da bar programs

COMPETITIVE RESEARCH AND

DEVELOPMENT

GRANTS MANUAL (CRGM)

Revised Edition

Department of Agriculture Bureau of Agricultural Research

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) iii

Message

Agriculture plays a vital role in Philippine economy. Two

thirds of its rural population depends on farming for

livelihood and about 50 percent of the countrys labor force is engage in agricultural activities. The sector

contributes only 11 percent to the gross domestic

product (BAS, 2012). Thus, the sector needs to be

assisted with improved and innovative services and

interventions such as research and development (R&D)

to increase productivity and enhance income

generation. To help attain these, the agriculture and

fisheries R&D sectors are continuously developing and

generating technologies geared towards sustainable

and stable growth of the agricultural sector.

The Department of Agriculture-Bureau of Agricultural Research (DA-BAR), being the

mandated coordinating agency for agriculture and fisheries R&D, is concentrating

its efforts in delivering results for the betterment of the Filipino people particularly the

farmers and fisherfolk.

In pursuit for excellence in agriculture and fisheries R&D, the Bureau supports and

coordinates R&D programs and projects being implemented by its partner R&D

institutions and agencies, which are in line with the programs and DAs thrusts and priorities and the Bureaus R&D agenda. From its conceptualization and adoption in September 2005, the Bureau presents the updated and integrated version of the

Competitive Research and Development Grants Manual (CRGM) as a guide and

reference document for R&D stakeholders in packaging of proposals under the

different R&D programs of the Bureau as well as to standardize the systems and

procedures for implementation, monitoring and evaluation of all DA-BAR-supported

R&D projects.

This CRGM version presents the guidelines and formats in packaging proposals, the

process of proposal screening and evaluation, as well as the process of monitoring

and evaluation for specific major R&D programs namely Basic and Applied

Research, [i.e. Community-based Participatory Action Research (CPAR)], National

Technology Commercialization Program (NTCP), Institutional Development Program

(including Research Facilities Development Grant and Human Resource

Development Program) and Scientific Publication Grant (SPG).

I hope that this updated manual would properly guide us on the research and

development grants of DA-BAR, which are all geared towards the attainment of an

improved life for the farmers and fisherfolk.

DR. NICOMEDES P. ELEAZAR, CESO IV

Director, Bureau of Agricultural Research

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) v

Preface

This Competitive Research and Development Grants Manual (CRGM) is an updated

version of the 2005 first edition. This is an operational guidebook as a reference for all

R&D stakeholders of the Grants-in-Aid funds being managed by the Bureau.

Specifically, it aims to present the different R&D programs supported by the Bureau

through grants; implementing guidelines in the preparation, submission, screening

and evaluation of R&D proposals; and the monitoring and evaluation system for

R&D projects.

There have been recent modifications in the organizational structure and

amendments in the technical profile of current R&D thrusts and priorities of the

Bureau as well as new fiscal management policies. These changes necessitate new

additions in the guidelines for packaging, screening, evaluation and approval of

proposals, and in monitoring and evaluation. Henceforth, the updating and revision

of the CRGM was done.

This updated manual incorporated new institutional directions and the reinvigorated

organizational structure of DA-BAR. It includes other existing grants supported by the

Bureau namely Technology Commercialization, Institutional Development, and the

Scientific Publication; the revised grant system processes; and some modifications in

the proposal preparations.

The updating of this manual was jointly undertaken by all the divisions and units of

the Bureau.

