curriculum - organizational...
TRANSCRIPT
Organizational Management
CCSS Leadership Academy IVModule 3
...OR
If I had a clue what was coming my way, I would have been paying more attention!?
Advisement/Career PlanningDual EnrollmentCredit Repair/RecoverySpecial Education504/SST/RTITitle 1 - planning/accountabilityTesting - organization/security/dataSurveys - Tkes/Lkes/Title I/State HealthNewsletter - Website - Twitter- Remind 101Nurses - immunization/AED/injuries/head liceFacilities Renovation - ESOLMckinney VentoSummer School...SBLT/SIT/BCT/Department chairs/Quality Teams/ Prom/Homecoming/Parades/pep rallies/fall festival/community events...
Textbooks/Computers/BYOTFacilities RenovationESOLMVHR
Crisis Management - Code Yellow/Red/Blue/on campus evacuation/off-campus evacuation
Facility Management custodians/maintenance/safety/playgrounds/fields/repair elec.-plumbing-HVAC
Building and Workplace Safety - plans/training/drills/workers compensation/reporting
School Improvement PlanningStudent management - academic/discipline/extracurricularHuman Resources - time/pay/hiring/employee disciplineSupervision - students/employeesExtracurricular Activities - clubs/ fine arts/ athleticsDaily Logistics - room location/building traffic patternsSubstitute Teachers Transitions - before and after schoolMaximizing scheduling and staffingStakeholder Groups - school councils/PTA/PTO
/business partners/booster clubsCafeteria Management Visitors - accountability/safety/public relationsVolunteers/Chaperones - training/records Traffic - cars/buses/pedestrianBus Transportation - safety/discipline/field
trips/extracurricular activitiesPurchasing - budget planning/P.O.s/accounts/Data - accountability/disaggregation/distributionTechnology - training/maintenance/instruction/repair/upgrade
A school has a lot of moving parts that must
function together.
● We believe, as a learning community, we must continuously improve.
● We believe, as leaders of learners, we must see students as volunteers in their learning.
● We believe the Coweta County School System, in partnership with the family and the community, must focus on providing challenging, interesting and satisfying work for students.
● We believe we are responsible for the success of each student.
School administrators are responsible for giving students and teachers the opportunity to do THIS.
Melanie Perry, PrincipalMoreland Elementary School
Organizational Management
to
LKES # 4The leader fosters the success of all students by
supporting, managing, and overseeing the school’s organization, operation, and use of resources.
4.2 Establishes and enforces rules & policies to ensure a safe, secure, efficient, and orderly facility & grounds.
4.4 Identifies potential problems & deals with them in a timely, consistent, and effective manner.
4.9 Shares in management decisions and delegates duties, resulting in a smoothly operating workplace.
Assistant Principal to Principal
Assistant Principal
● Ensure daily procedures● Respond to problems● Implement rules,
procedures, to solve problems
● Task oriented● Teacher/Student support● Build Relationships● School Perspective
Principal
● Ensure daily, monthly, yearly procedures● Predict & eliminate problems● Use negotiation to solve problems● Planning & oversight oriented● School-wide/Community support● Ensure relationships● System Perspective
2013-14 Safety Log (1st year)
Moreland’s Staff Handbook
Moreland’s Safety Plan - short version
Safety Clipboards & Reunification Site Bag
1. Know your facilities & protect the ‘house’!2. Always have a plan & a plan B & a plan C!
https://www.youtube.com/watch?v=mDUSjBiHYeY
3. The job is too big for one person. Take care of & develop relationships with ALL
your people & they will take care of you!
Value Promise & CommitmentTo the Moreland School Family; From Beverly Yeager
As your Principal, I promise to put student achievement and the instructional focus of our school at the forefront of all that I do in our quest for educational excellence.
School improvement planning is a continuous process and I pledge my every effort to build on our school’s many strengths and to honestly evaluate our present
performance so that we will make effective decisions that guide our students in attaining even higher expectations.
I value a truly collaborative work environment for students and staff so that we continue to grow and learn together. I value the expertise and input of this staff. I am committed to teamwork and facilitative leadership practices to tap the wealth of ideas among us. I promise to nurture and promote participatory decision making
and will stand with you as we accept new challenges. I pledge a listening ear, unending encouragement, truthful honest advice, suggestions and assessments
as warranted.
