDP to pilot a Women’s Empowerment

Programme in the same 500 villages adopting an integrated approach that simultaneously

addressed all the key dimensions of women’s empowerment – social, economic,

political and legal called SWAAYAM- (http://www.undp.org/content/india/en/home/

operations/projects/poverty_reduction/strengthening-women-s-social--economic-and-

political-empowerment/). Field application of this integrated approach has positively

impacted the lives of 50,000 women improving both their condition and position.

To scale up the integrated approach to women's empowerment, the project will cover over

5,243 villages across the three original districts and will also cover a fourth district,

Sonbhadra with 1091 villages, totalling 6284 villages across four districts.

A core strategy of the project is social mobilization of women into SHGs and federations,

empowering them to exercise their social, political and legal rights and entitlements and

working towards their economic empowerment through identified value chains and micro-

enterprises. The TRA-Gender & Social Mobilization will support UNDP and mandated

Mother NGOs and women's federations and networks in the four districts on aspect relating

to gender development and social empowerment. This includes strategy planning, training

and oversight on matters pertaining to gender and social mobilization issues. The project

envisages creation of structures in the form of 1Women Empowerment Centres in a phased

manner which will be providing several services to women in all the three domains. These

WECs are to function as hubs through which several services will be provided to women in

the project districts across 6284 villages. Under expansion, 500 such WECs will be set up,

each on an average covering 12 – 15 revenue villages. Each WEC will be having two

community resource persons (CRPs), one para legal worker (PLW) and one business

development service provider (BDSP). CRP’s will perform the role of strengthening SHG’s,

building local change agents, bringing up issues of societal concern, organizing campaigns,

identifying and escalating local level grievances to gram panchayats, WEC’s and political and

social collectives at the block level.

The project will achieve its achievement under Social empowerment component using

following strategic step;

Scaling up the Process of Social Mobilization

Inducing Social Change Through Community Resource Persons

Working with Men on gender equality and social issues 1 Women Empowerment Centres (WECs) linked to Community Resource Persons (CRPs) will serve as the primary mechanism

for community outreach and social mobilization in the project villages. WECs will be operational at cluster level comprising 9-15

villages and will be equipped with a team of 5 trained personnel from community to provide decentralized advisory services

across social, economic, political and legal domains of empowerment (staff structure mentioned in section on ‘Modalities of

Implementation of the project in the field’).

http://www.undp.org/content/india/en/home/operations/projects/poverty_reduction/strengthening-women-s-social--economic-and-political-empowerment/



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Behavioral Change Communication (BCC) to Address Deeply Embedded Social Norms

and Attitudes:

Networking rights holders with duty bearers

The Project Implementation Strategy (Project Document) including that of social

empowerment is detailed out in Annexure VI.

The purpose of this Request for Proposal is to conclude Long Term Arrangement (LTA) for

the period 2012-2015 for TRA-Social is to provide specialized technical inputs for the four

project districts – Jaunpur, Mirzapur, Sant Ravidas Nagar and Sonbhadra - in Eastern Uttar

Pradesh under SWAAYAM Project’’ from qualified agencies/consortia specialized in capacity

building for gender development and social empowerment of women. The successful bidder

shall be contracted for an initial period of one year, with the contract renewable on a yearly

basis for another two years upon satisfactory performance in the first year.

Duration of Assignment: 3 years based on LTA modality

Number of Agencies: 1

Scope of work

The selected agency will be required to undertake the activities in close coordination with

UNDP and district level MNGOs for achieving the aforementioned outputs during the three

year time frame.

The TRA Social will be mandated for providing technical inputs under social empowerment

component including preparation of training module, organizing Training of trainers,

develop IEC tools, facilitate setting up of federations and provide other technical support to

MNGOs in designing and implementation of project activities. While working in close co–

ordination with UNDP, the Technical Resource Agencies (TRA) to be hired for social domain

is expected to perform the following tasks :

Developing training module and conducting ToT (5 days) in 1st year for 60 project

team members and 60 MNGO staffs on integrated approaches to women’s

empowerment with specific reference to social mobilisation & inclusion, SHG

management, collective action, strengthening women empowerment centres

Developing training module and conducting training (3 days) in 2nd and 3rd year for