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) vii

Contents

MESSAGE

PREFACE

ACRONYMS AND ABBREVIATIONS

SECTION 1

Introduction 1

The Bureau of Agricultural Research 3

SECTION 2

Research and Development Agenda 7

Formulation of RDE Agenda and Programs 9

SECTION 3

R&D Grant System and Implementing Guidelines 11

In-House R&D Proposal Screening and Review Committee 15

Pool of External R&D Experts 16

Research and Development Grants 17

Basic and Applied Research 18

Community-Based Participatory Action Research (CPAR) 19

Technology Commercialization 22

Institutional Development Grant (IDG) 25

Research Facilities Development Grant Program 25

Human Resource Development (HRD) Program 29

Degree Scholarship Program 29

Tuition Fee Assistance 33

Undergraduate Scholarship Program 36

Post-Doctoral and Senior Scientist Research Fellowship in

Basic Research for Agriculture and Fisheries 38

Non-Degree Assistance Program 42

Thesis/Dissertation Assistance Program 46

Scientific Publication Grant 50

Project Monitoring and Evaluation 52

Monitoring and Evaluation Team 53

Monitoring and Evaluation Process

for Basic and Applied Research 55

Contents

viii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

Monitoring and Evaluation Process for

Technology Commercialization Projects 59

Monitoring and Evaluation Process for Research Facilities

Development (RFD) Projects 60

Budget Realignment and Project Extension 61

SECTION 4

Appendices

Appendix A

Capsule Proposal Format for Basic and Applied Research and


Appendix B

Guidelines for the Preparation of Capsule Proposal for Basic and

Applied Research and Technology Commercialization 73

Appendix C

Detailed Proposal Format for Basic and Applied Research and


Appendix D

Guidelines for the Preparation of Detailed Proposal for Basic and

Applied Research and Technology Commercialization 95

Appendix E

Acknowledgment Receipt 111

Appendix F

On-Site/Field Monitoring Form for Technology Commercialization Projects 115

Appendix G

Progress Report Format for Basic and Applied Research and


Appendix H

Guidelines for the Preparation of Progress Report for Basic and Applied

Research and Technology Commercialization Projects 137

Appendix I

Completion Report Format for Basic and Applied Research and


Appendix J

Guidelines for the Preparation of Completion Report for Basic and

Applied Research and Technology Commercialization Projects 149

Appendix K

Review and Evaluation Sheet for Basic and Applied Research Projects 155

Appendix L

Certificate of Acceptability Format for Basic and Applied Research Projects 159

Appendix M

Proposal Format for Research Facilities Development Grant 163

Appendix N

Guidelines for the Preparation of Proposal for Research Facilities

Development Grant 171

Contents

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) ix

Appendix O

Completion Report Format for Research Facilities Development

Grant Projects 179

Appendix P

Monitoring and Validation Form for Research Facilities Development

Grant Projects 183

Appendix Q

Application Format for Degree Scholarship Program 189

Appendix R

Application Format for Thesis/Dissertation Assistance Program 195

Appendix S

Application Format for Non-Degree Assistance Program 199

Appendix T

Travel Report Format for Non-Degree Assistance Program 203

Appendix U

Proposal Format for Scientific Publication Grant 207

SECTION 5

List of Figures

Figure 1

Organizational structure of the Bureau of Agricultural Research 5

Figure 2

Flowchart for the formulation of RDE agenda and programs 9

Figure 3

DA-BAR R&D Framework 13

Figure 4

Process flow in screening, evaluation and approval of Basic and

Applied Research proposals 21

Figure 5

Process flow in screening, evaluation and approval of Technology

Commercialization proposals 24

Figure 6

Process flow in screening, evaluation and approval of

Research Facilities Development Grant proposals 28

Figure 7

Process flow of the Degree Scholarship Program 35

Figure 8

Process flow of the Undergraduate Scholarship Program, Post-doctoral

and Senior Scientist Research Fellowship 41

Figure 9

Process flow of Non-Degree and Thesis/Dissertation Assistance Program 49

Figure 10

Process flow of Scientific Publication Grant 51

Figure 11

Process flow in Monitoring and Evaluation of Basic and Applied

Research projects 58

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) xi

Acronyms and Abbreviations

ACD Applied Communications Division

AFMA Agriculture and Fisheries Modernization Act

AFR Audited Financial Report

BAR Bureau of Agricultural Research

BAR-TEC BAR Technical Evaluation Committee

BFAR Bureau of Fisheries and Aquatic Resources

BIR Bureau of Internal Revenue

CA College of Agriculture

CHED Commission on Higher Education

CPAR Community-based Participatory Action Research

COA Commission on Audit

COE Center of Excellence

CSC Civil Service Commission

EO Equipment Outlay

DA Department of Agriculture

DSP Degree Scholarship Program

DV Disbursement Voucher

HRD Human Resource Development

IDD Institutional Development Division

IEC Information, Education and Communication

IT Information Technology

LIB Line Item Budget

LGU Local Government Unit

LOA Leave of Absence

M&E Monitoring and Evaluation

MET Monitoring and Evaluation Team

MOA Memorandum of Agreement

MOOE Maintenance and Other Operating Expenses

MOV Means of Verification

MLGU Municipal Local Government Unit

MR Memorandum Receipts

MS Master of Science

NaRDSAF National Research and Development System in Agriculture

and Fisheries

NDAP Non-Degree Assistance Program

NGO Non-Government Organization

NSRI Natural Science Research Institute

OS Obligation Slip

OVCI Office of the Vice Chancellor for Instruction

OVI Objectively Verifiable Indicators

PhD Doctor of Philosophy

PLGU Provincial Local Government Unit

PMED Project Monitoring and Evaluation Division

PO Peoples Organization PPDD Planning and Project Development Division

PS Personnel Services

PTIAF Provincial Technological Institutes for Agriculture and Fisheries

R&D Research and Development

Acronyms and Abbreviations

xii CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

RAMRO Revised Accounting Manual for Research Operation

RDE Research, Development and Extension

RDEAP Research, Development and Extension Agenda and Programs

RFRDC Regional Fisheries Research and Development Center

RFU Regional Field Unit

RIARC Regional Integrated Agricultural Research Center

ROI Return on Investment

ROS Research-Outreach Station

RRDEN Regional Research, Development and Extension Network

SEC Securities and Exchange Commission

SPG Scientific Publication Grant

SUCs State Universities and Colleges

TCD Technology Commercialization Division

TEC Technical Evaluation Committee

TCG True Copy of Grades

TEV Travel Expense Voucher

TDAP Thesis/Dissertation Assistance Program

ToR Transcript of Records

TWG Technical Working Group

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Section 1: Introduction

Bureau of Agricultural Research | CRGM Revised Edition (March 2013) 3

THE BUREAU OF AGRICULTURAL RESEARCH

LEGAL MANDATE

The Bureau of Agricultural Research (BAR) was created by virtue of Executive Order

116 signed in 1987 by then President Corazon C. Aquino. Under this EO, the

government addressed the lack of coordination and integration of agriculture

research and development among the existing bureaus, councils, and agencies by

creating BAR under the Research, Training, and Extension Group.

EO 292 otherwise known as the Administrative Code of 1987 stated the mandate of

BAR as:

to ensure that all agricultural research is coordinated and undertaken for maximum utility to agriculture. It shall tap farmers, farmer

organizations, and research institutions, especially the State Colleges

and Universities, in the conduct of research for the use of the Ministry

and its clientele, particularly the farmers/fishermen and other rural

workers (Section 22)

In 1997, Republic Act 8435, also known as the Agriculture and Fisheries

Modernization Act (AFMA), was enacted. This law, together with Executive Orders

127 & 338 affirmed the leading role of BAR in coordinating and managing

agriculture and fisheries research and development (R&D).

Further expanded and strengthened the mandate of BAR by providing leadership in enhancing, consolidating and unifying the

national and regional agriculture and fisheries research and

development programs of the National Research and Development

System in Agriculture and Fisheries (NaRDSAF)

VISION

A better life for Filipinos through excellence in Agriculture and Fisheries Research and Development

MISSION

To attain food security and reduce poverty through technology-based agriculture and fisheries sector

CORE FUNCTIONS

1. Promote the integration of R&D functions and enhance the participation of

farmers, fisherfolk, the industry, and the private sector and take the lead in

the drafting and development of an integrated national and regional

research and development plans and programs for the NaRDSAF;

Section 1: Introduction

4 CRGM Revised Edition (March 2013) | Bureau of Agricultural Research

2. Prepare and oversee the implementation of a comprehensive R&D program

to enhance, support, consolidate, and make full use of the capabilities of the

interlinked NaRDSAF, including the review and rationalization of the roles,

functions, and organization of the various agriculture and fisheries national

research and development institutions;

3. Set and enhance policies in agriculture and fishery national research and

development in order to ensure sustainable food security, alleviate poverty,

promote people empowerment, agricultural productivity and development

and promote internationally competitive agribusiness and fishery sector;

4. Develop and coordinate programs for the operationalization and continued

strengthening of the institutional capacities, efficiency, effectiveness and

integration of the national research and development system, including the

setting up of Monitoring and Evaluation (M&E) system for the effectiveness

and efficiency of its various components;

5. Create ad hoc committees, Technical Working Groups (TWGs) and

Commodity Pool of Experts to help facilitate the accomplishment of the

Bureaus thrusts and functions; and

6. Set policies on enhancing and strengthening relations and exchange

between the Philippines and international institutions on agriculture and

fisheries national research and development

RESEARCH AND DEVELOPMENT THEMATIC THRUSTS

To realize DA-BAR's vision, its banner programs are aligned with the AFMA thrusts:

Food Security

Increased Productivity and Profitability

Poverty Alleviation and People Empowerment

Sustainable Agricultural Development

Global Competitiveness



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Section 2: Research and Development Agenda


Conduct consultation meetings

with stakeholders

(NaRDSAF members)

Updating

Formulation of RDE Agenda and Programs

Validation with stakeholders

Implement RDE Agenda and Programs for

five (5) years

FORMULATION OF RDE AGENDA AND PROGRAMS

The RDE Agenda and Programs (RDEAP) is a set of R&D priority areas which serves as

the Bureaus main criteria or reference in supporting programs/projects. It contains the identified researchable areas of priority commodities and thematic thrusts of the

DA.

The Bureau takes the lead in the drafting and development of an integrated

Research, Development and Extension Agenda and Programs (RDEAP) for

Agriculture and Fisheries. The RDEAP is formulated through consultation meetings

with different stakeholders and partners from the NaRDSAF, namely the R&D centers

and institutes under the DA, State Universities and Colleges (SUCs), private R&D

organizations, NGOs and other specialized agencies. The RDEAP is created to be

demand-driven and participative. In this manner, complementation of R&D

activities is achieved and the use of R&D resources is maximized to create value

and foster knowledge.

The formulated RDE Agenda and Programs is validated by stakeholders (i.e

NaRDSAF member agencies, private sector, and others) and thereby adopted as

the five-year RDE Agenda for agriculture and fisheries. The implementation of RDE is

coordinated by DA-BAR. Timely meetings and consultations are conducted to

update the identified problems affecting priority commodities (Figure 2).

Figure 2. Flowchart for the formulation of RDE Agenda and Programs


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Section 3: R&D Grant System and Implementing Guidelines


DA-BAR, by virtue of its mandate institutionalized its grant system anchored and

contributory to the thrusts of the DA (Figure 3). The framework is operationalized to

ensure effective and efficient management of R&D resources. An appropriate

allocation of R&D funds is provided for programs and projects on Basic, Applied (i.e.

Community-based Participatory Action Research (CPAR)) and Technology

Commercialization. Aside from this, the Bureau also provides support for Institutional

Development including Research Facilities Development and Human Resource

Development, and knowledge management particularly the Scientific Publication

Grant, which are encompassing areas recognized as support to R&D.

