• . - - ..

MASTER LIST OF MAINTAINED DOCUMENTED INFORMATION (INTERNAL l

DOCUMENT CODE DOCUMENT TITLE REVISION 00 01 02 03 04 05

Leave Administration OP-R13-FAD-13 Quality Procedure 10.16.17 5.1.18 00-0P-Rl3-FAD-13 Oualitv Objective 10.16.17 5.1.18 QME-QP-R13-FAD-13 Quality Monitoring and Evaluation 10.16.17 5.1.18 FM-R13-FAD-13-01 Process Summary Logsheet 10.16.17 5.1.18

Leave Ledaer Card 10.16.17 Indorsement Letter 10.16.17 - - - f ..

Name of Division/FOU: FAD/PERSONNEL SECTION

10.16.17 1 of 1 0 Rev. No. Eff. Date Page

~iil!iiiiil§lilll! -­ LFM-R13-SP-~

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII {CARAGA) 1559 Matimco Bldg, Km 4., Libertad, Butuan City

caraga.dilg.gov.ph

•

• MASTER LIST OF MAINTAINED DOCUMENTED INFORMATION (EXTERNAL l

DOCUMENT CODE DOCUMENT TITLE REVISION 00 01 02 03 04 05

Leave Administation CSC Form 6 (Leave Form) Omnibus Rules on Leave CSC Memo Circular No. 16, s. 2012 Republic Act No. 8972 CSC Memo Circular No. 25, s. 2010 Republic Act No. 8187 CSC-DBM loint Circular No. 01, s. 2006 Medical Certificate for Sick Leave, Maternity Leave, Magna Carta for Women Leave, R<>h<1hi. l.P;aVP

Police Report for Rehabilitation Leave Resolution for State of Calamity Declaration CSC Memo Circular No 01, s. 2016 CSC-DBM Joint Circular No. 01, s. 2015 Office Clearance DILG Circular 2018-10 SPMS Standard Success Indicators for DILG R<>crions

10.16.17 1 ofl 1

Rev. No. Elf. Date Page

Name of Division/FOU: FINANCE AND ADMIN. DIVISION/PERSONNEL SECTION

Republic of the Philippines DEPARTMENT OF THE INTERJOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA) 1559 Matimco Bldg, Km 4., Libertad, Butuan City

caraga.dilg.gov.ph

rm11m"5111 •• -­ l!M-R13-SP-O~

• DeputyQMR

• MARECILA. VILLASAN

AOIV / HRMOII

FILING SYSTEM RETENTION PERIOD DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION DISPOSAL

FOLDER SCHEME ACTIVE STORAGE TOTAL

Administration of Leave of Absences

APPROVED LEAVE APPLICATION (VL, SL, FL, SPL) PERSONNEL Steel Cabinet CRA&DTR by month 1 year 3 years 4years

SECTION APPROVED LEAVE APPLICATION (TRAVEL ABROAD,

PERSONNEL 201 folder per 1 year 3 years 4years MATERNITY, MAGNA CARTA, REHABILITATION Steel Cabinet (tab no. 141 nersonnel

LEAVE1 INDORSEMENT REGIONAL CLEARANCE SECTION

CRA&DTR bvmonth 1 vear 3 vears 4vears

Personnel-PC(D:)·Personnel By Field Personnel

PERSONNEL Leave Cards are still in LEA VE LEDGER CARDS SECTION

Files-Leave Card-Leave (Active)

Operating Cards (Active) Units

government ------

MASTERLIST OF RETAINED DOCUMENTED INFORMATION

10.16.17

Name of Division /FOU: PERSONNEL SECTION /FAD

1 ofl ,~.o~., tilti>atel

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA) 1559 Matlmco Bldg, Km 4., Libertad, Butuan City

caraga.dilg.gov.ph

Miii!"i!i!i"'* ~M·R13-SP·02·01

MASTERLIST OF RETAINED DOCUMENTED INFORMATION PILING SYSTEM RETENTION PERIOD

DOCUMENT CODE DOCUMENT TITLE CUSTODIAN LOCATION I DISPOSAL FOLDER SCHEME ACTIVE STORAGE TOTAL

AdmJnlstratloo of Leave of Absei:ices

QPon the

QP·R13·FAD· l3 Quallty Procedure Personnel Administration Annually t year Sycars 6yoars recycle Section/Process Owner of Leave of Absences QO on the

