Ofsted Childcare Register Improvement Audit: Management, Safeguarding and Welfare

Group settings

Setting name:Ofsted URN:

Date audit started:

Setting representative(s) for audit:

Name and email address of registered provider:

Early Years Support and Intervention Officer:

Age group cared for:

Opening hours:

Layout of premises (attach floor plan if available, or give brief description):

Other relevant information:

This audit has been based upon the Requirements of the compulsory part of the Ofsted Childcare Register and East Sussex Safeguarding Children Partnership (ESSCP) guidance. It is the responsibility of the childcare provider to ensure that all legal requirements are fully met. Childcare providers are expected to regularly review the Childcare Register Requirements as part of ongoing monitoring and improvement of practice. If the setting is also registered on the Early Years Register the Requirements of the EYFS will need to be observed. The advice offered at the time of this audit has been based upon the information made available by the childcare provider.

V2 Jun 2020 author VJG

Guidance for completion:

In order to complete this audit it is essential to refer to the Requirements of the Ofsted Childcare Register to ensure that the legal requirements are thoroughly understood and met. The “CCR Ref’ column gives the relevant numbered Requirements of the Childcare register and whether applicable to the Compulsory, Voluntary or both parts. Items with no corresponding reference are recommended as good practice.The ‘Ofsted Guidance’ relates to Inspecting Safeguarding in early years, education and skills setting and corresponding paragraph numbers

The ‘Comments/Action required’ column should be used to record: any practice that is notably strong; any action required to meet requirements any advice provided to strengthen practice

Sources of support and further information: (for direct access to web links, press ‘Ctrl’ while you left-click)Accessed? Accessed?

East Sussex County Council c-zone pages;https://czone.eastsussex.gov.uk/

Early Years Improvement Team Facebook Page; https://www.facebook.com/EastSussexCCEarlyYears/

The Prevent Duty: Advice for Schools and Childcare Providers (protecting children from radicalisation and extremism): www.gov.uk/government/publications/protecting-children-from-radicalisation-the-prevent-duty

East Sussex Training Directory: Accessed through learning portal;https://childrens.eastsussexlearning.org.uk/courses/bookings/default.asp?ds=1&ccid=21

East Sussex Safeguarding Children Partnership guidelines, including Continuum of Need: https://www.esscp.org.uk/Pan Sussex Procedures for Child Protection and Safeguarding: http://sussexchildprotection.procedures.org.uk

Safeguarding children and young people and Prevent e-learning courses;https://childrens.eastsussexlearning.org.uk/elearning/Course/Search?CategoryId=4&SubcategoryId=9&runSearch=1

https://www.elearning.prevent.homeoffice.gov.uk/Ofsted inspecting Safeguarding guidancehttps://www.gov.uk/government/publications/inspecting-safeguarding-in-early-years-education-and-skills

Safer Recruitment Training https://www.nspcc.org.uk/what-you-can-do/get-expert-training/safer-recruitment-training/

Advice for practitioners https://www.gov.uk/government/publications/what-to-do-if-youre-worried-a-child-is-being-abused--2

Disclosure and Barring Service, including information about suitability checks and making referrals: https://www.gov.uk/government/organisations/disclosure-and-barring-service/about

Safer Food, Better Business: Food Standards Agency Food Standards Agency, including information about food

2

www.food.gov.uk/business-industry/caterers/sfbb hygiene and allergies: www.food.gov.uk Health and Safety Executive;http://www.hse.gov.uk/index.htmIncludes information about RIDDOR, Health & Safety workplace poster, risk assessments

Ofsted website and email updates (sign up): https://www.gov.uk/government/organisations/ofsted

Guidance on Health protection in Schools and Other Childcare Facilities: https://www.gov.uk/government/publications/health-protection-in-schools-and-other-childcare-facilities

‘Eat Better Start Better’ Voluntary Food and Drink Guidelines for Early Years Settings (School Food Trust): – http://cft-staging.core-clients.co.uk/childrens-food-trust/early-years/ey-resources/