60 project team members and 60 MNGO staffs on soft skills of behaviour change

communication, leadership skills and working with rural women for their

empowerment

Adaptation and printing of training compendiums for capacitating existing SHGs on

group management, book keeping and other topics

Strategy development and design of campaigns on women empowerment issues and

promotion of collective action

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Based on the project data and observation visits, generate strategy feedback reports

, case studies and and support MNGO in alignment of social empowerment

strategies

Conduct exposure visits of 90 senior government officials and Project staffs- 30

participants each year, to other successful social models of the country in

consultation with PMU, Varanasi

Develop three audio-visual documentaries of 15 minutes duration each on social

empowerment of women under SWAAYAM project, one each in first, second and

third year of project

Conduct one state level workshop every year, preferably on world women's day, on

issues pertaining to social mobilization and inclusion of women for lasting change,

with participation of government departments

Based on the facts, figures and information, undertake documentation of key

activities performed under social empowerment domain of the SWAAYAM project

Develop compendiums and 3 days training module and tools box on effective rollout

of mass scale Behaviour change campaigns and service delivery packages as per

needs assessment

3 day's training of 1000 community resource persons and 250 WEC Coordinators at

the district/sub-district level in a phased manner, covering 500 CRPs and 125 WEC

Coordinators in first year and 500 CRPs and 125 WEC Coordinators in second year,

on integrated approaches to women’s empowerment with specific reference to

social mobilisation, rights and entitlements, SHG management, grading and book

keeping and strengthening women empowerment centres

Develop sustainability plan for WECs, with the efforts to link it with

federations/government departments/ other agencies

Development of two days Training module and conducting Training of Trainers of 60

MNGO staffs for empowerment of village women and men change agents.

Development of three days training module and conducting training of trainers for

100 participants in a phased manner in second and third year for training of SHG

leaders on the process of federation formation, functioning, appropriate accounting

procedures, good financial, audit and practices and establish linkages with

Government and other agencies.

Conduct exposure visits of 40 WEC Coordinators/CRPs, women SHG/

Cluster/Federation leaders per year to other successful social models in the state in

consultation with PMU, Varanasi

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Support MNGOs in facilitating federations for planning, implementation and

monitoring after formation

Facilitate Formation and Registration of federations. (MNGOs will support in

mobilizing the SHGs for formation of federations)

Develop robust operational, administrative and financial management systems,

including processes for developing executive ordinances and amendments for

federations

Develop sustainability plan for federations, in consultation with MNGOs through

facilitating linkages with relevant government institutions, departments and

schemes for remunerative benefits

The district wise targets to be achieved in the project period are specified in the following table, for which the TRA would provide technical support to MNGOs through effective implementation of the assigned responsibilities:

Table 2: District wise Basic coverage and expected results Information- Overall

Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra

Number of Villages per district

6248 2758 1097 1338 1091

Number of Blocks 42 21 6 10 5

Social Empowerment (Expected results)

1

Number of women self help group members who are strengthened/ mobilized and trained in group management

2,50,000 1,07,500 37,500 60,000 45,000

2

No of Women Empowerment Centres setup to provide training, advisory and facilitation services to women across 6284 villages

500 185 70 125 120

3

No of women and their family members reached out through activities of Women Empowerment Centres

12,00,000 5,17,000 1,80,000 2,88,000 2,15,000

4

No of Community Resource Persons linked to women’s empowerment centres delivering relevant social mobilization and empowerment services to women in project districts

1,000 370 140 250 240

5 No of women and men 22,000 9,620 3,830 4,710 3,840

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Indicators Total Jaunpur SR.Nagar Mirzapur Sonbhadra

community change agents empowered at village level

6 No of block level women’s federations set-up under the project

42 21 6 10 5

4. Modalities of implementation of the project in the field- Role Matrix

The organizational structure

Role Definitions:

Role of PMU:

As described above in the organizational structure, the overall management of project

implementation will be led by a Project Management Unit (PMU) established by UNDP at

Varanasi, Uttar Pradesh. The PMU will be equipped with a full time Project Coordinator who

will lead the management of project implementation and will be supported by a team of

specialists on Social Mobilisation & Inclusion, Livelihood and enterprise development, Local

Self Governance and legal empowerment and Monitoring & Evaluation.

