date: 07 october 2013cciglobe.com/files/spocn1r_mav.pdf · system implementation information but...

CCI-QP-07-07A

1

Assessment

Report

Date: 18 Sept to 20 Sept

2018

Company name SMALLHOLDER PALM OIL CLUSTER (N1 ROMPIN, N. SEMBILAN)

Address PEJABAT MPOB CAWANGAN SEREMBAN, NO.7, ARAS G, JALAN S2-

B1, LAKE VIEW SQUARE, 70300 SEREMBAN, N.SEMBILAN.

Report no MS18MM0015

Status of audit Main Assessment If surveillance NA

Date: 07 October

2013

[Disclaimer: The audit report has been generated to reflect the compliance of the company

toward the MSPO standard and every criterion’s have been in every effort taken to ensure

the accuracy of the assessment and reporting produced. As the assessment is been carried

out based on sampling, certain areas or processes may not be able to verified on its

compliances. ]

MSPO 2503:2013

Part 2

CCI-QP-07-07A

2

Thank you for your trustful cooperation during our audit of your organization. This report has been prepared of

every effort to ensure the accuracy of the information recorded. The assessment is based on sampling on the

records, practice, documents and personnel, therefore the final results of the assessment is of representative

towards the system implementation of the organization. This report may generated to record as much of the

system implementation information but may still limited due to the sampling .This report details the assessment

results including strengths, opportunities, and weaknesses. These results were presented to your management at

the closing meeting of the audit. You can use these results to improve the effectiveness of your management

system. We look forward to continuing our partnership towards sustainable business success. This report has been

prepared in compliance to the ISO 17021:2011 requirements.

To ensure the next assessment will be carry out in compliance to the ISO 17021:2011, please remember to

immediately notify CARE Certification International about any significant change to your company at any point of

time. Together we will then coordinate appropriate measures to maintain your current certification. Such

circumstances include, for example, changes relating to the legal, commercial, organizational status or ownership,

organization and management (e.g. key managerial, decision making or technical staff), contact address and sites,

scope of operations under the certified management system, and major changes to the management system and

processes. Together we CARE and will then ensure the smoothness of the upcoming assessment. Thank you for

your persistence of support.

Signed for on behalf of CCI Signed for on behalf of client

Sign

Name Badrul Hisham bin Hj Baharin Company stamp

Date 20/09/2018

Email [email protected]

Fax no 038073 2688

CCI-QP-07-07A

3

Section A General Information General

Audit objectives

To verify that the system initial implementation is in accordance

to requirements of the standard adopted. To verify that the system implementation is continuously in

accordance to the requirements of the standards adopted. To verify that the system implementation is continuously after

and in third years of implementation is in accordance to the standards adopted.

Other, (please specify)

Integrate Assessment No

Issue of certificate Yes

Scope of Certification

Scope of certification in English The provision of planting and harvesting of Fresh Fruit Bunch

(FFB) by smallholder

Requirement not being applicable Principle 7: New Planting

Justification No new planting

Other language than above NA

Changes from Previous registration No

Extension/changes of scope date NA

Contact Details

Management Representative Muhamad Fauzi Bin Said

Alternate contacts Amiratul Azzwana Aniqah Binti Abdul Rahman

Management Representative contact no. 017-8048703

E-mail address [email protected]

Fax Number 06-6011605

Fixed Line Number 06-6011605

NO OF SPOC MEMBERS 50

Section B Previous Audit Result The result of the last audit system have been reviewed, in particular to ensure appropriate correction and

corrective action has been implemented to address any nonconformities identified. This review has concluded

that:

No nonconformities have been raised during last assessment.

Any nonconformities identified during last previous audit have been corrected and the corrective action continuous

to be effective.

The management system has not adequately addressed non conformity identified during previous audit

activities and the specific issue has been re-defined in the nonconformity section of this report.

Section C Conclusion

The audit team conducted a process based audit focusing on significant aspects/risk objectives required by

the standard(s). The audit methodology used is based on 3P which were People, Paper and Practice.

The audit team concludes and express

CONGRATULATION and has

CONGRATULATION however some processes need to address non-compliance(s) but others has

CCI-QP-07-07A

4

SORRY and the organization has not established and maintained its management system in line with the

requirements of the standard and

demonstrated

not demonstrated

the ability of the system to systematically achieved agreed requirements within the scope of the

organizations.

Base on the record, there is/are NIL unresolved issue.

Therefore the audit team recommends that based on the results of this audit and the system's

demonstrated state of development and maturity, management system certification be:

Granted (initial certification or recertification)

Granted upon the acceptance of the noncompliance(s)

Continued (surveillance)

Continued (surveillance) upon the acceptance of the noncompliance(s)

Withheld

suspend until satisfactory corrective action(s) is completed

Others (please specify)

Note :

The assessment and recommendation for the initial or continue was based on random samples and therefore

nonconformities may exist which have not been identified. All the pages should be attached if the organization wishes to

copy and delivered to the interested party.

Section D (For Recertification only)

1 The company has demonstrated effective implementation and maintenance/improvement on its

management system

Yes No

2 The internal audit program has been fully implemented and demonstrates its effectiveness as a

tool for maintaining and improving the management system.