HM Revenue & Customs (HMRC) – guidance for employers, self-employed, employees and parents: www.hmrc.gov.uk

Local Children’s Centre / Health Visiting Team: Leaflets, advice, latest guidance, e.g. family support, SIDS, breastfeeding, formula feeding, weaning, toilet training

Whistleblowing advice line for professionalshttps://www.nspcc.org.uk/what-you-can-do/report-abuse/dedicated-helplines/whistleblowing-advice-line/

Single point of advice (SPOA)https://www.esscp.org.uk/professionals/single-point-of-advice/

ROSPA (The Royal Society for the Prevention of Accidents) safety guidelineshttp://www.rospa.com/

E-Safety Guidance and ResourcesOnline safety Launchpad Module 5 available on czonehttps://czone.eastsussex.gov.uk/early-years/improvement-tools/https://www.nspcc.org.uk/preventing-abuse/keeping-children-safe/online-safety/http://swgfl.org.uk/products-services/esafety/resources

Information Commissioner’s Office

https://ico.org.uk

(Information Commissioners Office: 0303 123 1113) Meeting Children’s Emotional Needshttps://czone.eastsussex.gov.uk/media/5765/meeting-childrens-emotional-needs-20191003.docx

3

ENTRANCE OCR Ref

Part of Register

Date discussed

Comments/Action required

Date Actioned

Environment and practitioner/s create a positive and professional welcome to children, parents, staff and visitorsOfsted Guidance 15Registration certificate displayed CR15.1

Info about practitioners and management (photos, qualifications, roles and responsibilities) – clear management structure including committeeVisitors record / ID checking; visitors and volunteers are introduced to all practitioners and are monitored (consider visitor badges). Adults who have not been suitability checked do not have unsupervised access to children Ofsted Guidance 21 & 22

CR1.1CR2.1CR2.3

BothBothBoth

Ofsted poster for complaints/ complaints procedure CR7.1CR7.2CR7.3CR7.4CR7.5CR7.6CR9.1

BothBothBothBothBothBothBoth

Inspection report displayed or available to parents

Health & Safety poster on display to staff Appropriate insurance (e.g. public liability insurance) to cover all premises from which they provide childcare or childminding.

CR14.1 Both

LEADERSHIP & MANAGEMENT:Continuous improvement

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Process in place for self-evaluation and ongoing improvement which involves the views of children, parents and staff (e.g. quality assurance scheme, reflective journal)

4

LEADERSHIP & MANAGEMENT:Continuous improvement

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Strong leadership and communication of the improvement process with active involvement of the registered provider - commitment to training and implementing changeOfsted GuidanceStaff/ management/ committee meetings, professional development and training, and associated recordsAccess to training and development opportunities, cascading to staff and management team, putting into practice and evaluating impact

CR4.1 Both

LEADERSHIP & MANAGEMENT:Management systems

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Regular review carried out of CCR requirements

Ofsted notified of significant changes/ events, including changes to the registered provider members via EY3 and EY2 forms.Where the ‘registered provider’ is an organisation or committee, records must be easily accessible and seen by the Early Years Support and Intervention Officer, for each individual who is part of the registered body: Name, address and contact details DBS/CRB number and date (Including signing up to update service) Date/confirmation that EY2 form has been submittedOfsted guidance 21, 22

CR10CR11CR12.1CR12.2CR12.3

BothBothBothBothBoth

Ofsted notified of any changes to individuals who make up the organisation, nominated persons, managers.

