data collection on rca end-users rcaro temp staff programme 2008
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Data Collection on RCA End-Users RCARO Temp Staff Programme 2008. By H.M.N.R. Bandara Atomic Energy Authority, Sri Lanka. Contents. Introduction to RCA and RCARO SWOT Analysis on RCARO Background of the Assignment What is a Database and RCARO DB My Contribution to the Database - PowerPoint PPT PresentationTRANSCRIPT
Data Collection on RCA End-
UsersRCARO Temp Staff Programme 2008
By
H.M.N.R. BandaraAtomic Energy Authority, Sri Lanka
Contents
• Introduction to RCA and RCARO
• SWOT Analysis on RCARO
• Background of the Assignment
• What is a Database and RCARO DB
• My Contribution to the Database
• Current Status of the Database
• Lessons learnt from Assignment
• Recommendations and Conclusions
IntroductionIntroduction
The RCA is an intergovernmental agreement for East Asia & Pacific Region to promote and co-ordinate co-operative R&D and training projects in nuclear science and technology.
Establishment of RCARO
RCA Regional Office (RCARO) was declared open at the Nuclear Training Centre Building of Korea Atomic Energy Research Institute (KAERI) in Daejeon, Korea on 27 March 2002
ATOMIC ENERGY AUTHORITY, SRI LANKA
Mandate of RCARO
1. To increase RCA visibilityIncreasing the RCA awareness
2. To promote RCA viabilityPromoting RCA partnership
3. Other Directives made by MSs
ATOMIC ENERGY AUTHORITY, SRI LANKA
SWOT Analysis on RCARO
• S Strengths
• W Weaknesses
• O Opportunities
• T Threats
Internal Environment
External Environment
ATOMIC ENERGY AUTHORITY, SRI LANKA
Strengths
• Acceptance of the Members States• Earning Recognition as a Partner of Development of RCA
• Excellent and attractive working environment
• Harmony among staff and behave as a family
• Capable staff who have been trained and qualified in various disciplines
• Up-to-date infrastructures
• Reputation among the Member States, IAEA and other respective national and international organizations.
• Well motivated and dedicative staff towards its goal accomplishment
• Favorable access to distribution networks.
• All employees are keen on advancing their knowledge on the new developments in their respective fields.
ATOMIC ENERGY AUTHORITY, SRI LANKA
Weaknesses
• Impermanency
• RCARO is not in a position to release employees in fulltime for their higher education as employees are on contract or casual basis.
ATOMIC ENERGY AUTHORITY, SRI LANKA
Opportunities
•Enjoy with Government Support
•Enjoy with the support received from Member States
•Cooperation received from IAEA and other respective international institutes.
•Knowledge sharing with employees who come to RCARO from Members States with various
disciplines under its Temporary Staff Programme.
•Added importance by IAEA, Member States and other respective institutions
ATOMIC ENERGY AUTHORITY, SRI LANKA
Threats
• The cooperation received from National Representatives is not satisfactory
• Unawareness and unpopularity of the RCA business among general public of the Members States
• The assistance received from Member States is behind the expected level due to the rules and regulations imposed by the Governments of respective Members States.
ATOMIC ENERGY AUTHORITY, SRI LANKA
• Commencement of Temp Staff Programme 2004
• Purpose of Temp Staff Programme.
- Enhancing the RCA awareness
- Promotion of RCA partnerships
- To maintain the honor and the integrity of the cooperative
value of the RCA.
