Cubs 2017 Fall Camp Hidden Valley - Elk Island Retreat, 54371 Range Road 205 Drop-Off: Friday Sep 29, 2017 @ 6:00 PM Pick-up: Sunday October 1, 2016 @ 12:00 PM $30/Youth $20/Parent Parents are welcome to participate but it is not mandatory. * Supper, breakfast, lunch and snacks will be provided.

Overnight campouts are very exciting and lots of fun, and a great way to experience scouting. The weekend will be filled with crafts, campfire, skits, songs, hiking, and voyageur canoe ride! We will be sleeping in tents at the 203’s Hidden Valley campsite that happens to be a scout camp that was donated to our group a long, long time ago. A packing list is included in this package so extra clothing is essential. A famous Scout proverb is “For a warm/dry youth is a happy youth!” Please label all your child’s clothing and have everything packed in a duffel bag or backpack. NO GARBAGE BAGS ALLOWED. Any questions please feel free to contact us, Roland Carignan Camp Chief and Cub Leader roland8009@gmail.com 780-974-4746

Jason Lueke Cub Leader jasonlueke@gmail.com 780-293-1795

Cubs Fall Camp Sept 29 - Oct 1, 2017

Camp Agenda Friday, September 29 6:00 pm Parents drop off at Hidden Valley

6:30 pm Opening, Site Orientation, Tent Assignments, Camp Setup (OAS Camping Skills)

8:00 pm Campfire / Skits / Songs

9:30 pm Mug-up / Discussion

10:00 pm Bedtime

10:30 pm Lights out

Saturday, September 30 7:00 am Wake up

8:00 am Breakfast

9:30 am Bus Trip to Astotin Lake (Elk Island National Park)

10:00 am Voyageur Canoe Ride (OAS Paddling Skills)

12:00 pm Lunch

1:00 pm Free Play / Exploration (Frisbee’s, Football & playground)

1:30 pm Astotin Interpretative Theatre

2:30 pm 3-4 Km Hike (OAS Trail Skills)

3:30 pm Bus Trip back to Hidden Valley

4:00 pm Free Play / Exploration

5:00 pm Supper

6:30 pm Explore our Surroundings (OAS Scoutcraft Skills)

8:00 pm Campfire / Skits / Songs

9:30 pm Mug-up / Discussion

10:00 pm Bedtime

10:30 pm Lights out

Sunday, October 1 7:30 am Wake up - (Pack bed, clothes and tents) (OAS Camping Skills)

8:30 am Breakfast

10:00 am Hidden Valley Hike (OAS Trail Skills)

11:00 am Camp Clean-up (Leave no Trace Behind)

11:30 am Scouts Own

12:00 pm Parents Pick up at Hidden Valley

Camp Gear List

Packs Mess Kit R 1 Back Pack/Duffel Bag R 1 Net Bag for Dishes R 1 Day Pack R 1 Plate R 1 Cup (with lid) Clothing R 1 Bowl R 1 Necker R 1 Spoon R 2 Long Pants R 1 Fork R 2 Long Sleeved Shirts R 1 Knife R 2 Underwear R 1 Water Bottle R 3 Socks R 2 T-Shirts Footwear - 1 Shorts R 2 Hiking or Running Shoes R 2 Heavy Socks O 1 Rubber Boots R 1 Thermal Underwear O 1 Winter Boots R 1 Warm Sweater O 1 Light Jacket Personal Items R 1 Warm Jacket R 1 Paper Pad and Pencil R 1 Rain Gear (jacket and pants) R 1 Flashlight/Headlamp/Batteries O 1 Wide Brimmed Hat O 1 Survival Kit - 1 Winter Jacket O 1 Campfire Blanket O 1 Snow Pants - 1 Toilet Paper R 2 Toques - 1 Sun Glasses R 1 Mittens / Gloves - 1 Sun Screen (30 SPF or higher) - 1 Insect Repellent Sleeping Gear O 1 Lip Balm - 1 Groundsheet R 1 Kleenex R 1 Pillow R 1 Hand Towel R 1 Sleeping Pad R 1 Face Cloth R 1 Sleeping Bag R 1 Toothbrush and Paste R 1 Sleeping Wear (stuffy optional) R 1 Comb/Brush R 1 Soap (biodegradable preferred) R 1 Lawn Chair Medication

R Medication must be in a ziplock bag, with clear instructions on dosage and frequency. Labeled with child’s name. Prescription medication must be in pharmacy container with a valid Rx label.