Role of District Cell:

In each district, a District Cell will be setup for linkages, coordination of implementation and

monitoring of the project. The district Cell (DC) will have a full time District coordinator and

three thematic managers in social, political and economic domain. The District team will

CRPsAt village level




Community Resource Persons – frontier change agents and link to 250.000 Self Help Group Women

Jaunpur2,731 villages

Sant Ravidasnagar1,124 V illages

Mirzapur1,338 V illages

Technical Support

Agencies

Project Management Unit Project Manager, Specialists (4),

Associates –finance (1)

State Advisory Group Go UP - RD, PR, WCD

Departm ents , Dis tric t Col lec tors ,

UNICEF, CSOs

Sonbhadra1,091 Villages

Jaunpur Mother NGO

Mirzapur Mother NGO

SRD Mother NGO

Sonbhadra Mother NGO

Facilitating Agencies: Social mobilization, field level implementation, anchoring advisory services

at Women’s Empowerment Centers , reporting & village monitoring Technical advice & backstopping

Project planning & implementation , monitoring,

review, reporting and field oversight Distr ict Advisory Group Dis tric t Col lec tors , UNICEF,

Wom en Repres entativ es , CSO’s

Women Empowerment Centers (WECs) at Cluster Level

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closely work with MNGO and District administration, Government departments and

institutions.

The below figures describes the proposed project implementation management structure for project districts.

Role of Mother NGO (MNGO): In each district, a MNGO will work under the direct supervision of Project Management Unit of UNDP setup at Varanasi, Uttar Pradesh and in close coordination with District Cell setup by UNDP in each project district. It is the responsibility of MNGO to have human, administrative and logistical resources to deliver the mandate. The MNGO, at district level will be responsible for implementing the project activities in their respective district/s as per the assigned task and geographic coverage. Women Empowerment Centres (WECs): The MNGO will setup Women’s Empowerment Centres at the unit of every 9-15 villages . The WEC will work as a single stop for all women’s empowerment needs and will anchor mobilization , campaigns, build local capacities, report on field progress and provide the last mile link to the large size field level operations up to village level. Please refer strategy on Social empowerment for WECs (Annex. V). WEC workers will be funded through the MNGO. Each WEC will have a WEC coordinator (one coordinator per two WECs) supported by two Community Resource Persons 2(CRPs)

2 Community Resource Persons: CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up issues

of societal concern, organizing campaigns, identifying and escalating local level grievances to gram panchayats, WEC’s and political and

social collectives at the block level. During the initial stages of the Project, a team of trained CRPs will be identified from the ongoing pilot

project to undertake specific mobilization activities.

PMU, Varanasi

Country Office

TRA MNGO (one for each

project district)

TRA-

Social

TRA-

Economic

TRA-

Legal

TRA-

Political

Staff Structure to be

proposed by MNGO

District

Coordinator

Thematic

Consultant-1

Thematic

Consultant-3

Thematic

Consultant-2

District Cell (one for

each project district)

Block Coordinator

(1per block)

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per WEC (each CRP will cover 5 to 8 villages).One Para Legal Worker 3(PLW) per WEC and one Business Development Service Provider 4(BDSP) per WEC

Role of TRAs UNDP will mandate specialised Technical Agencies to backstop and support specific components of women’s empowerment. The TRA’s will work closely with district level Mother NGO’s and other TRA’s as required to deliver a specialised mandate. Role of TRA-Social The Technical Resource Agency identified by UNDP will work in close coordination with UNDP and will provide the MNGO’s need based and high level technical backstopping and solutions on different aspects of women’s social empowerment and gender development. Reporting Lines: The TRA-Social will update the progress on a regular basis to the UNDP PMU and District cell and report directly to the UNDP PMU in Varanasi on a monthly basis. PMU, Varanasi will conduct monthly review meeting with the TRA-Social. Schedule for reporting

Monthly Physical and financial Progress report,

Submission of Analytical Quarterly Progress Report (Physical and financial) with learning’s, case studies , process documentation (ongoing with quarterly logs), and validation reports.

Annual Project completion report, performance monitoring report.