2 Background of the Assignment
Mandate of RCARO
# Name MS Org Duration of the Tenure
1 Mr. H.G.P. Karunaratne SRL AEA 22 May 2004 - 21 Sep 2004
2 Ms. Ros Intan Purbasari INS BATAN 23 May 2004 - 22 Sep 2004
3 Ms. Le Thi Phu Van VIE VAEC 01 Jul 2005 - 30 Sep 2005
4 Mr. Kabir Hossain BGL BAEA 01 Jul 2005 - 27 Oct 2005
5 Ms. Champa Dissanayake SRL AEA 02 Aug 2006 - 01 Nov 2006
6 Mr. Efren Maria PHI PNRI 18 Sep 2006 - 17 Mar 2007
7 Ms. Kanchalika Dechates THA TINT 02 Nov 2006 - 01 Feb 2007
8 Ms. Grace Carlos PHI PNRI 01 May 2007 - 31 Oct 2007
9 Ms. Thi Yen Ninh Nguyen VIE VAEA 22 Aug 2007 - 21 Nov 2007
10 Mr. Ali Arman INS BATAN 15 Nov 2007 - 14 May 2008
11 Ms. Vu Thi Lieu VIE VAEC 14 Jul 2008 - 13 Oct 2008
12 Mr. H.M.N.R. Bandara SRL AEA 16 Sep 2008 - 14 Dec 2008
13 Mr. Ali Arman (2nd Term) INS BATAN 16 Sep 2008 - 30 Dec 2008
Details of RCARO Temporary Staff
Brief Description on performance of Past Temp Staff Members# Name Performance
1 Mr. Karunaratne and
Ms. Ros Intan Purbasari
Survey On Radiation Technology Application in RCA Member States
2 Mr. Kabir Hossain Survey on the Medical Applications of Radiation Technologies in the Member States
3 Ms. Le Thi Phu Van Survey on the Agriculture Applications of Radiation Technologies in the RCA Member States
4 Ms. Champa Dissanayake
Study on the Enhancement of Viability of RCA
5 Mr. Efren Maria Support on the Implementation of the RCA-UNDP project Mitigation of Coastal Impact of Natural Disaster
6 Ms. Kanchalika Dechates Assisting to the RCARO to develop RCA Success Stories
7 Ms. Grace Carlos The 2004 Tsunami Event
8 Ms. Thi Yen Ninh Nguyen Study on current status of nuclear science and technology development and application in RCARO’s Member States
9 Mr. Ali Arman The 2004 Tsunami Event Project
10 Ms. Vu Thi Lieu Data collection of End-users on Environment and Industry
RCARO Database (DB)
Based on the RCARO Work Plan for 2007 and 2008 and to fulfill the RCARO Mandate
Collection of Data on RCA End-users, potential End-users
1. To increase RCA visibility (Increasing the RCA Awareness) 2. To promote RCA viability (Promoting RCA Partnership)
Potential target conferences which the RCA can consider priority in the RCA’s participation
What is a Database & the importance of a DB A database is simply a method of storing
information.
It is a structured collection of records or data that is stored in a computer system so as to manipulate them in accordance with the relational model of data.
It should be in a position of easy access, management and update.
Database is the most convenient, sophisticated and quick system that can be used for searching information on a required field or a subject.
What is an End-user
An end-user is any individual, entity or the like, that is to be the ultimate consumer of the title material.
The end user is the individual who uses the product or service after it has been fully developed and distributed.
RCA end-user will be any individual, organization or any entity that uses the RCA benefits for their ultimate consumption or purpose.
RCA Stake Holders
ATOMIC ENERGY AUTHORITY, SRI LANKA
RCA Stakeholder can be a person, group, organization, or system who affects or can be affected by the RCA activities. Followings can be introduced as RCA Stakeholders.
•National RCA Representatives •Thematic Sector Lead Country Coordinators •Project Lead Country Coordinators •National Project Coordinators •Project Teams
•Regional Resource Units
Classification of dataClassification of data
There are two types of data
• Primary Data Data collected by survey, questionnaire, interview etc.
• Secondary Data
Already available data which have been collected for some specific purpose
Sources of data collection for RCARO DB
Secondary data searched through following websites were used
• IAEA website (Meeting Proceedings)
• Lists of Participants of the meetings of Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) • Lists of Participants of BAQ (Better Air Quality) Meetings
• Other Respective Websites searched through Google Search Engine.
Description of Fields of RCARO DB
Field Description
Name Name of Stake Holder, End-User etc.
Category Stake Holder, End-User, Partnership, International Conference
Country Name of the Member States or other respective countries
Field Thematic Sectors, Agriculture, Health, Industrial, Environment, Eng,
Research Reactor, Radiation Safety
Organization Name of the Organization where He/She permanently works
Position The capacity of the position He/She holds in his or her Organization
Tel Telephone numbers of the end-user
Fax Fax numbers of the end-user
Email E-mail addresses of the end-user
Address Address of the Organization where the member is working
Note Special remarks, the sources of data, date etc
Importance of RCARO DB
• To increase the publicity of the RCA
• To enhance the Nuclear Knowledge Management (NKM) Activities.
• To strengthen the RCA activities among the members status and other interested people
Information Package to the End-users
• Introductory Letter indicating RCARO Website
• Include publications of RCARO including RCA brochures and success stories
• Technical Papers produced by RCA Projects
ATOMIC ENERGY AUTHORITY, SRI LANKA
Contribution made by the Past Temp Staff to the RCARO Database
Name of Temp. Staff
Duration of the Tenure
Thematic sector Number of Data
colleted
Ms. Le Thi PhuVan
01 Jul 2005 - 30 Sep 2005
Agriculture 47
Mr. Kabir Hossain
01 Jul 2005 - 27 Oct 2005
Health 126
Ms. Vu Thi Lieu
14 Jul 2008 - 13 Oct 2008
Environment and Industry
449
Total 01 Jul 200527 Nov 2008
622
How collect data by Recent Past
Temp Staff Member Ms. Lieu Mr. Lieu has collect data on stakeholders and end-users in Industrial and Environmental fields of RCA projects in RCA MSs
• With the assistance of NPCs
• From lists of participants of RCA Meeting/ Training Course on above fields for 2007- 2008 cycle obtained from her colleagues.
