customs management

Customs Management: Configuration Guide

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SAP Online Help 17.12.2003

Copyright Copyright 2003 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, WINDOWS, NT, EXCEL, Word, PowerPoint and SQL Server are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390, OS/400, iSeries, pSeries, xSeries, zSeries, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix and Informix Dynamic ServerTM are trademarks of IBM Corporation in USA and/or other countries. ORACLE is a registered trademark of ORACLE Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, the Citrix logo, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, MultiWin and other Citrix product names referenced herein are trademarks of Citrix Systems, Inc. HTML, DHTML, XML, XHTML are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. JAVA is a registered trademark of Sun Microsystems, Inc. JAVASCRIPT is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. MarketSet and Enterprise Buyer are jointly owned trademarks of SAP AG and Commerce One. SAP, SAP Logo, R/2, R/3, mySAP, mySAP.com and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and in several other countries all over the world. All other product and service names mentioned are trademarks of their respective companies.

Customs Management: Configuration Guide 30 2


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Customs Management: Configuration Guide ............................................................................ 7 Documentation Landscape for SAP Solutions and Business Scenarios............................... 9 System Communication ....................................................................................................... 10

System Connection to the Backend System.................................................................... 10 Defining the Logical System ......................................................................................... 11 Assigning the Logical System....................................................................................... 12 Maintaining RFC Destinations for RFC Calls ............................................................... 12 Maintaining RFC Destinations for Method Calls........................................................... 13 Maintaining the ALE Distribution Model........................................................................ 13 Activating Change Pointers .......................................................................................... 14

SAP Global Trade Services System Communication ...................................................... 15 Defining the Logical System of SAP Global Trade Services (SAP GTS)..................... 16 Assigning the Logical System....................................................................................... 17 Defining the Target System for RFCs........................................................................... 17 Maintaining RFC Destinations for Method Calls........................................................... 18 Defining Logical System Groups .................................................................................. 18 Assigning Logical Systems to a Group of Logical Systems ......................................... 18

General Settings .................................................................................................................. 19 Maintaining Time Zones ................................................................................................... 20 Transferring Documents to SAP Global Trade Services.................................................. 21 Defining Number Ranges ................................................................................................. 22

Defining Number Ranges for Business Partners.......................................................... 22 Defining Number Ranges for Product Masters............................................................. 23 Defining Number Ranges for Customs Documents ..................................................... 23 Nummernkreise fr periodische Zollanmeldungen definieren ...................................... 23 Defining Number Ranges for Internal Package Numbers ............................................ 23 Defining Number Ranges for EDI Messages................................................................ 24

Customizing for the Organizational Structure .................................................................. 24 Defining Foreign Trade Organizations.......................................................................... 25 Transporting Foreign Trade Organizations to Subsequent Systems ........................... 25 Assigning Company Codes .......................................................................................... 26 Assigning Partner Numbers.......................................................................................... 26 Defining Legal Units...................................................................................................... 27 Transporting Legal Units to Subsequent Systems ....................................................... 28 Assigning Plants ........................................................................................................... 28 Assigning Partner Numbers.......................................................................................... 29 Organisationsstruktur Zoll und Auenhandel definieren .............................................. 30

Customizing for the Document Structure ......................................................................... 30 Defining Document Types ............................................................................................ 30



Assigning Document Types.......................................................................................... 31 Defining Customs Item Categories............................................................................... 32 Assigning Item Categories............................................................................................ 32 Defining Partner Functions ........................................................................................... 33 Grouping Partner Functions.......................................................................................... 34 Assigning Partner Functions......................................................................................... 34

Customizing for Legal Regulations .................................................................................. 35 Defining Country Groups .............................................................................................. 36 Defining Legal Regulations........................................................................................... 36 Assigning Deadline Types to Legal Regulations .......................................................... 37 Assigning Country Groups to Legal Regulations.......................................................... 37 Defining Procedure for Determining Active Legal Regulations .................................... 38 Activating Legal Regulations ........................................................................................ 38 Defining Groups for Value and Quantity Depreciation of Licenses .............................. 39 Defining External Country Codes for Data Upload....................................................... 39

Activating HTTP Services for Document Storage ............................................................ 39 Data replication .................................................................................................................... 39

Initial Loading Master Data............................................................................................... 40 Periodic Transfer of Master Data ..................................................................................... 41

Business Customizing.......................................................................................................... 42 General Settings............................................................................................................... 43

Defining INCO Terms ................................................................................................... 43 Communication Processes for Document Print and EDI.............................................. 43

Setting up Communication Processes ...................................................................... 44 Defining Technical Basis for Messages (PPF Actions)............................................. 44 Defining Conditions and Output Parameters for Messages (PPF Actions) .............. 44 Defining Messages for Communication Processes .................................................. 44 Defining Procedures for Communication Processes ................................................ 44 Printing Foreign Trade Documents ........................................................................... 45

Classifying Foreign Trade Documents .................................................................. 45 Print Control for Foreign Trade Documents .......................................................... 46

Customizing of the Document Structure....................................................................... 46 Defining Partner Functions........................................................................................ 47 Defining Groups of Partner Functions....................................................................... 47 Defining Text IDs for Customs Shipments ................................................................ 47 Defining Text Determination Procedure for Customs Document Types................... 48 Defining Customs Document Types ......................................................................... 48 Defining Customs Item Categories ........................................................................... 49

Customizing of Legal Regulations ................................................................................ 49 Defining Procedures for Customs Code Lists........................................................... 49



Assigning Customs Code Lists to Legal Regulations ............................................... 50 Customizing of the Transit Procedure Service................................................................. 50

Activating Document Types.......................................................................................... 50 Activating Legal Regulations ........................................................................................ 50 Customizing of Numbering Schemes ........................................................................... 51

Defining Numbering Scheme of Commodity Code ................................................... 51 Assigning Numbering Scheme to Commodity Code for Transit Procedure.............. 52 Defining Control Procedure for Text Comparison..................................................... 52 Assigning Control Procedure for Text Comparison to Commodity Code ................. 53

Customizing of Legal Regulations ................................................................................ 53 Determining Procedure for Active Legal Regulations ............................................... 53 Customizing of Transit Procedure Service Control ................................................... 54

Setting up Transit Procedure Service Control ....................................................... 54 Defining Text IDs for Approvals and Securities..................................................... 55 Defining Text Determination Procedures for Approvals & Securities.................... 55 Defining Types of Approval ................................................................................... 55 Defining Types of Security .................................................................................... 56