Figure 3. DA-BAR R&D Framework

Specifically, the grant system is directed towards:

1. Addressing national and sectoral/commodity concerns in accordance with

the problems and needs of the clientele, industry, farmers and fisherfolk.

2. Addressing specific R&D needs of the regions and designed to transform

agriculture from a resource-based to a technology-based industry with focus

on agribusiness development to increase the productivity and profitability of

farming and fishing communities.



3. Addressing urgent problems and/or special RDE activities not lined up under

the various medium-term R&D programs developed by the National RDE

Networks to ensure continuity of efforts and rational allocation of funds for

RDE in agriculture and fisheries.

4. Developing and transferring agricultural technologies which are market-

oriented and user-driven to support agri-business and agri-industry

development.

Moreover, to ensure orderly management of the grants system, the Bureau

organized the In-House R&D Proposal Screening and Review Committee and

created a Pool of Experts.



IN-HOUSE R&D PROPOSAL SCREENING AND REVIEW COMMITTEE

The Committee shall perform the following functions:

Conduct initial screening and evaluation of R&D proposals based on

approved criteria and guidelines

Identify proposals which shall be endorsed/approved for in-depth en banc

evaluation

Facilitate the conduct of en banc evaluation involving the identified expert/s

to evaluate proposals in terms of technical, financial and administrative

management aspects

Summarize and consolidate the findings and recommendations of the

technical experts

Recommend project proposals approved in the en banc evaluation for

approval of the Director

COMPOSITION

Chairperson: Assistant Director

Co-Chair Members: Head, Planning and Project Development Division (PPDD)

Head, Project Monitoring and Evaluation Division (PMED)

Head, Technology Commercialization Division (TCD)

Head, Institutional Development Division (IDD)

Head, Applied Communications Division (ACD)

Members: Assistant Heads and Technical Staff of PPDD, PMED, TCD, IDD

and ACD; and BAR Technical Advisers Group (TAG)

The Committee may call on and request other DA-BAR officials and staff to serve as

additional committee members as deemed necessary.



POOL OF EXTERNAL R&D EXPERTS

The Experts Pool is composed of specialists from the DA, SUCs, NGOs, private sector

and other government institutions who are technically equipped and actively

involved in R&D. The pool is created through a Special Order aimed to assist the

Bureau in technical evaluation of proposals and in monitoring and evaluation of its

R&D programs/projects.

FUNCTIONS

The Experts Pool shall perform the following responsibilities:

Assist DA-BAR in the formulation/updating of R&D agenda/program for

various sectors.

Assist DA-BAR in conducting national and regional consultations to identify

major problems affecting the agriculture and fishery sector and recommend

R&D interventions.

Conduct in-depth technical evaluation of proposals including the

appropriateness of the methodology used, consistency of the work plan with

the proposed budget and capability of the proponent to conduct research.

Assist DA-BAR in the review, monitoring and evaluation (M&E) of on-going

and completed R&D projects



RESEARCH AND DEVELOPMENT GRANTS

The DA-BAR coordinates the implementation of its major R&D programs funded

through provision of grants for Basic and Applied Research, Technology

Commercialization, Institutional Development (Research Facilities Development and

Human Resource Development) and Scientific Publications. These are being

implemented through collaborative projects with partner R&D institutions and

agencies with which the proponent is affiliated. Proponents of the project grants

must possess the required academic qualifications and track record to successfully

implement research and/or development project. The proponent should be able to

carry out the project with due diligence and efficiency, and in accordance with

appropriate agricultural and fisheries practices that conform to sound

environmental and social standards.

Awarding of grants is always based on the merits of the approved proposals. There is

no limit as to the number of proposals a particular proponent may submit, but

prioritization shall be implemented subject to availability of funds or as deemed

appropriate and necessary, or given that the proponent has no outstanding

balance with the Bureau in the form of uncompleted projects or unliquidated

balances. Each proposal is treated separately and independently, in strict

accordance with the established guidelines. Acceptance, approval and

implementation of projects shall conform to the Revised Documentary Requirements

for Common Government Transactions as prescribed under Commission on Audit

(COA) Circular No. 2012-001 dated June 14, 2012.



1.0 BASIC AND APPLIED RESEARCH

The basic or upstream research is directed towards increase in knowledge or

understanding of the fundamental aspects of phenomena and observable facts

without specific application or use in view. It is an original investigation for the

advancement of scientific knowledge and does not have specific commercial

objectives.

Applied research is either midstream or downstream research. Midstream research

deals with technology generation and is done in research stations (controlled

environment) geared towards gaining knowledge and understanding necessary to

address a pressing problem or need. Technology generation in this context refers to

the process of developing technologies that are for verification and are not yet

ready for dissemination. On the other hand, downstream research deals with

technology verification and dissemination and is done on farmers field, sites or locations. Downstream researches are usually directed towards fine-tuning and

verification of newly-developed technologies to determine their feasibility on the

ground level.

CRITERIA FOR FUNDING

Proposals for basic and applied researches should either be within the national

and/or regional priorities, or researches intended to solve emerging concerns or

problems in the agriculture and fisheries sector. Any individual or institution under

NaRDSAF, Local Government Units (LGUs), and research-oriented Private Sector,

NGOs and POs are eligible to submit proposals. The duration of the project should

not exceed two to three years with a budgetary requirement justifiable of the

projects activities.

A capsule proposal providing the concept of a particular project should be

submitted for initial screening and evaluation. The detailed proposal containing in-

depth discussions of the project, with complete attachments namely the Workplan

Schedule, Budget Summary and its Worksheet Details, and Logical Framework, may

be submitted once the capsule proposal is recommended for further evaluation

and possible consideration. Both capsule and detailed proposals should conform to

the format of the Bureau. Refer to Appendices A-D for the capsule and detailed

proposal formats as well as preparation guidelines.

Proposals for submission to DA-BAR shall be reviewed at the regional level through

the Regional Research, Development and Extension Network (RRDEN). Proposals

approved by the RRDEN shall be endorsed by the Regional Executive Director (RED)

(agriculture)/Regional Director (RD) (fisheries) to the Director of the Bureau. Six hard

copies and one electronic copy of the proposal shall be submitted to DA-BAR.



1.1 COMMUNITY-BASED PARTICIPATORY ACTION RESEARCH

(CPAR)

The Community-based Participatory Action Research, one of the banner

programs of the Bureau, is a location-specific research-cum-extension activity

involving verification/adaptation/demonstration of improved farming systems

technologies and practices to suit the needs and requirements of a specific

micro-agro-climatic environment within a given municipality/province. It

adopts the participatory approach to R&D wherein farmers/fishers are

considered as recipients and beneficiaries of the project. Prior to the CPAR

program, a Participatory Action Research (PRA) must first be conducted to

ascertain the readiness of the community to accept the CPAR project.


A CPAR proposal must satisfy the following requirements:

Must be a research-cum-extension project

Must have undergone the PRA process. PRA report with the

Community Action Plan shall be attached.

Must have been reviewed and validated at the regional level and

duly endorsed by the agency head.

Must be a collaborative project involving other R&D/Institutional

agencies/sectors

Must follow the DA-BAR prescribed format

Proponents eligible to submit proposals are the following:

DA-RFU through the Regional Integrated Agricultural Research

Centers (RIARCs) and its Satellite/Research Outreach Stations

DA-BFAR through the Regional Fisheries Research and Development

Centers (RFRDCs) and its Satellite/Research Outreach Stations

Provincial/Municipal Local Government Units (M/PLGUs) through the

office of the Provincial/Municipal Agriculture Office

The following are the items eligible for funding:

Capacity building (e.g. resource person fees, meals).



