data retreat strategic planning · citizenship; • increased equity, judged by continuously...
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Strategic Planning Data Retreat
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WelcomeSuperintendent Kathy Hinz
Who are we and what are we here to do?
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FOUNDATION OF CONTINUOUS IMPROVEMENT
Pillars Guiding Question
MISSION What is our fundamental purpose; why do we exist?
VISION What must we become in order to accomplish our fundamental purpose?
GOALS How will we know if we are making a difference?
VALUES How must we behave to achieve our mission, vision and goals?
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Where are we now?
How will we get to where we want to be?
NeedsAssessment
Defining Key Areas To Improve
Goal Setting
Gap AnalysisSMART Goals
Strategies
Vision and
Mission
Where do we want to be?
ActionPlanning
ImplementStrategiesImplementStrategies
Best PracticeStaff
Development
Review and Revise
MonitorAdjust
Improve
What are we learning?
AdjustStructures &Processes
Stakeholder Input/ Impacts
Strategic Planning Process
Annual- FormativeMulti-Year: Summative
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It is good to have an end to journey toward;
but it is the journey that matters in the end. Ursula K. LeGuin 1999
WHERE DO WE WANT TO BE?
HOW DO WE GET FROM WHERE WE ARE TO WHERE WE WANT TO BE?
WHERE ARE WE NOW?
CONTINUOUS IMPROVEMENT
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As a strategic plan team member, what were key concepts you found in the homework articles that we all need to keep in mind as we do our work together.
Generate 3-5 from each of the key concepts from the article you read.
Be ready to share with your team.
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Key Concepts from the Three ArticlesTransforming the Teaching
Profession Big Ideas Behind Whole System
Reform The Strategic Management Maturity Model-Strategic Management Group
We judge our success in transforming the teaching profession by our students’ outcomes: • High levels of student achievement, judged by multiple measures that assess students’ ability to understand and apply the knowledge and skills that matter most to their readiness for college, careers, andcitizenship; • Increased equity, judged by continuously narrowing the gaps in achievement and opportunity between more and less privileged populations of students; and • Increased global competitiveness, judged by American students’ academic performance on internationally benchmarked measures.
Results are the best energizer and motivator Sticking with a few Core Priorities Collective capacity aligned with Core Priorities Building relationships based on common work Building trust from transparency and decision-making to results
Operational management focuses on doing things right
Strategic management focuses on are we doing the right things
Dimensions: • Leadership • Culture & Values • Strategic Thinking & Planning • Alignment • PerformanceMeasurement • PerformanceManagement • ProcessImprovement • Sustainability
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PART ONE: Determine the current state of the
district – Where are we now?
State ofDistrict
Performance
Data
EnvironmentalScan
Perceptions
STRENGTHS
WEAKNESSES
OPPORTUNITIES
THREATS
School/ CommunityFeedback
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COMMON VOCABULARY
Now I understand
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DATA RETREAT OUTCOMES
• Review our perceptions of what is going well and what are our future challenges. Review others’ perceptions of what is going well and what are our future challenges
• Paint a data picture of the district to develop a shared understanding of our performance results. Identify from the reports information that is trending in the right direction and information that may need attention and improvement
• Conduct a SWOT analysis to identify our strengths, weaknesses, opportunities and threats.
• Preview NEXT STEPS and the Vision Retreat
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STUDENTGROWTH &ACHIEVEMENT
CULTURE:• LEARNING CONDITIONS• TEACHING CONDITIONS• LEADING CONDITIONS
RESOURCESFINANCIALFACILITIESTECHNOLOGY
FAMILY/COMMUNITYENGAGEMENT
QUALITY STAFF
Long-range
GOALS
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“See it big, and keep it simple.” ~Wilfred Peterson
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ACTIVITY ONE Part A: 40
minutes
Review OUR PERCEPTIONS of what is going well in the district and what our challenges are for the future.
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Activity Directions: OUR PERCEPTIONS
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Table Team’s PerceptionsMost Proud About Greatest Challenges Ahead
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ACTIVITY ONE Part B: 40
minutes
Review OTHERS’ PERCEPTIONS of what is going well in the district and what our challenges are for the
future.