Customizing of the Customs Processing Service ............................................................ 56 Activating Document Types.......................................................................................... 57 Defining Item Categories for Customs Calculation....................................................... 57 Activating Legal Regulations ........................................................................................ 57 Customizing of Numbering Schemes ........................................................................... 57

Defining Numbering Schemes for Tariff Code Numbers .......................................... 58 Assigning Numbering Schemes to Tariff Code Numbers for Customs Processing.. 58 Defining the Control Procedures for Text Comparison ............................................. 59 Assigning Control Procedure for Text Comparison to Tariff Code Number.............. 59

Customizing of Legal Regulations ................................................................................ 60 Determining Procedure for Active Legal Regulations ............................................... 60 Control Customs Processing .................................................................................... 60 Defining Type of Customs Processing...................................................................... 61

Calculation of Customs Processing.............................................................................. 61 Defining Type of Customs Toll .................................................................................. 61 Defining Customs Toll Procedure ............................................................................. 62

Defining Authorizations................................................................................................. 62 Simulating Inbound Message Processing............................................................................ 63



Customs Management: Configuration Guide This business scenario configuration guide applies to the SAP Customs Management business scenario.

Business Scenario and application components

Business Scenario Application component with minimum release

Customs Management GTS 2.0 (SLL-LEG 2.0)

Contents The business scenario configuration guide contains all steps required to implement the Customs Management business scenario. The guide specifies the sequence of the configuration activities, and their dependencies.

It includes information about the following topics:

General Settings System Connections Business Customizing

For further information about Customs Management, see service.sap.com/gts in the SAP Service Marketplace.

Component View SAP Customs Management NCTS inbound

SAP GTS Customs Authorities

UnloadPermission

UnloadingReport

Goods entryMessage

(MRN)

EDIKonverter

MappingI-Docs EDIFACT

Customs Document

Component View SAP Customs Management NCTS outbound



SAPCustomsManagement Customs Authorities

Release for Transit (MRN

+ TAD-pdfFile)

Transit Declaration

EDIConverter

MappingI-Docs EDIFACT

Customs Document

Print TAD-pdf file

Transit procedure status OK

Target group Technical consultants Application consultants Project team members during the implementation of a mySAP.com solution SAP customer IT department

The System Connections section is aimed at technical consultants in particular, while the Business Customizing section is aimed at application consultants. The remaining sections are of equal interest to both groups of consultants. The importance of sections to the other target groups depends on their responsibilities.

It is a prerequisite that consultants have completed all relevant training courses for SAP Global Trade Services before starting to work with this guide. For more information, see alias temself in SAPNet.

Integration mySAP.com solution and business scenarios documentation landscape The system landscape has already been created, using the Master Guide and other documentation. What other documentation exists, and where you can find their latest versions, is under mySAP.com Solutions and Business Scenarios Documentation Landscape.

Business scenario configuration guide feedback Your feedback can help us to continually improve the business scenario configuration guide. If you find errors in the configuration guide, please send a message to the component Global Trade Services - Customs Management ( SLL-LEG) under service.sap.com/message in the SAP Service Marketplace.



Documentation Landscape for SAP Solutions and Business Scenarios Purpose This documentation gives you an overview of the major sources of information available to you on SAP solutions and business scenarios. Always use the current documents in your implementation.

Current documents

Document Quick Link on the SAP Service Marketplace (service.sap.com)

Master Guide, Installation and Upgrade Guides instguidesibc

Business-Scenario Configuration Guide ibc Implementation Guide (IMG) Note: This is in the SAP System, not in SAP

Service Marketplace

Business Scenario Description ibc SAP Library helpportal with all releases of a SAP

component

Note: Available in the SAP System under Help SAP Library

The following information supplements the individual documents:

Current supplementary information

Information Quick Link on the SAP Service Marketplace (service.sap.com)

SAP notes notes to the note search instguides listed by installation and upgrade guide

Technical infrastructure (for example hardware sizing, platforms, network security)

ti

Features The following documents are available for a SAP solution.

Master Guide, Installation and Upgrade Guides These documents describe how you install or upgrade the system landscape required by a business scenario. The central initial access document for each SAP solution is the Master Guide. It lists the SAP application components and third-party applications required by each business scenario, and refers to their installation and upgrade guides. These are component installation guides, business scenario upgrade guides and component upgrade guides.

Business-Scenario Configuration Guide This document describes the settings you use to configure the SAP application components and third-party applications required for a business scenario. It contains information specific



to business scenarios for the particular IMG activity. It does not reiterate the IMG documentation but makes reference to particular IMG texts.

Implementation Guide (IMG) This tool adjusts SAP systems to customer requirements. The IMG contains the IMG activities for all SAP components, and general documentation. The structure is component oriented, without reference to a business scenario. The Business-Scenario Configuration Guide establishes the link between the IMG and the various business scenarios.

Business Scenario Description This document describes how a business scenario runs once all components have been installed and configured. All the business processes of a business scenario are represented graphically in the component view, which illustrates the process steps of each SAP component.

SAP Library This contains the entire documentation of SAP components and business scenarios. The Business Scenario description is part of the SAP Library.

System Communication Purpose This section contains information about connecting the systems in a mySAP.com system landscape.

This involves, for example:

Defining logical systems and assigning clients in the Online Transaction Processing System (OLTP)

Determining the systems, servers, clients, distribution models, and so on in the system in which the mySAP.com application component is installed

Completing the configuration settings and performing other activities required for the interactions in a mySAP.com system landscape

Procedure Perform the steps in these guidelines in the sequence in which they appear.

System Connection to the Backend System Purpose The backend system feeds information into SAP Global Trade Services (SAP GTS). Data from documents such as sales orders or purchase orders is transferred from the backend system to SAP GTS. Specific master data records, such as customer and material master records are also transferred to facilitate the use of the following legal services:

Legal Control Export (LCE) Legal Control Import (LCI) Sanctioned Party List Screening (SPL)



Process Flow Using transaction /SAPSLL/MENU_LEGALR3, you perform the following steps in the backend system, to enable it to send data to and receive status results from SAP GTS:

Define logical system Assign logical system Maintain RFC destinations for RFC calls Maintain RFC destinations for method calls

Maintain ALE distribution model Activate change pointers globally Activate change pointers for message types

Result Your backend system is now connected to the SAP GTS system.

Defining the Logical System Use To set up communication between your backend system (either your operational R/3 System or another third party system) and SAP Global Trade Services (SAP GTS), you must define your backend system as part of the process of configuring SAP GTS.