Yes No

3 The management review process demonstrates its capability to ensure the continuing suitability,

adequacy and effectiveness of the management system

Yes No

3 The management review process demonstrates its capability to ensure the continuing suitability,

adequacy and effectiveness of the management system

Yes No

4 Throughout the audit process, the management system demonstrates overall conformance with

the requirements of the audit standard

Yes No

Section E Auditor and Auditees Names

CCI Assessors

Attendance during opening and closing meeting

Team leader Name Designation

Badrul Hisham Hj Baharin Muhamad Fauzi Bin Said GM

CCI-QP-07-07A

5

Team member Muhammad Asyraf Bin Che Yusof

Amiratul Azzwana Aniqah

Fauzi Yusof

SCCU (HQ)

SCCU (HQ)

Ketua Pejabat MPOB Seremban

Mohamad Hafis Bin Mustafa (MH)

Trainee auditor

Observer

Section F Audit Process Matrix

Next Audit Matrix (legend “ ” plan to cover & covered, “ ” for uncover)

Planned month & year 10/2017 09/2018 09/2019 09/2020 09/2021

Internal Audits

Stakeholder consultation / survey

Use of logo

Follow-up from previous audit finding

4.1 Management Commitment & Responsibility

4.1.1 MSPO Policy

4.1.2 Continual Improvement

4.2 Transparency

4.2.1 Traceability

4.3 Compliance to legal requirements

4.3.1 Regulatory requirements

4.3.2 Land use rights

4.3.3 Customary rights

4.4 Social responsibility, health, safety and employment condition

4.4.1 Complaints and grievances

4.4.2 Employees safety and health

4.4.3 Employment conditions

4.4.4 Training and competency

4.5 Environment, natural resources, biodiversity and ecosystem services

4.5.1 Environmental management plan

4.5.2 Efficiency of energy use and use of renewable energy

4.5.3 Waste management and disposal

4.5.4 Natural water resource

4.5.5 Status of rare, threatened, or endangered species

and high biodiversity value

4.5.6 Zero burning practices

4.6 Best Practices

4.6.1 Site management

4.6.2 Economic and financial viability plan

CCI-QP-07-07A

6

4.6.3 Transparent and fair price dealing

4.7 Development of new planting

4.7.1 Oil palm shall not mplanted on land with a high

biodiversity value

NA

4.7.2 Soil survey NA

4.7.3 Extensive planting on steep terrain, marginal and

fragile soils

NA

Assessment man days for the next assessment : md. Recertification:

Note: Recertification should be carry out minimum 2 months prior to the expiry of the certificate

Section G Audit Note Summary of Area Audited

BUSINESS AREAS DETAILS OF AUDITED SUMMARY

Auditor Date Time

BH 18/09/2018 9.30

Opening Meeting

a) introduction of the participants, including an outline of their roles;

b) confirmation of the scope of certification;

c) confirmation of the audit plan (including type and scope of audit, objectives and criteria), any changes, and other relevant

arrangements with the client, such as the date and time for the closing meeting, interim meetings between the audit team

and the client's management;

d) confirmation of formal communication channels between the audit team and the client;

e) confirmation that the resources and facilities needed by the audit team are available;

f) confirmation of matters relating to confidentiality;

g) confirmation of relevant work safety, emergency and security procedures for the audit team;

h) confirmation of the availability, roles and identities of any guides and observers;

i) the method of reporting, including any grading of audit findings;

j) information about the conditions under which the audit may be premature terminated;

k) confirmation that the audit team leader and audit team representing the certification body is responsible for the audit and

shall be in control of executing the audit plan including audit activities and audit trails;

l) confirmation of the status of findings of the previous review or audit, if applicable;

m) methods and procedures to be used to conduct the audit based on sampling;

n) confirmation of the language to be used during the audit;

o) confirmation that, during the audit, the client will be kept informed of audit progress and any concerns;

p) opportunity for the client to ask questions.

Closing Meeting

a) informing the client that the audit evidence collected was based on a sample of the information; thereby introducing an

element of uncertainty

b) the method and timeframe of reporting, including any grading of audit findings;

c) the certification body's process for handling nonconformities including any consequences relating to the status of the

client's certification;

d) the timeframe for the client to present a plan for correction and corrective action for any nonconformities identified during

the audit;

e) the certification body's post audit activities;

f) information about the complaint handling and appeal processes.

g) Any diverging opinion that are not resolved.

h) opportunity for the client to ask questions.

Executive Summary

The audit was based on the MSPO2503:2013 Part 2 Standard, procedure and and applicable requirements. There is no issue during the First Assessment Visit (FAV) conducted on 14/05/2018 and found all the required document, procedure and form are available. The audit are divided into two session which first session is a documentation review on the Day 1 and second session is the site visit on the Day 2 and Day 3. This audit conducted based on the sampling and 11 smallholders been chosen and involve in this assessment activity. Noted that all the SPOC member are still in the awareness stage and all the implementation are still monitored by Group Manager. The audit was team are as below: 1) Mr Badrul Hisham bin Hj Baharin as a lead auditor who are experience as a planters for almost 15 years and attended MSPO Lead Assessor Course conducted by SIRIM. 2) Mr Mohamad Hafis bin Mustafa who are experienced in the RSPO and ISCC Certification for almost 5 years and

CCI-QP-07-07A

7

attended the MSPO Lead Assessor Course conducted by SIRIM. The list of selected SPOC members as a sampling are listed as below: 1) Liang Kok Yen 2) Leong Tat Nyim 3) Wong Kwei Sang 4) Wong Wah Choy 5) Hau Kwi Hu 6) Hau Sen Ban 7) Phuan Er Cheng 8) Tham Yam Seng 9) Cheong Chiew Yong 10) Leong Ah Kew 11) Chan Paw 12) Mathias Teng