End line independent evaluation report ( evaluator mandated in consultation with UNDP)

Others as specified

Required Expertise:

1. More than 10 years of proven experience in

a. Implementing and facilitating multidimensional large scale project with focus on women empowerment at field level.

b. Responding to rights based and gender issues in the field.

c. Designing and development of good quality IEC & BCC materials, tools and modules and implementing interventions leading to formation of people/ community institutions such as SHG’s and networks like Federations

d. Working on capacity building of Self Help Groups and SHG federations

3 Para Legal Worker: Para Legal Workers who would serve as the first contact point for women and their families to access and

secure justice. The Project will invest in training, hand-holding and facilitating a process of change to legally empower the

women to play an effective role in the legal empowerment of the community as well. The, presence of women who are legally

aware of their constitutional rights and entitlements under government programmes will also create a demand for services and

accountability. The PLW will also explore possibilities of engaging panchayats and informal networks of women in raising and addressing

problems and facilitate equitable justice prior to approaching formal justice institutions.

4 Business Develop Service Providers:

The BDSP will be responsible for mobilizing women for economic activities. S/he will also

provide handholding support to women who have been linked to various economic activities under the direction of Technical Resource Agencies. BDSP supplying technical and business services to women entrepreneurs (based in Women’s Empowerment Centres). BDSP will be on roll of MNGO but work under the technical supervision of TRAs/State BDSA.

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e. Enabling women to access their rights and entitlements under laws and development programmes implemented by government.

f. Capacity building of women led institutions, grass root level organisations and CBOs

g. Establishing and maintaining strong financial management systems

2. Track record of collaboration with UN agencies, INGOs, government agencies and other organisations of repute.

3. Ability to pursue ‘buy-ins’ of interventions by Government for up scaling or sustainability

4. Ability to work in collaboration with other technical resource organisations

5. Strong skills in managing large databases and ability to generate analytical reports of high quality.

6. Ability to maintain strict financial discipline

7. Experience of working in eastern region of Uttar Pradesh will be an added advantage

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Annex - IV

PROPOSAL SUBMISSION FORM

Dear Sir / Madam,

Having examined the Solicitation Documents, the receipt of which is hereby duly

acknowledged, we, the undersigned, offer to provide Professional Consulting services

(profession/activity for Project/programme/office) for the sum as may be ascertained in

accordance with the Price Schedule attached herewith and made part of this Proposal.

We undertake, if our Proposal is accepted, to commence and complete delivery of all

services specified in the contract within the time frame stipulated.

We agree to abide by this Proposal for the period of 120 days from the date fixed for

opening of Proposals in the Invitation for Proposal, and it shall remain binding upon us and

may be accepted at any time before the expiration of that period.

We understand that you are not bound to accept any Proposal you may receive.

Dated this day /month of year

Signature

(In the capacity of)

Duly authorised to sign Proposal for and on behalf of

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ANNEX- V

PRICE SCHEDULE

The Contractor is asked to prepare the Price Schedule as a separate envelope from the rest of the

RFP response as indicated in Section D paragraph 14 (b) of the Instruction to Offerors.

The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each

functional grouping or category.

Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be

listed separately.

In case of an equipment component to the service provided, the Price Schedule should include

figures for both purchase and lease/rent options. The UNDP reserves the option to either lease/rent or

purchase outright the equipment through the Contractor.

The format shown on the following pages should be used in preparing the price schedule. The format

includes specific expenditures, which may or may not be required or applicable but are indicated to

serve as examples.

In addition to the hard copy, if possible please also provide the information on CD.

Agencies are requested to submit annual budget for three years for the district they bid for. Following

table shows the cumulative estimated annual project targets for three years. Agencies are requested

to use district wise target table (in scope of assignment) to calculate the cumulative target.

Table 3: Estimated Cumulative Targets for three years (in percentage)

Sl.

Indicators

Estimated Cumulative Targets for three years (in percentage)

District Target

Year 1 Year 2 Year 3

A. Social Empowerment

1 Number of women self help group members who are strengthened/mobilized and trained in group management

From Table 2

50% 85% 100%

2 No of Women Empowerment Centers setup to provide training, advisory and facilitation services to women across 6284 villages

From Table 2

50% 100% 100%

3 No of women and their family members reached out through activities of Women Empowerment Centers

From Table 2

35% 75% 100%

4

No of Community Resource Persons linked to women’s empowerment centers delivering relevant social mobilization and empowerment services to women in project districts

From Table 2

50% 100% 100%

5 No of women and men community change agents empowered at village level

From Table 2

40% 75% 100%

6 No of block level women’s federations set-up under the project

From Table 2

35% 80% 100%

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Price Schedule Template

I. Activity Expenses

S.No. (A)