I promise to work in unison with you to provide ongoing staff development and training opportunities that promote creative and enriching instructional delivery
methods and support you in your quest for the best.I will constantly seek out new avenues for resources and support that will help us
implement new ideas, strategies and practices that enhance student learning. Together we will recruit and hire exemplary teachers who share our mission to join
our educational family.I will strive to be a visionary leader, to embrace and implement change and technologies that enhance our program while seeking to remain current in
addressing effective school research.I will reach out to build stronger relationships with all of our stakeholders; our
students, our parents, our community and local businesses as we work together to create the future.
Who are you as a leader?Self reflection will become more and more important as you grow as a leader. Honest self reflection is vital to your success. What are your leadership strengths? What are your weaknesses? Who is
your leadership ‘model’?
Management vs. Leadership
Is there a difference?
If so, What is the difference?
Is one better or more important?
Talk for a few minutes with those around you about these questions.
)
2
Leadership Defined:
...What is Leadership?
● A leader is someone who has followers. Peter Drucker
● Leadership is the capacity to translate vision into reality. Warren Bennis
● As we look ahead into the next century, leaders will be those who
empower others. Bill Gates
● Leadership is influence - nothing more nothing less. John Maxwell
● Leadership is a process of social influence, which maximises the efforts
of others, towards the achievement of a goal. Kevin Kruse - Forbes
...What is Management?
-Judicious use of means to accomplish an end
-The act or manner of managing; handling; or control
Managers need to plan, measure, monitor, coordinate, solve, hire, fire,
and so many other things.
Managers manage things.
Leaders lead people.
To be an effective school administrator you will need
to master both! How?
A Few Ideas to Ponder:
1. Walk the Talk ● Set a positive example.● Admit your mistakes, and plot a course.● If you don’t know the answer, admit it.
A Few Ideas to Ponder:
2. Define Results and Expectations ● Know the organization’s goals.● Know the organization's strengths and weaknesses. ● Be painfully aware of your own strengths and
weaknesses.● Communicate, Communicate, Communicate
A Few Ideas to Ponder:
3. Gain Commitment● Be aware of your own people skills.● Be in touch with organizational culture.● Develop buy-in from all stakeholders. ● Play the hand you're dealt.
A Few Ideas to Ponder:
4. Be Open to Feedback
● Promote team effort.● Problem solve without placing blame or being critical.● Have an open door policy.● Empower, support, delegate
A Few Ideas to Ponder:
5. Make the Most Out of Every Hiring Opportunity
● Hire smart people.(It's okay if they are smarter than you.)● Hire people who demonstrate integrity.● Hire people who fit the organizational culture.● Hire people who meet the organization’s needs. ● Hire people who care about young people.
A Few Ideas to Ponder:6. Coach Employees on How to be Accountable ● Identify strengths and weaknesses and build from these. ● Consider the employee’s perspective.● Draw on your strength as a teacher to help employees
reach their potential. ● Clearly state your expectations.● Be fair and consistent.
A Few Ideas to Ponder:
7. Consequences and Reinforcement ● At some point, there must be consequences for
poor performance and reinforcement for positive performance.
● Documentation/Communication
A Few Ideas to Ponder:
8. Hold Each Other Accountable ● You can’t always share all the facts.● Transparency earns trust.● Encourage ownership.● Develop a culture built on accountability.
Bill Harrison, PrincipalNorthgate High School
Organizational ManagementMaking Order out of Chaos
Responsibility
1) You are ultimately responsible for every aspect of the program.2) Embrace it immediately
Knowledge
1) Spend time gathering a working knowledge of the program.2) Identify areas that are going to be your strengths/challenges.3) Reference and Document/Document and Reference4) Ask questions and build a portfolio
Time Management
1) You will not be able to work a 40 hour week and keep your program organized.
2) Utilize every moment of downtime.3) Organize your day/week/month and be ready to re-organize.4) Prepare for interruptions.
