DARFUR DARFUR REGISTRATIONREGISTRATION

International Organization for Migration International Organization for Migration

IOM SUDANIOM SUDAN

Darfur Darfur RegionRegion

ObjectiveObjective To use one methodology and standard registration form for the To use one methodology and standard registration form for the

entire Darfur Region, refined and coordinated amongst partner entire Darfur Region, refined and coordinated amongst partner agencies. agencies.

To support inter-agency assistance efforts and to improve the To support inter-agency assistance efforts and to improve the efficiency of the emergency response to the crisis of internal efficiency of the emergency response to the crisis of internal displacement in Darfur by providing a comprehensive and displacement in Darfur by providing a comprehensive and statistically reliable count and profile of displaced populations in statistically reliable count and profile of displaced populations in Darfur as a basis for the identification of populations displaced from Darfur as a basis for the identification of populations displaced from their homes or places of habitual .their homes or places of habitual .

To provide information/tools for use in planning for return and To provide information/tools for use in planning for return and recovery and the facility to implement return movement tracking and recovery and the facility to implement return movement tracking and de-/re-registration. de-/re-registration.

MethodologyMethodologyBackground – Pilot RegistrationBackground – Pilot Registration

Following a request by the Humanitarian Coordinator in August 2004, and in Following a request by the Humanitarian Coordinator in August 2004, and in consultation with UN agencies and NGOs, IOM initiated a pilot registration consultation with UN agencies and NGOs, IOM initiated a pilot registration of IDPs in El Geneina, West Darfur during the months of September and of IDPs in El Geneina, West Darfur during the months of September and October 2004October 2004

The resulting methodology from the pilot phase provided the framework for The resulting methodology from the pilot phase provided the framework for a larger IDP registration in Darfur. Drawn from the lessons learned in that a larger IDP registration in Darfur. Drawn from the lessons learned in that exercise as well as inputs from agencies conducting registration activities exercise as well as inputs from agencies conducting registration activities and humanitarian relief operations in Darfur. and humanitarian relief operations in Darfur.

Implementation of the new methodology was supported by more detailed Implementation of the new methodology was supported by more detailed operational procedures for both registration and data management operational procedures for both registration and data management activities. activities.

The standard Darfur Registration form, refined during the pilot phase, and The standard Darfur Registration form, refined during the pilot phase, and later discussed in the month of November 2004 with UN agencies and later discussed in the month of November 2004 with UN agencies and humanitarian relief organizations, allows more information of assisted humanitarian relief organizations, allows more information of assisted population.population.

Methodology Methodology The focus of the registration is to be household units, inclusive of family and The focus of the registration is to be household units, inclusive of family and

biographic data for all individual membersbiographic data for all individual members. .

The Registration Phases contemplated different levels of verification and The Registration Phases contemplated different levels of verification and quality control of the data.quality control of the data.

Registration is done on “Cluster” concept: sites in close proximity are Registration is done on “Cluster” concept: sites in close proximity are registered simultaneously given a more reliable count of individual and registered simultaneously given a more reliable count of individual and avoiding double registration.avoiding double registration.

The Initial Count of individuals provided the basis for humanitarian The Initial Count of individuals provided the basis for humanitarian assistance to start and continued, while the following steps of collecting assistance to start and continued, while the following steps of collecting more detailed socio-economical data would not affect assisting the area.more detailed socio-economical data would not affect assisting the area.

The Phases of the Registration and the Database System were designed to The Phases of the Registration and the Database System were designed to guarantee a continuous updating of the information of the Region, with guarantee a continuous updating of the information of the Region, with capacity of monitoring/tracking and deregistration of households avoiding to capacity of monitoring/tracking and deregistration of households avoiding to re-register if conflicts persists or ceases.re-register if conflicts persists or ceases.