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Environmental Scan
•Student Surveys•Staff Surveys•Parent Surveys
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OTHERS’ PERCEPTIONS:Brainstorm . . . Catergorize . . . Prioritize
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Others’ PerceptionsSTRENGTHS OPPORTUNITIES FOR IMPROVEMENT
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Reflection
How did your team’s perceptions compare with others’ perceptions?
In what ways were they similar?
In what ways were they different?
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We believe that data, like a mirror,
gives us valuable feedback about our systems, our students, and
ourselves.
~ Jan O’Neill and Anne ConzemiusBuilding Shared Responsibility for Student Learning, page 41
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“Data analysis is just the beginning of accountability…it leads to commitment and a deeper understanding of your district’s priorities and improvement plans.”
~ Jan O’Neill and Anne Conzemius
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Activity Two: 135 minutes
• Paint a data picture that describes the current District Performance as to what is going well and what are the challenges ahead.
• Introduction of Report Presenters:
✓ Student Growth and Achievement
✓ Culture: Learning and Teaching Environment
✓ Resources: Finance, Facilities
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Student Growth & Achievement/ Technology
Trend, Cohort, Comparative, Demographic, Growth . . . Is it a strength? Is it an opportunity?
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CULTURE: Learning and Work Environment
Trend, Cohort, Comparative, Demographic, Growth . . . Is it a strength? Is it an opportunity?
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RESOURCES: Finance
Trend, Cohort, Comparative, Demographic, Growth . . . Is it a strength? Is it an opportunity?
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• What did you learn from each report that let’s you know how the DISTRICT is performing?
• Performing compared to others.
• Performing compared to the past/
• Which are strengths? • Which are opportunities?
Reflection
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•Each presentation is to be approximately 30 minutes with an additional 10 minutes for questions.
•Take notes on the participant handout.
•Thanks to the Presenters.
Activity Directions
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• Each group will process the last of the three reports they hear,
• The presenter will be a part of the group.
• Each group will present a poster highlighting no more than the top key information trending well and the top key information needing attention of improvement.
Teams will post their findings for all to view.
PROCESSING THE DATA PRESENTATIONS: 30 min
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ACTIVITY THREE: 40
minutes
Conduct a SWOT analysis•Strengths•Weaknesses•Opportunities•Threats
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SWOT ANALYSIS
•Strengths
•Weaknesses
•Opportunities
•Threats
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• Who or what threatens us the most?
• What challenges are coming that we must respond to?
• What might block our progress?
• What opportunities for improvement do we know about but have not addressed?
• Where with a little work could we change a weakness into a strengths?
•What do we consider to be our weaknesses?•What are we most criticized for or receive the most complaints about?•What do we seem to have a hard time doing well?
• What do we consider to be our strengths?
• What advantages to do have?• What do others say our
strengths are?
STRENGTHS WEAKNESSES
THREATSOPPORTUNITIES
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Activity Directions:Activity Directions:
•Examine what you learned today:• Your perceptions of Strengths and
Opportunities for improvement• Others’ perceptions of Strengths and
Opportunities for improvement• Data and information from the Four
Reports that are strengths, weaknesses, opportunities or threats
• Impact findings that present opportunities or threats
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•Brainstorm with your table strengths, weaknesses, opportunities and threats.
•Copy your list to the SWOT chart and post the chart to share with the whole strategic plan team.
Activity Directions:
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NEXT STEPS•Data Retreat Findings.
•All Data Retreat resources on website.
•SWOT Analysis
•Community Engagement
•Encourage feedback participation
•Leave name table tents and supplies
•READY OURSELVES FOR THE VISION RETREAT
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Community Engagement Opportunitie
s
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Curriculum
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Technology
Instru
ction
Assessment
Collaboration
Structure
Schedule
Time
Where are we today? Where do we want to be in the future?
How will we be different?
Looking Ahead: Vision Retreat
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How do we want to be different 5-10 years from now than we are today?