data management in research
TRANSCRIPT
Data Management in Research
Open Science and Research Training
© 2014 The Ministry of Education and Culture’s Open Science and Research Initiative 2014–2017 http://openscience.fi/Licensed under Creative Commons Attribution 4.0 International Public License
"Research data is defined as recorded factual material commonly retained by and accepted in the scientific community as necessary to validate research findings; although the majority of such data is created in digital format, all research data is included irrespective of the format in which it is created.”
What is research data — University of Leicesterwww2.le.ac.uk/services/research-data/rdm/what-is-rdm/research-data
Engineering and Physical Sciences Research Council (EPSRC)
ODE Data Publication Pyramid, LERU Roadmap for Research Data
MANAGEMENT?
CREATINGGATHERING
STURCTURINGDESCRIBING
HOUSINGSHARING
MAINTAININGARCHIVING
PRESERVING
GOOD DATA MANAGEMENT
ENSURES
INTEGRITY AND REPRODUCIBILITY
GOOD DATA MANAGEMENT
IS AT THE HEART OF
EXCELLENT SCIENCE
Scientific research should be replicable
Data and methods should be well documented
The data should be intelligible
The data should be sustainable
Planning data management adds value
Funders require openness, but are willing to pay if budgeted
Good planning underpins a feasible budget that covers cost
The data should be sustainable
Communication and transparency improve quality
Both data and publications should be findable
Good data management enables openness
Flaws and errors are found and corrected
FUNDERS
Funders expect open publishing
Open publishing requires planning
European Research Council
The ERC considers that providing free online access to these materials is the most effective way of ensuring that the fruits of the research it funds can be accessed, read and used as the basis for further research.
The ERC therefore supports the principle of open access to the published output of research as a fundamental part of its mission.
Accordingly, the European Research Council:
requests that an electronic copy of any research article, monograph or other research publication that is supported in whole, or in part, by ERC funding be deposited in a suitable repository immediately upon publication. Open access should be provided as soon as possible and in any case no later than six months after the official publication date. For publications in the Social Sciences and Humanities domain a delay of up to twelve months is acceptable.
European Research Council
encourages ERC funded researchers to use discipline-specific repositories for
their publications. A list of recommended repositories is provided in Appendix 1. If
there is no appropriate discipline specific repository, researchers should make their
publications available in institutional repositories or in centralized ones, such as
Zenodo
reminds ERC funded researchers that open access fees are eligible costs that can be
charged against ERC grants, provided they have been incurred during the duration of
the project.
Open Access Guidelines for researchers funded by the ERC
http://erc.europa.eu/sites/default/files/document/file/ERC_Open_Access_Guidelines-revised_2013.pdf
The Academy of Finland advises researchers to publish their work following the principles of open access and open data.
When applying for funding from the Academy, researchers must include in their research plans a publication plan and a data management plan.
We also require that the research plan includes a data management plan, which describes:
how the project proposes to obtain and use its research materials
the rights of ownership and use pertaining to the material used and generated by the project
how the materials produced by the project (or through research infrastructures) will be stored and subsequently made available to other researchers
how the materials will be protected if necessary.
http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Guidelines/General-application-guidelines/
The Academy also recommends that researchers make their research data available to other researchers. Previously, applicants were asked to include in their research plans information on the storage of data. Now, we also want a description of how the data will be made available to others.
[ … ]
As before, the Academy recommends two established databases: the Finnish Social Science Data Archive (FSD) and the FIN-CLARIN consortium. Despite its name, the FSD does accept data in the fields of medicine and the humanities as well (where possible). FIN-CLARIN, in turn, is based at the University of Helsinki and is focused on linguistic data.
As of the September 2014 call, two new repositories have been added to the list of recommended open data resources. CSC, the IT Center for Science, has opened three services for open data. The CSC’s IDA Storage Service offers data storage opportunities for Academy-funded researchers. The CSC’s [Etsin] metadata catalogue, in turn, is the preferred storage location for metadata, regardless of where the actual research data are stored. Lastly, the CSC’s AVAA open-access publishing platform offers applications for the use of open access data. In addition, and alternatively, the Academy recommends the Zenodo service as a service for sharing and storing research results.
http://www.aka.fi/en-GB/A/Funding-and-guidance/How-to-apply/Guidelines/General-application-guidelines/
THINGS TO CONSIDER
LAWS & RESTRICTIONSCopyrightPersonal integrityCommercial data
Funder’s requirementsPolicies of organization
Contracts
THINGS TO CONSIDER
RESOURCES
Time and work for cleaning and publishing data as well as open access fees should be included from the start to be eligible project costs.
Plan well, consider the costs and get the benefits from open science!
THINGS TO CONSIDER
A question of use
Complete, up to date
Intelligible
Well documented
Coherent
Well structured
DATA QUALITY
THINGS TO CONSIDER
THINGS TO CONSIDER
How the data has been created(primary, secondary)
Facts about instruments
Code books and other informationabout variables
Standard Operating Procedures
Detailed instructions, workflow etc
Used standards and vocabularies
DOCUMENTATION
THINGS TO CONSIDER
What? (title, description, classification, subject, language)
Where? (organization, project, country, catalog, format)
When? (dateCollected, datePublished, dateChanged)
Who? (author, publisher, owner, distributer)
How? (method, rights, contact information, identifier, citation)
Why? (description, publication)
METADATA
THINGS TO CONSIDER
THINGS TO CONSIDER
Persistent identifiers (URN, DOI, ORCID …)
Use repository (FSD, IDA, Dryad, Zenondo …)
Link data to publications
SUSTAINABILITY
THINGS TO CONSIDER
PLANNING
http://www.fsd.uta.fi/tiedonhallinta/http://www.fsd.uta.fi/en/data_management_planning/
Finnish Social Science Data Archive
Finnish Data Management Guide
https://www.tdata.fi/tutkimusdatan-hallinta
Checklist
https://prezi.com/umyljd3nll2m/checklist-for-openness-throughout-the-research-process/
THINGS TO CONSIDER
PUBLICATION
Archambault, E. et al. (2014). Proportion of Open Access Papers Published in Peer-ReviewedJournals at the and World Levels—1996–2013. Deliverable D.1.8. (2014 Update).Version 11b.