CR12.2 Both

Systems for managing the business, including record keeping and ongoing maintenance of all requirementsEffective communication systems between the registered provider and management, with clearly delegated roles and responsibilities for meeting requirements

5

LEADERSHIP & MANAGEMENT:Management systems

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

ESCC advisory: Basic skills in ICT (including emailing, word processing and internet research) and active use of an email address that can be used for communication with ESCC or HealthEnsure email passwords and access codes are shared as applicable especially when key staff leave the settingTo ensure compliant with the latest GDPR guidanceConfidentiality, storage of records, ‘data in transit’, privacy notice

CR8 Both

Data protection notification – certificate of registration or exemption, named data controller, data audit and compliance with GDPR

Policies and procedures clearly presented, dated and signed by registered provider See appendix for guidance on recommended policies

CR2.1 CR7.1CR9.1

BothBothBoth

Policies and procedures updated and reviewed (at least once per year)Ofsted Guidance 19Parental and staff involvement and understanding of policies and proceduresStaff given copy of key policies- Safeguarding, Whistle blowing, allegations, complaints- Ofsted Guidance 13

CR9.1 Both

Qualifications requirements to meet ratios for those working directly with the children – a summary record of qualifications/compulsory training available at all times on site.

CR4.2 VCR

Adult:child ratios meet legal requirements and staff are deployed appropriately – contingency arrangements in place

CR1.7CR1.12

BothCCR

‘SEN and Disability information’ previously known as ‘Local offer’ describing the provision made for children with special educational needs, reviewed at least annuallyhttps://www.eastsussex.gov.uk/childrenandfamilies/specialneeds/localoffer/addaservice/childcare-providers/

SEN Code of Practice

Record of staff names, addresses, contact details and emergency contact details held on site at all timesOfsted guidance 23

CR8 Both

Named deputy who is capable and qualified to take charge in manager’s absence

6

LEADERSHIP & MANAGEMENT:Management systems

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Qualified first aider at all times (on the premises and on outings) – approved trainingOfsted guidance 11

CR1.3 Both

Managers and practitioners have clear and effective communication skills in English, verbally and in writing (minimum level 2 in English)

CR3.2 CCR

Complaints procedure and recordsOfsted guidance 13

CR7.1CR7.2CR7.3CR7.4CR7.5CR7.6

BothBothBothBothBothBoth

Required permissions and agreements in place and adhered to in relation to use of the premisesReasonable adjustments to premises, facilities, equipment and access with regard to the Equality Act 2010Management understanding and commitment to actively promoting equality, diversity and ‘British Values’ (guidance available), reflected in any relevant policies, e.g. staff behaviour policy, equality of opportunity, ethos, anti-bullying, challenging of racist, sexist, homophobic and derogatory terms.Ofsted Guidance 15 & 19Area for confidential discussions with staff/parents, and an area for staff to take breaks away from the childrenInfo from parents (updated regularly) – emergency contacts, dietary, health, legal guardians, child’s and parents’ addresses, who child lives with, child’s full name and date of birth, religion, any contact restrictions, any other settings the child attends, any other professionals involved in supporting the child or familyInformation is reviewed regularly by the data controller to ensure GDPR compliant.

CR8 Both

Parental permissions ie for use of photographs, sun cream, outings

Identification of other settings/carers/other agencies involved with child and actively seeking partnership opportunitiesParental engagement strategies from registration of interest, registration and induction throughout the child’s placement

CR9.1 Both

7

LEADERSHIP & MANAGEMENT:Managing staff

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Job descriptions/specifications current and clear CR1.1-1.7CR2.5-2.8

Both

CCR

Disciplinary procedures

Induction procedures and records – e.g. handbooks, induction plans, signed checklists, monitoring and supervision (including students and volunteers)Ofsted guidance 19

CR2.1 Both

Supervision arrangements to support practitioners’ continuous improvement (CPD plans) and discussion of sensitive issues including child protection concerns; led by manager and registered provider. Records/minutes kept. (Advise 6 weekly) Ofsted Guidance 13System for ensuring play workers have the necessary skills, experience and support to fulfil their role

CR4.1 CCR

All practitioners able to consistently demonstrate good interpersonal skills, professional standards of behaviour and positive relationships with children, parents and other professionalsOfsted guidance 13