To ensure communication between the backend system or systems and SAP GTS runs smoothly, you must define a unique name for each backend system. This unique ID can only be assigned to one client in the R/3 System.

Procedure 1. Call transaction /SAPSLL/MENU_LEGAL_R3.

2. Choose Basic Settings.

3. Define the name of the logical system using the standard naming convention: CLNT.

If your backend system runs in client 900 of system JDL, and SAP GTS runs in client 100 of system JDV, you define the logical systems for these as follows: Backend system: JDLCLNT900 SAP GTS: JDVCLNT100

4. Save your entries.



Assigning the Logical System Use To set up communication between your backend system and SAP Global Trade Services (SAP GTS), you must assign the backend system you defined as a logical system to its own client. You must do this for each of your backend systems if you have more than one.

Procedure ...

1. Call transaction /SAPSLL/MENU_LEGAL_R3.


3. Assign the logical system of your backend system to its own client. If there is no suitable client available, you have to create one.

If your backend system runs in client 900 of system JDL, you assign logical system JDLCLNT900 to client 900.

4. Save your entries.

Maintaining RFC Destinations for RFC Calls Use For two systems or more to be able to communicate with one another, you establish a technical connection between them in this case, a connection between your backend system and SAP Global Trade Services (SAP GTS). You create a system connection by maintaining Remote Function Call (RFC) destinations for RFC calls.

Prerequisites You have created an RFC user in SAP GTS.

Procedure ...



3. Choose Maintain RFC destinations for RFC calls.

4. Create a new R/3 connection (connection type 3 , R/3 Connection).



5. Enter the name of the target logical system (in this case SAP GTS) as the name of the RFC destination.

6. Specify the IP address of SAP GTS.

7. Specify the RFC user, client and password to be used for logging on to SAP GTS with RFC calls.

8. Use the functions Remote Logon and Test Connections to test the connection.

If the name of your SAP GTS logical system is JDVCLNT100, you must specify the RFC destination JDVCLNT100, the connection type 3, the IP address, and the RFC user USERRFC with the appropriate password in client 100.

Maintaining RFC Destinations for Method Calls Use To define the standard connection for method calls, you assign the Remote Function Call (RFC) destination you defined in the preceding step for SAP Global Trade Services (SAP GTS) as the standard Business Application Programming Interface (BAPI) destination for the SAP GTS logical system.

Procedure ...



3. Choose Maintain RFC Destinations for Method Calls.

4. Assign previously defined RFC destination as standard BAPI destination for SAP GTS logical system.

If your SAP GTS logical system is JDVCLNT100 and the RFC destination you defined is also JDVCLNT100, you assign the following:

Backend System: JDLCLNT900

SAP GTS: JDVCLNT100

Standard RFC Destination for BAPI Calls: JDVCLNT100

Maintaining the ALE Distribution Model Use Application Link Enabling (ALE) technology ensures distributed but integrated application communication. To regulate the data flow between your backend system and SAP Global Trade Services (SAP GTS), you must maintain an ALE distribution model. If you need to create a new distribution model, you assign an object or interface, together with its method, to the logical systems of both the backend system and SAP GTS.

Procedure ...



1. In the backend system, call transaction /SAPSLL/MENU_LEGAL_R3.


3. Choose the Create Model View function to create a new distribution model.

4. Choose the Add BAPI function.

5. Enter the name of your backend system (sender).

6. Enter the name of SAP GTS (recipient).

7. Assign CustomsDocumentIF as the object/interface.

8. Assign SynchronizeIfR3 as the method.

Example You create a new distribution model called SLL-LEG. Within this distribution model, you assign the object or interface CustomsDocumentIF and the method SynchronizeIfR3 to the sender system JDLCLNT900 (backend system) and the recipient system JDVCLNT100 (SAP GTS).

Activating Change Pointers Use Customer master data, vendor master data, and material master data has to be transferred from the backend system to SAP Global Trade Services (SAP GTS). This master data is uploaded initially, however, if any changes are made to the master data records in the backend system, this changes have to be recorded in SAP GTS.

Changes to master data records are written automatically to a change pointer table in the backend system. However, not all the fields containing changes in the tables are of relevance to SAP GTS processes. To avoid unnecessary data transfers, you must select the fields you specifically require to be included in the change pointer table in your backend system.

Once you activate the ALE change pointers in the backend system, this system automatically distributes the changed data (customers, vendors, materials).

Reduced message types ensure from a SAP GTS point of view that only those fields that are relevant to SAP GTS and that have been changed in the backend system are transferred in a batch job to SAP GTS.

Procedure First, you activate change pointers globally: ...

1. In the backend system, enter transaction /SAPSLL/MENU_LEGAL_R3.


3. Choose Activate Change Pointers Globally.

4. Select Change pointers activated generally.

Now you must maintain IDoc reduction for change pointers for SAP GTS message types: ...

1. Call transaction BD53.



2. Create the following reduced message types:

a. /SAPSLL/DEBMAS_SLL (for customer master data)

b. /SAPSLL/CREMAS_SLL (for vendor master data)

c. /SAPSLL/MATMAS_SLL (for material master data)

3. Confirm the warning is not in valid name range.

4. Activate all address-relevant fields.

5. Activate the change pointers.

6. Finally, you must maintain the SAP GTS processing routine for distributing changed data.

7. Go to view V_TBDME using transaction SM30.

8. Choose /SAPSLL/DEBMAS_SLL, /SAPSLL/CREMAS_SLL, /SAPSLL/MATMAS_SLL.

9. Choose Details.

10. Change the function modules to /SAPSLL/DEBMAS_DISTRIBUTE_R3, /SAPSLL/CREMAS_DISTRIBUTE_R3, /SAPSLL/MATMAS_DISTRIBUTE_R3.

SAP Global Trade Services System Communication Purpose Master data records, such as customer, vendor, and material master records, as well as document data, such as sales orders or purchase orders, have to be transfered from the backend system to SAP GTS.

To enable SAP GTS to receive data from and send status results back to the backend system, you make a range of Application Link Enabled (ALE) settings.These facilitate the use of the following legal services:

Legal Control - Export (LCE) Legal Control - Import (LCI) Sanctioned Party List Screening (SPL)

Process Flow To set up communication between SAP GTS and the backend system, you perform the following activities in the Implementation Guide (IMG) for SAP Global Trade Services.

Choose SAP Global Trade Services System Communication System Connection to Backend System.

Now perform the following activities:

Define logical system Assign logical system

Now choose SAP Global Trade Services System Communication Logical System Group.