Proposed Activities (C) Unit Cost (D)

No. of Units

targeted (E)

Total Cost (F) = (D) x (E)

Cost Year

1

Cost Year

2

Cost Year

3

1 Developing training module and conducting ToT (5 days) in 1st year for 60 project team members and 60 MNGO staffs on integrated approaches to women’s empowerment with specific reference to social mobilisation & inclusion, SHG management, collective action, strengthening women empowerment centres

2 Developing training module and conducting training (3 days) in 2nd and 3rd year for 60 project team members and 60 MNGO staffs on soft skills of behaviour change communication, leadership skills and working with rural women for their empowerment

3 Adaptation and printing of training compendiums for capacitating existing SHGs on group management, book keeping and other topics

4 Strategy development and design of campaigns on women empowerment issues and promotion of collective action

5 Based on the project data and observation visits, generate case studies and strategy feedback reports and support MNGO in alignment of social empowerment strategies

6 Conduct exposure visits of 90 senior government officials and Project staffs- 30 participants each year, to other successful social models of the country in consultation with PMU, Varanasi

7 Develop three audio-visual documentaries of 15 minutes duration each on social empowerment of women under SWAAYAM project, one each in first, second and third year of project

8 Conduct one state level workshop every year, preferably on world women's day, on issues pertaining to social mobilization

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S.No. (A)


No. of Units

targeted (E)


Cost Year

1

Cost Year

2

Cost Year

3

and inclusion of women for lasting change, with participation of government departments

9 Based on the facts, figures and information provided by PMU/ MNGOs, documentation of key activities performed under social empowerment domain of the SWAAYAM project

10 Develop compendiums and 3 days training module and tools box on effective functioning of WECs in design and rollout of mass scale Behaviour change campaigns and service delivery packages as per needs assessment

11 3 day's training of 1000 community resource persons and 250 WEC Coordinators at the district/sub-district level in a phased manner, covering 500 CRPs and 125 WEC Coordinators in first year and 500 CRPs and 125 WEC Coordinators in second year, on integrated approaches to women’s empowerment with specific reference to social mobilisation, rights and entitlements, SHG management, grading and book keeping and strengthening women empowerment centres

12 Develop sustainability plan for WECs, with the efforts to link it with federations/government departments/ other agencies

13 Development of two days Training module and conducting Training of Trainers of 60 MNGO staffs for empowerment of village women and men change agents.

14 Development of three days training module and conducting training of trainers for 100 participants in a phased manner in second and third year for training of SHG leaders on the process of federation formation, functioning, appropriate accounting procedures, good financial, audit and practices and establish linkages with Government and

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S.No. (A)


No. of Units

targeted (E)


Cost Year

1

Cost Year

2

Cost Year

3

other agencies.

15 Conduct exposure visits of 40 WEC Coordinators/CRPs, women SHG/ Cluster/Federation leaders per year to other successful social models in the state in consultation with PMU, Varanasi

16 Support MNGOs in facilitating federations for planning, implementation and monitoring after formation

17 Facilitate Formation and Registration of federations. (MNGOs will support in mobilizing the SHGs for formation of federations)

18 Develop robust operational, administrative and financial management systems, including processes for developing executive ordinances and amendments for federations

19 Develop sustainability plan for federations, in consultation with MNGOs through facilitating linkages with relevant government institutions, departments and schemes for remunerative benefits

Project management (7-10 % of the programme cost)

Suggestive- Include staffs, training cost, travel, stationary, management cost etc to enable smooth administration of deliverables

Total Activity Cost

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Annex – VI

Project Implementation Strategy

A strong and inclusive bottom-up approach forms the basis of the Project’s strategy.

It builds on the women empowerment framework (as below) applied in the ongoing

pilot project and offers useful lessons for the scaling up of the project across all

villages in the four project districts. Accordingly, the strategy interweaves social,

economic, political and legal empowerment of women from the village level upwards

creating an overall enabling environment for engendered development.

As a cornerstone of strategy implementation, women led social mobilisation and

institution building processes will be initiated in the project districts and will involve

capacity development at individual, households and community levels. To achieve this

at the scale of 6,284 villages, the scope of social mobilization will be expanded to

reach well beyond pooled savings, training efforts, literacy or hygiene campaigns and

will include a basket of strategies aimed at improving women’s overall self- reliance and

collective strength.