Audit Summary

The audit was cover all the principle in MSPO 2503:2013 Part 2 Principle & Criterion and the summary of the finding are as below: Principle 4.1. Management Commitment & Responsibility SPOC has implementing the system according to Malaysian Sustainable Palm Oil (MSPO) demonstrated by the established SOP. It addressed the procedures and instructions to comply with the requirements of MSPO. Group manager MSPO has established training and briefing as per Laporan Taklimat MSPO to all smallholders. Sighted all SPOC members was signed the Perakuan Menyertai Pensijilan MSPO and attached together with the MSPO Policy. During site visit and interview session with the smallholders, sighted there aware with the standard requirement and implement to their palm oil activities. Principle 4.2 Transparency All the smallholders in SPOC Rompin (N1) has record FFB received from smallholder and summaries on monthly basis. Record of sales and delivery of FFB has recorded weighbridge ticket. However, Smallholders that sold their FFB to Tham Brothers (FFB dealer) have no record of payment to their contractor, only transportation cost deduction is available in the payment voucher. (CAR1) Principle 4.3 Compliance to legal requirement Noted that Senarai Keperluan Undang-Undang has been established effective date 1st April 2016, No Dokumen: L-02/SKU/2016. All smallholders have a valid license as per MPOB requirements Akta Lembaga Minyak Sawit Malaysia 1998. During interview all smallholders show their awareness on the legal & regulation such as OSHA 1994, EQA 1974, etc. Principle 4.4 Social responsibility, health, safety and employment condition No complaint by stakeholder was recorded since the implementation of MSPO Scheme in all SPOC Rompin (N1) smallholder. Stakeholder consultation was conducted on 18/09/2018 and participate by, Penghulu, Jabatan Pertanian daerah, and crop dealers. No issue was raised during the stakeholder consultation. No occupational accident and health issue were reported since and there have no complaint raised regarding wage, payment, contract and act. resulted all mutual verbal agreement has been agreed by both parties before work start. Group Manager organized the required training to give an awareness to all SPOC member in occupational safety and health issue. Principle 4.5 Environment, natural resources, biodiversity and ecosystem services Awareness training was conducted in order to give an understanding of sensitive area (river, steep, slope, forest, swamp area) and there is a format to monitor the usage of diesel. Noted all smallholders are practice the Triple Rinsing Method to all their used pesticide container before sold to the solid waste collector. However, one of the smallholders did not follow and understand on the procedure of triple rinse and disposal, as his current practise to sell the empty container without triple rinse method as per consent by DOE letter. (CAR2) Principle 4.6 Best Practice The group manager is responsible to visit the smallholders field and do the auditing to ensure they comply with all the requirement from the Code of Practice- Good Agriculture Practice (CoPGAP). From the sampling sighted all the smallholders was done the audit and found all smallholders was complying with the CoPGAP requirement. However, Spotted the blanket spraying was practiced in the field and not follow the MPOB GAP procedure for SPOC Members. One smallholders found that he applied the fertilizer at circle palm to his 7th years old palm, which the method of application should be applied at the frond pile. (CAR3) Principle 4.7 Development of New Planting Not Applicable since all the SPOC member already planted their palm oil tree since 20 years ago.

CCI-QP-07-07A

8

Stakeholder Consultation

SPOC N1 - Rompin Stakeholder consultation 18/09/2018 1. SJK (C) Chung Hua Met and consulting with Ms. Yong Song Ping (Guru Penolong Kanan Hal Ehwal Pelajar). Demographic of pupil as per races; 80% Chinese, 10% Malay, 5% Indian & 5% Orang Asli with total of 104 pupils and 16 teacher included headmaster. Confirming that SJK do not have any problem related palm oil’s smallholders such safety, transportation, employment of underage and etc. 2. SJK (T) Ladang Geddes Met and consulting with Mr M.Thiyagu (Headmaster). Demographic of pupils as per races are; 85% Indian, 15% other race (Chinese, Malay, & Orang Asli) with total of 75 pupils and 15 teacher included headmaster. Confirming that SJK do not have any problem related palm oil’s smallholders such safety, transportation, employment of underage and etc. 3. Ketua Kampung Met and consulting with Mr Phuan Er Cheng, experience as JKKK for more than 7 years and a permanent resident of Kampung Geddes. Demographic of resident’s average; 80% Chinese, 20% others with total more than 3100 residents. Verified with Ketua Kampung, for this time there are no any issue raised related on the smallholder and palm oil plantation. He also confirms that most of the smallholder’s palm oil are handle by contractor name “Ah Seng”. He has experiences in harvesting, spraying, manuring and other palm work. Ah Seng been paid direct by smallholder or from FFB dealer. 4. Tham Brother (FFB Dealer) Met and consulting with Ms Tham Ying Hah, has brief the flow and responsibilities of FFB dealer, she also has shown the weighbridge ticket and payment voucher to smallholder and verified a sufficient record kept by FFB dealer. FFB dealer has provide loading and transportation service for smallholder who sell to her company. The rate and cost has stated in the payment voucher as per price list established and agreed by smallholder and Tham Brother Company. Rate paid for purchasing FFB from smallholder are per nearest Palm Oil Mill rate. 5. Prosper Palm Oil Mill Met and consulting with Mr Annur Taqwa B Anuar, has inform that Prosper POM able to process 60Mt/day and the POM has commissioning since 80’s. POM has received FFB from Estate, FFB dealer and smallholder. As for now, he has informed there are no issues raised from smallholder or FFB dealer. Payment rate for FFB purchase per MPOB average price and OER.

Introduction

SPOC N1 Rompin, Negeri Sembilan, was established and manage by TUNAS, MPOB Cawangan Seremban with 50 smallholder participate to apply the MSPO Certification Scheme with total planted hectare is around 175.54 Ha

hectares. The list of the smallholder and the detail of each smallholder as per Appendix 1. Noted there is 50 smallholders are participating in this (N1) Rompin, Negeri Sembilan Sustainable Palm Oil Cluster (SPOC). SPOC Rompin

was manage and monitored by TUNAS, MPOB Cawangan Seremban. All member of SPOC Rompin been certified and

audited the Code of Good Agriculture Practice by MPOB Cawangan Taiping. The SPOC Rompin was located at district of Jempol, Negeri Sembilan.