Define logical system group Assign logical system to a group of logical systems

In addition to these activities in the IMG, you also need to make settings in the application itself to enable communication between your backend system and SAP GTS. You do this under GTS: General Settings and System Communication System Connection RFC Destinations.


Maintain RFC destinations Assign RFC destinations to logical systems

Result Your SAP GTS is now connected to the backend system.

Defining the Logical System of SAP Global Trade Services (SAP GTS) Use To set up communication between the backend system and SAP GTS, you define the logical system of your backend system and the logical system of SAP GTS.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services System Communication System Connection to Backend System Define Logical System.

2. Enter the name of the logical system using the standard naming convention:

3. CLNT.

If your backend system runs in client 900 of the system called JDL, and SAP GTS runs in client 100 of system JDV, you define the logical systems for these as follows:

Backend system: JDLCLNT900

SAP GTS: JDVCLNT100



Assigning the Logical System Use To set up communication between SAP Global Trade Services (SAP GTS) and your backend system, you assign the logical system of SAP GTS to its own client.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services System Communication System Connection to Backend System Assign Logical System.

2. Assign the logical system of your backend system to its own client. If there is no suitable client available, create one.

If your SAP GTS runs in client 100 of system JDV, you assign logical system

JDVCLNT100 to client 100.

Defining the Target System for RFCs Use To set up a technical connection between SAP Global Trade Services (SAP GTS) and your backend system, you define the target system for RFCs.

Prerequisites You have created an RFC user in the backend system.

Procedure Call transaction /SAPSLL/MENU_LEGAL. ...


2. Choose Define Target System for RFCs.

3. Create a new R/3 connection (connection type 3, R/3 Connection).

4. Enter the name of the target logical system (in this case the logical system of the backend system) as the name of the RFC destination.

5. Specify the IP address of the backend system.

6. Specify the RFC user, client and password to be used for logging on to the backend system with RFC calls.

7. Use the Remote Logon and Test Connections functions to test the connection.

If the name of your backend systems logical system is JDLCLNT900, you must specify the RFC destination JDLCLNT900, the connection type 3, the IP address, and the RFC user USERRFC with the appropriate password in client 900.



Maintaining RFC Destinations for Method Calls Use To define the standard connection for method calls, you assign the RFC destination you defined in the preceding step for the backend system as the standard BAPI destination for the logical system of the backend system.

Procedure ...

1. Call transaction /SAPSLL/MENU_LEGALR3.

2. Choose System Connection.

3. Choose Maintain RFC Destinations for Method Calls.

4. Assign previously defined RFC destination as standard BAPI destination for the logical system of the backend system.

If the logical system of your backend system is JDLCLNT900 and the RFC destination you defined is also JDLCLNT900, you assign the following:

SAP GTS: JDVCLNT100

Backend system: JDLCLNT900

Standard RFC destination for BAPI calls: JDLCLNT900

Defining Logical System Groups Use If you want to connect several backend systems with matching or partly matching characteristics to SAP Global Trade Services (SAP GTS), you can group the backend systems together into logical system groups.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services System Communication Logical System Group Define Logical System Group.

2. Enter the names of the logical system groups you want to group together.

Assigning Logical Systems to a Group of Logical Systems Use You assign logical systems that have matching or partly matching characteristics to one logical system group. These characteristics include the following: identical/matching material numbers, customer numbers, vendor numbers, company codes, plants and storage locations.



Even if you only want to connect one backend system to SAP GTS, you still have to define a logical system group for this single backend system.

Prerequisites You can only group together several logical systems into a logical system group if each master data record is unique across all backend systems.

The material numbers, customer numbers and vendor numbers that you assign must be unique across all systems.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services System Communication Logical System Group Assign Logical System to a Group of Logical Systems.

2. Assign the logical system group to the logical systems you want to include.

Example If your master data is maintained centrally using a specially designated master data server, all of the systems involved can be grouped together into a single logical system group.

General Settings Purpose

This section contains general information that you need to start the business scenario configuration.

Familiarize yourself with the documentation landscape for the mySAP.com solutions and business scenarios. mySAP.com Solution and Business Scenario Documentation Landscape describes the types of documentation provided by SAP, and how to get its current versions.

Prerequisites The system landscape is installed.

Using the mySAP.com solution master guides, and the mySAP.com component and business scenario installation and upgrade guides.

You are familiar with the relevant SAP notes about installation, configuration and upgrade.

For more information, see SAP notes.




Maintaining Time Zones Use In SAP Global Trade Services (SAP GTS), the system time zone determines all time-dependent data, such as sanctioned party list (SPL) master records, customs records, determination data, and time stamps in documents.

Therefore, when you set up your system, one of the first steps must be to check or select the system time zone.

SAP strongly advises not to change the system time zone after entering the application data, as this will lead to major data inconsistencies.

In this activity, you configure the following settings for the time zones:

System time zone Standard time zone for users

System time zone

The system time zone is comparable to the time zone of your operating system. It applies to all clients. If you change the system time zone in one client, the new value is automatically copied to all other clients.

If you specify the system time zone, the SAP system can calculate the local time from a UTC time. Standard time zone for users

Using the standard time zone, you specify the local time zone of a user in a client. However, this specification is only used if no personal time zone is maintained in the user defaults.

The standard time zone is not changed on a cross-client basis. It can vary from client to client.

If you are logging on to an SAP system for the first time, the system time zone is determined automatically. You should check this value, however, since a unique assignment is sometimes not possible.

To activate the time zone function, the system automatically sets the indicator Time Zone Active.

Prerequisites You have checked whether the time zone you require exists before you configure your settings in the system.



Go to the Implementation Guide (IMG) for SAP GTS and choose General Settings Maintain Time Zones.

If the required time zone does not exist, you can make a new entry in the Maintain Time Zones activity, and send a customer message to SAP.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS and choose SAP Global Trade Services General Settings Maintaining Time Zones to perform the following activities.

2. Make a setting for the System time zone.

3. Make a setting for the Users default time zone.

Transferring Documents to SAP Global Trade Services Use Before you can call the Legal Control Export, Legal Control Import, Sanctioned Party List Screening services, Transit Procedure Service, or Customs Processing Service, you have to transfer the document data to SAP Global Trade Services (SAP GTS). You must specify which document types of a specific application level you want to transfer from the backend system to SAP GTS so that the relevant customs documents can be created.

You can choose from the following application levels: SD0A (Dispatch/Export: Sales Order Document), SD0B (Dispatch/Export: Outbound Delivery), SD0C (Dispatch/Export: Customer Invoice Document) and MM0A (Receipt/Import: Purchase Order Document).

