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AgendaObjectives."D" level Committee requirements.Role of an ideal 'D' Level Safety Committee.Role Statements:Sponsors, Safety Captains/Deputy Safety Captains.Section Head/Unit Manager/Department Manager.Safety Advisor/Supervisor.

SOC Chairman.Guidelines for a good Safety Meeting.Recommended Topics.Quality of Minutes, Follow-up & Closure.Best "D" level Committee award.Role of "B" level Committees.

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Objectives

Role of 'D' Level Committees in ECPLSafety Management System.

An ideal 'D' Level Safety CommitteeMeeting.'B' Level Committee Functioning.

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D-leve l committee requi rementsSystem to be in place showing commitment &

involvement of all employees towards safety.On-going training of new & existing employeeson work place hazards.System to be in place to communicateinformation regarding personnel SEIH issues withanalysis, identification and remedial action planon areas of concern.System to be in place to recognizeindividual/team participation & contributions toimprove safety process.System to be in place for measuring safetyeffectiveness with emphasis on quality tools tomonitor & improve the program elements.

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List down no rms of an effective 'D' Leve l Safety Committee

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Role of an Idea l 'D'Leve l Safety CommitteeSustain motivation of employees throughparticipation and develop belief in ECPL's SafetyPhilosophy that "All injuries can be prevented".

Identification/Rectification of work place hazardsand continuous improvement in procedures.

Educate and encourage safe work practices.

Solicit feedback from employees for 'On-the-Job'safety concerns. However, 'Off-the-Job' concernscan also be noted.To serve as a forum for communication of information relating to Company's Safety,Environment & Industrial Hygiene Program.

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Role of Safety Sponso rResponsible for ensuring compliance with the

role of 'D' Level Committee.

Works closely with Safety Captain/Vice Captain toachieve desired objectives.

Issues minutes of meeting on prescribed format& sends copies to all concerned.

Follows-up the recommendations which can bedone within the Section or with minor support of other Sections.Recommendation pertaining to other areas to besent to Section Head/Unit Manager for reviewbefore issuance.

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Role of 'D' Leve l Safety Captain/ Vice Captain

Responsible for ensuring compliancewith the role of 'D' Level Committee.

Develop agenda for each meeting inconsultation with Safety Sponsor.Ensures that mandatory safety talksare held.Updates safety statistics board.

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Role of Section Head/Unit Manage r

Participate in each meeting to assesQuality of meeting.Ensures proper feed back is provided on

the issues raised in previous meeting.Reviews recommendations generatedbefore getting concurrence of relevantinterfaces for compliance.

Ensure that all the recommendationswhich require multiple teams are routed to'B' Level

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Othe r Role Statements

Safety Supervisor/ Engineer / Safety Advisor Participate in "D" level meetings to asses qualityof the meeting.Compile feedback for SOC based on mgt.guidelines for "D" level committees.Issue flyers/bulletins/safety concerns to thecommittees.Issue compliance/effectiveness reportTraining of "D" level Sponsors/Captains/Deputy

Captains.Department Manager Audit the compliance & effectiveness of "D" levelmeetings & steward the recommendationsrelating to his deptt.

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Othe r Role Statements (Contd.)

SOC ChairmanEnsure that compliance & effectivenessof "D" level Committees is regularlymonitored & stewarded at an agreedfrequency.

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Guide lines for a good Safety Meeting

Timeliness.Good attendance (exception for notattending any meeting).Agenda for the meetings should becommunicated in advance.75% of the time spent in meetings shouldbe related to job hazards, applicable

procedures & work practices of the area.Presenter should be thoroughly prepared.Issue minutes of meeting on prescribedformat (Attachment-1).

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Work Effectiveness

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Guide lines for a good Safety Meeting (Contd.)

Safety Sponsor is responsible for follow-up of the action items. He can seek helpfrom Section Head/Unit Manager &Safety Section if required.Begin every meeting with minutes of previous meeting and state agenda for the new meeting.

Separate safety meetings for skilledContractor work force.Update safety statistics board.