Audit Checklist

P1: Management Commitment & Responsibility

Criterion 1 Malaysian Sustainable Palm Oil (MSPO) Policy

Indicator Requirement Findings

4.1.1.1

There shall be a policy binding smallholders to MSPO

../../../../../../../Care%20Cert/Care%20Cert/MSPO%20Matter/MSPO%20Guidance%20-%20Part%202%20(Smallholders).xlsx#RANGE!B9


CCI-QP-07-07A

9

Verified MSPO Policy for Kelompok Minyak Sawit Mampan (SPOC) N1 Rompin, Doc. No: MSPO/SSCC/POLISI-01, dated 24/04/18 Sighted and verified that the smallholders signed the Perakuan Menyertai Pensijilan MSPO attached together with the MSPO Policy and sample as below a) Liang Kok Yen - 26/04/2018 b) Leong Tat Nyim - 26/04/2018 c) Wong Kwei Sang - 26/04/2018 d) Wong Wah Choy - 26/04/2018 e) Hau Kwi Hu - 26/04/2018 f) Hau Sen Ban - 26/04/2018 g) Phuan Er Cheng - 26/04/2018 h) Tham Yam Seng - 26/04/2018 i) Cheong Chiew Yong - 26/04/2018 j) Leong Ah Kew - 26/04/2018 k) Chan Paw - 26/04/2018 l) Mathias Teng - 26/04/2018

Criterion 2 Continual Improvement


4.1.2.1

The action plan for continual improvement shall be based on consideration of the main social and environmental impact and opportunities of the smallholders group. Independent smallholders shall be aware of the need to understand the importance of continual improvement.

Sighted Group Managers establish the continual improvement plan for stakeholder and verified the improvement plan as below: a) Program Seminar MSPO - 27/03/18 b) Program Seminar MSPO - 26/04/2018 c) Taklimat MSPO - 26/04/2018 b) Audit dalaman - 03/05/2018 d) Lawatan Khidmat Nasihat Kebun/ GAP Tahun 2018. The program was completed to smallholders on September 2018.

4.1.2.2 The group manager shall establish a system to improve practices in line with new information and techniques and disseminating this information throughout the group members

Group Managers conducted the Good Agriculture Practices (GAP) visit and sample as below: Sighted on the Senarai Semak Pensijilan MPOB Amalan Pertanian Baik (GAP) Pekebun Kecil Sawit; a) Liang Kok Yen - 12/09/2018 b) Leong Tat Nyim - 29/08/2018 c) Wong Kwei Sang - 04/09/2018 d) Wong Wah Choy - 12/09/2018 e) Hau Kwi Hu - 04/09/2018 f) Hau Sen Ban - 04/09/2018 g) Phuan Er Cheng - 12/07/2018 h) Tam Yam Seng - 12/09/2018 i) Cheong Chiew Yong - 26/04/2018 j) Leong Ah Kew - 12/09/2018 k) Chan Paw - 04/09/2018 l) Mathias Teng - 04/09/2018

P2: Transparency

Criterion 1 Traceability


4.2.1.1

The group management shall commit itself to implement and maintain the requirements for traceability

The management implement and maintain the requirement for traceability. Sighted and verified the smallholder personnel file include smallholder land title and licenses by MPOB. Sighted from 11 samples. Sighted the “Senarai Pihak Berkepentingan” SPOC N1 Rompin.

4.2.2.1 To keep records of sales, delivery or transportation of FFB shall be maintained.






CCI-QP-07-07A

10

Sighted the samples below; - a) Wong Wah Choy - Sighted the weighbridge ticket from Yew Hoe Heng (FFB dealer) - Dated 05/08/2018 - Ticket No: P138294 - 4,.080kg FFB. b) Chan Paw - Sighted the FFB Payment Statement from Yew Hoe heng (FFB dealer) - Dated 05/06/2018 - Ref. No: PI1806-109 - 3.95mt FFB. c) Leong Tat Nyim - Sighted the FFB Payment Statement from Tham Brothers Trading Company (FFB dealer) - Dated 05/01/2018 - Reference No: 437998-301000 - RM4,156.67mt. d) Liang Kok Yen - Sighted the FFB weighing slip from Tham Brothers Trading Comp. - Dated 24/08/2018 - 2.39mt e) Leong Ah Keow - Sighted the FFB weighing slip from Yew Hoe Heng (FFB Dealer) - Dated 12/09/2018 - 4.52mt

P3: Compliance to legal requirements

Criterion 1 Regulatory requirements


4.3.1.1.

Independent smallholders shall show awareness of compliance with all applicable local, state, national and ratified international laws and regulations.

Awareness Training was recorded on 26/04/2018 under Program Seminar MSPO Bagi SPOC N1, Rompin – Balai Orang Ramai Kg Ladang Geddes. Verified the Training Attendance List and listed of 62 smallholders attend the training. Sample smallholders attend the training as bleow: a) Liang Kok Yen b) Leong Tat Nyim c) Wong Kwei Sang d) Wong Wah Choy e) Hau Kwi Hu f) Hau Sen Ban g) Phuan Er Cheng h) Tam Yaw Seng i) Leong Ah Keow j) Chan Paw k) Mathias Teng Total Participant 62 Evidence - tentative program conducted on awareness of compliance – Prinsip 3: MSPO MS2530-3:2013 Prinsip-prinsip Umum untuk Pekebun Kecil Persendirian

Criterion 2 Land used right


4.3.2.1 Independent smallholders shall demonstrate rights to their land holdings and ther is no evidence of major land disputes.