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A strong foundation of social mobilization will serve as a catalyst for organizing

women to take group initiatives related to livelihood generation that could take the

form of small-scale household level income generation activities, producer led value

chains or harnessing benefits of state run income generation programs. The direct

change at the local level brought out by enhanced incomes is expected to multiply through

enhanced voice of women as power holders in institutions of local governance.

Herein, women will serve as builders of democracy and promoters of local

accountability. Together the Project’s strategy aims to bring out a transformational

change in women’s ‘condition’ and ‘position’ across all domains of empowerment. UNDP

will implement the Project under the direct implementation modality. To this end,

managerial assurance and technical oversight will be provided by the UNDP India

Country Office. Project implementation in four project districts will be undertaken by a

fully functional Project Management Unit (PMU) already setup at Varanasi under the

ongoing pilot project. At district level, implementation of activities will be facilitated

and supervised through four Mother-NGOs (MNGO) placed in respective district

headquarters. These MNGOs will work directly with Community Resource Persons (CPRs)

linked to Women Empowerment Centres (WEC) at village and clusters levels. While the

CRPs will function as the primary link to the villages and will be responsible for

mobilization, advocacy and capacity development efforts at village level, the WEC’s

will serve as the cluster hub for providing all forms of advisory services to women

and their family members. In addition, the Project will identify Technical Resource

Agencies (TRAs) mandated to provide techno-managerial support on specific

components related to the different domains of empowerment.





Community Resource Persons – frontier change agents and link to 250.000 Self Help Group Women

Jaunpur2,758 villages

Sant Ravidasnagar1,097 Villages

Mirzapur1,338 Villages

Technical Support

Agencies

Project Management Unit Project Manager, Specialists (4),

Associates –finance (1)

State Advisory Group Go UP - RD, PR, WCD

Departm ents , Dis tric t Col lec tors ,

UNICEF, CSOs

Sonbhadra1,091 Villages

Jaunpur Mother NGO

Mirzapur Mother NGO

SRD Mother NGO

Sonbhadra Mother NGO

Facilitating Agencies: Social mobilization, field level implementation, anchoring advisory services

at Women’s Empowerment Centers , reporting & village monitoring Technical advice & backstopping

Project planning & implementation , monitoring,

review, reporting and field oversight Distr ict Advisory Group Dis tric t Col lec tors , UNICEF,

Wom en Repres entativ es , CSO’s

Women Empowerment Centers (WECs) at Cluster Level

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Key strategies formulated for the Project are discussed below:

A. SOCIAL EMPOWERMENT STRATEGY

UNDP will roll out a comprehensive social empowerment strategy to eliminate the

social, economic and political obstacles and promote the innate self development

abilities of women in the Project villages. Social mobilization will entail working with

women at different levels starting from self help groups (SHG’s) at village level to their

collectives (Federations) at block levels incorporating intensive social

mobilization strategies that build ownership and

voice among women. The strategy responds to

the expanded scale of the Project which requires

that enabling mechanisms and institutions are set up

at different levels that enable women to interface

with the larger community and external forces more

effectively on a long term basis.

Women Empowerment Centres (WECs) linked to

Community Resource Persons (CRPs) will serve as the

primary mechanism for community outreach and

social mobilization in the Project villages. WEC’s will be operational at cluster level

comprising 8-15 villages and will be equipped with a team of trained personnel from the

community to provide decentralised advisory services across social, economic, political and

legal domains of empowerment- with special reference to social mobilization and cohesion.

CRP’s will perform the role of strengthening SHG’s, building local change agents, bringing up

issues of societal concern, organizing campaigns, identifying and escalating local level

grievances to gram panchayats, WEC’s and political and social collectives at the block level.

During the initial stages of the Project, a team of trained CRPs will be identified from the

ongoing pilot project to undertake specific mobilization activities. The schematic below

represents the social empowerment strategy and the various levels indicating scope of

activities and interaction between each level:

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As indicated in the diagram above, SHG and community level issues will be brought

to the attention of CRP’s and WEC’s at cluster levels and addressed. At the block

level – two women’s institutions will be established, namely the Elected Women’s

Representative (EWR) networks and block level SHG federations to provide a platform for

accountability and joint advocacy. The SHG federations at block level will interface

with block level government departments to raise issues linked with government

schemes focusing on aspects pertaining to accessibility to goods and services provided by

schemes to vulnerable, women and their families. Emphasis will also be on exploring

opportunities for utilizing services and infrastructure for trainings and capacity

development. The EWR network will function as a parallel pressure group and serve as a

platform to raise and address burning issues and monitor scheme delivery.

