danris-x training why, when, how?! · danris-x training why, when, how?! september 21, 2015 ......
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DANRIS-X Training
Why, When, How?!September 21, 2015
Office of Program Planning and Evaluation&
Affirmative Action, Staff Personnel Unit
Agenda
Welcome and introductions
Overview PowerPoint presentations
Stretch break
Review the application
Wrap-up/Meeting evaluation
Desired Outcomes• Understanding of the DANRIS-X modules
• Awareness of how systems are linked
• Understanding of how DANRIS-X data is used
• Awareness of the DANRIS-X reporting calendar
• Awareness of the Annual Evaluation DANRIS-X retrieval
• Awareness of available DANRIS-X Help resources
FederalPlan of Work &Annual Report
Merit and Promotion Annual Evaluation
Taxonomy & Personnel
System
ANR Data Gathering
Research Education and Extension project online reporting tool
(REEport)AES Faculty
DANRIS-XAnnual Plan & Report
CE Specialists & Advisors
Contacts and Self-Assessment(CASA)
CE Advisors
OtherReports
Grant Tracking SystemCE Advisors
Academic ProfileCE Specialists & Advisors
UC DeliversANR Academics
Corporate Personnel SystemANR Academics
EndnoteANR Academics
ANR DirectoryANR Academics
Why do we have DANRIS-X?
• Provide accountability to stakeholders (county, state, and federal governments & public)
• Document programmatic outcomes/impacts more fully
• Document that all CE programs comply with USDA non-discrimination policy
How does UC ANR use DANRIS-X data?
• Federal Plan of Work and Annual Reporthttp://ucanr.org/sites/anrstaff/Divisionwide_Planning/
• ANR Program Planning & Resource Allocation
• Legislative/External/Internal Requests
0
50
100
150
200
250
FTE
NR andEnviron
Plants andsystems
Animals andsystems
Ag, NR andbiol eng
Food/nonfood prods
Econ, mktsand policy
Human nut,food safety,
health
Families,youth,
communi.
Prog/projsuppt,admin,comm
CD AdminFTE
Topic
ANR Academic FTE by Topic
AdvisorsSpecialistsAES faculty
How does USDA NIFA use DANRIS-X data?
• Demonstrate Accountability
• Secure Funding / Budget Cycle
• Policy Making
• Generate Public Support
How can Advisors use DANRIS-X data?• Accountability
– Documents services/results and compliance with non-discrimination policy
• Program Development– Captures key elements of program design (situation,
participation, activities, outputs, outcomes)
• Merit and Promotion process (Optional)– Can use the Annual Evaluation Retrieval
• Taxonomy & Personnel System (TPS)– For networking and program mapping
Academic Annual Evaluation Retrieval
• Data retrieved from DANRIS-X
• 1 Retrieval for parts of Sections A, B & C
• Available as Word document to download
• Access on the Program Review webpage or in the DANRIS-X application
• Upload to online to the Program Review webpage available on your ANR Portal
DANRIS-X 2015-2016 CalendarBased on federal fiscal year: Oct. 1 – Sept. 30
Oct. 26, 2015 FY 2015 Report & CASA, 2015 Plan CLOSE
Nov. 3, 2015 FY 2015 Annual Evaluation Retrieval AVAILABLE FY 2016 Report and CASA OPEN
Nov. 25, 2015 FY 2015 CD/MCP Director CASA Reports DUE
Jan. 7, 2016 FY 2017 Plan OPEN Mar. 7, 2016 FY 2017 Plan Snap-shot
Advisor 3 Modules
• Annual Plan• Annual Report • CASA (Contacts And Self-Assessment)
Advisor Annual Plan
– Programmatic coding of FTE*
– Projects/Programs• Situation Statements• Clientele• Methods*• Anticipated Outcomes*• Multi-state/Integrated Activities
Advisor Annual ReportProjects/Programs:
– Exten./Res./Creat. Activities* – Actual Outcomes*– Multi state Activities*
Individual Information (optional):
– University/Public Service– Professional Competence
Advisors with 4-H, EFNEP or CalFresh• Although do NOT need to enter enrollment data
as contacts in CASA - given enter enrollment data in federally required reporting systems
• DO need to enter activity/output methods into Annual Report - This is imported into the DANRIS-X Annual evaluation retrieval Section B tables!
• You do NOT need to enter program wide CalFresh & EFNEP evaluation data but DO for any other separate but related work
• Don’t forget to enter 4-H outcomes data!
Emphasis on Accomplishments
• Quantification of Methods (activities/outputs)
• Quantification of Outcomes
• Documentation of longer-term Impacts
Program Theory: Logic Model
Plan Plan Plan & Report
Plan & Report
Plan & Report
Inputs Methods
Outcomes
Condition Changes/Impacts
SituationLearning & Behavior Outcomes
Activities/Outputs: What did you deliver?
• Direct Extension Methods– Classes, Workshops, Field Days…
• Indirect Extension Methods– Newsletter, Websites, Radio Programs…
• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…
Outcomes: How was the group/area affected?
• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill
• Action Outcomes ~ medium-term changes– Behavior/Practice
• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental
Steps for Defining an Outcome
• What?
• Who?
• Quantification?
Knowledge Outcome
1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children
Behavior Outcome 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.
Economic Outcome/ImpactPistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.
Streamlining of DANRIS-X Plan
Over past few cycles…
• Removed projected #s for Methods
• Removed projected # or % for Outcomes
• Open longer
• Removed Commodities; now only entered in the Taxonomy & Personnel System
Streamlining DANRIS-X Report Over past few cycles…
• Publications tab removed; now use Endnote or Directory Profile http://ucanr.edu/sites/bibliographyproject/
• Removed Annual Evaluation Narratives and Proj./Prog. Narratives tabs
•Removed Grants tab
System Enhancement
Have staff capacity, funding, and approval to improve user interface and integrate program reporting system with merit & promotion process!
CSIT, PPE, & APU are working together with a to be appointed Academic Advisory Committee.
ResourcesFor Technical Support:
– Christopher Hanson (510) 987-0628 or [email protected]
– Katherine Webb-Martinez (510) 987-0029 or [email protected]
For CASA Content and Policies:– David White (530) 750-1286 or [email protected]
Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/