4.3.2.1 Independent smallholders shall demonstrate rights to their land holdings and ther is no evidence of major land disputes. Verified the location, hectares, license and land title as below: License: a) Liang Kok Yen i) No hak milik: 222886, 222887 ii) No Lot: Lot 11717, 11718 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 1.954 ha + 1.948 ha = 3.902 Ha b) Leong Tat Nyim i) No hak milik: H.S.(D) 2130 (Hak milik Sementara) ii) No Lot: PT 98/77 iii) Kategori Penggunaan Tanah: Kelapa Sawit iv. Luas sementara : 2.0234 ha c) Wong Kwei Sang




CCI-QP-07-07A

11

i) No hak milik: 223668 ii)No Lot: Lot 11120 iii)Kategori Pengunaan Tanah: Pertanian iv) Luas Lot: 3.941 ha d) Wong Wah Choy i) No hak milik: 223643 ii) No Lot: Lot 11095 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 1.967 ha e) Hau Kwi Hu i) No hak milik:223280 ii) No Lot: Lot 11358 iii) Kategori Penggunaan Tanah: Pertaniana iv) Luas Lot: 2.787 Ha f) Hau Sen Ban i) No hak milik: 223674, 223093 ii) No Lot: Lot 11415, Lot 11583 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 0.7572 ha + 1.946 ha = 2.7032 ha g) Phuan Er Cheng i) No hak Milik: 223568 ii) No Lot: Lot 11642 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 1.957 ha h) Tam Yaw Seng i) No Hak Milik: 222874 ii) No Lot: Lot 10593 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 3.984 Ha i) Leong Ah Keow i) No Hak Milik: 223027 ii) No Lot: Lot 10636 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 1.942 Ha j) Chan Paw i) No Hak Milik:223209 ii) No Lot: Lot 11566 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 3.983 ha k) Mathias Teng i) No Hak Milik:138501, 138502 ii) No Lot: 11004, 11005 iii) Kategori Penggunaan Tanah: Pertanian iv) Luas Lot: 1.948 Ha + 1.947 Ha = 3.895 ha Sighted the coordinate location stated in the grant from samples above.

Criterion 3 Customary rights


4.3.3.1 Independent smallholders shall be demonstrate rights to their land holding.

As per 4.3.2.1 Verified the boundary stone and land marking during site visit and found satisfactory as per land title. Sample below: a) Phuan Er Cheng (Boundry stone) b) Chan Pow (Land marking thru field drain) c) Liang Kok Yen (Boundry stone)

4.3.3.2 Maps of an appropriate scale showing extent of recognized customary rights shall be made available.



CCI-QP-07-07A

12

As per 4.3.2.1

P4: Social responsibility, health, safety and employment condition

Criterion 1 Complaints and grievances


4.4.1.1

Independent smallholders shall be able to respond to complaints that are raised by their neighbours or other stakeholders

Established the Aduan dan Rungutan procedures Doc# MSPO/SSCC/SOP-01/AR effective date 30/03/2018. Interview done during site visit and stakeholder consultation and as to date no complaint received from stakeholder.

4.4.1.2 The local system should be able to resolves disputes.

Establish the Borang Aduan Dan Rungutan Doc# MSPO/SSCC/F-01/AR effective date 30/03/2018 Noted the form already distributed to Ramp and all SPOC members.

Criterion 2 Employees safety and health


4.4.2.1

Independent smallholders need not have a formal health and safety plan but shall ensure that all work practices are safe.

Sighted smallholders attend the Keselamatan dan Kesihatan Pekerjaan di Sektor Perladangan conducted by DOSH Negeri Sembilan dated 26/04/2018 Site visit: No spraying and harvesting activity during site visit however during interview smallholder found they understand on the safety requirement for spraying and harvesting. During site visit sighted that the smallholder is aware on using the personnel protective equipment as a safe work practice in all operation work such as weeding spray, manuring application and harvesting.

Criterion 3 Employment


4.4.3.1 For independent smallholders with temporary workers, work conditions shall be in accordance with a mutual verbal agreement made transparently and freely.

Agreement for the harvesting, spraying, manuring and transportation was made thru mutual verbal agreement between smallholder and the contractors. Verified during site visit to all smallholders.

4.4.3.2 Independent smallholders shall provide equal opportunity and treatment regardless of race, colour, sex, religion, political affiliation, nationality, social origin or other distinguishing characteristics and shall not engage in or support discriminatory practices in line with national aspiration.

No discrimination sighted during the site visit.

4.4.3.3 Independent smallholders shall ensure that workers’ pay and conditions meet legal standards as per mutual agreements

.During site visit and interview with the smallholders and found some of activities were done by external parties, contractor and been paid as per mutual verbal agreement. Verified during site visit, only smallholders that sold their FFB to Yew Hoe Heng (FFB dealer) have a record of the payment for the contract work such as transportation, harvesting, spraying, manuring, & etc. Smallholders that sold their FFB to Tham Brothers (FFB dealer) have no record of payment to their contractor, only transportation cost deduction is available in the payment voucher. (NCR Minor).

4.4.3.4 In cases where on-site living quarters are provided, these quarters shall be habitable and have basic amenities, where available and practical










CCI-QP-07-07A

13

No workers quarters

4.4.3.5 Children and young persons are not to be employed or exploited. The minimum age and conditions of employment shall comply with local, state or national laws. Work by children and young persons is acceptable on family farms, under adult supervision, and when it does not interfere with their education. They are not to be exposed to hazardous working conditions.

Sighted that the smallholder did not have underage and interview with smallholder, they are aware on prohibition of exploited/employed of children and young person.