Human Resources Management
1) Build a team of experts to surround you.2) Utilize this team’s knowledge when making decisions.3) Your actions and your ways of dealing with those around you (not your
position) will determine how you are viewed and respected as a leader. 4) Create a trusting environment that maximizes the team approach and
minimized favoritism.5) (look back at #1) While you surround yourself with experts, don’t become
complacent.
The Balancing Act - Things to Consider….
1) Every day you will be faced with chaotic situations at some level. 2) Maintain YOUR physical/mental/emotional health.3) Life will be stressful.4) You will never reach the ultimate level of organization.5) “Putting out fires” will occupy much of your day. 6) You will never have a 40 hour week (unless you take Thursday and Friday
off)7) In the midst of your most chaotic day, you will realize that there is no
career as fun and rewarding as the one that you’ve chosen….
Safety Management - The Plan
1) Begin with the overall supervision plan of the school. a) Build a planb) Assign supervision staffc) Train staff in recognition/methods for redirection/expectations.
Safety Management -Practices/Drills
1) Basic Drillsa) Regroup/Evaluate/Discuss situations
2) Advanced Drillsa) Throw in variables- Take out key leaders
Safety/Management - Showtime...
1) Be calm, organized, and take appropriate time needed2) Communicate and provide clear direction.3) Make decisions/Be a problem solver4) Encourage/Praise - (probably the most important thing to keep your staff
calm)
Questions….
Activity:
It is July 10. The school board met last night and you learned that you were appointed assistant principal at East Westchester High School. You are moving from just south of Northland, so you are not really familiar with the area or the school campus. Excited about your new position, you report to the principal’s office bright and early. The principal, Mr. Hightower, meets with you and welcomes you the team. He also explains that he is a bit overwhelmed, being down an administrator. Teachers return on August 1, and, he still needs to hire a chemistry teacher, an AP economics teacher, and a cheerleading coach. Among the list of duties that you are assigned, Mr. Hightower explains that he is making you responsible for the school’s safety plan. The plan is to be reviewed by someone at the district's central office by July 27, and presented to the staff on day one of pre-planning.
With the people around you, list the steps that you would take to develop a safety plan for the high school. Be prepared to share your list.
Testing Plan; Title I Plan; School Improvement Plan?
Personal organization will be reflected in the efficiency and effectiveness of the organization. These tips were
developed by a famous organizational guru.
Strive to be authentic - Be honest with yourself about what you want and why you do what you do.
Seek trusted relationships - Put your effort in building relationships with people you trust and can count on. Be sure those people can trust and count on you.
Take care of yourself - You need your health and your energy to be effective. Seek balance in your life.
Listen to your body and organize your day accordingly (when possible.) Realize that in this business, your day will
frequently organize itself without consulting you.
Set a few priorities and stick to them - If everything is equally important, nothing is prioritized.
Learn to turn down opportunities that are inconsistent with your priorities - It’s hard to say no, but it can bedone. Know the difference between priorities andpreferences.
Set aside time for focused effort - Find out what thislooks like for you - early mornings/evenings/weekends. It's okay to shut your door occasionally. (Develop a code word with support staff.)
Always look for ways of doing things better and faster -Strive to continuously improve efficiency. Remember, when you delegate one task, something else will probably go undone.
Build solid process - Develop procedures that last and runwithout your attention. If it can be done more simply, with fewer people and fewer steps, it is probably better.Know when a check is okay, instead of the check+.
Spot trouble ahead and address it - It is your responsibilityto think through the process and determine potentialproblems. Be proactive.
Break your goals into smaller chunks, and work on onechunk at a time - Be methodical. You probably didthis for students to help them organize.
Finish what’s important and stop doing what is not important- Determine what you need to address, what you can stop doing, and what you can delegate.
These management practices are three hundred years old
and were developed by Benjamin Franklin.
He was committed to each new behavior.
He worked on only one behavior at a time.
He assessed his progress and referred to his notes dailey.
Thank you for taking part in the Coweta County School System’s Leadership Academy.
Special thanks to Mrs. Melanie Perry and Mr. Bill Harrison for sharing their time and knowledge.
Please contact me if I can help you:Dr. Doug Moore
[email protected](770) 254-2750 office
(404) 819-7385 cell