Inputs for technology verification and dissemination (e.g. seeds,

fertilizer etc.).

Technical assistance (may include experts consultation, TEV of experts, meals).

Coordination cost based on DA-BAR guidelines (e.g. TEV of project

staffs, communications)

Proposals shall be submitted to the Director of the Bureau. Endorsement and

submission of proposals shall be in accordance with the following:

For DA led (RIARC led for agriculture and RFRDC led for fisheries)

The proposal shall be reviewed at the Regional Level through the

Regional Research, Development and Extension Network (RRDEN),

recommended for approval by the Regional Technical Director for

R&D (agriculture)/Assistant Regional Director (fisheries) and endorsed

by the Regional Executive Director (agriculture)/BFAR Regional

Director (fisheries) to DA-BAR.

For LGU led

The proposal shall be prepared by the Office of the

Provincial/Municipal Agriculturist in coordination with the DA-RFU/BFAR

based on the outputs of the PRA conducted in the proposed project

sites.

The proposal shall be submitted to the DA-RFU RIARCs/BFAR RFRDCs for

review and validation.

The proposal shall then be submitted to the Office of the

Mayor/Governor for endorsement to DA-BAR.

SCREENING, EVALUATION AND APPROVAL OF PROPOSALS

Submitted proposals for basic and applied researches shall pass through the

screening and evaluation processes conducted by DA-BAR in-house screening and

review committee, and the external pool of experts.

A step-by-step process flow of the screening, evaluation and approval for basic and

applied research grants is outlined in Figure 4.



Figure 4. Process flow in screening, evaluation and approval of Basic and Applied

Research proposals



2.0 TECHNOLOGY COMMERCIALIZATION

Technology Commercialization is the utilization, adoption, and promotion/marketing

of mature technologies which were generated/developed and tested/verified by

R&D institutions (government or private) with the potential to generate income

through sustainable enterprise development. The grant supports projects in line with

the following:

Production, processing, and packaging of agriculture and fisheries products

Adoption, enhancement and improvement of existing production, processing

and packaging technologies

Promotion and marketing of agriculture and fisheries products

Combination of either production, processing and packaging of agriculture

and fisheries products; and promotion and marketing of agriculture and

fisheries products


Proponents eligible to apply for the grant are NaRDSAF member institutions, LGUs,

Private Sector and NGOs which include farmer/fisherfolk organizations, cooperatives

and associations.

Evaluation of proposals is based on the following criteria:

Technology for commercialization has gone through verification or it is

already a mature technology;

Has the potential to generate income as shown in the Cost and Return

Analysis;

The product derived from technology utilization/adoption/promotion has

gone through market testing and is acceptable in the market;

Majority of the materials and ingredients in the production or processing of

the product are locally available or are not import-dependent;

The proponent is knowledgeable of the technology and is capable to

implement the project (a track record of the proponent entity may be

required);

The proponent is capable of providing the required counterpart in- cash or in-

kind if required; and

The project will be able to contribute to the development and

competitiveness of the agriculture and fishery sector.



Proponents with successful projects may also request for further funding assistance in

terms of upscaling of production or processing activities.

The format for the technology commercialization proposals is the same with the

proposal format for basic and applied researches (Appendices A-D). Only that,

technology commercialization proposals should include the description of the

technology for commercialization and should present a cost and return analysis of

the production/processing technology. The detailed proposal should include the

projected financial statement/cost and return analysis of the enterprise, preferably

for the next five years including the Return on Investment (ROI) per year and a

business plan.

Capsule proposals should first be submitted for screening and evaluation. Detailed

proposal with complete attachments should be submitted ones the capsule

proposal is endorsed for further evaluation. Prior to submission to DA-BAR, capsule or

detailed proposals shall be reviewed at the regional level through the RRDEN. The

proposals approved by the RRDEN shall be recommended for approval by the head

of the agency and endorsed by the RED (agriculture)/RD (fisheries) to the Director of

the Bureau. Six hard copies and one electronic copy of the proposal shall be

submitted to DA-BAR.



Figure 5. Process flow in screening, evaluation and approval of Technology

Commercialization proposals



3.0 INSTITUTIONAL DEVELOPMENT GRANT (IDG)

The Institutional Development Grant is a funding facility administered by DA-BAR to

provide financial assistance to qualified R&D agencies/institutions. The program aims

to enhance capabilities of NaRDSAF member institutions to efficiently and

effectively implement and manage R&D programs/activities in agriculture and

fisheries. Furthermore, the program aims to improve the quality of research outputs

through the provision of state-of-the-art laboratory equipment and facilities within

international standards.

3.1 Research Facilities Development Grant (RFDG) Program

The Research Facilities Development Grant Program supports the upgrading

and development of research facilities of qualified R&D agencies/institutions

such as acquisition of scientific equipment, information technology wares,

renovation of research and development facilities, technology

demonstration facilities (office buildings, laboratories), post

harvest/processing facilities, experimental farms and other basic facilities. The

program also supports the formulation and updating of the Management

and Operations Manual for the DA-Regional R&D centers and Master Station

Development Planning of DA-RIARCs/RFRDCs and DA-National R&D Centers.


Proposals for RFDG shall conform to the following:

DA thrusts and programs

Mandated R&D program of the agencies/institutions,

R&D facility in support to the implementation of the agencys R&D program,

Duly approved agency master development plan (for DA National

and Regional R&D Centers)

Optimum utilization of existing equipment is a precondition for the

purchase of additional items and the policy of sharing the equipment

within and with partner institutions must be observed.

Below are the eligible items supported under the RFDG:

Integrated laboratory service facilities are preferred over establishing

individual laboratories



Laboratory equipment directly needed in the performance of R&D

function shall be given priority over office equipment

Farm equipment and machinery

Information Technology (IT)/Communication/office equipment for R&D

centers and stations

Rehabilitation/renovation/upgrading of existing R&D and technology

demonstration facilities

Establishment of priority R&D facilities

Eligible proponents are member agencies/institutions of NaRDSAF, to wit:

DA-Regional Integrated Agricultural Research Centers (RIARCs)

including the Regional Research-Outreach Stations (ROSes)

DA-Regional Fisheries Research and Development Centers (RFRDCs)

DA-National R&D Centers (Attached Agencies and Staff Bureaus)

National and Regional State Universities and Colleges (SUCs) for

agriculture and fisheries

Provincial Research and Development Centers

Provincial Technological Institutes for Agriculture and Fisheries (PTIAFs)

Local Government Units (LGUs)

Private organizations involved in agricultural and fisheries research

The amount of grant is based on the priority needs of the agency that will

complement/support the implementation of agriculture and fisheries R&D

projects.

Proposals maybe submitted to DA-BAR following the prescribed RFDG

proposal format (Appendix M) stating the details and list of the total

requirements of the facility, status of the existing items, and gaps needing

support (i.e. upgrading of laboratory and research equipment and

renovation of R&D facilities). Each of the items being proposed must have a

corresponding justification of its uses and benefits. Six hard copies of the

proposal and one electronic copy with the endorsement letter from the

agency head should be submitted addressed to the Director of the Bureau.



SCREENING, EVALUATION AND APPROVAL OF PROPOSALS

Proposals submitted for the R&D Facilities Development are initially screened

by the assigned Technical Staff of DA-BAR. The process is focused on the

adherence of the proposal to the master development plan of the agency

(for DA-RIARCs/BFAR-RFRDCs and other DA-national agencies). Proposals that

conform with the approved guidelines for RFGD is subjected to in-depth

evaluation of the identified expert from the Experts Pool having the

knowledge and proficiency related to the proposed R&D development.

