Data Management SystemCreated by Essential Information Group

‘Simpler by design’

Data Management SystemIntroduction

The Essential Information GroupWhy use us?

• Have been central to the auction market for past 22 years

• Searchable database of past lots covering 16,000+ auctions

• 365 active auctioneers

• 35,000 lots a year

• Main provider of digital/technical services to the industry

Data Management SystemSystem Timeline

1998 Trialled service with Roger Fuller (responsible then for Argos’ automated catalogue compiler). Insufficient interest from industry to make it viable

2006 Foxwood Design launch software to provide web to print solution utilising databases and templates

2006-2011 Foxwood Design software used by Harman Healy, Erinaceous, King Sturge and Jones Lang La Salle

2011 Essential Information Group acquire Foxwood Design software. Name changed to Data Management System (DMS) to reflect importance of web integration

Jan 2012 Total re-development (8 months) of system to make it totally flexible to cover all scenarios

Sept 2012 Released new version

Oct 2012 LSH use system to produce first catalogue and website

Nov 2012 Rolled out to increasing list of auctioneers

Dec 2012 ‘RM v3’ format released for auto upload to web portals, (Rightmove, Zoopla etc)

Timeline

Data Management SystemThe Lot Journey

Details & Pictures

Printed, Corrected… Sent back!

Checked & Additional Changes

Hopefully all OK!

1st Draft Made

Corrections Made

More Corrections

…Final Sign-Off & Print!!

Auctioneer Typesetter/Printer

Data Management SystemProcess Cloud

Data Management System Cloud Storage

Catalogue PDFFor Printer Website

Internal Database AppGuide Price

SheetsWeb Portals

Computer IPad Typesetter

Turning Page Catalogue

How the data is processed

Data Management SystemThe Faster Way To Create Catalogues & Websites

Benefits• Add auction lots into system as you receive instructions

– creates page and web view.

• See how your catalogue will look as you add in the lot details.

• All templates set for you to use - personalised to your current branding.

• User management – manage users dealing with properties (Staff/Negotiators)

• Create sign off per lot, and final sign off to create high-res catalogue PDF – ready for print.

• Automatically feeds website

• Lots can be shown on website as soon as signed off.

• Puts YOU in total control of your catalogue and website and their changes. No reliance on third parties!

Fee breakdownThere are three elements to the fee structure Set-up and TrainingWe work closely with the Auction House to set up the required templates to match both the required size pages, and the brand identity of the auction house. Typically this involves a few “man days” of programming on our part. In addition training is given at the beginning to ensure effective use of the solution is achieved. Lot CostFor each auction created, the fee payable is depends on both the number of lots and the average number of lots per page, if less than 2. Additional templates and bespoke solutionsShould the auction house require additional templates or bespoke functionality then the cost of this would be charged at our prevailing hourly rate.

Data Management SystemCost Breakdown

Cost 1

Cost 2

Cost 3

No. of lots per catalogue

Supplement added if average “lots per page” is less than 2 lots per page

Additional ServicesSet up costs

“Cost 1” is applicable where the average number of lots per page in the catalogue is 2 or greater. Where the number of lots per page is less than 2 then a supplement is payable as set out in “Cost 2”. To calculate the ‘lots per page’ simply count up the number of lots and divide this by the number of pages that have lots printed on them. Ignore adverts in the page count. For example: A catalogue has 47 lots. These are printed on 32 pages which include 2 half page adverts – total pages is therefore 31.

Average lots per page is 47/31 = 1.51. The additional cost to be added on is therefore 25% as 1.51 is less that 1.6 and more than 1.5.

Data Management SystemFee Structure

Costs for creating the templates personalised to your branding will be a one off charge. For further information regarding this please contact us.

Please contact: Jade Willis jadew@eigroup.co.uk 01737 232294

Cost 1 + Cost 2 = Total Cost

Example50 Lots @ £650+ average of 1.51 lots per page add 25% (£162.50)---------------------------Total £812.50

Cost 1 Cost 2 Total CostAvg

Lots/Page Supplement

2 <= 1.9 5%

1.9 <= 1.8 10%

1.8 <= 1.7 15%

1.7 <= 1.6 20%

1.6 <= 1.5 25%

1.5 <= 1.4 30%

1.4 <= 1.3 35%

1.3 <= 1.2 40%

1.2 <= 1.1 45%

1.1 <= 1.0 50%

1.0 <= 0.9 55%

0.9 <= 0.8 60%

0.8 <= 0.7 65%

0.7 <= 0.6 70%

0.6 <= 0.5 75%201-300 lots charged @£1.50/Lot

301 + lots @ £1.25/Lot

All prices ex. VAT

Data Management SystemAdditional Features

Cost 3

Where cost is a %, it is calculated on the lot charge shown in ‘cost 1’*Support is for operational issues as they arrive & not a substitute for training

Chargeable extras set up costInitial set up of templates 400 0Font contribution 200 0Ad page per template 80 20Turning page online catalogue 200 50Guide price sheet 80 20General conditions 80 20Special conditions 80 20Auctioneers introduction 80 20Covers f and b 120 30Export to local CRM POA 40Viewing schedules 120 3%Lot list 80 3%Generate contents by property type 80 3%Feed to Rightmove/Zoopla etc 120 10%Webfeed to mobile site 80 3%Feed for an app 80 3%Additional work on templates £40/hrTraining £200/half day & travel

Support is included*Travel & disbursements at cost

The Deployment Journey

Data Management SystemDeployment

• The Deployment journey would ideally involve EiG attending your office to introduce the system to your team.

• We would advise appointing a member of your team to be our main contact. This contact will be intensively trained to help support the other members of your team.

• We will work with your printers to ensure the catalogue is ‘print ready’ and your web team to ensure lots are correctly displayed on your website

• Training and support will be offered throughout the data management process.