Mechanisms will be put in place for both to interface regularly to reduce duplication,

enhance coordination and jointly review and address grievances.

Intensive efforts with women SHG’s will be complemented by work with men and

boys to build their engagement in the empowerment process and help them feel like

participating stakeholders. Behaviour change campaigns will be launched across all

villages to build an environment of openness towards women’s empowerment and

community development.

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In order to operationalize the social mobilization strategy, a set of guiding principles have

been developed and these are encapsulated below (Refer Annexure VIII.a for details of

Project strategies):

• Scaling up processes of social mobilization • Inducing social change through community resource persons • Working with men on gender equality and social issues • Effective Behavioral Change Communication (BCC) to address deeply embedded

social norms and Attitudes • Networking to link right holders and duty bearers

B. ECONOMIC EMPOWERMENT STRATEGY

Economic inclusion and improvement in work participation of women is critical to women

empowerment. Strategy for expanding economic opportunities for women is interwoven

with the overall Project strategy and spins off through the social mobilization process.

To scale this up, the Project will adopt a three pronged strategy aiming to increase incomes

by nurturing self-employed and entrepreneurs, building skills for wage and job

employment and expanding existing livelihoods options of the poor.

The project would promote a variety of generic and specialized livelihood entities/

institutions of women like SHG Federations, livelihoods collectives, producers’

cooperatives/companies for the purpose of achieving economies of scale, establishing

backward and forward linkages, and access to information, credit, technology, markets

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etc. The objective of these livelihoods collectives would enable the poor in optimizing

their limited resources. By engaging 150,000 women in economic activities at various

levels, the Project aims to achieve an incremental increase of 20-30% in household income

level by the end of the Project. Further by means of a ripple effect gains on the

income front are expected to enhance women’s esteem, visibility within communities

and enhanced mobility thereby enhancing women’s abilities in all spheres. UNDP will

build further on the value chains identified and developed during the ongoing pilot

project to attract likeminded stakeholders in private sector and government to partner

and leverage sizeable resources (both financial and human resources) for scale-up of

value chain operations.

Concerted steps will be taken to improve the current strength and potential of

women SHGs already formed under the poverty alleviation and SHG-Bank Linkage

programme. After strengthening their ongoing thrift and credit activities by introducing

greater financial discipline, establishing links with formal financial institutions, training

women on group management and cohesion and development of group level micro

plans, the Project will equip women to move to the next level of entrepreneurship based

skill development, participate in value chains and contribute to the development of

local economies as business women. To this end, the Project will support

establishment of women led producer collectives, support them in building formal

linkages with markets actors and receive finance investments, infrastructure

support, insurance cover etc for the start-up phase. It is envisaged that through

Project interventions, women and their economic institutions will be in a position to

withstand market volatility, realize fair wages and prices and engage with markets on a

sustainable basis.

In order to operationalise the economic empowerment strategy, set of guiding

principles developed are encapsulated as below (Refer Annexure VIII .b for details of

Project strategies):

• Promote women entrepreneurship and enterprise development • Development of gender equitable value chains in farm/ non-farm sectors • Strengthening women’s collectives • Mainstreaming women’s collectives with government and markets • Focus on product development according to marketability and value • Building business networks, financial and marketing linkages • Strategic networking and dedicated partnerships

C. POLITICAL & LEGAL EMPOWERMENT STRATEGY

Strong and concerted focus on building leadership and community awareness on rights and

entitlements will form the basis of the political and legal empowerment strategy. Under the

ongoing pilot project, a pre-voter election awareness campaign and training of women on

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political participation and legal rights and entitlements has helped create a much needed

space for women to participate more openly in political processes and bring to fore

their concerns and priorities.

This has formed the basis of the proposed political empowerment strategy which

envisages that empowered and capable Elected Women Representatives, Para legal

workers (PLWs) and SHG leaders can act as effective local change agents to build

resilient communities and bring lasting change in the way institutions of local self

governance (Panchayati Raj Institutions) and the administration respond to the needs

and entitlements of women and their families.