Required items for this camp are identified with a “R” – Optional items with an “O”

No electronics of any kind (iPods, gaming, cell phone), No toys, games, or collections. Please label everything with your Scout’s name to keep the lost & found to a minimum.

Camp Rules

1. All Youth are expected to participate in the planned activities.

2. Running will be permitted in designated areas. 3. Open toed footwear (sandals or crocs) are not allowed on site.

4. Tents are for sleeping only and are private space; please respect each other’s private

space. 2 to 3 people per tent. All tents will be assigned by the Scouters.

5. Come prepared for the weather and understand that the majority of camp is outdoors. All youth need to dress in the appropriate warm clothes (mitts, toque, rain gear, boots) while participating in the activities.

6. Youth with insufficient or inappropriate clothing and/or equipment will be sent home.

7. All Youth are expected to help out. Lairs will be assigned responsibilities and camp

chores (cleaning up after meals and crafts, preparing meals, dishes).

8. No horseplay or running around the fire. 9. All youth are expected to be courteous, polite, and respectful to fellow Scouters. Youth

that repeatedly behave in an inappropriate manner will be sent home. 10. All food and drinks will be provided – snacks will be available on request or provided

between activities.

11. HAVE FUN !!!

Emergency Plan

1. The Event Coordinator (EC) for the Fall Camp is Jason Lueke & Roland Carignan.

2. All activities that have been planned have been examined for risk in accordance with Scouts Canada’s “BP&P, Section 10000”. There are no activities planned which are at an unreasonable risk for the youth during this camp period.

3. Prior to the camp, all Registration forms held by the group will be reviewed by the appropriate person

(parents/guardians for youth; the person himself for adults) and they will be resigned in the appropriate space. All persons attending the camp (youth, leaders, and parent volunteers) must have a copy of the Scouts Canada Registration form left on file with the EC. Youth and leader Registration forms will be held by the EC or his designate until the end of the Scouting year, at which time they will be forwarded to the BC/Y Operations Centre.

4. Strathcona County, Alberta is a 911 community and as such emergency services can be contacted by

dialling “911”. If it becomes necessary to contact any emergency services, the Group Commissioner shall be informed as soon as possible, and an Incident Report Form {Section 20000 of BP&P dated May 2005}, included in this package shall be submitted.

5. The nearest medical clinics to our camp location are detailed in the attached listing (Medical Plan).

6. The First-Aider(s) for this weekend will be Roland Carignan and David Churchill. Roland Carignan or

Jason Lueke will be made aware of ALL medications prescribed by a doctor at the beginning of the camp with written instructions about their use. They are not authorized to prescribe any medications without permission of the parent/guardians or competent medical authority. If competent medical authority is sought, the parents/guardians and Group Commissioner shall be notified at the earliest opportunity.

7. Emergency communications:

o Jason Lueke on cell at 780-293-1795; o Roland Carignan on cell at 780-974-4746; o Group Commissioner - David Churchill on cell at 780-893-7963

8. A copy of the camp plan and emergency/action plan shall be left with the Group Commissioner and

Group Administrator. 9. There will be a full first aid kit available on site at all times. Additionally, in those outdoor activities where

appropriate, the designated first-aider or his/her designate will carry personal first aid kits as well as emergency supplies as appropriate.

10. An action plan, appended to the end of this emergency plan, will detail the actions of the leaders after

foreseeable incidents such as an injured person, lost youth or adult, and fire. Any other actions shall be discussed with the leadership team and appropriate action shall be taken with the consensus of all leaders. Also, a copy of the Emergency Plan and Action Plan shall be made available to parents/guardians by request and a copy will be available at the camp.

11. In case of emergency the emergency muster point will be the Destination post located at the Camp entrance as identified on the map.