Procedure Call transaction /SAPSLL/MENU_LEGALR3 and perform the following steps in the backend system. ...

1. Under Transfer to Global Trade Services choose Customizing.

2. Choose New entries.

3. Select an application level.

4. Flag Issue error message if you want the system to issue an error message when a document is created in the backend system but its document type is not maintained there.

5. Select an application level previously defined.

6. Choose Document Types.

7. Assign the document types that are relevant to this application level.

8. Flag Transfer Legal Service to specify whether the documents assigned to a specific document type at an application level should be transferred to SAP GTS.



Defining Number Ranges Purpose To enable the system to transfer material and document data from the backend system, you must create number ranges for the areas listed below.

For business partners transferred from the backend system you must assign internal numbers.

For business partners maintained in SAP Global Trade Services (SAP GTS) you must assign external numbers.

For the remaining areas you must assign internal numbers.

Process Flow Go to the Implementation Guide (IMG) for SAP GTS and choose SAP Global Trade Services General Settings Number Ranges to perform the following activities:

...

Define Number Ranges for Business Partners Define Number Ranges for Product Master Define Number Ranges for Customs Documents Define Number Ranges for Internal Package Numbers Define Number Ranges for EDI Messages

Defining Number Ranges for Business Partners Use To enable the system to transfer customer or vendor master data from the backend system, you have to maintain number ranges for customs business partners.

You must assign external numbers to business partners.

Maintenance status is mandatory.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) and perform the following activities under SAP Global Trade Services General Settings Number Ranges Define Number Ranges for Business Partners.

2. Choose Display intervals to check whether internal and external number ranges are defined. Value 01 is an internal number range and AB is an external number range.

3. If necessary, choose Edit Insert interval to define a new number range or choose Change intervals to change existing entries.

4. Use transaction buc2 to check the business partner grouping and assign the number ranges you defined in step 3.



Defining Number Ranges for Product Masters Use To enable the system to transfer material data from the backend system you must maintain number ranges for customs product masters.

You need an internal number range.


Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Number Ranges Defining Number Ranges for Product Masters.

2. Choose Change intervals.

3. Choose Edit Insert interval to define a new number range.

Defining Number Ranges for Customs Documents Use To enable the system to transfer document data from the backend system you must maintain number ranges for customs documents.


Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Number Ranges Define Number Ranges for Customs Documents.



Defining Number Ranges for Internal Package Numbers Use To enable the system to transfer data from the backend system, you must maintain number ranges for for internal package numbers.




Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Number Ranges Define Number Ranges for Internal Package Numbers.



Defining Number Ranges for EDI Messages Use To enable the system to transfer data from the backend system, you must maintain number ranges for for EDI messages.


Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Number Ranges Define Number Ranges for EDI Messages.



Customizing for the Organizational Structure Purpose Here you make the basic settings for the organizational structure with respect to legal and customs requirements.

Process Flow In the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS), perform the following activities under SAP Global Trade Services General Settings Organizational Structure.

Organizational Units:

Assignment of Organizational Units from Backend Systems Assignment of Company Codes

Assignment of Organizational Units from Backend Systems Assignment of Partner Numbers

Assignment of Organizational Units from Backend Systems Assignment of Plants



Assignment of Organizational Units from Backend Systems Assignment of Plant-Storage Location Combinations

Assignment of Organizational Units from Backend Systems Assignment of Partner Numbers

Defining Foreign Trade Organizations Use Foreign trade organizations, such as corporate groups, represent the company as a whole. The organizational structure of the company is mapped according to the legal and customs law requirements.

You have assigned external numbers to business partners.

You have maintenance authorization.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS), perform the following activities under SAP Global Trade Services General Settings Organizational Structure Define Foreign Trade Organizations.

2. Maintain a foreign trade organization as a business partner with the role foreign trade organization (SLLFTO).

Transporting Foreign Trade Organizations to Subsequent Systems Use You can define the foreign trade organizations in your development or test system and transport them to subsequent systems, such as the productive system.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Transport Foreign Trade Organizations to Subsequent Systems:

2. Enter the business partner number.

3. Under Target System define RFC destination.



Assigning Company Codes Use The company codes from the backend system are mapped to the organizational units. Note that more than one company code can be assigned to an organizational unit, but only one company code can be assigned to exactly one organizational unit at any one time.

If only one backend system exists, or if several backend systems have different organizational structures, it is best to assign the company codes at backend system level.

If several backend systems have the same organizational structures, you can assign the company codes at backend system group level.

If an organizational unit cannot be determined when a document is transferred from the backend system, the system cancels the action and the document cannot be saved in the backend system.

You require authorization to maintain data.

Procedure ...

In the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Backend Systems Assignment of Company Codes Assign Company Code at Backend System Level

1. Choose New Entries.

2. Select a logical system and assign a company code in the field BackendSys. Org.Unit.

...

Assigning Company Codes at Backend System Group Level 1. Choose New Entries.

2. Define a backend system group.

3. Assign all backend systems to this group.

Assigning Partner Numbers Use To enable the transfer of data between SAP Global Trade Services (SAP GTS) and backend systems such as SAP Customer Relationship Management (SAP CRM) and SAP Supplier Relationship Management (SAP SRM), you have to assign partner numbers to logical systems or logical system groups.



Procedure Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Backend Systems Assignment of Partner Numbers:

Assigning Partner Numbers on Backend System Level. ...


2. Select logical system and assign business partner role.

3. Choose Partner Number Mapping to assign a logical system to a business partner.


5. Maintain external business partner number.

6. Assign partner number.

...

Assigning Partner Numbers on Backend System Group Level 1. Choose New Entries.

2. Select group of logical systems to assign a group of logical systems to a business partner.

3. Choose Partner Number Mapping.


5. Maintain external group number.


Defining Legal Units Use The legal units divide an organizational unit into several areas to provide you with a detailed view of the unit.

An organizational unit (company code) consists of several legal units (plants).

The system uses the country in the address of the legal unit to determine the departure country for exports and the destination country for imports. The active legal regulations are then determined on the basis of that country.

You require authorization to maintain data.

Procedure ...



