curt garcia10/25/20031 udef idsoagi bods udef ids and oagi bods as elements of an aerospace industry...

10/25/20031Curt Garcia

UDEF IDsUDEF IDs and OAGI BODsOAGI BODs

as elements of an Aerospace Industry Standard eBusiness Architecture

A business scenario using

Universal Data Element Framework IDs

and

Open Applications Group, Inc. Business Object Documents


Presentation Objective

• To create a small pilot effort to model an end-to-end procurement making use of advanced technologies (data transfer via XML transactions)– This model procurement would utilize

Universal Data Element Framework (UDEF) IDs and Open Applications Group, Inc. Business Object Documents (BODs)


Aerospace Industry Marketplace

All eBusiness communications and transactions take place between two broadly defined entities –

Buyers and Sellers


- Contracts -• Most Buyers and Sellers exchange

goods and services for money via mutually binding contracts – In fact, many companies in the Aerospace

Industry are known as Defense Contractors

• Contracts may be known as Orders, Purchase Orders, Purchase Agreements, or other terms, but all the terms reference a common semantic meaning


Contract Life Cycle

• The life cycle of a contract may be represented by a series of hierarchical, sequential processes divided into 9 phases– General Information (to establish identity); and– 8 Sequential Contract Process Steps


Contract Phases 0 – General Information1 – Requirements2 – Solicitation3 – Proposal/Evaluation 4 – Contract Award5 – Contract Performance6 – Delivery7 – Invoicing/Payment8 – Contract Closure


Universal Data Element Framework (UDEF) IDs

• UDEF IDs will provide a common data dictionary for most business data– Example: Requisition Number, Part Number,

Contract Number, Shipment Number, etc.

• Contract Data – UDEF IDs will provide consistent data labels throughout the entire procurement process…


from the Order… (shown: Electronic Document Access web-based Government Contract)


…to the Delivery(shown: WAWF web-based Acceptance Document)


Different Names for the Same Data

• In the preceding Form Based examples, the data required is known by different names

• DD1155 Order for Supplies or Services– Block 1 is “Contract/Purchase Order No.”

• DD250 Material Inspection & Receiving Report– Block 1 is “Proc. Instrument Iden. (Contract)”

• Information contained in both “fields”– SP045103M4427


The UDEF ID Solution

• UDEF IDs are comprised of an Object and a Property divided by an underscore

• The UDEF ID for Contract Number is “e.2_12.8” which is– Object: Contract Document

– Property: Alphanumeric Identifier


Open Application GroupIntegration Specification (OAGIS) 8.1

• OAGIS 8.1 contains Business Object Documents (BODs) that include Verbs (e.g. Get, List, Process) and Nouns (Purchase Order, Invoice, etc.)

• It also contains XML Schema, constraint XSL, and example XML documents

• “Content Focused” (from OAGI presentation)

– “ebXML is the envelope / OAGIS is the letter”

• Learn more at http://www.openapplications.org


Here’s how it looks with all the pieces put together…


Proposed Aerospace Industry Standard eBusiness Architecture

Add

Pur

chas

eOrd

er

TP

PT

PA

CP

P

Add

Req

ues

tFor

Qu

ote

- 2 -Solicitation

- 3 -Proposal / Evaluation

- 4 - Contract Award

- 5 - Contract Performance

- 7 - Billing /Payment

- 8 -Contract Closure

- 6 - Delivery

Universal Data Element Framework (UDEF) Naming Convention

List

Rou

ting

Get

WIP

Sta

tus

Get

Del

iver

y

Pro

cess

Invo

ice

OAGIS 8.1 Business Object Documents (BODs) based on ebXML standard

UDEF – Use the same name for the same data element (e.g. Contract Number) across the entire Contract Life Cycle

OAG BODs – Use established XML schema and documents (and extend where necessary) to achieve rapid e-commerce capability

- 1 -Requirements

- 0 - General Information

Add

Req

uis

ition

Add

Quo

te

Get

Invo

ice


DoD Business Management Modernization Program (BMMP)

• In July, 2001, the Secretary of Defense established the Business Management Modernization Program (BMMP) to transform and modernize the Department of Defense (DoD) business and Financial Systems

• This initiative has been designated as one of the top ten reform priorities for the Department– The above comments are from the BMMP Transition

Plan dated 6 June 2003.



• Seven BMMP Domains– Acquisition (ACQ)

– Finance, Accounting Operations & Financial Mgmt (ACC/FIN)

– Human Resources Management (HRM)

– Installations & Environment (I&E)

– Logistics (LOG)

– Strategic Planning & Budgeting (SPB)

– Technical Infrastructure (TI)


• Relevant Domains for this presentation and their designated Owners– Acquisition (ACQ)

• Ms. Deidre Lee

– Finance, Acctg Ops & Financial Mgmt (ACC/FIN)• Ms. JoAnn Boutelle

– Logistics (LOG)• Ms. Diane Morales

– Technical Infrastructure (TI)• Ms. Priscilla Guthrie



• Two relevant policies– Unique Item Identification (UID)

• Policy Memorandum signed 7/29/2003

– XML Registration• Policy Memorandum signed 4/22/2002



Unique Item Identification (UID)


XML Registration


Remember the Paper Forms

• The first thing required to become “paperless” is to start out “paperful.”– Gather information from the legacy forms-

based processes

• Roughly speaking, the UDEF IDs represent the blocks on the forms and OAGIS 8.1 BODs represent the entire form as well as its exchange with another party


Recommended “Next Steps”

• Create small pilot effort to model end-to-end procurement of small spare supply unit (e.g. cable assembly)

• Work with appropriate BMMP Domains to inventory all forms and processes currently in use to transfer data

• Create and register UDEF IDs for all the necessary blocks– Make sure not to create redundant UDEF IDs for different form

blocks which have the same semantic meaning (e.g. “PIIN” vs. “Purchase Order No.”)

• Work with OAGI to create necessary extensions to existing Business Object Documents


Questions?