Revised proposals incorporating the comments and recommendations of the

expert will be endorsed for funding. Figure 6 provides the process flow for the

screening, evaluation and approval of proposals for R&D facilities.

The evaluation of proposals is based on the following criteria:

Acceptability, appropriateness and relevance of the project title

Adherence of the rationale/project background to the AFMA thrusts

and themes and mandated/assigned R&D program

Relationship of the proponent agency to all R&D institutions in the

country

Institutional capability to implement and manage the project

Performance in managing collaborative R&D programs

Relevance and clarity of the objectives, expected output and impact

Relevance of the requested equipment/facilities to the

Regional/National R&D programs

Reasonability of the amount of budget requested

Clarity of justifications for required items in terms of RD utilization,

frequency of use and benefit/usage

Clarity and presentation of activities

Proposals from DA-Regional Agencies are also evaluated based on

their approved master station development plans



Figure 6. Process Flow in screening, evaluation and approval of Research Facilities

Development Grant proposals



3.2 Human Resource Development (HRD) Program

In view of the continuous competitive globalization, the Human Resource

Development Program of the Bureau aims to increase the manpower

capability of the agriculture and fisheries research system of the country. The

program intends to increase the number of post-graduate degree holders for

the improvement of efficiency in the conduct of agriculture and fisheries

researches oriented towards the betterment of the lives of farmers and

fisherfolk.

3.2.1 Degree Scholarship Program

The Degree Scholarship Program is a provision for the pursuit of a

graduate degree (Masters and Doctorate Degrees) in agriculture, fisheries and other related fields. Capacity enhancement through

graduate studies increases the manpower credibility in agriculture and

fisheries R&D. Future graduates would greatly contribute to the

improvement of agriculture and fisheries in the country.

SCOPE AND PROGRAM

The program supports Masters Degree scholarship for graduates of Bachelor of Science with good academic standing in undergraduate

studies and has commendable performance in current R&D assignment.

Moreover, graduates of Masters degree with high leadership potentials and concrete achievements in their areas of specialization may apply for

Doctorate Degree scholarship.

SELECTION AND EVALUATION CRITERIA

Evaluation of applicants is based on the following criteria:

1. Relevance of the course to agriculture and fisheries modernization;

2. Capability of applicant to pursue and successfully complete

graduate studies;

3. Relevance of the trainings attended to his/her R&D responsibilities;

and

4. Number of research projects/studies conducted



The following are the qualifications for the Applicants of Masters and Doctorate Degree Programs:

1. Regular R&D employees of the DA and other agencies under

NaRDSAF with at least two years of continuous satisfactory service

as a regular employee in his/her agency or institution and a

performance rating of very satisfactory for the last two rating

periods.

2. Intends to pursue a graduate course related to the core staffing

plan of his/her institutions and/or course directly significant to the

technical requirements of his post.

3. Below 40 years old for MS degree, or 45 years old for PhD degree at

the time of application.

4. Should be admitted by any of the accredited centers of

excellence universities.

REQUIREMENTS

Applicants must submit the requirements below on or before the set

deadline of submission for the given semester:

1. Application form using the prescribed format (Appendix Q);

2. One colored 2x2 picture;

3. Certificate of admission from any of the accredited

universities/colleges;

4. Five-year HRD plan of his/her institution;

5. Transcript of records for his/her latest degree;

6. Nomination from the agency head;

7. Latest service record duly certified by the chief personnel of his/her

office/agency;

8. List of actual duties and responsibilities duly certified by the

immediate supervisor;

9. Performance rating for the last two rating periods certified by the

personnel officer; and

10. Curriculum vitae



PRIVILEGES

Scholars are entitled of the following privileges:

1. Full basic salary and other benefits to be paid by the mother

agency;

2. Monthly stipend of (a) PhP 12,000.00 for University of the Philippines

Los Baos (UPLB) and other Metro Manila Universities; and (b) PhP

10,000.00 for all other accredited universities

3. Reimbursable economy round trip travel fare to and from place of

official station (for scholars studying outside their region);

4. Matriculation and other school fees;

5. Reimbursable book, photocopying, book binding allowance;

6. Thesis or dissertation support;

7. Allowance for computerization services;

8. Relocation allowance;

9. Graduation fees; and

10. A PhP 20,000.00 financial reward if the degree is completed on

schedule

OBLIGATION AND RESPONSIBILITIES

Grantees of both the Masters and Doctorate programs have obligations and responsibilities in order to maintain their scholarship, to wit the

following:

1. Meet the academic standard set by the university/college.

2. Conduct himself/herself in such a manner that will not bring

disgrace or dishonor to his/her agency or institution and DA.

3. Refrain from engaging in any work or accepting other forms of

scholarship or fellowship during the scholarship period.

4. Pursue his/her degree program at the designated

university/college and in the field of specialization indicated in the

MOA.

5. Devote his/her full time to program of study or fields of

specialization.



6. Complete the program of study in not more than 24 months for the

Masters degree and 36 months for the Doctorate degree.

7. Carry a full academic load for each semester/summer depending

on the full-load definition of the institute involved.

8. Get prior approval from the university/college graduate school and

the DA-BAR NaRDSAF Scholarship Committee before applying for

leave of absence (LOA); if approved, LOA should not exceed one

semester. Financial support shall be suspended during LOA.

9. Submit to DA-BAR NaRDSAF Scholarship Committee and his/her

agency all the required documents.

10. Return to post immediately upon completion or termination of

scholarship and render the corresponding required number of

years or return service to the mother agency based on the Civil

Service Commission (CSC) Memorandum Circular No. 44, series of

1992.

On the other hand, the mother agency of the grantee has obligation and

responsibilities as follows for the duration of the program:

1. Pay the salary and other benefits of the grantee for the duration of

the grant.

2. Relieve the grantee from his/her assignments in the office during

the scholarship period.

3. Assist in monitoring the progress of the grantee.

4. Ensure that the grantee returns to his/her original place of

assignment upon completion of the program.

5. Ensure that the grantee renders his/her return service and remits

immediately financial obligations, if any, to the grantor.



3.2.1.1 Tuition Fee Assistance

The program is open to all qualified employees of the Bureau of

Agricultural Research, all RIARCs, RFRDCs, and Research Division of DA

R&D Implementing Units (Staff Bureau, Attached Agency) who shall

pursue Masters or Doctorate Degree in research and development

courses in agriculture and fisheries within the UP System, or any

Agriculture and Fisheries state college or university accredited under

the DA-BAR NaRDSAF HRD Program or Commission on Higher

Education (CHED)-recognized Regional Center of Excellence (COE).

QUALIFICATIONS OF APPLICANTS

1. Must be a permanent employee of the DA-BAR, RIARC, RFRDC,

or Research Division of DA R&D Implementing Units (Staff

Bureau, Attached Agency) for at least two consecutive years

up to the time of filing;

2. Must be willing to pursue graduate courses (PhD, MSc, MA,

MDM) that will strengthen research and development in

agriculture and fisheries at any campus under the UP System,

SUC accredited under the DA-BAR NaRDSAF HRD Program or

CHED-recognized Center of Excellence (COE) in Agriculture

and/or Fisheries;

3. Must have no pending financial and/or any obligation on

course completion with other local or foreign scholarship

programs. He/she must have also served at least 50 percent of

service obligation with former program/sponsor, if any;

4. Must be endorsed by the head of office.

ENTITLEMENTS

Grantees shall be entitled to reimbursement of tuition and

matriculation fees for the duration of the course. The application and

approval of which shall be on a per semester basis.