QO-QP·R13-FAD·l3 Quality Objective Personnel Administration Annually I year 5 years 6years recycle Section/Process Owner of Leave of

QMEon uie QME·QP-R13·JIAD·13 Quality Monitoring and Evaluation Personnel Administration Annually I year 5 years 6years recycle Section/Process Owner Personnel Section, Red filing of Leave of

box, QP·Admlnlstration of . Leave of Absences !'SL on the

FM·QP-R13-FAD· l3·01 Process Summary Logsheer Personnel Administration Monthly lyear 5 years 6years recycle Section/Process Owner ofLoavcof

Personnel RR on the PM·RB·SP-07-01 Risk Register· Objective Risk Assessment Section/ Process Administration Montl1ly I year 5 years 6years recycle

Owner of Leave of

Personnel RR on the FM·Rl 3-SP-07-02 Risk Reglst.er • Process Risk Assessment Section/Process Administration Monthly 1 year 5 years 6 years recycle

Owner of Leave of

Personnel Personnel Secuon, Desktop l'M·QP·RB·FAD-13-02 Leave Ledger Section/Process Owner Computer, Personnel, 1 year 5 years 6 years recycle

11-. .. ..

Personnel Personnel Section, Desktop ll·copy folder,

CSC Form 7 [Otllce Clearance) Desktop Annually tyear 5 years 6 years recycle Section/Process Owner Computer, jack. Certlllcatlon Computer

CSC Form 6 (Leave l'orm) Pcrsonnet Personnel Section. Desktop l year 5 years 6ycars recycle

Section/Process Owner Computer, Jack. Form

Name of Division /POU: PERSONNEi. SECTION /PAO

1 on l0.16.17 I Ae•.o""' m: Dae I 11P"ilillf"M1 1FM-R13-SP·02-0t

Republic of the Pblllpplnes DEPARTMENT OF THE INTl!RIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA} 155'J Milt trnco tJldK, K1114., Llberrad, Buman Clry

caraga.dllg.gov.ph

•

• MASTER! IST OF RETAINED DOCUMENTED INFORMATION

FILING SYSTEM RETENTION PERIOD DOCUMENT C0DE DOCUMENT TITLE CUSTOOIAN LOCATION - DISPOSAL

FOLDER SCHEME ACTIVE STORAGE 1'0TAL

Omnibus Rules on Leave Personnel lycar S years 6ycars recycle Section/Process Owner

CSC Memo Circular No. 16, s. 2012 Personnel 1 year S years 6ycars recycle Section/Process Owner

Republic Act No. 6972 Personnel 1 year 5 years 6years recycle Section/Process Owner

CSC Memo Circular No. 25, s, 2010 Personnel I.year Syears 6years recycle Section/Process Owner

Rc1>ublic Act No.11167 Personnel 1 year 5 years 6 years recycle

Secuon/Process Owner Masterlist of Personnel secuon, Red filing External

Personnel box. Masterlist of External Documents on Annually recyc.lc CSC-DDM Joint Circular No. 01, s. 2006 Secllon/Proccss Owner Documents on Adminlst1·ation Administration tyear 5 years 6years

of Leave of Absences of Leave of Medical Ceruflcate for Sick Leave, Maternity Leave, Magna Personnel Absences t year S years 6yeJr. recycle Carta for Women Leave, Rehabilitation Leave Section/Process Owner

Police Report for llehabilitatio.n Leave Personnel J year Syears 6 years recycle

Section/Process Owner

Resolution for State of Calamity Declaration Personnel t year S years 6years recycle Section/Process Owner

CSC Memo Circular No 01, s. 2016 Personnel I year 5 years 6years recycle Scclion/l'rocess Owner

CSC-l)BM Joint Circular No. 01, s, 2015 Personnel I year 5 years 6years recycle Section/Process Owner

Approved Leave Application (VL, SI., Pl., SPL) Personnel Personnel Section, Steel CRA&DTR by month I year 3years 4 years recycle Section/Process Owner Cabinet

Personnel 201 folder [tab per personnel lyear 3 years 4 years recycle Approved Leave Application (Travel Abroad, Maternity, Section/Process Owner Personnel Section, Steel no.14) Magna Carta, Reh&billtdllon Leave), lndorsernent, Regional

Cabinet Clearance with supporting documents Personnel CRA&DTR by month 1 year 3 years 4 years recycle