• Searching through websites (Websites of RCA, RCA MSs etc)
My Contribution to the DB
Date of Assignment : 14 September 2008
Assignment: To collect data on end-users through lists of participants of IAEA, Non-IAEA meetings
Data collected on IAEA MeetingsData collected on IAEA Meetings
Year No of Meetings held
Meetings contained proceedings
Participants of meetings RCA Related Meetings
No of Participants
2001 11 2 804, 189 3 993
2002 11 5 326, 224, 118, 260, 245 5 1173
2003 14 5 755, 455, 346, 221, 153 9 1930
2004 21 5 60, 12, 12, 268, 213, 60 3 625
2005 23 11 288, 284, 276, 175, 288, 36,
286, 41, 64, 220, 285
3 2243
2006 23 5 215, 146, 477, 292, 13 8 1143
2007 31 4 201, 162, 227, 350 3 940Total2001-2007
134 37 34 9047
IAEA Meetings Criteria for relation to RCA Projects
• Technical Topics with respect to the RCA Projects- Non-Power Production
• The Regional Context (Asia and the Pacific)
- If the meeting is held in the Asia region presume that it is as RCA
Description of End-users according to the sources of collection
Number of end-users from IAEA Meetings 455
Number of end-users from meetings of Partnerships in Environmental Management for the Seas of East Asia (PEMSEA)
102
Better Air Quality Meeting 2004 62
Number of End-users from other Meetings 55
Total 674
How Collect Data
• Lists of participants in proceedings of IAEA meetings
• Lists of Participants of PEMSEA meetings
• Lists of Participants of BAQ Workshops
• Lists of participants of meetings held related to Nuclear Science Technology (Environment, Agricultures etc) traced through the web sites searched by using Google search engine)
Issues on Data Collection
Time consuming
Poor Response from contacted personnel
Non-availability of contact points of some end-users
Inability of presuming the thematic sector of the end-users
Only name is available and cannot identify the status; Prof, Dr. Mr. Mrs. etc.
Non available of organization where he/she works
Some lists of participants are restricted of copy and paste
Difficulty of approaching success as expected
Final Summery of Data Collection
Classification of Meetings
No of Meetings
RCA Meetings Non-RCAMeetings
No of RCA End-userslisted
No of ParticipantsSearched
IAEA 134 34 100 35 9047
Non-IAEA
PEMSEA 11 11 0 87 101
BAQ 01 01 0 58 62
Others - 0 0 54
Total 146 46 180 9264
ATOMIC ENERGY AUTHORITY, SRI LANKA
Current status of the RCARO Database as of 27 October 2008
Name of Temp. Staff
Duration of the Tenure
Thematic sector Number of Data
colleted
Ms. Le Thi PhuVan
01 Jul 2005 - 30 Sep 2005
Agriculture 47
Mr. Kabir Hossain
01 Jul 2005 - 27 Oct 2005
Health 126
Ms. Vu Thi Lieu 14 Jul 2008 - 13 Oct 2008
Environment and Industry 449
Mr. H. M. N. R. Bandara
16 Sep 2008 - 14 Dec 2008
All 180
Total 802
Lessons Learned from the Assignment
• Understanding about the operation of RCARO for the enhancement of RCA
• Acquired an experience how to search details related to RCA business from websites
• Understood important meetings and congresses relevant to RCA activities
• Acquired a good knowledge regarding the importance websites for RCA
Recommendations
• Once the temporary staff were selected they should be informed in well advance of the nature of assignment to be done by them at RCARO so that they can come with well preparation.
• RCARO should have a annual plan on activities to be assigned to its Temp Staff
• To arrange an orientation meeting with temporary staff preferably during the first week of his or her attachment at RCARO.
• To use a one column instead of separate three columns to enter contact details; Tel, Fax and E-mail in order to give a good view to the database.
Recommendations (Contd..)
• It is better for the RCARO to invite next staff member before current staff member leaves the RCARO so that the current staff member can brief his or her successor on how she or he should continue work at RCARO.
• The scope of the database should be predetermined in order to avoid the unnecessary composition of irrelevant data into database. This will protect the quality of the database.
Thank you for your Thank you for your
AttentionAttentionThank you for your Thank you for your
AttentionAttention