Criterion 4 Training and competency


4.4.4.1

Independent smallholders are encouraged to seek knowledge to increase their competency in oil palm management

Sighted Group Managers establish the training plan for stakeholder plan as below: - Kalender Aktiviti 2018 SPOC N1 Rompin planned activity such as GAP training, "Kawalan Alam Sekitar", Taklimat Keselamatan dan Kesihatan Pekerja,Seminar MSPO, Pertunjukan Kaedah (PPE, Membaja, Meracun) & etc..

P5: Environment, natural resources, biodiversity and ecosystem services

Criterion 1 Environmental management plan


4.5.1.1 Independent smallholders are expected to be aware of the environmental impact but are not expected to undertake any formal impact assessment unless there is a legal requirement

Verified the Senarai Impak Sosial, Persekitaran & Pelan Tindakan effective doc no: MSPO/SSCC/L-04/ISP date 30/03/2018 and sighted the action taken for activity of site clearance, spraying, manuring, harvesting etc. Conduct Taklimat Kesedaran Alam Sekitar by DOE Negeri Sembilan dated 26/04/2018 attended by all smallholders.

Criterion 2 Efficiency of energy use and use of renewable energy


4.5.2.1 The use of renewable energy should be applied where possible.

Group Managers establish the Rekod Penggunaan Tenaga (Diesel). As to date, no diesel usage by smallholders.

Criterion 3 Waste management and disposal


4.5.3.1 All waste products and sources of pollution shall be identified

Group Managers establish procedure "Pengurusan bahan Buangan Terjadual " doc no: MSPO/SSCC/SOP-03/BT dated on 30/3/2018. Verified the sources of pollution had been identified been documented in the "Senarai Impak Sosial, Persekitaran & Pelan Tindakan" for activities, site clearance, spraying, manuring etc. Refer to letter from DOE dated 24/05/2018 all the pesticide container after done triple rinsing will not categorised as the schedule waste.

4.5.3.2 Independent smallholders shall ensure that waste from their smallholdings is disposed of appropriately. Smallholders shall adopt local and national legislation to dispose of hazardous chemicals and their containers

Noted small holders attend the Taklimat Kesedaran Alam Sekitar by DOE Negeri Sembilan dated 26/04/2018. Verified the procedure "Pengurusan Bahan Buangan Terjadual" (MSPO/SSCC/SOP-03/BT) effective date 30/03/2018 with a contect of SW labelling, SW storage, SW disposal and training. According to the group managers, the smallholders will reused the empty container after apply method of triple rinsing as per procedure "Pengurusan bahan Buangan Terjadual". During site visit, verified with Leong Tat Nying (Smallholder) the empty container are disposed after triple rinse as per approval and consent from DOE letter #JAS 91/110/619/130 date 24/06/2018.








CCI-QP-07-07A

14

But, from the sample only one smallholder (Chan Pow) do not follow and understand on the procedure of triple rinse and disposal. (NCR Minor) Verified, other sample smallholders are handle by contractor.

Criterion 4 Natural water resources


4.5.4.1 Independent smallholders can demonstrate that they understand the need to maintain the quality and availability of surface and ground water and steps are being taken for its implementation.

Training for buffer zone, riparian zone is sighted date on 26/4/2018. Verified procedure "Garis Panduan penampan Sungai" doc no : MSPO/SSCC/GP-03/ZPS dated on 30/3/2018. Verified during site visit, the river/trenches buffer are maintained with soft grasses.

4.5.4.2 Water harvesting practices should be implemented.

Sighted the water harvesting practices was practiced by all smallholder by using the culvert and silt pit. The rain water was used for spraying activities by all the smallholders and to retain the moisture of the soil However, one smallholder (How Sen Ban) do not practise the water harvesting. (OBS)

Criterion 6 Status of rare, threatened, or endangered species and high biodiversity value area.


4.5..6.1 Independent smallholders should show a basic understanding of any species or habitats of concern, together with their conservation needs. Information on protected species and their habitat with high biodiversity value may be obtained from relevant government agencies, such as the Forestry Department, Forest Research Institute of Malaysia and the Wildlife Department.

All smallholders attend the briefing on the "Perlindungan Hidupan Liar" conducted by PERHILITAN Negeri Sembilan dated on 26/4/2018. Interview all smallholders and noted there is no threated or conflict with endangered wildlife and they are not involved with that such activities.

Criterion 7 Zero burning practices


4.5.7.1 Independent smallholders shall not practice open burning during land preparation for oil palm cultivation or replanting, unless with the permission of relevant state authorities.

Verified doc no: MSPO/SSCC/GP-04/APS, "Garis Panduan Amalan Pembakaran Sifar" dated on 30/3/2018. Training have been conducted and been brief on zero burning practice during "Seminar MSPO" dated on 26/4/2018. Verfied during site visit, no replanting activities for the sample smallholder, and they understand the prohibition of the open burning.

P6: Best Practices

Criterion 1 Site management


4.6.1.1 All independent smallholders oil palm farms shall implement best practices such as the MPOB Codes of Practice, Malaysian Standards or ISO Standards and the Kod Amalan Baik (GAP) Pekebun Kecil

Smallholders practices as per “Amalan Pertanian MPOB (MPOB GAP) – the notes were given to all smallholders during Seminar MSPO dated on 26/4/2018. Verified the audit for Amalan Pertanian Baik (GAP) done by MPOB as below: a) Liang Kok Yen dated on 12/9/2018 b) Leong Tat Nyim dated on 29/8/2018 c) Wong Kwei Sang dated on 4/9/2018 d) Wong Wah Choy dated on 12/9/2018






CCI-QP-07-07A

15

e) Hau Kwi Hu dated on 4/9/2018 f) Hau Sen Ban dated on 4/9/2018 g) Phuan Er Cheng dated on 12/7/2018 h) Tam Yaw Seng dated on 12/9/2018 i) Leong Ah Keow dated on 12/9/2018 j) Chan Paw dated on 4/9/2018 k) Mathias Teng dated on 4/9/2018 During site visit: - Sighted, Puan Er Cheng & Mathias Teng is practice the blanket spraying in his field. (NCR Minor) During interview with Hau Sen Ban, he applied the fertilizer at circle palm for his 7th years old palm, which the method of application should be applied at the frond stacked. (NCR Minor).

