Data Clean Up-Preparation for Audits and Audits (Internal and External)

Data Clean-Up preparation for Audit:

o Data Cleanup: in inventory litigation hold Objective: Cleanup and reduce total no. of lit hold workstations retained in

inventory Regionally Validate that for each lit hold machine retained in inventory

communication with eDiscovery has been retained and Lit Hold asset return form completed + attached to CI on work info tab

Validate that status reason has been set to reserved o Data Cleanup: In Inventory specific objective for all Ci's where status is in

inventory : Used by check: with exception of workstations on lit hold assets

retained in inventory should not retain a used by relationship System role check: system role should be blanks for all assets where

status = in inventory Status reason check: status reason in line with physical state of asset

in & line with GHAM BMC Status_Status Reason Matrix e.g. not Decommissioned, Certified but rather deployable, awaiting disposal etc.

o Data Cleanup: Deployed workstation cleanup objective for all deployed workstations :

System role needs to be populated A used by relationship has to be in place to ID custodianship

o Data Cleanup: multiple AO support groups objective for all CI's retaining multiple AO support groups:

Cleanup and reduce total no. of CI's retaining multiple AO support groups e.g. a CI should only retain 1 AO support organization

Complete analysis of which asset types e.g. network equipment structurally retain multiple support organizations and follow-up with IToE BCoE that automation is corrected going forward

o Data Cleanup: facilitate eFAV Objective for all server, network and printer equipment for which accounting code is populated / are fix assets:

Filter out all servers, network equipment and printers where status = deployed and last scan date = blank or outside last 60 days

Coordinate resolution together with local AO, server ops, NVS, ADDM team to ensure last scan is recent and Capital item is ins cope of eFAV

o Data Cleanup: validating completeness and accuracy of accounting code field Objective for all items appearing on local AO FAL:

Validate and confirm that each accounting code as it appears on the ledger can be found in BMC to facilitate 1:1 relationship between ledger and asset tracking tool

o Data Cleanup: cleanup assets where status = delete Objective for all CI's where status = delete (soft delete):

Obtain dataset using BIM KPI 15 = global overview of all CI's retaining status delete

Filter out using site code belongs to EAME in combination with last scan date = inside last month; for each asset included investigate if status was not incorrectly set to delete

o Data Cleanup: cleanup assets where status = disposed and disposal date = blank objective for all CI's where status =disposed and disposal date = blank is to come to disposal date being populated in line with physical disposal evidence:

All assets where status = disposed have to have the disposal date field populated

•Audits (Internal, External), Evidence of:

Asset Verification with Sonangol for Cost Recovery

Support Group Access Review, Stockroom Access Review

Critical Field Report

Controllers Independent Quarter Stockroom Reconciliation

Litigation Hold Assets and communication with eDiscovery

Disposal of Asset report as well as a sample of these disposed assets and a picture of an asset awaiting for disposal

Missing Assets and status on Asset Management

Data Integrity Check for Assets in Asset Management: o Inventory o Deployed Assets o Deployed Assets with Blank Values in AM o Evidence of Invoicing Integrity, matching service entry with PO number, date,

vendor, service description and amount charged for the service