Data Quality Management Control (DQMC) Program

DQMC Program Review Listfor FY 2012

DQMC Program Review List Agenda

History of DQMC Program

Purpose of Review List

DQMC Review List Overview

New/changed Questions for FY12

Questions?

2Unclassified

DQMC Program History

• Memo dated November 2000 and signed by Acting Assistant Secretary of Defense Jarrett Clinton established DQMC Program for the MHS.

• The directing memo was sent to the three services Assistant Secretaries, with copies furnished the three services Surgeon Generals.

• Established the various components of the program, (DQ Manager, DQ Assurance Teams, Review List, CDR’s monthly DQ Statement, Internal/External Audits).

3Unclassified

DQMC Program History

• DQMC Program Objectives– To improve the overall quality of financial and

clinical workload data.– Command oversight to improve submission of

complete, accurate, and timely data.– Assure uniformity and standardization of

information across the MHS.

4Unclassified

Purpose DQMC Review List

Assists MTF Commander in establishing and maintaining an effective DQMC Program.

Completed Review List is reported monthly to Executive Committee and MTF Commander.

Review List kept on file for 5 years.

The Review List is an internal management control tool that contains the details behind the Monthly DQ Statement.

5Unclassified

DQMC Review List – Section Overview

A. Organizational Factors •Leadership commitment and support are critical to assure the appropriate

environment for data quality

B. Data Input •Controls in this category are designed to ensure data are entered into the application in an accurate, complete, and timely manner

C. Data Output •Data Output controls are used to ensure the accurate and timely distribution of outputs

D. Security •These controls should provide assurances that computers and the data they contain are properly protected against theft, loss, unauthorized access, and natural disaster

E. System Design,

Development and Education and Training

•Intended to ensure that systems meet user needs, are developed economically, are thoroughly documented and tested, and contain appropriate internal controls

New/Changed Questions on Review List for FY12

•Provided clarification on which data quality month is being documented as being briefed and submitted on Review List.

Section A.2/4. •Changed frequency from 2 to 3 year for

DQMC manager to attend TMA DQ Course.

Section A.7.

•Added questions related to the use of the CHCS monthly Statistical Report and the use of “Admin Close” for EOD processing.

Section B.5.

Unclassified 15

New/Changed Questions on Review List for FY12

•Added CCE question to determine utilization.Section B.7. •Added question to report if the Workload Generation

Controller was used to generate the WWR and WAM files. Section C.1.b.

•Provided clarification on what is being measured – duplicate registration records. Also added question on the number of AHLTA merge TT that were submitted.

Section C.2.

Unclassified 15

New/Changed Questions on Review List for FY12

•Changed SADR to CAPER (change made throughout entire Review List). Also, changed wording on CAPER transmission timeliness metric for clarification.

Section C.3.d. •Modified to state that the Service HQ provides the specific

coding audit sample to be audited. Also added requirement that the denominator for coding audit results includes codes identified by auditor. Finally, raw numbers reported forward.Section

C.5/6/7.

•Modified to include Service HQ in determination of random DD Form 2569 sample to be audited.

Section C.8.

Unclassified 15

New/Changed Questions on Review List for FY12

•Changed metric to compare CAPER workload to KEPT Appointments (vice WWR).

Section C.9.a. •Changed metric to compare MEPRS (EAS) visits to Count

Kept Appointments (vice WWR). Section C.9.c.

•All questions now allowed to be reported over 100%. In addition, comment required for metric over 105% (for questions a through d) and 110% (question e).

Section C.9.

Unclassified 15

New/Changed Questions on Review List for FY12

•Removed metric that compared AHLTA SADR to Total SADR encounters.

Section E.4.i. •Changed criteria for reporting TTs from

older than 14 days to open at the time of report for current and previous months.

Section E.7.

•Rewrote Manager Care question to change from a statistical question to a management control question.

Section E.8.

Unclassified 15

DQMC Program Review List

Questions?

12Unclassified