4.6.1.2 A visual identification or reference system shall be established for each field or block of oil palm planting

Sighted the signboard was establishing at all smallholder field with appropriate information of Land Lot No., hectares, GPS Coordinate and planted years. During site visit, one smallholder (Wong Kwei Siang) did not display the visual identification at his field. (OBS) Verified the land marking is available at the perimeter of the boundary.

Criterion 2 Economic and financial viability plan


4.6.2.1 Group Manager shall establish a documented business or management plan to demonstrate attention to economic and financial viability.

Group Manager establish the procedure "Pelan Daya Ekonomi dan Kewangan" No Doc: MSPO/SSCC/GP-01/PEK with effective date 30/03/2018. Sighted there a Program Pembajaan Dan Kawalan Rumpai Tahun 2018 was establish for all smallholder

Criterion 3 Transparent and fair price dealing


6.6.3.1 Independent smallholders are encouraged to communicate with and have consultations with dealers, millers, local communities and other affected or interested parties.

Verified during site visit for samples, 9 smallholders (Leong Yee Thin, Leong Ah Keow, Wong Wah Choy, Hau Kwi Hu, Hau Sen Ban, Phuan Er Cheng, Tam Yaw Seng, Wong Kwei Siang, Lee Siew Hoong) did not keep/ not available during audit of their payment voucher from the FFB dealer. (OBS)

P7: Development of new plantings

Criterion 1 Oil palm shall not be planted on land with high biodversity value


4.7.1.1 Independent smallholders shall not plant oil palm on land with high biodiversity value as identified by local, state and national legislation

Not Applicable

Criterion 2 Soil survey


4.7.2.1 Independent smallholders should obtain information on soil types, topography and their suitability for oil palm plantings from the relevant government agency. New planting plans should be prepared in consultation with extension service officers

Not Applicable

Criterion 3 Planting on steep terrain, marginal and fragile soils







CCI-QP-07-07A

16

4.7.3.1 Extensive planting on steep terrain, marginal and fragile soils, shall be avoided unless permitted by local legislation. Independent smallholders who establish new plantings on steep terrain, marginal and fragile soils, should adopt the appropriate and viable conservation measures.

Not Applicable

Observation for Improvement Details

1 – (4.5.4.2) Smallholder (How Sen Ban) do not practice the water harvesting. 2 – (4.6.1.2) During site visit, one smallholder (Wong Kwei Siang) did not display the visual identification at his field. 3 – (4.6.3.1) Verified during site visit for samples, 9 smallholders (Leong Yee Thin, Leong Ah Keow, Wong Wah Choy, Hau Kwi Hu, Hau Sen Ban, Phuan Er Cheng, Tam Yaw Seng, Wong Kwei Siang, Lee Siew Hoong) did not keep/ not available during audit of their payment voucher from the FFB dealer

During the assessment 03 nonconformities were identified.


