CTEERS Technical Assistance Workshop

• Welcome and Introductions

Sharon Wendt, Director of Career and Technical Education Team

Overview of Agenda and Workshop Protocol

CTEERS

What is it?– Career and Technical Education Enrollment Reporting

System – Collects required Carl Perkins Act (CPA) secondary student

enrollment data for the purpose of accountability from:All districts in receipt of CPA funding

– To do this there are two reports:

• Composite Enrollment Report due on or before July 15th • Concentrator Completer Graduate Follow-up Report due on or

before May 1st of the following year

All Students Grades 11, 12, 13

A CTE Participant is a student who was enrolled in one or more CTE courses for the reporting year.

A CTE Concentrator is a secondary student who has completed (earned secondary credit) in a minimum of two CTE courses within the student’s chosen pathway and is enrolled in continuing CTE course(s) in that pathway for the current reporting year.

The Graduate Follow-Up Report tracks the CTE concentrator completer graduates from the previous year and finishes the reporting year's cycle.

Universe of Students

CTE Participants

CTE Concentrators

Graduate Follow-Up

Universe Non-CTE Participants CTE Participants CTE Concentrators  

Number Number % of Total Number % of Total Number % of Total % of CTEP

143,245143,245 52,01552,015 36.3%36.3% 91,23091,230 63.7%63.7% 33,65133,651 23.5%23.5% 36.9%36.9%

For RY 2008: Participating Districts (PD) 370% of State H.S. Districts 97%PD Student Universe - Grades 11-13 143,245

2008 CTE Basic State Facts

From that data the following are positives for CTE:

94% of Wisconsin students who enroll in a concentration of CTE programming graduate from high school compared to the state rate of 89%

75% of CTE concentrators who have taken the tenth grade WKCE reading and math tests score at the proficient or above category compared to the state rate of 74%

73% of Wisconsin students completing high school career and technical education programs pursue additional educational opportunities (i.e., postsecondary education).

23% of Wisconsin students completing high school career and technical education programs are gainfully employed after high school.

Why does it exist and Why is it important to me?

Local to State to Federal accountability

Incomplete or inaccurate reporting does not give the parties involved the total picture of data

to establish trends and best tell the CTE story

What is the Accountability Process?

• The secondary CPA core indicators required at the secondary level are:

• 1S1: Academic Attainment – Reading• 1S2: Academic Attainment - Mathematics• 2S1: Technical Skill Attainment • 3S1: Secondary School Completion• 4S1: Student Graduation Rates• 5S1: Secondary Placement• 6S1: Nontraditional Participation• 6S2: Nontraditional Completion

Negotiations State negotiates with OVAE on yearly

performance levels for CPA core indicators

FAUPL

• Every two years• Locals will either accept state performance levels

or negotiate with state on new local levels• State and locals must show continuous

improvement

Data Collection and ReportingData collected from locals

State edits and aggregates

Reported through OVAE Consolidated Annual Performance Report (CAR)

CAR

Data Collection and Reporting

Districts in receipt of CPA funding are informed of their core indicator performance levels by means of the CPA Local District Profile.

If they do not meet a core indicator level either through the absolute or progress means, that core indicator must be addressed within the next application cycle. Sample District Profile

Accountability –Improvement Plans If a state or local fails to meet at least 90% of a

performance level on any of the core indicators – they must develop and implement an improvement plan

If a state or local:– Fails to implement an improvement plan,– Fails to make any improvement within a year after

implementing plan, or– Fails to meet 90% of an indicator 3 years in a row

Then, funds can be withheld (fully or partially)• Withheld funds to be used by State or other eligible

recipient to provide services to remedy

Accountability –Improvement Timeline

Core Indicator

2007 Transition

Year

2008 - 2013Full Reporting

1S1: Academic Attainment – Reading X X

1S2: Academic Attainment - Mathematics X X

2S1: Technical Skill Attainment No X

3S1: Secondary School Completion No X

4S1: Student Graduation Rates X X

5S1: Secondary Placement No X

6S1: Nontraditional Participation No X

6S2: Nontraditional Completion No X

What’s New for 2010

Name Change: •VEERS becomes CTEERS, Career and Technical Education Enrollment Reporting System

What’s New for 2010

Use of secure file transfer program • (Accellion) for data file uploads and downloads, PI-1330R and PI-

1335, no mailing of CDs or diskettes

Directions for Submitting Reports

• Two months prior to the submission due date of July 15th a request to submit files will be sent to the Fiscal Agent CTE Coordinator by means of a secure file transfer program.

• The recipient receives an invitation email with a link. The recipient clicks on the link to complete the registration process.

• Once registered the recipient will be able to securely attach the Composite Enrollment as well as Graduate Concentrator Completer Followup file(s) and to an email addressed to don.vedder@dpi.wi.gov

• The window for submission of files will be two months prior to the established

report due date of July 15th for the Composite Enrollment Report and three months prior to May 1st for the Follow-up Report to one month after those dates.