REQUIREMENTS AND PROCEDURES

A. Applicants shall submit the following documents for initial review

and evaluation:

1. Application letter with endorsement from the head of office,

or written recommendation from division/unit head, in case

of DA-BAR staff;



2. Certified copy of plan of course work for initial request and

certified copies of registration form and grades for the

semester applied for;

3. Service record;

4. Certificate of no pending administrative case;

5. Latest performance evaluation report and certified

statement of duties and responsibilities;

6. Certificate of no pending financial and/or obligation on

course completion with other foreign or local scholarship

programs and/or at least 50 percent service obligation with

former program/sponsor, if any.

B. Applications with complete attachments shall be submitted to

the IDD which shall serve as the Secretariat for the Program. The

DA-BAR Technical Evaluation Committee (DA-BAR-TEC) shall

evaluate the applications and submit recommendations to the

Director. Approved grants shall be formally communicated with

a corresponding approval notice from the Director.



Figure 7. Process flow of the Degree Scholarship Program



3.2.2 Undergraduate Scholarship Program

To address the increasing need for quality S&T manpower of the country in

agriculture, DA-BAR provides support for outstanding young Filipinos

pursuing a baccalaureate degree either in Agriculture and Agri-

Biotechnology at the University of the Philippines Los Baos.

REQUIREMENTS

Applicants must submit the following requirements on or before the set

deadline of submission for every semester at the UP Los Baos Office of

the Vice Chancellor for Instruction (UPLB-OVCI) or at the College of

Agriculture (CA):

1. Accomplished Application form (available at the UP Los Baos

OVCI)

2. One colored 2x2 picture

3. Income tax return and BIR form 2316 of the parents/guardian

4. For applicants already enrolled in the University:

a. Form 5 of the current semester

b. True Copy of Grades (TCG) during the previous semester/s

c. Letter of recommendation from adviser/professor

5. For new Freshmen applicants:

a. UPLB Admission slip

b. Principals certificate on students rank and size of graduating class

c. Form 138

PRIVILEGES

Scholars shall be entitled to the following privileges:

1. Commutable matriculation & other school fees PhP 25,000/sem

2. Stipend for five months at PhP 7,000.00/month PhP 35,000.00/sem

3. Allowance for book & school supplies PhP 3,000.00/sem

4. Travel allowance PhP 3,000.00/sem



5. Allowance for field trips (upon submission of certification and all

other related documents to support reimbursement) PhP 3,000.00/year

6. Allowance for thesis or other equivalent requirements for

graduation up to PhP 50,000.00

7. Graduation expenses including diploma, alumni fees, and

rent/acquisition of academic costume PhP 2,000.00 (for last semester only)

The responsibilities of the grantees of this program are the following:

1. Maintain full course of study; a weighted average of 2.5 or better in

all academic subjects in the preceding semester; with no grade of

5 or unremoved grade of 4 or incomplete or drop any subject thereby reducing the academic load below the normal

load of at least 15 units.

2. Obtain a passing grade in all non-academic subjects

3. Submit report of grades at the end of each semester, or graded

and original class cards duly signed by the respective faculty

member for all the subjects enrolled

4. Obtain DA-BAR approval thru the OVCI before taking a leave of

absence

5. Inform DA-BAR thru the OVCI if quitting studies

6. Respond promptly to all communications coming from DA-BAR or

OVCI

7. Regularly update DA-BAR and OVCI of any change in contact

addresses (email and residence) and phone numbers (mobile

phones and land lines)

8. Immediately notify DA-BAR thru OVCI of any personal or academic

problem that is interfering with the ability to continue studies and

maintain passing grades or finish all the academic requirements

within prescribed duration of course program



3.2.3 Post-Doctoral and Senior Scientist Research

Fellowship in Basic Research for Agriculture and Fisheries

In line with the policy direction for agricultural modernization is the

demand for more basic research in natural sciences in order to lay a

better foundation for improved agricultural technologies. Basic research

examines the primary principles involved in the elucidation of agricultural

problems; hence there is a strong need for linking basic to applied

research. Since, the cost for setting up facilities for basic research is quite

high, the program is hosted at the Natural Sciences Research Institute

(NSRI) of the University of the Philippines in Diliman wherein facilities are

available for the conduct of basic research studies.

Local post-doctoral training and senior scientist research fellowship will

allow faculty/researchers from different R&D institutions under NaRDSAF to

conduct their research works in the country.

GENERAL CRITERIA AND SELECTION PROCESS

Applicant for Post-Doctoral and Senior Scientist Research Fellowships

should meet the following qualifications:

Post-Doctoral Fellowship

Ph.D. holder, Filipino citizen with institutional affiliation and a return

service guarantee

Applicants(s) should have obtained the Ph.D. Degree within the last

five years

Senior Scientist Research Fellowship

Applicant(s) should be active in research with at least five refereed

publications within the last ten years.

The screening and selection process for applicants is facilitated by a

Selection Committee composed of the following:

Assistant Director of DA-BAR

Head of IDD-BAR or designated representative

Director of NSRI-UP Diliman



Two members of the NSRI Executive Council (who have the

technical expertise on the research projects that will be proposed)

Head of the proposed host laboratory

The Director of the UP NSRI shall serve as the Chairperson of the Selection

Committee. Prior to the screening process, it is important that an

applicant is well recommended by the host scientist of the Institute.

TYPES OF GRANTS

The grant provided by the Bureau is classified as either short-term or long-

term grants depending on where the proposed work is deem appropriate.

Short-Term Grants

The Short-Term Grant is open to Senior Scientist Researchers with on-going

research project in line with the National RDE agenda and programs but

could not be done at the home institution/department due to lack of

facilities. The grant is limited only for a duration of two to six months. The

grantee is awarded a monthly stipend amounting to PhP 20,000.00 and

the opportunity to use the research facilities. Upon completion, the

grantee must submit a research report written in a research note format

for publication in a reputable journal at the end of the grant period.

Research proposals shall be submitted at the start of each quarter.

Evaluation is conducted based on the set criteria. Grantees are notified

two months before the start of the research fellowship at the latest.

Long-Term Grants

The Long-Term Grant is provided to both Post-Doctoral and Senior Scientist

Researchers. Applicants should submit a proposal on basic research in line

with any of the priority researches of the AFMA as stated in the National

RDE Agenda and Programs. The duration of the research should be for a

period of one to two years only. The grantee is awarded a monthly

stipend amounting to PhP 30,000 for post-doctoral fellows and PhP 40,000

for senior scientist. Likewise, a yearly research fund amounting to PhP

200,000 to PhP 500,000 will be given, depending on the research topic

and the approved proposal, as well as the opportunity to use the

Institutes facilities for research. Upon completion, the grantee is required to submit a research report in an original research paper format for

publication in a reputable journal at the end of the grant period.



Proposals for long-term grant should be submitted not later than the last

week of February for the June cycle and the last week of July for the

November cycle. Grantees will be notified at least two months before the

start of the grant period.

APPLICATION REQUIREMENTS

The applicant must submit to DA-BAR the following:

Seven copies of the completed research proposal form (forms are

available at UP NSRI)

Certified copies of BS/MS/Ph.D diploma

A letter acceptance from the host research institution

Three letters of recommendation (one from the head of the

institution where the applicant is affiliated, one from RDE Network

Team Leader, and one from a leading personality in the

applicants field of study)

List of actual duties and responsibilities duly certified by the

immediate supervisor

Work plan after the completion of the grant

Physical/medical examination report (to be submitted after the

approval of the application)

Contract of Agreement signed by all parties (to be submitted after

the approval of the application)



Figure 8. Process flow of the Undergraduate Scholarship Program, Post-doctoral and

Senior Scientist Research Fellowship



3.2.4 Non-Degree Assistance Program

The Non-Degree Assistance Program provides funding support for

attendance or participation in agriculture-related R&D short-term

trainings, conferences, symposia, and seminars. This program aims to

support the overall human resource development plan to modernize the

agriculture and fisheries sectors, and to strengthen the DAs research and development system.

