CS&E 101 Word

Microsoft WordMicrosoft Word

Objectives:Word processing using Microsoft

WordThe Office Menu and ToolbarWord processing features

CS&E 101 Word

Features of a typical Word processorFeatures of a typical Word processor

• Easily correct typing errors• Copy and move text and graphics• Easily use multiple fonts• Locate grammatical/spelling errors• Easily create tables (incl. automatic math

functions)• Use templates to create similar documents• Insert graphics• View screen easily, view actual printed document

CS&E 101 Word

Rulers

Home Ribbon

Document Window

Status Bar View toolbar & Zoom Slider

The Word WindowThe Word Window

CS&E 101 Word

The Ribbon TabsThe Ribbon Tabs

Home - Most common tools such as clipboard, font/ paragraph/styles settings

Insert - Tools to insert tables, illustrations, links, header/footer, & symbols groups

Page Layout - Setup user themes, page orientation, margins, tabs, paragraph spacing and object order

Mailings - Setup mail merges

References - Setup footnotes, table of contents, captions, indices

Review - Tools for adding comments, tracking changes & comparing documents, grammar and spell checkers

View - insert and editing of tables

CS&E 101 Word

Simple WalkthroughSimple Walkthrough• Ribbons• Start a new document• Start a document from a template• Start and an existing document• Moving around (ctrl keys & arrows)• Saving a document (save, save as, web page)

select the correct directory path and file extension

Then Just Start Typing

CS&E 101 Word

There is more than one way to view your document - each designed for a specific purpose

• Print layout- shows exact placement of text/graphics on the page, usually used for typing.

• Full screen reading – lays out two pages at a time • Web layout – shows how page would look on the

web• Outline - designed for easy editing of outline

levels• Draft – designed for viewing comments and

changes

CS&E 101 Word

Clipboard Task PaneClipboard Task Pane

The Clipboard is a temporary storage area in MS Office

Once an object is on the clipboard it can be copied into any other windows application again and again.

The contents of the clipboard can be viewed from the task pane

Up to 24 items can be placed on the clipboard

CS&E 101 Word

Walkthrough a document:Walkthrough a document: Viewing rulers, adjusting margins & tabs Moving and Copying text Inserting headers/footers Finding and Replacing text Inserting - Page and Section Breaks, Dates, Pictures Formatting text – font, style, size, justification,

superscript, paragraph spacing, Bullets & Numbering, Borders & Shading

Spell checking a document Using Help

CS&E 101 Word

Tabs can be created directly from the Ruler. To display the Ruler click on the Ruler check box on the View Ribbon:

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Left Center Right Decimal

Tabs can be aligned by clicking on ruler. To set tab type – Double click on tab stop

CS&E 101 Word

Inserting a Table

Displays information in columns and rows – wraps text, performs simple calculations and sorts. Tables can be formatted with borders and lines.

Package Weights Discount 1-5 lb. Shipment 5% 5-10 lb. shipment 8% over 10lb. Shipment 10% over 100lb. Shipment 15% truckload shipments to same destination

20%

CS&E 101 Word

Creating a TableCreating a Table From the Insert ribbon click on the Table button Select table dimensions or one of the other

options for drawing a table Use the Design & Layout Ribbons to enhance

your table formatting, insert/delete columns & rows, add formulas

CS&E 101 Word

Using Multiple Word Documents

• Open several documents• Switch between documents to copy/paste text• Adjust the window to view two documents at

once• Look at the Tools – track changes, merge and

comparison features

CS&E 101 Word

• General• Save• Display• Advanced

Modifying default Word optionsModifying default Word options

Click on the Home Ribbon and select Options button.