MethodologyMethodology The use of a centralize repository unit (database) provided:The use of a centralize repository unit (database) provided:

Statistical tables, listings and maps based on aggregated and Statistical tables, listings and maps based on aggregated and disaggregated datadisaggregated data

Secure data management (Confidentiality)Secure data management (Confidentiality) The possibility to identify double registered individuals or households as The possibility to identify double registered individuals or households as

well separation of family units when registering.well separation of family units when registering. The ability to monitor/track movements and deregistration of householdsThe ability to monitor/track movements and deregistration of households

Phases of RegistrationPhases of RegistrationPHASE 1: PHASE 1:

Initial RegistrationInitial Registration

PHASE 2: PHASE 2:

UpdatesUpdates

PHASE 3: PHASE 3:

De-registrationDe-registration

Sub-PhasesSub-Phases1.1. Head countHead count

2.2. Filling the Registration Filling the Registration FormForm

3.3. Data EntryData Entry

4.4. Data ProcessingData Processing

Types Types 1.1. Correction to Correction to

Registration FormsRegistration Forms

2.2. Death and New BornDeath and New Born

3.3. New ArrivalsNew Arrivals

(Pilot)(Pilot)1.1. RelocationRelocation

2.2. ReturnsReturns

OutputsOutputs1.1. Family CardsFamily Cards

2.2. Statistical Reports, Statistical Reports, Profiling, Listings, Profiling, Listings, MappingMapping

OutputsOutputs1.1. Monitoring/Tracking of Monitoring/Tracking of

IDPsIDPs

2.2. Updated Reports, Updated Reports, Profiling, Listings, Profiling, Listings, MappingMapping

OutputsOutputs1.1. Monitoring/Tracking of Monitoring/Tracking of

IDPsIDPs

2.2. Updated Reports, Updated Reports, Profiling, Listings, Profiling, Listings, MappingMapping

ImplementationImplementation WFP (World Food Program) and WFP (World Food Program) and

Cooperating/Implementing Partners: GAA, Samaritan Cooperating/Implementing Partners: GAA, Samaritan Purse, SRC, NRC, DRC, CRS, Save The Children US, Purse, SRC, NRC, DRC, CRS, Save The Children US, CARE, World Vision, AHA, ACF, SPCR and othersCARE, World Vision, AHA, ACF, SPCR and others

IOM: Training, Technical Support and Data ManagementIOM: Training, Technical Support and Data Management

OCHA: CoordinationOCHA: Coordination

Darfur Registration FormDarfur Registration Form

1.1. Place of Displacement (Registration Site)Place of Displacement (Registration Site)2.2. Previous (home or place of residence) and present Previous (home or place of residence) and present

locationlocation3.3. Date of displacementDate of displacement4.4. Livestock / animal assetsLivestock / animal assets5.5. Head of Household Information: Civil Status, Head of Household Information: Civil Status,

Occupation, EthnicityOccupation, Ethnicity6.6. Household composition through individual member Household composition through individual member

inputsinputs7.7. Age and gender information per householdAge and gender information per household8.8. Indications of vulnerability cases per householdIndications of vulnerability cases per household

Protection / ConfidentialityProtection / Confidentiality

Beginning of the exercise: Ethnicity, Mother’s Beginning of the exercise: Ethnicity, Mother’s Name, Mother’s Tribe, LivestockName, Mother’s Tribe, Livestock

During the exercise, number of sites increased During the exercise, number of sites increased and more protection concerns arise.and more protection concerns arise.

Currently:Currently: Absolute: IOM doesn't issue lists, household Absolute: IOM doesn't issue lists, household

individual information or information on current individual information or information on current situation.situation.

Negotiate: Family cards purposes, State level Negotiate: Family cards purposes, State level numbers, special groups (Child protection and JAM)numbers, special groups (Child protection and JAM)

Context: Planning purposes Context: Planning purposes

Challenges in Phase 2 and Phase 3Challenges in Phase 2 and Phase 3 WFP Cooperating Partners to be trained and on board of delivering WFP Cooperating Partners to be trained and on board of delivering

updates.updates. Standardized the capacity of WFP cooperating partners.Standardized the capacity of WFP cooperating partners. IOM, WFP and OCHA coordination in movements and relocationIOM, WFP and OCHA coordination in movements and relocation..

MonthMonth No. HouseholdsNo. Households MatchMatch No MatchNo Match

FebruaryFebruary 2222 1010 1212

MarchMarch 398398 214214 184184

AprilApril 275275 193193 8282

MayMay 15621562 456456 11061106

February 2006 IOM and WFP Cooperating Partners started the February 2006 IOM and WFP Cooperating Partners started the implementation a Pilot of Updates Phase.implementation a Pilot of Updates Phase.