SCOPE AND PROGRAM

Financial support shall be provided for attendance/participation to short-

term trainings, conferences, symposia, and seminars related to AFMA

themes. Grants are limited to two persons per agency per year and will

only be provided/granted for the purposes of:

Attendance to local/international technical training

Attendance to local/international conference to present R&D

papers (for international conferences, priority will be given to DA-

BAR funded projects)

Participation to local/international training/conference as a

resource speaker or member of a scientific panel

SELECTION AND EVALUATION CRITERIA

The grant is available to R&D personnel of NaRDSAF member

agencies/institutions provided that the following requirements are met:

Permanent employee and actively involved in agriculture or

fisheries R&D

Endorsed by the agency head

Rendered at least one year of continuous satisfactory service

No pending administrative or criminal case

Physically fit

Evaluation criteria for applicants are based on the following:

Relevance of the training/conference to be attended to the

actual duties and responsibilities of the grantee



Training/conference must be within the R&D priority area of the

nominating agency

Counterpart support is provided by the mother agency or

organizing agency

REQUIREMENTS

The following are the requirements both for international and local

trainings/conferences which should be submitted at least one month

before the training/conference:

Letter addressed to the DA-BAR Director indicating the details of

the request (Application form can be found in Appendix S)

Invitation and acceptance from the organizer of the

training/conference

Endorsement from the agency head indicating the counterpart

funding support from the mother agency and other sources

Latest service record duly certified by the Chief of Personnel of

his/her agency

Certification indicating that the applicant has no pending

administrative case

Curriculum vitae including job description and current

responsibilities

Abstract of paper to be presented (if applicant will present a

paper)

Canvass from at least three travel agencies (in case grant is in the

form of airfare), only for local trainings/conferences

Upon approval of the request, the applicant should submit his/her

medical certificate issued by a government physician, approved travel

authority, and canvass from at least three travel agencies (if grant is in the

form of airfare).

PRIVILEGES

The Bureau requires cost sharing with the requesting agency to cover the

financial requirement of the participant for the training/conference. DA-

BAR may provide financial assistance to cover any one of the following:



For International training/conferences:

Registration fee that may or may not include food and

accommodate for the duration of the activity

Daily subsistence allowance (as indicated in the DA Memorandum

Circular Guidelines on Foreign Travels)

Roundtrip economy class airfare (Manila-Country of destination-

Manila)

For Local Trainings/Conferences:

Registration fee that may or may not include food and

accommodation for the duration of the activity

Transportation expenses (roundtrip economy class airfare/ coaster/

bus/ ferry/ ship); grant does not provide payment for car/vehicle

rental

OBLIGATIONS AND RESPONSIBILITIES

Upon approval of the grant the mother agency of the grantee and the

grantee should comply with their obligations and responsibilities, as

provided below.

For the Mother Agency:

1. Provide counterpart fund

2. Pay the salary and other benefits of the grantee for the duration of

the grant

3. Relieve the grantee from his/her assignments in the office during

the training

4. Assist in the monitoring of progress of the grantee

5. Ensure the return of the grantee to his/her original place of

assignment upon completion of the training/conference

6. Ensure that the grantee should render his/her service obligation

required by the international short-term training/conference

attended



For the Grantee:

1. Submit to DA-BAR within 30 days after arrival and/or return to duty two

copies of travel report using the prescribe format of DA-BAR (Appendix

T), together with the following documents:

Pictures (laboratory sites/training sites visited/field visit)

Photocopy of the Certificate of Attendance/Participation

Photocopy of the program of activities

All official receipts accumulated during the training/conference

Used plane tickets and boarding passes (if grant is in the form of

airfare)

Grantees who presented a paper during the conference,

should also submit two copies of the paper presented.

2. Present a paper/report in the DA-BARs Seminar Series/Agency Annual In-House Review

3. Render the corresponding service obligation to the mother agency

required for the grant (international short-term training/conference)

extended to him/her under the contract.



3.2.5 Thesis/Dissertation Assistance Program

The DA-BAR, as part of its effort to strengthen the DAs R&D System, is extending assistance on masters thesis and doctoral dissertation addressing problems in agriculture, fisheries, and related fields.

SCOPE AND PROGRAM OBJECTIVES

Financial support of up to Php 50,000.00 is provided for the conduct of

thesis/dissertation in the fields of agriculture, fisheries, and allied fields such

as sociology, development communication, statistics, environmental

science, research and development management, computer science,

extension education, economics, and agricultural engineering, among

others. Topic should be consistent with the goals of the AFMA and the

DAs Medium-Term Development Program (MTDP).

The grant is open to all members of the NaRDSAF.

SELECTION CRITERIA

Grant is made available to the R&D personnel of partner institutions within

the NaRDSAF if the following requirements are met:

Must have completed all the academic requirements and have

passed the comprehensive examination in a CHED accredited

college or state university for agriculture, fisheries or related fields

Must be a permanent employee of a partner institution or

corporation under the NaRDSAF and has rendered at least two

years of continuous satisfactory service

EVALUATION CRITERIA

1. Relevance of thesis/dissertation proposal to AFMA.

2. Reasonability of budget.

3. Potential contribution of the thesis/dissertation to

Agriculture/Fisheries science.

4. Priority is given to those pursuing their graduate degree in identified

Agriculture and Fisheries Centers of Excellence.

REQUIREMENTS

1. Endorsement of the application by the Institution/Agency Head

(Appendix R)

2. Approved Thesis/Dissertation Outline.



3. Research Work Plan and Budgetary Requirement duly signed by

the Applicant, Adviser and Institution/Agency Head (the budgetary

requirement should present a breakdown of the amount requested

from DA-BAR, personal expense, support from mother agency,

scholarship award, etc.)

4. Certificate of completion of academic units or Certificate of

Candidacy

5. Certificate of passing the comprehensive examination

6. Latest service record duly certified by the chief of Personnel of

his/her agency

MODE OF PAYMENT

The amount of grant shall be recommended by the DA-BAR-TEC and

approved by the DA-BAR Director. It shall be released to the Grantee in

two installments. The first 90 percent shall be given after the signing of the

contract. The remaining 10 percent shall be released upon liquidation of

the first release and submission of progress reports duly certified by the

grantees adviser. However, if the grant if PhP 20,000.00 or less, it shall be released in full to the Grantee.

DURATION OF ASSISTANCE

For both masters and doctorate degrees, the thesis/dissertation assistance

support shall cover a period of one year starting from the date of the

release of the first 90 percent of the grant.

OBLIGATIONS AND RESPONSIBILITIES

The Mother Agency must:

1. Maintain the salaries and other benefits enjoyed by the GRANTEE

while on study leave.

2. Relieve the GRANTEE from any job responsibilities while on study

leave.

3. Assist DA-BAR in monitoring the performance of the GRANTEE

during his regular term and after his graduation.

4. Immediately inform DA-BAR of the GRANTEEs return to work after the completion of studies.

5. Facilitate payment of all entitlements given by DA-BAR to the GRANTEE through salary deduction, in case the scholar fails to

complete the course program.



The Grantee must:

1. Abide strictly to the DA-BAR Thesis/Dissertation Assistance Program

Guidelines.

2. Conduct himself/herself in such a manner so as not to bring

dishonor to himself/herself, his/her employer and the country.

3. Keep up and comply with the high standards of the scholarship

and all other requirements thereof.

4. File the required application for extension at least one month

before the end of the requisite school period together with

supporting papers.