Action Plan

This action plan states the actions that should be carried out in case of the following emergency situations. Any emergency not listed below should be discussed with all leaders and a consensus developed on the actions to be taken. If any of these actions are carried out, the Group Commissioner, and the parents/guardians shall be informed at the earliest opportunity.

Injured Person The designated first-aider shall take control of the situation until medical personnel arrive. This person will:

❑ Assess the nature of the accident and the extent of the injury or injuries.❑ Direct others to call for appropriate assistance and to manage the crowd.❑ Treat and/or oversee treatment of the casualty or casualties. This is to be continued until medical

personnel arrive❑ Document and report the incident❑ Evaluate the accident for future consideration

Fire If the fire is small and can be readily extinguished, extinguish the fire. The Group Commissioner needs to be informed immediately. If the fire cannot be readily extinguished, then the following steps must be taken:

❑ Raise the Alarm “Fire, Fire, Fire” and pull any local alarms.❑ Ensure the site is evacuated in a timely fashion❑ The Scouter-in-Charge shall ensure all youth and adults are accounted for.❑ Ensure that everyone is located at the safe gathering place designated in the Emergency Plan❑ Dispatch a leader to call for appropriate assistance.❑ Ensure that the Group Commissioner is informed immediately. ❑ Document and report the incident

Lost Youth or Adult The Scouter-in-Charge shall control this situation. With the assistance of the others, this person will:

❑ Immediately co-ordinate and conduct a local area search for the person, ensuring all of the other youth are moved to a safe and secure area.

❑ If after ten (10) minutes in the case of youth or twenty (20) minutes in the case for adult the person is not found, the appropriate authorities shall be contacted.

❑ Ensure that the Scouter-in-Charge, Group Commissioner, “At Home Emergency Contact” and the Parents/Guardians of the youth are contacted immediately.

❑ Ensure all remaining youth are kept safe.❑ Document and report the incident.

Severe Storm At this time of year the risk of severe weather, with heavy rain, lightning and high winds is a potential:

❑ Stay Calm and find a safe place indoors for youth and adults.❑ Youth and adults will be kept inside out of the elements.❑ The Scouter-in-Charge shall monitor weather and road conditions and when advisable, parents will

be advised to head home.❑ Document and report the incident.❑ Set-up a reporting structure to ensure families arrive home safe.❑ If possible, contact the Group Commissioner, “At Home Emergency Contact”, and parents/guardians

and ensure them that the youth are safe.

MEDICAL PLAN 1. Incident

Name

2017 Cub Fall Camp

2. Date Prepared

September 14, 2017 3. Time Prepared

3:00 PM 4. Operational Period

Sept 29 6:00 PM to Oct 1 12:00 PM

5. Incident Medical Aid Station

Medical Aid Stations Location Paramedics Yes No

Hidden Valley Mid Night Eat Out (white building) – First Aid 54371 Range Road 205, Fort Saskatchewan, AB T8L 3Z3 X

Elk Island Retreat Office 54371 Range Road 205, Fort Saskatchewan, AB T8L 3Z3 X

David Churchill & Roland Carignan – First Aid 54371 Range Road 205, Fort Saskatchewan, AB T8L 3Z3 X

6. Transportation

A. Ambulance Services

Name Address Phone Paramedics Yes No

AHS - SCES Sherwood Park, AB 911 X - ALS

7. Hospitals

Name Address Travel Time Air Ground Phone Helipad

Yes No Burn Center Yes No

Strathcona 9000 Emerald Dr, Sherwood Park

11 min 30 min 780-449-5380 X X

U of A 8440 112 Street NW, Edmonton

18 min 54 min 780-407-8822 X X

Ft. Sask. 9401 86 Avenue, Fort Saskatchewan, AB

9min 23min 780-998-2256 X X

Lamont 5216 53 Street, Lamont, AB 8 min 19 min 780-895-221 X X X

8. Medical Emergency Procedures

In the event of an injury or emergency, first aider and leader is to be advised and will take control of the situation. All Appropriate documentation and report are to be completed.

Prepared by (Medical Unit Leader)

10. Reviewed by (Safety Officer)