From February to May 2006, the system have been able to update From February to May 2006, the system have been able to update different type of information, mainly correction of family cards and new different type of information, mainly correction of family cards and new arrivalsarrivalsNorth Darfur Pilot New Arrivals – Prechecking Names/Family CardsNorth Darfur Pilot New Arrivals – Prechecking Names/Family Cards

Monitoring and TrackingMonitoring and Tracking

Analyzing the Data Analyzing the Data Humanitarian Assistance PurposesHumanitarian Assistance PurposesPopulation Category (July 2006)Population Category (July 2006)

  North Darfur West Darfur South Darfur Darfur

  # % # % # % # %

IDPs 379,835 53.3% 468,776 50.1% 283,015 75.0%

1,131,626 55.9%

Resident 240,439 33.7% 354,078 37.8% 43,348 11.5%

637,865 31.5%

IDP Returnee 53,827 7.6% 30,915 3.3% 25,326 6.7%

110,068 5.4%

Refugee Returnee 579 0.1% 16,841 1.8% 85 0.0%

17,505 0.9%

Others 25,799 3.6% 58,423 6.2% 22,411 5.9%

106,633 5.3%

Not Available 12,128 1.7% 6,905 0.7% 2,957 0.8%

21,990 1.1%

Total 712,607 100.0% 935,938 100.0% 377,142 100.0%

2,025,687 100.0%

Gender and Age DesegregationGender and Age Desegregation

48,668 46,357

144,833 138,533124,160

174,146

17,656 18,147

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Male Female Male Female Male Female Male Female

0 To 4 Years 5 to 17 years 18 to 59 Years 60 more years

POPULATION BY GENDER AND AGE CATEGORY NORTH DARFUR

Vulnerable Vulnerable VULNERABLE POPULATION

WEST DARFUR

15% 1%

7%

20%1%22%

1%

33%

Chronically Ill

Mentally Ill

Physical Disabled

Pregnant

Single Parent

Unacompanied elder

Unacompanied Minor

Lactating

VULNERABLE POPULATION BY AGE CATEGORY WEST DARFUR

1% 4%

70%

25%0 to 4 years

5 to 17 years

18 to 59 years

60 more years

Years of DisplacementsYears of DisplacementsYEAR OF DISPLACEMENT

SOUTH DARFUR

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

1980 to1989

1990 to1999

2000 2001 2002 2003 2004 2005

YEAR OF ARRIVAL SOUTH DARFUR

0

20000

40000

60000

80000

100000

120000

140000

160000

180000

1980 to1989

1990 to1999

2000 2001 2002 2003 2004 2005Y

Development of Development of Movements Movements Patterns and Patterns and Possible Return Possible Return ToolsTools

Darfur IDP Return Darfur IDP Return Density MapDensity Map

Region IDP Impact in the Region IDP Impact in the Resident PopulationResident Population

State IDP Return Density State IDP Return Density Map by SettlementMap by Settlement

State Large IDP Return Movement Planning MapState Large IDP Return Movement Planning Map

Rural Council IDP Movement Planning MapRural Council IDP Movement Planning Map

Information SharingInformation Sharing Externally: Externally:

WFP State level numbers and dataWFP State level numbers and data WFP Cooperating Partners database for WFP Cooperating Partners database for

printing Family Cards: Cardholder name, printing Family Cards: Cardholder name, number of beneficiaries and age category.number of beneficiaries and age category.

UN Agencies upon specific requestsUN Agencies upon specific requests Internally:Internally:

IOM has used this information as planning IOM has used this information as planning tool.tool.

Overall View of RegistrationOverall View of Registration

Standardized Registration and Standardized Registration and Methodology for the whole Darfur Region.Methodology for the whole Darfur Region.

Humanitarian Assistance and Profiling of Humanitarian Assistance and Profiling of IDPs.IDPs.

Development of Monitoring/Tracking Tools Development of Monitoring/Tracking Tools and Return Planning.and Return Planning.