1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Define Legal Units:

2. Choose Organization to maintain legal units as organizations with the role legal unit (SLLSIT).

Transporting Legal Units to Subsequent Systems Use You can define the legal units in your development or test system and transport them to subsequent systems, such as the productive system.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Transport Legal Units to Subsequent Systems:

2. Enter business partner number.

3. Under Target System select the RFC destination.

Assigning Plants Use The plants or the combination of plant/storage location in the backend system are mapped to the legal units. There are four possible combinations:

Assigning plants at backend system level If only one backend system exists or if several backend systems have different organizational structures, it is best to assign the plants at backend system level.

Assigning plants at backend system group level If a number of backend systems have the same organizational structures, the plants can be assigned at backend system group level.

Assigning plant-storage location combinations at backend system level If only one backend system exists or if several backend systems have different organizational structures, it is best to assign the combination of plant/storage location at backend system level.

Assigning plant-storage location combinations at backend system group level If several backend systems have the same organizational structures, you can assign the combination of plant/storage location at backend system group level.

If a legal unit cannot be determined when a document is transferred from the backend system, the system cancels the action and the document cannot be saved in the backend system.



Procedure Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Backend Systems: Under Assignment of Plants: ...

1. Assign Plant at Backend System Level 2. Assign Plant at Backend System Group Level

Under Assignment of Plant-Storage Location Combinations ...

1. Assign Plant-Storage Location Combination at Backend System Level 2. Assign Plant-Storage Location Combination at Backend System Group Level

Assigning Partner Numbers Use

To enable the transfer of data between SAP Global Trade Services (SAP GTS) and backend systems such as SAP Customer Relationship Management (CRM) and SAP Supplier Relationship Management (SRM), you have to assign partner numbers to logical systems or logical system groups.

Procedure Go to the Implementation Guide (IMG) for (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Organizational Structure Assignment of Organizational Units from Backend Systems Assignment of Partner Numbers:

Assign Partner Number at Backend System Level. ...


2. Select logical system and assign business partner role.

3. Choose Partner Number Mapping to assign a logical system to a business partner.


5. Maintain external business partner number.


...

Assign Partner Number at Backend System Group Level 1. Choose New Entries.

2. Select group of logical systems. to assign a group of logical systems to a business partner.

3. Choose Partner Number Mapping.


5. Maintain external group number




Customizing for the Document Structure Purpose Here you maintain all the relevant structures for the customs documents on which the legal services (Export/Import Control, Sanctioned Party List Screening, Customs Management) are based.

Process Flow Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure

Define Customs Document Types:

Define Document Type Assignment of Document Types from the Backend Systems

Define Customs Item Categories:

Define Customs Item Categories Assignment of Item Types from the Backend System

Define Partner Functions:

Define Groups of Partner Functions Assignment of Partner Roles from Backend Systems

Defining Document Types Use When you transfer documents from the backend system, the system creates a customs document for each document type. In the following activities, you maintain all the relevant structures for the customs document.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure Define Document Types.

2. Choose the document types you want to work with. If there is no suitable entry, create one.

When you a create a new entry, you can have the system create a log that helps you to analyze and eliminate any errors that may occur while executing the legal



services. In the Service Log field you can select whether you want save the current log and retain or delete the old logs, or not to save any logs.

Assigning Document Types Use When you transfer documents from the backend system, the system maps the document type from the backend system to the document type in SAP Global Trade Services (SAP GTS). You can assign these document types either at backend system level or at backend system group level.

If only one backend system exists, or if several backend systems have different documents, it is best to assign the document types at backend system level.

If several backend systems have the same document structure, the documents can be assigned at backend system group level.

You can choose from the following application levels: SD0A (Dispatch/Export: Sales Order Document), SD0B (Dispatch/Export: Outbound Delivery), SD0C (Dispatch/Export: Customer Invoice Document), MM0A (Receipt/Import: Purchase Order Document).

Procedure Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services General Settings Document Structure Assignment of Document Types from Backend Systems.

Backend system level:

Assign Document Type at Backend System Level ...


2. Select the application level.

3. Select the logical system of your backend system.

4. Enter the document type.

5. Assign the backend system document type to the customs document type.

Backend system group level:

...

Assign Document Type at Backend System Group Level 1. Choose New Entries.


3. Select the logical system group of your backend systems.

4. Enter the document type.

5. Assign the backend system document type to the customs document type.



Defining Customs Item Categories Use To control which services the system executes for the customs document, you define the customs item categories involved in the services.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure Define Customs Item Categories.

2. Define the customs item categories you want to use.

The customs item categories should be defined on the basis of the services that are to be executed. Therefore, you do not have to create a separate customs item category in SAP GTS for each item category in the backend system. If the same services are to be executed for several item categories in a document type from the backend system of the same application level, one customs item category in SAP GTS may be sufficient.

If a customs item category cannot be determined when a document is transferred from the backend system, the system cancels the action and cannot be saved in the backend system.

Assigning Item Categories Use To enable the system to transfer documents from the backend system, you must assign the item categories in the backend system to the item categories in SAP Global Trade Services (SAP GTS).

If only one backend system exists or if several backend systems have different document structures, it is best to assign the item categories at backend system level.

If a number of backend systems have the same document structure, you can assign the item categories at backend system group level.

When you enter the item categories, the system does not check whether the item category actually exists in the backend system.

To ensure that the assignment of item categories in the backend system to item categories in SAP GTS is correct, double check the appropriate table in the backend system.

To check the table for SD documents, perform the following activities in the Implementation Guide (IMG) for SAP R/3: Logistics Execution Shipping Deliveries Define Item Category Usage. To check the table for MM documents, perform the following activities in the Implementation Guide (IMG) for SAP R/3: Materials Management Purchasing Purchase Requisition Define Document Types.



Procedure Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure Assignment of Item Types from Backend Systems.

Backend system level:

Assign Item Category at Backend System Level. ...




4. Enter the item category in the backend system.

5. Assign the backend system item category to the customs item category.

Backend system group level:

Assign Item Category at Backend System Group Level. ...




4. Enter the item category in the backend system.

5. Assign the backend system item category to the customs item category.

Defining Partner Functions Use Each customs document contains several partners at header and item level. Each partner has a specific partner function. You determine the partner function using the partner role transferred from the backend system. For each partner function, you have to define whether it is an export or import partner function or whether this partner function can be used for both exports and imports.

The partner functions are defined on the basis of the services that are to be executed. Therefore, not all the partner roles in the backend system need to be mapped as partner functions in SAP Global Trade Services (SAP GTS).

In a Sales and Distribution (SD) document, several partner roles (such as sold-to-party, ship-to-party and bill-to party) exist as external partners. The document may also include internal partners such as employees who are not relevant to the services in SAP GTS and, therefore, are not to be transferred.



Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services General Settings Document Structure Define Partner Functions.

2. Define the partner functions you want to use.

Grouping Partner Functions Use You can group together all the partner functions you defined previously. When the system performs the individual services, it checks all the partner functions that exist in the grouping and in the customs document.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure Define Groups of Partner Functions.

2. Define the partner function groups you want to use.

Example If you want to carry out an embargo check on the ship-to-party and end customer partner function only, you have to create a grouping that only contains these two partners functions. You then have to assign this partner grouping to the legal regulations.

Assigning Partner Functions Use To enable the system to transfer documents, you must assign the partner functions in the backend system to those in SAP Global Trade Services (SAP GTS).

If only one backend system exists, or if several backend systems have different document structures, you must assign the partner functions at backend system level.

If several backend systems have the same document structure, you can assign the partner functions at backend system group level.

If a partner role cannot be mapped when a document is transferred from the backend system, the system cancels the action and the document cannot be saved in the backend system.



Procedure Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Document Structure Assignment of Partner Roles from Backend Systems.

Backend System Level:

Assign Partner Role at Backend System Level. ...


2. Enter the logical system of your backend system.

3. Enter the partner function in the backend system.

4. Enter the document partner function.

5. Assign the backend system partner role to the customs partner function.

Backend System Group Level:

Assign Partner Role at Backend System Group Level. ...


2. Enter the logical system group of your backend system.

3. Enter the partner function in the backend system.

4. Enter the document partner function.

5. Assign the backend system partner role to the customs partner function.

By activating Do Not Copy Partner Role/Function from Backend System, you prevent the system from copying the partner role to the customs document.

Customizing for Legal Regulations Purpose Legal regulations are laws that have to be observed when goods are exported from or imported to a country.

For each kind of service you want to execute you have to define a legal regulation.

Process Flow Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Country Group Define Legal Regulations Define Determination Procedure for Active Legal Regulations Activate Legal Regulations Define Groups for Value and Quantity Depreciation of Licenses



Define External Country Codes for Data Upload

Defining Country Groups Use Country groups comprise several countries to simplify making license determination settings.

License types can be determined using different determination tables. This means you can determine license types at legal regulations and country group level.

Maintenance status is optional.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Country Group.


3. Enter country grouping.

4. Enter a description.

Defining Legal Regulations Use The legal regulations are the central control element for service performance. Here you define which laws are to be checked for exports and imports.


Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Define Legal Regulation.


3. Enter the legal regulation.

If the Embargo, Sanctioned Party List Screening (SPL) and License Determination Services are to be carried out, you have to create a legal regulation for each service.



Assigning Deadline Types to Legal Regulations Use You have to assign different deadline types To each legal regulation. You have to maintain the following deadline types for the individual services:

Sanctioned Party List Screening (SPL):

Type of Date Qualifier Text

CHECK Check Date

ETYADD Entry Date

VALFRO Valid From

VALTO Valid To

Licence Determination:

Type of Date Qualifier Text

CHECK Check Date

DISCHA Transferred/Changed

DISCRE Transferred/Created

DISDEL Transferred/Deleted

DISTRI Transferred/Unchanged

ETYADD Entry Date

VALFRO Valid From

VALTO Valid To

Maintenance status is mandatory

Procedure ...


2. Assign Deadline Types.

Assigning Country Groups to Legal Regulations Use You can assign the country groupings you defined previously to the legal regulations.

You only make these settings if the country groups are to be used when the license types are determined.



Procedure ...


2. Assign Country Groups.

Defining Procedure for Determining Active Legal Regulations Use You must maintain a determination procedure to establish the active legal regulations for a service. You have to assign a determination table to this determination procedure. Use the departure country (export) and the destination country (import) to determine the legal regulations.


Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Define Determination for Active Legal Regulations.

2. Choose New Entries to enter a determination procedure.

3. Select a determination procedure.

4. Choose Assignment of Determination Strategy to assign a determination strategy to this determination procedure.

Activating Legal Regulations Use Here you activate the legal regulations for each departure country (export) or destination country (import).

Maintenance status is mandatory

Procedure ...

1. In the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Legal Regulations Activate Legal Regulations.

2. Enter country-specific data in the fields Legal Reg., Description, Ctry of Dep/Des, Name (of country).



Defining Groups for Value and Quantity Depreciation of Licenses Use If value and quantity depreciation are to take place during license determination, you have to create depreciation groups.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define Groups for Value and Quantity Depreciation of Licenses.

2. Define the depreciation group.

Defining External Country Codes for Data Upload Use Here you can define which country codes should be corrected by the system when data is uploaded from external servers and compared to SAP Global Trade Services (SAP GTS) standard list of countries.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP GTS to perform the following activities under SAP Global Trade Services General Settings Legal Regulations Define External Country Codes for Data Upload


3. Make the required entries and enter the country key and description for the data upload.

Activating HTTP Services for Document Storage Use For more Information, see the Implementation Guide (IMG) for SAP Global Trade Services (SAP GTS) General Settings Activate HTTP Services for Document Storage.

Data replication Purpose This section contains information about replicating customizing, master data and transaction data.

This involves, e.g.:



Activities to initially transfer data from the Online Transaction Processing System (OLTP) into the Online Analytical Processing System (OLAP)

Automatic replication activities Manual replication activities, for example because automatic replication is not possible


Initial Loading Master Data Use You use the functions

Initial load of material masters Initial load of partner masters (vendor and customer)

for transferring

Customer master data Vendor master data Material master data

to SAP Global Trade Services (SAP GTS).

Procedure Using transaction /SAPSLL/MENU_LEGALR3 you perform the following steps in the backend system:

Initial load of material masters ...

1. Under Material choose Initial Transfer of Material Masters into GTS.

2. Define the materials you want to transfer by entering the following:

Material number Material description Date of creation Date of change Material type Maintenance status Log title



Initial load of partner masters

Vendor masters: ...

1. Under Partner choose Initial Transfer of Vendor Masters into GTS.

2. Define the vendors you want to transfer by maintaining the following:

Vendor Date of creation Account group

Customer masters: ...

1. Under Partner choose Initial Transfer of Customer Masters into GTS.

2. Define the customers you want to transfer by maintaining the following:

Customer Date of creation Account group

Periodic Transfer of Master Data Use Information about new and changed master data records must be transferred to the SAP Global Trade Services (SAP GTS) on a regular basis.

Changes are recorded using ALE change pointers, and are then transferred asynchronously to SAP GTS.