Open Science & Open Access
Copyright in Finland applied to all works
No one can make copies or develop a work unless it’s licensed by all copyright holders
Licensing can be used to give different rights
For research data CC0 and CC-BY 4.0 are recommended in Finland
The more you give the further you reach
Berlin Declaration of Open Access 2003
Open access contributions must satisfy two conditions: The author(s) and right holder(s) of such contributions grant(s) to all users a free, irrevocable, worldwide, right of access to, and a license to copy, use, distribute, transmit and display the work publicly and to make and distribute derivative works, in any digital medium for any responsible purpose, subject to proper attribution of authorship (community standards, will continue to provide the mechanism for enforcement of proper attribution and responsible use of the published work, as they do now), as well as the right to make small numbers of printed copies for their personal use.
A complete version of the work and all supplemental materials, including a copy of the permission as stated above, in an appropriate standard electronic format is deposited (and thus published) in at least one online repository using suitable technical standards (such as the Open Archive definitions) that is supported and maintained by an academic institution, scholarly society, government agency, or other well-established organization that seeks to enable open access, unrestricted distribution, inter operability, and long-term archiving.
Signed by the Finnish Council of University Rectors in 2005.
Open Access for publications
Green OA: using repositories, embargos may apply
Golden OA: fees for publishing, free distribution
Hybrids: “partial gold”
Why Open Access?
Better impact
More feedback and response
Ethics
Economy
More fun, sharing is caring
OPEN SCIENCE AND RESEARCH INITIATIVE
Open science and research leads to
surprising discoveries and creative insights
Open science and research roadmap 2014–2017
reinforcing the intrinsic nature of science and research, so that openness and repeatability
increase the reliability and quality of science and research.
Goals
strengthening openness-related expertise, so that those working in the Finnish research system know how to harness the opportunities afforded by openness to boost Finland’s competitive edge.
Goals
ensuring a stable foundation for the research process, so that good, clear basic structures and services enable new opportunities to be harnessed at the right time and ensure a stable basis for research.
Goals
increasing the societal impact of research, so that open science creates new opportunities for researchers, decision-makers, business, public bodies and citizens.
Goals
Etsin Research data finder
etsin.avointiede.fi
Forms a searchable metadata catalogue for research data
Provides an identifier for data sets
Enables meriting researchers based on datasets
Independent of storage services
Easy addition of minimum metadata to datasets
Etsin Research data finder
etsin.avointiede.fi
Extension of CKAN open source data management system
Open access to metadata
HAKA login+REMS rights management for input
URN PIDs to datasets
DDI and OAI-PMH metadata harvesting
Versatile REST API with data in JSON format
Research data storage
IDA tdata.fi/ida
Secure storage for stable research datasets
Available to projects in universities and the Academy of Finland
Data owner decides on data openness and usage policy
Universities manage their quotas
Additional quota may be applied
IDA Research data storage
tdata.fi/ida
Open source iRODS technology
Haka authentication+REMS rights management
Several user interfaces
Browser via SUI, sui.csc.fi
WebDav networks disks
iRODS command line
Integrations to Etsin and AVAA
AVAA Open data publishing
avaa.tdata.fi
Open platform for publishing research data
Generic and specialized applications and APIs for using data, e.g. download, analysis and visualizations
Pilot cases in the portal
AVAA Open data publishing
Liferay open source platform
Java portlets for applications
Code available in Github
Data in database, file etc.
Open data – no login or authentication necessary
Access to open data in IDA
Sensitive data
Specialized solutions are needed for sensitive data
Different degrees of openness need to be supported
Identity and access management
Identity management tools
Access management tools
Rights management tools
REMS, Resource Entitlement Management System
Permanent identifiers (PID)
Licensing guidelines
Long-term data preservation
Development of a digital preservation service
Joint initiative with the National Digital Library
Piloting underway
Take care of your data
Produce rich metadata
Agree on ownership and copyright issues
Take care of licencing the research results
Choose the right storage and publishing venues
Use open source, standards and interfaces
Avointiede.fi
Open Science Handbook http://avointiede.fi/kasikirja
Topical articles on Open Science at http://avointiede.fi/portti
Open Science Roadmaphttp://www.minedu.fi/OPM/Julkaisut/2014/Avoi
men_tieteen_ja_tutkimuksen_tiekartta_2014_2017.html?lang=en
More information
avointiede.fi
@AvoinTiede
More information
Service websites
tdata.fi/ida
tdata.fi/avaa
etsin.avointiede.fi
Scientist’s User Interface (HAKA login)
sui.csc.fi
CSC Service Desk
[email protected], +358 9 457 2821, weekdays 8:30-16:00
Credit
Illustrations by Jørgen Stamp
Published on www.digitalbevaring.dk
Licensed under CC BY 2.5 DK
Modified by OKM/ATT