CCI-QP-07-07A

17

APPENDIX 1

LIST OF SPOC N1 ROMPIN, NEGERI SEMBILAN MEMBERS

BIL NAMA NO LESEN

MPOB

MUKIM KELUASAN (Ha) TAHUN

TANAM

KOORDINAT

KESELURU

HAN

BERTA

NAM

1 WONG KIN YOON 234116-501

000

MUKIM SERTING

ULU

2.02 2.02 2017 102°23'7.51"E

2°50'26.31"N

2 CHAN TONG MUKIM JELAI 4.07 4.07 2017 102°22'20"E

2°42'3"N

3 LEE LOO SANG 457368-201

000

MUKIM SERTING

ILIR

4.02 4.02 2016 3°07'00.0"N

102°22'37.0"E

4 LEE CHAN WAH 556160-701

000

SERTING ILIR 2 2 2016 3°7'0"N

102°22'36"E

5 LEE KIAN LONG 557310-901

000

SERTING ILIR 3.66 3.66 2016 3°06'58.0"N

102°22'37.0"E

6 LEE YOON SANG 557309-501

000

SERTING ILIR 1.22 1.22 2016 3°6'59"N

102°22'37"E

7 LEE TIN CHOOI 231089-801

000

SERTING ILIR 1.6 1.6 2016 3°6'46"N

102°22'34"E

8 LEE AH KEOW 557321-401

000

SERTING ILIR 1.825 1.825 2016 3°6'39.0"N

102°22'41.0"E

9 TAN KIM PONG 562667-901

000

ROMPIN 3.84 3.84 2016 2°51'59.3"N

102°27'37.5"E

10 PANG CHEW KWANG 575392-101

000

ROMPIN 3.96 3.96 2017 2°51'54.0"N

102°29'55.0"E

11 CHIN CHOCK THOY 521171-101

000

ROMPIN 3.966 3.966 2005 2°52'06.0"N

102°29'34.0"E

12 LIANG KOK YEN 477008-901

000

ROMPIN 3.856 3.856 2002 2°52'46.9"N

102°32'13.0"E

13 CHONG NGAN ROMPIN 2.978 2.978 2017 2°52'27.4"N

102°29'08.8"E

14 THAM YANN FONG 562573-701

000

ROMPIN 1.966 1.966 2003 2°51'44.0"N

102°30'27.0"E

15 THAM WENG GUANG 562575-301

000

ROMPIN 1.97 1.97 2003 2°51'44.0"N

102°30'27.0"E

16 LEONG TAT NYIM 437998-301

000

ROMPIN 2.02 2.02 2005 2°51'05.0"N

102°30'58.0"E

17 YEE SANG 238176-101

000

ROMPIN 3.925 3.925 2017 2°51'40.5"N

102°29'33.7"E

18 CHUI FO 238178-701 ROMPIN 3.934 3.934 2017 2°51'51.63"N

CCI-QP-07-07A

18

000 102°28'18.69"E

19 WONG KWEI SANG 516793-301

000

ROMPIN 3.941 3.941 2014 2°51'54.4"N

102°30'06.0"E

20 WONG WAH CHOY 562692-001

000

ROMPIN 1.967 1.967 2001 2°51'30.2"N

102°30'05.6"E

21 LEE SIEW HOONG ROMPIN 2.365 2.365 2016 2°51'31.5"N

102°28'22.8"E

22 MOHD NOOR BIN

BAPPUTY

464713-901

000

ROMPIN 6.28 6.28 2008 102°31'19"E

2°53'6"N

23 LEE KOK SANG 562560-501

000

ROMPIN 2.33 2.33 2005 2°52'15.0"N

102°27'24.0"E

24 KVISHNAN A/L

SIVANCHALEM

419234-401

000

ROMPIN 1.95 1.95 2005 2°52'14.0"N

102°31'19.0"E

25 HAU KWI HU ROMPIN 2.79 2.79 2017 2°52'25.82"N

102°30'54.46"E

26 SRINIVASA RAO A/L

SUBRAMANIAM

562564-801

000

ROMPIN 1.95 1.95 2008 2°52'12.0"N

102°31'06.0"E

27 SANASY RAO A/L

SUBRAMANIAM

562567-201

000

ROMPIN 2.34 2.34 2005 2°53'0.77"N

102°30'28.33"E

28 TAM KAM CHOY 598172-001

000

ROMPIN 4 4 2008 2°50'44.1"N

102°29'59.6"E

29 MAK KOK SENG 236153-101

000

ROMPIN 13.8 13.8 1998/20

02

2°52'9.9"N

102°30'52.31"E

30 MAK KWOK KENG 234564-101

000

ROMPIN 17.67 17.67 1996/20

07

2°52'9.9"N

102°30'52.31"E

31 TAMILCHELWAN A/L

KUPPA PILLAI

324379-001

000

ROMPIN 1.98 1.98 2004 2°52'4"N

102°31'19"E

32 LAM AH NGA 584758-601

000

ROMPIN 1.99 1.99 0 2°52'45.0"N

102°30'54.0"E

33 LEONG YEE THIN 521149-501

000

ROMPIN 1.94 1.94 2017 2°52'06.3"N

102°27'7"E

34 HAU SEN BAN 598175-401

000

ROMPIN 2.7 2.7 2011/20

05

2°52'15.85"N

102°31'46.88"E

35 PHUAN ER CHENG 466114-001

000

ROMPIN 1.957 1.957 2016 2°51'27.04"N

102°32'12.22"E

36 THAM YAW SENG 238930-301

000

ROMPIN 3.99 3.99 2000 2°52'02.0"N

102°27'22.0"E

37 CHEONG CHIEW YONG 596197-401

000

ROMPIN 2.35 2.35 2015 2°52'25.87"N

102°29'9.56"E

38 LEONG AH KEOW 479843-901

000

ROMPIN 1.94 1.94 2009 2°51'59.34"N

102°27'37.88"E

39 CHAN PAW 598179-701

000

ROMPIN 4 4 2016 2°51'33"N

102°32'12"E

CCI-QP-07-07A

19

40 WONG AH SUM 234116-501

000

SERTING ULU 12.54 12.54 2017 2°50'26.31"N

102°23'7.51"E

41 WONG WAI MUN 553622-001

000

SERTING ULU 2.39 2.39 2016 2°54'38.96"N

102°22'48.47"E

42 WONG KIAN KIAW 239467-601

000

SERTING ULU 2.02 2.02 2000 2°50'7.8"N

102°22'54.9"E

43 PAN INN MOOI 235625-101

000

ROMPIN 1.968 1.968 2002 2°52'36.65"N

102°27'55.59"E

44 TAN TUAN POH 482943-101

000

ROMPIN 2.76 2.76 2005 2°52'07.0"N

102°30'31.0"E

45 LEONG GE KONG 598178-901

000

ROMPIN 1.995 1.995 2008 2°52'19.2"N

102°27'29.2"E

46 CHIEW HOOM LEN 237573-601

000

ROMPIN 1.955 1.955 2005 2°52'01.0"N

102°32'38.0"E

47 AU SAU KING@AU SAN

KING

564346-801

000

ROMPIN 2.84 2.84 2017 3°06'44.0"N

102°22'38.0"E

48 LIEW SIEW KEAN 235621-901

000

ROMPIN 4.1607 4.1607 2017 2°49'5"N

102°23'34"E

49 MATHIAS TENG 238789-101

000

ROMPIN 3.88 3.88 2005 2°51'41.8"N

102°30'00.6"E

50 LAM HUI TIONG 490984-201

000

ROMPIN 1.972 1.972 2016 102°31'20"E

2°53'5"N

TOTAL 175.54

175.54

date: 07 october 2013cciglobe.com/files/spocn1r_mav.pdf · system implementation information but...

Documents