CSIS110MS Access

Chapter 1

MS Office 2010

Database

• Database: a collection of related files containing

records on people, places, or things

Entities and Attributes

• Entities and attributeso Entity – Person, Place, or Thing

o Attribute – Describes the Person, Place, or Thing

Data Organization• Organizing data in a relational database

• Fields

• Records

• Key fields

• Primary key

• Foreign key

Relationships • Establishing relationships

• Entity-relationship diagram

• Normalization

• Join table

DBMS• A specific type of software for creating, storing,

organizing, and accessing data from a database

• Separates the logical and physical views of the data

• Logical view: how end users view data

• Physical view: how data are actually structured and

organized

• Examples of DBMS: Microsoft Access, DB2, Oracle

Database, Microsoft SQL Server, MYSQL

Capabilities of DBMS• Data definition

• Data dictionary

• Querying and reporting

• Data manipulation language

• Structured query language (SQL)

• Object-oriented databases

General Guidelines for Database Design

o Identify the tables

o Determine the primary keys

o Determine the additional fields

o Determine relationships between the tables

o Determine data types for the fields

o Identify and remove any unwanted redundancy

o Determine a storage location for the database

o Determine additional properties for tables

o Determine the best method for distributing the database objects

MS Access• Demonstration of the Environment

CSIS110MS Access

Chapter 2 - Trzos

Queries• Queries are simply questions, the answers of which

are in the database.

• Ways to Create a Queryo Design View – Ch2Q1

o Wildcards in Queries

• Asterisk * Selects ANY collection of Characters

• Question Mark ? Selects Single Characters

o View or Not View a Field in Your Query

• Parameter Queryo Prompts the User for Input

Criteria Queries• Alpha (Like)

• Numeric (Equal to)

• Greater Than or Less Than

• And

• Or

• Xxx And Xxx or Use the Between Operator

• IN Operator (Make sure you use Quotation Marks)

• Sorting in Design View

• Omitting Duplicates Using the Unique Values in

Properties

Other Query Options• Top Value Query

o Open Query>Design.>Query Tools>Return

• Joining Tableso Inner Join (Shows Matching Fields from two tables)

o Left Outer Join (All Records in Left Table and Matches in Right Table)

o Right Outer Join (All Records in Right Table and Matches in Left Table)

• Exporting Data from Access

• Calculationso Totals

o Statistics

• Crosstab Queries Usintg the Crosstab Query Wizard