d59's easy speak journey
DESCRIPTION
District 59 Toastmasters experiences with easy-SpeakTRANSCRIPT
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District 59’s easy-Speak Journey:How we became the No. 1 district on the planet
Bill Monsour, ACG ALBInternal IT Officer District
59
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easy-Speak success overnight… Not!
Is Europe special or what?Who cares? – a whirlwind overview
◦the Club members including club officers◦the Area Council◦the Division Council◦the District Executive Committee
The district was like “Just Do It”◦Strategies (“chartered” and “prospective”)◦Incentives (“summary” or “active”,
rewards)
Training and promotion helps heaps
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Why easy-Speak?offers club and district officers a tool to use
◦ for communication, ◦administration and ◦public relations within the district and to the
public.
officers can prepare their responsibilities more quickly and thoroughly while freeing their time for face-to-face interaction with club members.
club members and their officers learn to utilize a real-world business tool which translates to skill development applicable in their lives
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Quality Clubs with easy-Speak
Statistics show clubs who use easy-Speak regularly achieve higher DCP points.
The longer a club uses easy-Speak, the more points on average they get each year.
District 59’s adopting easy-Speak for all of its clubs is a significant reason for District 59 achieving the No 1 district status.
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How many clubs where?
1,756 clubs
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D71
D59
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Listed on tmclub.eu :271 chartered + 59 prospective clubs
Studies show clubs using tmclub.eu earn higher and higher DCP scores each year
80% of all the clubs are using tmclub.eu to manage meetings and follow progress
tmclub.eu is part of why we are the No 1 District
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A B C D E F G H I J K L M N0%
20%
40%
60%
80%
100%
Percentage clubs per division that are actively
using tmclub.eu
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Club PR Page
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Club User List: Members & Guests
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Visitors/Membership Contest Report
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One-Stop Club Summary
Easy Link to Club DCP Dashboard
Easy Email to Club Officers
Easy to Find Address and Map
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Easy Overview Speech Progress
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Easy Personal Goal Setting & Tracking
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Easy Overview Leadership Progress
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Easy Overview Member Participation
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Awareness of Member’s Own Goals
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Are
a S
up
port
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Are
a S
up
port
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Are
a S
up
port
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Div
isio
n S
up
port
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Div
isio
n S
up
port
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Div
isio
n S
up
port
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Dis
tric
t S
up
port
Easy mass E-mail doesn’t
overload your personal
Email account
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Dis
tric
t S
up
port
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Dis
tric
t S
up
port
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Dis
tric
t S
up
port
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Tech
nic
al S
up
port
The Support Team includes Administrators
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Tech
nic
al S
up
port
Volunteers from all over the district on the Support Team
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Administrators and Users D59 has appointed an Internal IT Officer to the ‘Core Team’
who coordinates a 20-volunteer support team for training and helpdesk purposes.
There are three system administrators who perform regular maintenance such as adding new clubs to the database and merging multiple user accounts of one user.
From all divisions, the support team members have global IT permissions in the system to assist and train any club members or officers with routine questions such as how to update personal information and how to set up a club meeting.
The software permits limiting access of support team members to a specified District or Division.
Identified officers for each ‘unit’ are granted system permissions individually for each officer or unit. These permissions are shared during a handover period as soon as incoming officers are identified.
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A roll-up banner to Promote the toolat conferences
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Use the mapping tool to make a marketing strategy
tmclub.eu is part of why we are the number one District
Have all prospective clubs added now.
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Tmclub.eu translation teams have started. Special thanks to the team leaders: Ellen Hermens – German Jerzy Gzula – PolishOdile Petillot – French Francesco Fedele – Italian.
We need IT Support for each division:We are missing divisions D, E, H and K
Talks with TI about Revitalized Ed. Prog.To ensure continuous support for all our clubs.
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Training course – easy-Speak Made Easy!An Australian Toastmaster at CoachCarole.net
GoToMeeting/Webinar A great tool for user support and training
District 59 has raised the barOther districts want to learn what we have learned and start using easy-Speak for all their clubs, too.