CR1.4CR1.5CR1.9CR4.1

BothBothBothCCR

CHILD PROTECTION & SAFEGUARDING: Designated lead person

OCR Ref Part ofRegister

Date discussed

Comments/Action required

Date Actioned

There is a designated person to take lead responsibility for dealing with child protection issues, providing advice and support to other staff, liaising with the local authority and for working with other agenciesOfsted Guidance 13 & 19

CR1.1CR2.7CR2.8

BothCCRCCR

The designated lead is of sufficient seniority to be able to commit resources to child protection matters and direct staff

CR1.1CR2.5CR2.7

BothCCRCCR

The designated safeguarding lead or an appropriately trained deputy should be available during opening hours for staff to discuss safeguarding concernsOfsted guidance 19

ESSCP GuidanceCR1.1 Both

8

CHILD PROTECTION & SAFEGUARDING: Designated lead person

OCR Ref Part ofRegister

Date discussed

Comments/Action required

Date Actioned

The designated lead for safeguarding has a job description that clearly defines their roles and responsibilities in relation to safeguarding and promoting the welfare of childrenOfsted Guidance 19

ESSCP GuidanceCR1.1

Both

The supervision process includes effective scrutiny and challenge of the safeguarding lead’s work by their manager

ESSCP Guidance

CHILD PROTECTION & SAFEGUARDING:Induction, training and supervision

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

The lead person for safeguarding and the deputy have up-to-date safeguarding training every two years (ie ESCC Designated Safeguarding Leads Training for Childcare Settings) and their knowledge and skills should be refreshed at least annuallyOfsted Guidance 19

CR1.1CR2.6

BothCCR

All other staff members who work with children undertake appropriate basic child protection training, i.e ESCC Practitioner Child Protection Training for Childcare Settings, which is kept up to date by refresher e-learning training annually. Ofsted Guidance 19

ESSCP Guidance

All new practitioners working with children, including volunteers and students, are given induction that includes:

Familiarisation with the child protection policy and procedures and other related policies

Basic child protection training that includes:○ how to recognise signs of abuse○ awareness of indicators of radicalisation and extremism○ how to respond to any concerns○ e-safety awareness, use of social media and images○ the line of accountability in the setting for safeguarding and

children’s welfare Ofsted Guidance 19

ESSCP GuidanceCR1.1CR1.2CR2.1CR2.3CR2.4

BothBothBothBothCCR

9

CHILD PROTECTION & SAFEGUARDING:Induction, training and supervision

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Practitioners are able to identify children who would benefit from earlier help or additional services to improve outcomes and to prevent them from needing social care intervention; staff receive training and guidance on Single point of advice (SPOA) and the East Sussex Continuum of Need and when to refer children

ESSCP GuidanceCR1.1 Both

Records are kept of which staff members within the setting have received induction and basic child protection training, including refresher trainingOfsted Guidance 15

ESSCP GuidanceCR4.1 CCR

Additional training (both single- and multi-agency) is available for staff working with children and young people appropriate to their roleOfsted Guidance 19

CR4.1 CCR

Staff members are kept up to date with statutory requirements and findings from serious case reviews and inspections, e.g. through ‘Safeguarding’ being on the agenda at every staff meeting

ESSCP Guidance

CHILD PROTECTION & SAFEGUARDING: Recognising risks and managing referrals

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

The safeguarding lead makes prompt referrals about safeguarding concerns to relevant agenciesOfsted Guidance 13 & 19

CR2.8CR13

CCRBoth

Practitioners are clear about the circumstances in which concerns need to be passed on to the setting’s safeguarding lead; training and guidance for staff cover how to recognise signs of abuse, and how to recognise indicators of possible radicalisation or extremism (see ‘The Prevent Duty: Departmental Advice for Schools and Childcare Providers’)Practitioners have a copy and understand the policy for Safeguarding including allegations.Ofsted Guidance 13 & 19

CR1.2CR2.1CR2.4CR2.7

BothBothCCRCCR

Recording and monitoring of existing injuries

The safeguarding lead person oversees all records to ensure they are factual, accurate and made on the same day that the concern is raised.All records are signed and dated by referrer and safeguarding leadOfsted Guidance 13 & 16