As part of the Project strategy, women will be equipped with the knowledge, skill and ability

to engage with governance and political structures. In particular Elected Women

Representatives will be capacitated through their entire five year term across different

dimensions of leadership to be able to manage the political and power structures. As an

outcome they will be in a position to improve access to public services and schemes for

women and the community at large. It is expected that the presence of elected women

representatives in the governance system and their active participation in decision

making processes will directly impact women’s control over resources and bring about

positive changes in local governance with special reference to women’s needs and

rights. The Panchayat Elections in the state are due in 2015 which will give an opportunity

for women benefiting from Project activities to stand for elections and seek leadership

positions in institutions of local self governance.

Further the Project strategy will focus on creating a cadre of Para Legal Workers who

would serve as the first contact point for women and their families to access and

secure justice. The Project will invest in training, hand-holding and facilitating a

process of change to legally empower the women to play an effective role in the

legal empowerment of the community as well. The, presence of women who are

legally aware of their constitutional rights and entitlements under government

programmes will also create a demand for services and accountability. The PLW will

also explore possibilities of engaging panchayats and informal networks of women in raising

and addressing problems and facilitate equitable justice prior to approaching formal justice

institutions. They will also serve as the link worker to escalate unaddressed grievances

through an institutionalized redressal mechanism. SHG leaders on their part will also work

with the EWR’s and PLW’s to generate awareness about laws, programmes and schemes

with a focus on rights of women from marginalized communities such as scheduled castes,

scheduled tribes and minority groups. They will also facilitate systematic responses to

human rights violations and collectively demand rights and entitlements.

The Project strategy will take cognizance of the fact that in order for EWR’s PLW’s and SHG

leaders to work effectively, it will be critical for them to understand the power

structures within the political sphere and leverage on the trust and support of local

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leaders. Collectively these women will also become a strong political constituency and

will be in a position to negotiate better services for themselves and their

communities. This will be done through women’s involvement in village vigilance

committees that will function as an accountability and tracking entity on various issues

related to women and their families. Together these entwined efforts will not only make

governance issues more relevant to women and their needs but will also enable women to

work as principal actors in planning their own development through a better grasp over

political and legal systems.

The building blocks of the strategy are as follows:

• Building women’s leadership through EWRs and male Sarpanches • Building EWR Networks and Alliances • Building a cadre women Para-legal Workers • Building a cadre of SHG women leaders as vigilance committees • Creating an enabling environment for good governance and facilitating power

interfaces

The Project Implementation Structure

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LIST OF ACRONYMS

BCC Behavioural Change Communication

BDSP Business Development Service Providers

BDS Business Development Service

CSR Child Sex Ratio

CBO Community Based Organizations

CRPs Community Resource Persons

DAC District Advisory Committees

DLSA District Legal Service Authorities

DRDA District Rural Development Agency

DWCRA Development of Women and Children in Rural Areas

EWRs Elected Women Representatives

GDI Gender Development Index

GEI Gender Equality Index

ILO International Labour Organization

ICDS Integrated Child Development Services

IRDP Integrated Rural Development Programme

MDGs Millennium Development Goals

MDMS Mid-day meal scheme

MIS Management Information System

MLA Member of Legislative Assembly

MNREGS Mahatma Gandhi National Rural Employment Guarantee Scheme

MNGO Mother-NGOs

NABARD National Bank for Agriculture and Rural Development

NSDC National Skills Development Corporation

NFHS National Family Health Survey

NRLM National Rural Livelihood Mission

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NSDC National Skills Development Corporation

NTFPs Non Timber Forest Produce

PDS Public Distribution System

PEVAC Pre Election Voters Awareness Campaign

PLW Para-legal workers

PMB Programme Management Board

PMU Project Management Unit

PSC Project Steering Committee

RTI Right to Information Act (RTI)

RSETI Rural Self Employment Training Institute

SHGs Self Help Groups

SERP Society for Empowerment of Rural Poor

SGSY Swarnajayanti Gram Swarozgar Yojana (Self-Employment Scheme)

SAG State Advisory Group

TRAs Technical Resource Agencies

TRYSEM Training of Rural Youth for Self-Employment

UNDP United Nations Development Programme

UNICEF United Nations Children's Fund

WEC Women Empowerment Centres

WPR Work Participation Rate