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Mandato r ySafety Ta lk s

Safety Philosophy. Once a year Safety Manual (SAF-1.1)

PSRMs/PSMs. Once a year or as Safety Section& when required

Types of Emergencies & Emergency Once every Emergency ResponseResponse Role Statement. quarter Manual

Annual Incident Analysis. Once a year Circulated by Safety Section

Major Injury Causes. Once every quarter Safety Manual (SAF-2.1)

Safe Practices for Supervisors. Once a year Safety Manual (SAF-2.2)

Personal Conduct of Employees. Once a year Safety Manual (SAF-2.3)

Plant Safety Rules. Once every quarter Safety Manual (SAF-2.4)

. - .

Topic Frequency Information Source

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Mandato r ySafety Ta lk s (Contd.)

Incident Reporting & Recording Procedure Once a year Safety Manual (SAF-1.3)

*Electrical Lockout/Tagout Procedure. Once a year Safety Manual (SAF-5.1)

*Work Permit Procedure. Once a year Safety Manual (SAF-2.1)

Personal Protective Equipment. Once a year Safety Manual (SAF-4.1)

Good Housekeeping. Once a year Safety Manual (SAF-2.7)

Health, Hygiene & 1st-aid Rules. Once a year Safety Manual (SAF-2.8)

Plant Traffic Safety. Once a year Safety Manual (SAF-2.9)

Office Safety. Once a year Safety Manual (SAF-2.10)

Safety Flyers/Reports/Bulletins. As & when required

, .

Topic Frequency Information Source

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Safety Ta lk Feed bac k Format

Committee No.: Committee Name:

To: (Section Head/Unit Manager)

Copy: (Safety Section/Deptt. Manager)

Safety Captain: Sponsor (Initial):

Total Participants: (Number)

Participant Names:

ECPL - Daharki

Attachment-I

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Safety Ta lk Feed bac k Format (Contd.)Discussions

Safety Incidents

Ma nd at ory S afet y Talk

Othe r S afet y Topics (S afet y S ta nd a rds & Proc e dur e s)

Re comm e nd at ionsOwn Area

Other area

Sponsor's Signature

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Safety Ta lk Feed bac k Format (Contd.)Recommendations Status

Sponsor's Signature

Team Work Prevents Accidents

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Qua lity of Minutes, Follow-up & Closu re

Addr ess minutes t Se cti n/ Ar ea ma rked f r acti n with c pies t all c ncer ned .

F ll w-up n pend ing items with r elevan t ar ea s.

Ensur e pr pe r f eedba ck t ' D' Leve l Membe rs.

r dina ti n be tween 'D' ' ' Leve l mmittee s.

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Best 'D' Leve l Committee Award

Criteria

N umber of meetings held: 10%mployee & Management Involvement: 5%

Discussion on Safety Incidents: 05%Mandatory Safety Talks held or otherwise ( SRM, SM,Safety Standards/ rocedures & discussion on prescribedmandatory safety talk topics: 20%

Innovation/initiatives for effective dissemination orelevant info amongst committee members: 10%Quality & number of issues/suggestions pertaining to ownarea: 15%

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Best 'D' Leve l Committee Award

Acc mp lishmen t/Stewa r dship of the iss ue s pe rtaining to own ar ea :E PL/ on tr actor In juries: *Fir es: *

Work pe r mit aud it de ficien cies (no t to be conside r ed f o Admin. Dep tt): *PPE s ur vey po ints ( no t to be conside r ed f or Admin.Dep tt.): *

No t

*Points t o be dedu cted fr om total sc or e

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'B' Leve l CommitteesOve r v iew

"V isible Invo lvemen t" of Depa rtmen t Manage rs in r esolution of saf ety ma tters pe rtaining to his ar ea .

nif or m hand ling o f saf ety ma tters within the depa rtmen tsha ring of lea r ning fr om diff er en t s ections.Eff ective invo lvemen t of Depa rtmen t Manage r in f urthe r impr ovemen t of 'D' Leve l omm ittee s.

Exc ellen t linkage be tween 'D'/' ' Leve l omm ittee sSOC .ef err al of unr esolved saf ety iss ue s or pr oblem s with

outside r am ification to SOC .

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'B' Leve l Committees

Mode l r ecommended by Du Pon t wa s also pr acticed du ring Exxon day s.Mor e f ocused on the saf e ty pr ocess i mp r ovemen t.

ev iew

'D' leve l iss ue s.S ta tus of PI /PI .

Managemen t Sa f e ty Aud its.PSRM /PSM imp lemen ta tion .

Deve lop saf e ty pr ocess i mp r ovemen t pr og r am .

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How can we improve effectivenessof 'D' Level Committees

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