ESSCP Guidance

10

CHILD PROTECTION & SAFEGUARDING: Recognising risks and managing referrals

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

The recording system is in line with East Sussex Safeguarding Children Partnership (ESSCP) guidance - Keeping Records of Child Protection and Welfare Concerns Guidance January 2020. The safeguarding lead person oversees all records to ensure they are factual, accurate and made on the same day that the concern is raisedhttps://czone.eastsussex.gov.uk/safeguarding/support-for-safeguarding-in-colleges-schools-and-early-years-settings/safeguarding-model-policies-and-guidance/record-keeping-guidance/

Ofsted guidance 13

ESSCP Guidance

The setting supports multi-agency working to safeguard children by regular attendance by the safeguarding lead at child protection conferences and reviews, core group meetings and other professional meetings, where appropriateOfsted Guidance 16 & 32

ESSCP Guidance

CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

The setting has a recruitment and selection policy that complies with national and local guidance. The policy statement is linked to the child protection policy and incorporates an explicit statement about the setting’s commitment to Safeguarding and promoting the welfare of children. This statement is included in recruitment and selection material e.g job adverts, application forms, interview contentOfsted Guidance Annex 1

ESSCP GuidanceCR2.1CR2.3CR3.1

BothBothBoth

Staff involved in recruitment are suitably trained, eg at least one member on the short listing/interview panel must have completed safer recruitment training (Certificate to evidence this)Ofsted Guidance Annex 1

ESSCP Guidance

11

CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Robust recruitment and vetting procedures are in place to help prevent unsuitable people from working with children. Vetting is carried out for all people over 16 years, working directly with children (including volunteers and students) or living or working on the premisesOfsted Guidance 13, 19 & 21

CR2.3CR3.1CR1.12

BothBothCCR

Before new members of staff/volunteers/students commence employment or placement, the following is completed: Since September 2012 an enhanced Disclosure and Barring Service (DBS)

disclosure (update service recommended) Before September 2012, an enhanced CRB disclosure Where the applicant has lived/worked overseas, further overseas checks are

made: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

Records must be easily accessible and seen by the EYFS Improvement Officer, for each member of staff, student and volunteer: Full name, address and contact details CRB/DBS clearance number and dateOfsted Guidance 13

CR2.3CR3.1

BothBoth

DBS checks are refreshed for people who move to jobs within the setting that involves greater access to children or greater responsibility or there has been a break between leaving the old job and taking up a new job in the setting (new clearance or DBS updating service) Including a volunteer becoming a permanent staff member.

ESSCP & DBS GuidanceCR2.3 Both

Checks are carried out to confirm legal right to work in the UK: https://www.gov.uk/legal-right-work-ukOfsted Guidance 13References are obtained by the setting, directly from the referee rather than through the applicantOfsted Guidance 13

CR2.1CR2.3CR3.1

BothBothBoth

All applicants regularly sign a declaration confirming their continued suitability to work with children. (e.g at each supervision)

Ofsted Guidance 13 & 21

ESSCP GuidanceCR2.3CR3.1

BothBoth

12

CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Records are maintained detailing checks carried out for employees, including identity and qualification checks, disclosure checks (DBS or CRB) and references. Records are reviewed regularly by the safeguarding lead and data controller for accuracy, completeness and GDPR complianceOfsted Guidance Annex 1

CR2.3CR3.1CR8

BothBothBoth

All staff members are aware of their duty to raise concerns about the management of child protection and safeguarding, which may include the attitude or actions of colleagues. All staff have a copy and understand the written procedures for whistle blowing and know they should speak with senior managers/proprietor or externally with the Local Authority Designated Officer (LADO) via Single Point of Advice (SPOA) ) or the online referral form https://www.eastsussex.gov.uk/childrenandfamilies/professional-resources/lado/referrals/form-lado-referral/

