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Data Collection in Michigan Karen McCloskey, Arthrit is Program Coordinator
Michigan Department of Health and Human Services
Overview Self-Management Programs (CDSMP, DSMP, CPSMP, TCDSS)
◦ TeleForm Software
◦ MS Access Database
◦ Since 2007
EnhanceFitness ◦ Sound Generations Online Data Entry System (ODES)
◦ Data entry by hand
◦ Since 2012
Staff ◦ Data Analyst, .80 FTE
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EnhanceFitness – What We Do All Data Collection for non-Y Affiliates (includes AAAs, community orgs, senior residences) Attendance Sheets
• Enter attendance for appropriate term
• Generate new attendance sheet for the next month, send to coordinators/instructors
EF Participant Information Forms
◦ Enter Participant Information, including contact and demographic info, and chronic conditions
Fitness Checks
◦ Includes fitness and health info, # of chair stands, # of arm curls, and # of seconds for each circuit of 8-foot up-and-go
Data Reports
◦ Upon Request
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EF Data Report
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Self-Management Programs – What We Do
Manage Data Collection for All Stanford Programs, for All Partners in Michigan
Create data forms and manage database
Process all data forms ◦ Includes Workshop Registration, Participant Information Forms, Evaluation Forms, DSMP Pre/Post
Survey (we collect, but do not process)
Manage Online Program Locator
Data Reports ◦ Statewide annual reports and upon request
See instructions and forms at http://www.mihealthyprograms.org/leader-path-forms.aspx
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Using TeleForm Forms Processing Software
◦ Optical Recognition Software ◦ Recognizes marks, characters and bar codes
Scanning Process
1. Scan Forms (Participant Information Forms and Evaluation Forms)
2. TeleForm reads bar codes, evaluates forms, flags items that need review/correction
3. Reviewer makes needed corrections
4. Data is committed to designated database
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TeleForm Designer – Creating Forms
“Check All That Apply” Each condition has a yes/no answer and its own field in the database. The value in the database is either 1 (yes) or 0 (no).
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TeleForm Designer – Creating Forms (2)
“Choose Only One” This type of question allows for only one answer. Each choice is assigned a Value (Less than high school = 1, Some high school = 2).
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TeleForm Verifier– Processing Forms
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Teleform Verifier– Processing Forms (2)
Two choices marked, but only one allowed. The question is flagged for review.
Reviewer makes correction here.
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TeleForm Verifier – Processing Forms (3)
TeleForm attempts to read written/typed alphanumeric characters. Entries will be flagged for review if writing is not clear.
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PATH Database
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PATH Workshops by Year
*As of 3/29/16
0
50
100
150
200
250
300
350
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016*
PATH Diabetes PATH Chronic Pain PATH Tomando
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PATH - Chronic Conditions
NOTE: Only top 10 chronic conditions shown
45%
36% 33% 32%
30% 29%
18% 16% 15% 14%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
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