5. Conduct the thesis/dissertation in relation to the priorities identified

under the DA MTDP in the AFMA.

6. Report immediately to his office upon the completion or

termination of his thesis/dissertation assistance.

7. Submit to the DA-BAR two hard bound copies and one CD copy of

the thesis/dissertation within 30 days after return to duty.

8. Present his/her research in the DA-BAR R&D seminar series three

months after the submission of the final manuscript to the Graduate

School or in the DA-BAR National Research Symposium (the cost of

per diem and airfare shall be shouldered by DA-BAR).

9. Write the research results and findings in popular form to be

published in DA-BAR publications.

10. Serve office/institution for not less than two years for every year or a

fraction thereof of thesis/dissertation grant.

11. Shall submit to DA-BAR and her mother unit a written explanation

within 30 days from date of discontinuance of the program for any

reason (also applicable in case the grantee accepts employment

in another government agency instead of reporting back to his

mother agency, in which case, the salary deduction shall be made

by the latter and remitted to DA-BAR).



Figure 9. Process flow of Non-Degree and Thesis/Dissertation Assistance Program



4.0 SCIENTIFIC PUBLICATION GRANT

The Scientific Publication Grant (SPG) provides financial grant for the publication of

books, journals, pamphlets, technical papers and proceedings in the field of

agriculture and fisheries R&D. Proposed topics should be consistent and parallel with

the national agricultural and fisheries development thrusts.


Eligible grantees must be a bonafide researcher/scientist of the National R&D

System for Agriculture and Fisheries (NaRDSAF) member institutions and must be

actively involved in agricultural and fisheries research and development activities.

Scientific and professional institutions or associations of agriculture and fisheries [of

which publications or journals are refereed] are eligible to submit proposals

provided that the institutions or associations are registered with the Securities and

Exchange Commission (SEC) and with the capability to issue an official receipt. In

the case said organizations that are not registered with the SEC, shall likewise issue

an official receipt recognized by the Bureau of Internal Revenue (BIR).

The amount of financial assistance is based on the proposal approved by the

Bureau upon the evaluation and recommendation set forth by the Scientific

Publication Grant Technical Evaluation Committee (SPG-TEC) based on a set of

criteria. However, in case the requested amount exceeds the maximum funding

support per publication, the Director decides based on the recommendation of the

SPG-TEC (Figure 10).

The following are the fund support for publications:

Conference Proceedings : PhP 50,000.00

Journals & Pamphlets : PhP 40,000.00

Scientific Literature (Books) : PhP 75,000.00

Technical Papers : PhP 30,000.00

Manuals : PhP 35,000.00

Materials : PhP 25,000.00

Proposals can be submitted to DA-BAR indicating the type of publication, number of

copies, recipients of publication, quality of materials to be used, budgetary

requirements and timetable (Appendix U). The draft copy of the material to be

published must also be included. The Bureau requires six hard copies of the proposal

and one electronic copy with the endorsement letter from the agency head upon

recommendation of the duly accredited editorial board of the agency or the

program network concerned. For professional societies, submission of proposal by

the editor should be endorsed by the institution president/board chairperson.



Figure 10. Process flow of Scientific Publication Grant



PROJECT MONITORING AND EVALUATION

Monitoring and evaluation provides better means for learning from past

experiences, improving service delivery, planning and allocating resources, and

demonstrating results as part of accountability to key stakeholders. Monitoring and

evaluation of DA-BAR R&D projects is fundamental to ensure their smooth and

effective implementation. In order to implement the monitoring and evaluation of

RDE projects of DA-BAR, the Monitoring and Evaluation Team (MET) is created. Also,

progress and completion reports are submitted by the proponent to DA-BAR for

review to determine if the project achieved its objectives and accomplished the

activities in accordance with the approved workplan of activities. In addition, on-

site/field monitoring is also conducted to validate if the accomplishments written on

the report are consistent with the actual output on-site/in the field. Monitoring of

projects is also necessary to determine if the project is to be continued or

terminated based on the recommendations of MET.

This section covers the Monitoring and Evaluation System of the bureau for Basic and

Applied Research Grants, Technology Commercialization, and Research Facilities

Development Grant.



Monitoring and Evaluation Team

The Monitoring and Evaluation Team (MET) is created to implement the monitoring

and evaluation of the on-going and completed R&D projects supported by DA-BAR.

FUNCTIONS

The MET shall perform the following responsibilities:

Participate in the periodic and completion reviews of R&D projects

Review the progress and completion reports submitted by the project leaders

and recommend/certify their acceptability.

Conduct on-site/field visit of the research project at any point during

implementation to monitor and validate the progress of the report.

Determine if the project achieved the objectives and accomplished the

activities in accordance with the approved workplan of activities (and

business plan for technology commercialization projects).

Recommend the continuation/termination of the project.

COMPOSITION AND SELECTION

The MET is composed of representatives from the following:

1. DA-BAR

For Basic and Applied R&D Projects:

The Project Monitoring and Evaluation Division leads the conduct of

monitoring and evaluation in close coordination with

commodity/program focal persons from the Planning and Project

Development Division (PPDD). For special projects and private

sector/NGO-led, representatives are recommended by the Division

Heads.

For Technology Commercialization Projects:

Representatives are commodity coordinators from the Technology

Commercialization Division (TCD).

For Research Facilities Development Projects:

Representatives are officials and staff from the Institutional

Development Division (IDD) and other divisions/units as needed.



Technical Advisers Group (TAG)

The Technical Advisers Group are experts within the bureau tapped by

the different divisions to assist in the monitoring and evaluation of the

different R&D programs. They are also members of the In-House

Screening and Review Committee who evaluated the proposal prior

to its approval.

2. EXPERTS POOL

The representative/s from the Experts Pool is recommended by the respective

Division Heads coordinating the project/s. The Experts Pool representative

must come from the original team of experts who evaluated the proposal

prior to its approval. The representative must have technical knowledge and

expertise in the specific area of agriculture and fisheries the R&D project is

based on.

The selected members of the Experts Pool are notified by DA-BAR thru a letter

and/or notice of meeting.

ANCILLARY DUTIES

The DA-BAR Coordinator organizes and serves as moderator of the review and

monitoring activities. The DA-BAR Coordinator sends the consolidated evaluation

results and findings of the MET to the project leader. Also, the DA-BAR Coordinator

facilitates the feedback mechanism necessary for the continuous improvement of

the R&D project.



Monitoring and Evaluation Process for Basic and Applied Research

The Project Monitoring and Evaluation Division leads the conduct of monitoring and

evaluation of basic and applied R&D Projects. The monitoring and evaluation

activities are conducted at the start of implementation up to completion of the

project.

ON SITE/ FIELD MONITORING

To ensure whether the project has been implemented accordingly based on the

approved proposal and to validate if the reported accomplishments are consistent

with the actual outputs in the field, on-site/field monitoring is done in accordance

with DA-BAR procedures.

Technical Aspects

Monitoring and validation of the technical aspect of the project is based on

the approved Logical Framework. This is to ensure that the objectives of the

project are met as proposed. The Accomplishment Report and Action Plan,

submitted by the proponent, shall serve as another tool for project monitoring

Management Aspects

Project management is monitored based on the approved Workplan

Schedule. DA-BAR is tasked to assess its actual implementation. This is to

ensure that the proposed activities are undertaken as scheduled. The use of

project inputs vis--vis project activities is also monitored to ensure

effectiveness / efficiency of implementation process.

Financial Aspec

da bar programs

Documents

development rd

competitive research

rd stakeholders

rd projects

evaluation of rd proposals

applied research

different rd programs

coordinates rd programs