Ofsted guidance 13

CR1.1CR2.1CR2.4

BothBothCCR

A system is in place for parents, family members and others to make a complaint or pass on concerns that action to safeguard has not been taken in accordance with the setting’s proceduresWritten records of any complaints and their outcome are made available to OfstedOfsted guidance 13

CR7.1CR7.2CR7.3CR7.4CR7.5CR7.5CR13

BothBothBothBothBothBothBoth

There are procedures for handling allegations against staff members and volunteers, including notifying SPOA (who will forward to the LADO), the Police, DBS and Ofsted, as appropriate.https://www.gov.uk/guidance/report-a-serious-childcare-incidentAll staff have a copy and understand the written procedures for handling allegationsOfsted Guidance 13, 16 & Annex 1

CR2.1 Both

There is a named senior officer with responsibility for dealing with allegations against staff and volunteers

ESSCP Guidance

13

CHILD PROTECTION & SAFEGUARDING: Safer recruitment and allegations management

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Incidents and allegations of abuse are recorded in line with Keeping Records of Child Protection and Welfare Concerns Guidance January 2020https://czone.eastsussex.gov.uk/safeguarding/support-for-safeguarding-in-colleges-schools-and-early-years-settings/safeguarding-model-policies-and-guidance/record-keeping-guidance/

Ofsted Guidance 13 & 16

CR2.1CR13

BothBoth

CHILD PROTECTION & SAFEGUARDING: Safeguarding policy and procedures

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Managers, staff and proprietors take account of statutory guidance which set out their responsibilities to safeguard and promote the welfare of children. They are aware of Working Together to Safeguard Children (2018) and Sussex Child Protection and Safeguarding ProceduresOfsted guidance Annex 1

CR1.1CR2.1CR3.1

BothBothBoth

The setting has a written child protection policy and procedures in place that are in line with Sussex Child Protection and Safeguarding Procedures, and the policy is made available to parents on request. The policy and procedures are reviewed once a yearOfsted Guidance 13, 31 & Annex 1

CR1.1CR2.1

BothBoth

The setting’s child protection policy and procedures cover e-safety, social media, mobile phones, cameras, photographs, digital images and are in line with the ESCC e-safety guidanceOfsted Guidance 13 & 19

ESSCP GuidanceCR1.1CR2.1

BothBoth

The setting’s child protection policy and procedures refer to identifying and responding to children at risk from extremism and radicalisation, and when and how concerns are reported (see ‘The Prevent Duty: Departmental Advice for Schools and Childcare Providers’)Ofsted Guidance 13

14

CHILD PROTECTION & SAFEGUARDING: Safeguarding policy and procedures

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

The procedures state a clear line of accountability for reporting concerns within the setting and in making referrals to external agencies. There are clear arrangements in place for absences of lead personsOfsted guidance 13

ESSCP GuidanceCR1.1CR2.1

BothBoth

When commissioning a service from another organisation, eg when contracting out catering, cleaning, maintenance, etc, there are checks in place to ensure that these organisations have appropriate policies and procedures in place for safeguarding children and child protection. Requirements and relevant information are included in contracts

ESSCP guidanceCR1.1CR2.1CR2.3

BothBothBoth

Systems are in place for regular monitoring and quality assurance of implementation and compliance with child protection and safeguarding requirements

ESSCP guidance

Any deficiencies or weaknesses in child protection arrangements are brought to the attention of senior managers and are remedied without delay

ESSCP guidanceCR1.1 Both

CHILD PROTECTION & SAFEGUARDING: Children’s safety

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Health and safety policy and procedures, which cover identifying, reporting and dealing with accidents, hazards and faulty equipment (a health and safety lead person is advisable and should be named in the policy)Ofsted Guidance 19

CR5.1 Both

Awareness of ROSPA (The Royal Society for the Prevention of Accidents) and appropriate safety guidance. All staff demonstrate awareness of appropriate guidance and how they ensure children are kept safeFire detection and control equipment, escape routes, emergency evacuation procedure, fire log for evacuations and drillsOfsted guidance 19