What’s New for 2010 PI-1330R: Composite Enrollment Report Cell 10-Name Change to Race –

Ethnicity (Effective for 2011 reporting)– Hispanic Definitional Change Hispanic is not a race, it is an ethnicity. If a

student coded H, must also have one or more accompanying race code(s). PI-1330R: Cell 18 CTE Concentrator

Added coding for POS Concentrator, two choices in addition to N (No)1 – Student is a concentrator in an operational Program of Study (POS)2 – Student is a concentrator not in an operational POS

PI-1330R: New Instructional Area Codes PI-1330R: Cell 20 Name Change to Non-Certificated Learning Methodology PI-1330R: Cell 21 Name Change to Certificated Learning Methodology PI-1330R: Cell 22 Name Change to Certificated Learning Completion

What’s New for 2010 PI-1330R: Allow more than one entry to following cells

using tilde to delineate20 Non-Certificated Learning Methodology 21 Certificated Learning Methodology 22 Certificated Learning Completion 25 Youth Options Attendance26 Advanced Standing Credit - Tech Prep, Participation27 Advanced Standing Credit - Tech Prep, Completion28 Transcripted Credit-Tech Prep, Participation29 Transcripted Credit-Tech Prep, Completion30 Youth Apprenticeship, Participation31 Youth Apprenticeship, Completion 32 Transcripted Credit – University, Participation33 Transcripted Credit – University, Completion

Composite Enrollment Report: Directions for Submitting

Reports

1. Submission Requirements

•Two months prior to the submission due date of July 15th a request to submit files will be sent to the Fiscal Agent CTE Coordinator by means of a secure file transfer program.

•The recipient receives an invitation email with a link. The recipient clicks on the link to complete the registration process.

•Once registered the recipient will be able to securely attach the Composite Enrollment file(s) to an email addressed to don.vedder@dpi.wi.gov

•The window for submission of files will be two month prior to the established report due date of July 15th to one month after that date.

Composite Enrollment Report: Directions for Submitting

Reports

2. File Requirements

•Form must adhere to columnar layout as found on the CTEERS Composite Enrollment Report Element chart.

•One student record per line or row.

•Directions and coding are the same as the form from which the data element came.

•Do not use punctuation within the data unless the definition for the data cell allows a delimiting character of a tilde(~). A decimal point must be entered for Instructional Area code.

•The recommended file format is an Excel file, if another application program is used and the file can not be exported to an Excel file format, the file must be in an ASCII (text), comma delineated format with a return after each line (student record) in the file.

Composite Enrollment Report: Directions for Submitting

Reports

2. File Requirements

• Since the Career and Technical Education Team will be pre-editing the file through the use of an Excel spreadsheet prior to uploading to the DPI data base server, it is important that if a particular cell is not applicable to an individual student, that cell should still be preserved through the use of a comma in a comma delineated file.

•File name convention will be as follows: 2010-CTE-DistrictName where the first four digits are to be

replaced with the current reporting year and the DistrictName to be replaced with the district’s name.

•All high schools within the district are to be included in the one file submission for the district with no line breaks between schools or grades.

Composite Enrollment Report: Element Chart

CER Element Chart

Composite Enrollment Report can be broken out into 3 parts:– Info common to universe of students of CPA

funded districts at the high school, grades 11-13– Info on CTE participants from that universe– Info on CTE concentrators from the sub-universe

of CTE participants

Composite Enrollment Report:Cell by Cell

Cell by Cell

Student Follow-up Report (PI-1335):Concentrator Completer Graduate Follow-up Report

Overview

– Tracks the Student Enrollment Report (PI-1330R) career and technical education concentrator completer graduates from the previous year and finishes the reporting year's cycle.

– Electronic file in an Excel spreadsheet format. – Sent to the Fiscal Agents LVECs by means of secure file transfer email in January , whom in

turn is responsible for disseminating the individual district files.

– District s contact graduates listed by means of mail or telephone to find what their they are doing in regards to education and/or employment. May use this sample survey instrument

– Accepted response rate is a minimum of 80% of the total number of completer graduates . It

is completely appropriate to contact secondary sources of information on the student such as parents, teachers, etc., to achieve the minimum 80% response rate.

– To determine if whether or not the education and/or employment the graduate is engaged in

is related or unrelated to the student's secondary training. The relationship is based on the instructional area code associated with each student.

Concentrator Completer Graduate Follow-up Report

File Directions and Coding

– The following information is pre-filled on the PI-1335 file and is not to be altered:

• Lname_First: FA LVEC Name, Last_First• DCSCIACID: District Code, School Code, Instructional Area Code and Student ID• DC: District Code• SC: School Code• District: District Name• School: School Name• ID: Student ID number• Last_Name: Student Last Name• First_Name: Student First Name• IAC: Instructional Area Code• IAC_Name: Instructional Area Code Name• CS: Completion Status

– Once the file has been properly coded it is to be submitted by means of secure file transfer attachment to an email addressed to don.vedder@dpi.wi.gov

• The window for submission of files will be three months prior to the established report due date of May 1st to one month after that date.

Concentrator Completer Graduate Follow-up Report

Coding Directions by Column

Sample Follow –up File