Depending on the services you wish to use in SAP GTS, you only need to transfer specific types of master data:

Legal Control Export: customer master, material master

Legal Control Import: vendor master, material master

Sanctioned Party List Screening: customer master, vendor master

If you also use vendors as partners in Sales and Distribution (SD) documents, you must also transfer vendor master records for the Legal Control Export service. The same applies to the Sanctioned Party List Screening service.

If you only intend to use the Sanctioned Party List Screening service for SD documents, you will only need to transfer customer master records. Similarly, if you only intend to use Material Management (MM) documents, you only need to transfer vendor master records.



Procedure Using transaction /SAPSLL/MENU_LEGALR3, perform the following steps in the backend system:

...

1. Under Change Pointers choose Periodic Transfer: Create Variant.

2. Create a separate variant for report RBDMIDOC for every type of master data you wish to transfer (customer, vendor, and material master data).

3. Assign the appropriate message type to each variant.

You want to transfer customer master data. You create the variant SLL_CUSTOMER for report RBDMIDOC, and you assign the appropriate ALE message type (/SAPSLL/DEBMAS_SLL) to this variant.

4. Under Change Pointers choose Periodic Transfer: Schedule Job.

5. Schedule the report RBDMIDOC as a periodic batch job so that any changes made to master data in your backend system are transferred to SAP GTS at regular intervals.

Use the Job Wizard to schedule jobs. The wizard takes you through the process of scheduling a job step by step and asks you to enter the information needed for scheduling your job.

Ensure that you flag the ABAP Program Step field. Enter the report RBDMIDOC in the ABAP Program Name field and specify the variant you have just created in the Variant field. Also ensure that you schedule the job as a periodic job.

6. Under Change Pointers choose Periodic Transfer: Monitor Jobs to control and monitor the jobs you scheduled.

Business Customizing Purpose This section contains information about the customizing settings in each system. Business customizing adjusts the company-neutral delivered functionality to the specific requirements of the company.

This involves, e.g.:

Organizational Unit Customizing Master Data Customizing Process Customizing




General Settings Purpose In this section, you define the basic settings for communication processes, document structure and legal regulations. These settings are a prerequisite for handling all customs transactions.

Process Flow You need to perform the following activities:

Defining INCO terms Setting up communication processes for document print and EDI Customizing of the document structure Customizing of legal regulations

Defining INCO Terms Use Here you define the INCO terms that determine the terms of delivery.

Procedure Perform the activities as described in the Implementation Guide (IMG) for SAP Global Trade Services (GTS) SAP Customs Management General Settings Basic Functions Defining INCO-Terms.

Communication Processes for Document Print and EDI Purpose In this section, you define the basic settings for setting up communication processes. These settings are a prerequisite for handling all customs transactions.

Process Flow You need to perform the following activities described in more detail below:

Setting up Communication Processes Defining Technical Basis for Messages (PPF Actions) Defining Conditions and Output Parameters for Messages (PPF Actions) Defining Messages for Communication Processes Defining Procedures for Communication Processes Printing Foreign Trade Documents



Setting up Communication Processes Procedure Perform the activities as described in the Implementation Guide for SAP Global Trade Services (GTS) under SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Required Steps for Setting up Communication Processes.

Defining Technical Basis for Messages (PPF Actions) Procedure Perform the activities as described in the Implementation Guide for SAP Global Trade Services (GTS) under SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Define Technical Basis for Messages (PPF Actions).

Defining Conditions and Output Parameters for Messages (PPF Actions) Procedure Perform the activities as described in the Implementation Guide (IMG) for SAP Global Trade Services (GTS) 2.0 SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Define Conditions and Output Parameters for Messages (PPF Actions).

Defining Messages for Communication Processes Procedure Perform the activities as described in the Implementation Guide (IMG) for SAP Global Trade Services (GTS) under SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Define Messages for Communication Processes.

Defining Procedures for Communication Processes Use Here you define communication processes and all the necessary settings and assignments.

Prerequisites You have defined messages for communication processes in the preceding activity.

Procedure ...



1. In the Implementation Guide (IMG) for SAP Global Trade Services (GTS) 2.0, perform the following activities under SAP Global Trade Services SAP Customs Management General Settings Communication Processes for Document Print and EDI Define Procedures for Communication Processes.

2. Choose Process Template to create a process template and assign message scheme.

3. Choose Processes to define the processes you want to use and categorize them as inbound or outbound.

4. Choose Activities to define the activities that belong to the process defined in the preceding step.

5. Choose Messages to assign all messages that are relevant for the activity defined in the preceding step.

6. Choose Activity Sequence to define in which sequence the activities are to be carried out.

7. Choose Subsequent Activities to put the activities into sequence.

Printing Foreign Trade Documents Purpose In order to enable the system to print out foreign trade documents, you must make the following settings described below.

Process Flow Classifying Foreign Trade Documents Print Control for Foreign Trade Documents

Classifying Foreign Trade Documents Use In this section, you classify messages according to the foreign trade document type. This classification controls plausibility checks that are independent of documents. If user-defined documents cannot be classified using the standard range of classifications, you need to choose the foreign trade document type user-defined document.

Prerequisites You have defined message types.

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (GTS) under SAP Global Trade Services SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Print Foreign Trade Documents Classify Foreign Trade Documents and choose New Entries.

2. Select the message types and classify them.



Print Control for Foreign Trade Documents Use In this section you define message-dependent control parameters. You can also maintain the control parameters as being dependent on legal units.

Type of goods description

You have the following options:

No goods description Typical trade description Text for commodity code Product description

Aggregating document items

Identical document items are grouped together into one document item. The values and quantities are added together for this.

The characteristics, which are relevant for the aggregation, result from the item data taken from the relevant foreign trade document.

Example: The aggregation of the EU export declaration is based on the characteristics requested in field numbers 31 to 46 (in the single administrative paper).

Procedure ...

1. Go to the Implementation Guide (IMG) for SAP Global Trade Services (GTS) under SAP Global Trade Services SAP Customs Management General Settings Basic Functions Communication Processes for Document Print and EDI Print Foreign Trade Documents Print Control for Foreign Trade Documents and choose New Entries.

2. Select the message type you want to use.

3. Enter legal unit.

4. Select goods description type.

5. Flag Summarize Form Items if required.

Customizing of the Document Structure Purpose In this section you define the document structure.

Process Flow Complete the following activities:

Defining Partner Functions Defining Groups of Partner Functions Defining Text IDs for Customs Shipments Defining Text Determination Procedure for Customs Documents Defining Customs Document Types Defining Item Categories