CR1.1CR5.1

BothBoth

Hazardous areas made inaccessible to children (including storage of hazardous items, adults’ personal possessions, kitchen, stairs)

CR1.1CR5.1

BothBoth

15

Security of premises – from outdoors and from indoors; entrances and exits to the site are effectively monitored; fencing is adequate and secure

CR1.1CR5.1CR5.2CR5.3CR5.4CR5.5

BothBothCCRVCRBothBoth

Regular full risk assessment of premises and equipment (at least annually) – should be recorded for best practice and accountabilityOfsted guidance 19

CR1.1CR5.5

BothBoth

Regular risk assessments/checks – recorded where appropriate (daily/ weekly/ monthly)Ofsted guidance 19

CR1.1CR5.5

BothBoth

Hazards identified by risk assessments and accidents are rectified immediately; records are monitored for patterns

CR1.1 Both

To support children’s ability to make a disclosure/ express information that raises concern: Children showing signs of fear or distress are responded to immediately by their key person or another attentive adult. Children are supported to recognise and name their feelings

ESSCP guidance

Arrivals and departures are supervised; procedure that ensures children are released only to the individual(s) authorised by the parents

CR5.2CR5.3

BothBoth

The setting has a procedure to follow, well-understood by all practitioners, if the parent, carer or authorised person fails to collect their child at the appointed time. A minimum of two adults remain on the premises with the child until they are collected. SPOA (or the Emergency Duty Service, if out of hours) is contacted within a specified timeframe if parents and emergency contacts cannot be reachedOfsted Guidance 13

CR1.7CR2.1

BothBoth

The setting has a procedure to follow in the event of a child going missing at or away from the settingOfsted Guidance 13

CR1.1CR 5.2CR 5.3

BothCCRVCR

Outings and vehicles – permissions, checks, risk assessments, safety restraints/equipment, adult:child ratios, correct type of insurance for vehicle and driver, first aid equipment, emergency contact, emergency medical records and medication (e.g. for asthma and allergies) and qualified first aider present on outings. All staff, volunteers and parent helpers (and children where appropriate) fully briefed on the risk assessment and supervision procedures - including toileting to be supervised by a member of staff - and photography policy. Mobile phone and photography policies enforced

CR1.1CR5.11CR8

BothCCRBoth

16

Policy for drugs, alcohol and staff taking medication CR1.9 BothPolicy and procedure for administration of medicines, including detail about how long term medical conditions are managed on the premises and on outings.

CR1.1CR2.1CR8

BothBothBoth

Emergency medical consent (reviewed regularly) CR1.1 BothRecords of consent and administration of medicines, signed by the parents before and after administration

CR1.1 Both

First aid boxes and equipment are accessible at all times, with appropriate content for use with children

CR1.3 Both

A written record is kept of accidents or injuries and first aid treatment. The record is signed by parents

CR8 Both

Parents or carers are informed on the same day, or as soon as reasonably practicable, of any accidents or injury and first aid given – records should include when the parent was contacted

CR8 Both

The setting has a system for notifying Ofsted and the LADO via SPAO of any serious incident, illness or injury sustained at the setting– advisory that when and how to notify is included in policy and procedures. The MASH team via SPOA will also be notified if there are child protection concerns related to the incidenthttps://www.gov.uk/guidance/report-a-serious-childcare-incident

CR13 Both

Awareness of RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations), advisory that when and how to notify is included in policy and proceduresDaily register (children and staff) – exact times of arrival and departure recorded by staff

CR1.1CR5.2 CR8

BothCCRBoth

Sole use during operational hours, or any issues adequately risk assessed

HEALTH & WELLBEING:Positive behaviour and emotional development

OCR Ref Part of Register

Date discussed

Comments/Action required

Date Actioned

Agreed approach to positive behaviour management (written policy and procedures advised)Management of behaviour is monitored to understand triggershttps://czone.eastsussex.gov.uk/media/5765/meeting-childrens-emotional-needs-20191003.docxOfsted Guidance 13

