current research information systems
DESCRIPTION
Presentation at EuroCRIS Conference, St Andrews, November 2009TRANSCRIPT
Current Research Information Systems
November 2009
Valerie McCutcheon
Operations Manager
Research & Enterprise
Topics
• Overview of Research Systems• Overview of Research lifecycle• The Research System• The impact and output agenda• Zoom in on integration of outputs• What we learned• Questions
Overview of Glasgow Research Systems
Student System
Research Mapping System
& Web Pages
Research System
Institutional Repository
Finance System
HR System
The Research Lifecycle
Pre-Award Award Post-Award
Stage 1:
Pre-Project
Stage 2:
Create Project /
Application
Stage 3:
Award Receipt
Stage 4:
Finance Project
Initiation
Stage 5:
ProjectManagement
Stage 6:
Project Completion
Research System Re-Development Timescale
• 1994 Original System• 2004 in-house decision – no retrospective steps!• 2005 Decide to include costing within Research System• May 2006 First Version LIVE• June 2007 Costing module LIVE• March 2008 Project Closed
Research System
Research System
Work In Progress
• Improved automation of award calculations
• Electronic document management and workflow
• Link to repository (Outputs and Impacts)
• Improved web pages
• CPD
• Sharing what we have learned and learning from others
R&E Role in Impact and Output Agenda
• Assist with impact plans• Identify users of our research and best
channels to get it to them• Have better ways of articulating the
benefits and getting the beneficiaries to confirm this
• Capture the benefits
Impact and Output
Research System
REF System/ Impact
LicencesCollaborations
ConferencesConsultations
IP ManagerInstitutional Repository
Enrich
Enlighten and Research System
Integration - Research Information
Lifecycle
• Policy mandatory full text deposit September 2008 • Join up data and services• Open access • Output and Impact • Marketing• http://www.gla.ac.uk/enrich/
Some Enrich Deliverables
• 30,000 records in the Institutional Repository service
• Clear policies and workflows for collecting data
• Better search tools – Alternative sources– Interfiled catalogue and repository hits
• Staff profiles • Better link between Research and Output• Public domain statistics (irStats)
Institutional Repository’s Growth
End of the DAEDALUS Project (Jul 05)
Publications Policy (Jun 08)
Source: ROARmap
Publications Policy
• Bibliographic details
•Full text peer reviewed articles and published conference papers (subject to copyright permissions)
•Citing the University Address
+ 20k RAE records
Linking Outputs to Awards
Issues
• Gold Plating• Resource• Technology• Joint Electronic System• Academic access• Data quality• Unknowns
Good Points
• Requirements gathering – prioritised list of essential v desirable.
• Business Case revisited• User Group power• Agile development process • Realistic allocation of time to maintenance of pre-
existing systems, bug fixing, and user support.• Relationships• Opportunities for repositories
Want to know More?
• www.gla.ac.uk/enrich• Valerie McCutcheon, Operations Manager, Research
and Enterprise, [email protected]• William Nixon, Digital Library Development Manager,
[email protected]• http://twitter.com/enlightenpapers• http://enlightenrepository.wordpress.com/ • http://www.rcuk.ac.uk/aboutrcuk/efficiency/oocp/default
.htm• http://www.mrc.ac.uk/Achievementsimpact/Outputsoutc
omes/e-Val/index.htm