CR1.1CR1.4CR1.5CR6.2CR6.3

BothBothBothBothBoth

17

The setting has a system for recording instances of physical interventionOfsted Guidance 13

CR2.1 Both

Parents and carers are informed on the same day, or as soon as reasonably practicable, of any physical interventions used

CR9.1? Both

Children’s views and their responses to experiences sought, acknowledged and acted uponOfsted Guidance 11 & 13Settling-in and transition procedures identify, support and respond to children’s needs, in partnership with parentsOfsted Guidance 13

CR1.1 Both

HEALTH & WELLBEING:Health, hygiene and intimate care

OCR Ref Part ofRegister

Date discussed

Comments/Action required

Date Actioned

No-smoking signs; prohibition of smoking on the premises; strategies to protect children from second-hand smokeProcedure for infection control, and up to date information about incubation/exclusion periods (‘Guidance on Health protection in Schools and Other Childcare Facilities’)

CR5.5 Both

Children’s individual nutrition and special dietary needs, and associated records CR5.8 CCRHealthy, balanced and nutritious meals, snacks and drinks – including partnership with parents and awareness of latest guidelines on children’s dietary needs

CR5.8 CCR

Fresh drinking water - access & independence CR5.9 CCRFood preparation and storage, Environmental Health registration and recommendations

CR5.7 CCR

Food hygiene training & awareness for all involved in food handling (food hygiene certification, use of Food Standards Agency’s ‘Safer Food, Better Business’)

CR5.7 CCR

Animals on premises (eg safety, supervision, hygiene, fleeing, worming, feeding)Premises clean, adequately ventilated, temperature monitored and controlled, and well lit

CR5.1 Both

Cleaning and hygiene procedures, cleaning schedule for toys, equipment, furniture and premises

CR5.1 Both

Toilets and hand washing – privacy, independence, support, routines, SEND, cleaning, partnership with parents

CR5.10 CCR

Rest area

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NOTE TO CHILDCARE PROVIDERS: Any actions raised must be transferred to an improvement plan in order to ensure they are addressed.

Further Discussion / Comments

Arrangements for next visit (if appropriate):

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Appendix: Guidance on Required Policies and Procedures

Policies and procedures should be:

individual to the setting and genuinely reflect practice; clearly presented; written in line with the current legal requirements and guidance; signed by the registered provider (or most senior representative of) and dated (including review date); reviewed and updated at least annually – it is recommended that this is on a rolling programme and

should involve staff, parents and children; checked regularly for correct contact details, particularly for Ofsted and Safeguarding contacts; agreed to by staff, e.g. through a signed front-sheet; shared and agreed with parents and easily accessible.

You must have the following policies and procedures in writing:

Safeguarding, including allegations against staff, whistle blowing, mobile phones, digital imagery and e-safety

Concerns and complaints, including how to contact Ofsted Missing child Failure to collect a child Administering medicines Ill or infectious children / Infection control Emergency evacuation Privacy Notice

The Ofsted Childcare Register requires strong systems and processes for the following areas, so it is advisable to develop written policies and procedures for these to strengthen practice: Photographs and digital images Equality of opportunities Supporting children with learning difficulties and disabilities (ensure SENCO is named) Recruitment, vetting, induction, supervision and appraisal Behaviour Management Confidentiality and secure data in transit (this could also include social networking and e-safety) Drugs and alcohol, and medication that may impair ability to look after children Healthy eating Health and safety, including risk assessment Smoking Communicating with parents including transition into the setting, routines, policies Key person system (if appropriate e.g. overnight care)

You may also find it useful to develop written policies and procedures in other areas of particular importance to your setting and/or to your parents.

Separate guidance on writing employment policies is available on request from ACAS (Advisory, Conciliation and Arbitration Service)

Other sample policies and procedures are available from:

The Out of School Alliance: 01638 744056 https://outofschoolalliance.co.uk/

Samples provided are to give ideas for structure and content only.