Section/Process Owner

Personnel-PC(D:)-Personncl By l'leld Personnel

Accomplished Leave Ledger Card Personnel Ptles-Leave Card-Leave Cards Leave Cards Operating are stlll In Section/Process Owner

(Acrlve) (Active) lJniL• government

Name of Division/POU: PERSON NF.I .. SECTION /FAD

il'M-K.B-Sl'-0:1:-Ul DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT REGION XJll CCARAGA}

1559 Matirnco llltlR, l<m 4 .. Llbertad, Butuan Cirv caraga.dllg.gov.ph

Step Responsible PROCESS/ ACTIVITY Details I References No. Personnel I

1 Filer/ Applicant Preparation of Leave • Prepares Leave !• Leave I Application Application Form, fills I Application Civil

out all necessary I Service I

I information required I Commission for the type of leave Form No 6 (F6) applied for, includes • Omnibus Rules

I

I needed documents [if on Leave I necessary), signs and • Delegation of I submits the same to I Authority - DILG

I Personnel i Local Officer /Staff/Designate I Government

Sector (DILG Circular No.

I 2018-10) 2 Personnel Receive and record • Receives Application

1•

Leave Officer /Staff/De Application for Leave for Leave (F6) of , Application Civil signate personnel and/or other Service

necessary documents. Commission Stamp received date Form No 6 (F6) and time of receipt l

• Checks F6 for • Omnibus Rules correctness and I on Leave

I I completeness of I I needed information as

well as the required I

I documents necessary I for the type of leave

I being applied for, to wit: i

~ ~' QUAL l LG~ ...

QP-R13-FAD-13

.~& PROCEDURE (QP) 'lL ,.. . I 1".ti ,...,. . I rrr 01 l os.oi.is I 1 of6

PROCEDURE TITLE Administration of Leave of Absences

SCOPE This process covers the administration of leave of absences in the field operating units (FOUs) and in the Rezional Office (RO).

PURPOSE To define the process of Leave Administration I PROCESS DESCRIPTION

INPUT PROCESS OUTPUT

Leave Application Form Administration of Approved leave Form Accountlng/COA/File

Personnel/ ICSC Form 6) with . . Leave of Absences ... Regional/Central

Aoolicant attachments lndorsement with attachments Office

DESCRIPTIVE STATEMENT: Personnel Officer /Staff/Designate receives leave application form and other necessary documents of DILG XIII personnel. Applications are then processed for Provincial/City /Regional Director's approval. Once approved, Personnel Officer /Designate updates Leave Ledger Card of applicant; and if necessary, indorses applications/documents to Regional/Central Office for perusal. Documented information are kept and maintained for filing.

• DILG - RWY XIII (CARAGA)

(major operations/2 months), Medical Certificate indicated the

Women [RA 9710 Magna Carta for Women]

Step Responsible PROCESS/ ACTIVITY Details References No. Personnel

i Vacation Leave: • CSC Form No. *within in the 6 Philippines (5 days before the actual leave)

*leave applications for 1· CSC Form No. 6, travel abroad letter request, l

Regional/Provi ncial/City I

I Clearance,

I [ndorsement (if

I assigned in FOUs)

i Sick Leave: • CSC Form No. 6 *file upon return to I and Medical I work

I Certificate for

I Sick Leave of more than 5 I I I days I

1. I !

! 4- Maternity Leave CSC Form No. I 6; Medical

I Certificate;

I Regional/Provi ncial/City

I Clearance,

I

lndorsement I from FOUs (if

I assigned in the

! field)

i Paternity Leave • CSC Form No . I 6; Birth

Certificate and Marriage Certificate,

i Solo Parent Leave • CSC Form No. 6; Solo parent l.D.

• Letter request, i Special Leave CSC Form 6,

Benefit for Clearance,

QP-R13-FAD-13 - I _,, ":,,, I '.'I

01 I os.oi.is I 2 of 6

DILG - RAN XIII (CARAGA) QUALlTY PROCEDURE (QP) •

g Authority

Step Responsible PROCESS/ ACTIVITY Details I References No. Personnel I

! findings, procedure and I

recommendatio I n of the I

I physician i

I l 4- Rehabilitation • CSC Form 6, ' I

Leave Letter request, I

I I police report,

I I medical I I

I certificate I

I acquired from I a government I I physician and ' others as I

deemed necessary

I I I I I• CSC Form 6 &

~ Special I declaration of I I Emergency Leave I state of

calamities from I I LCE

.i- Special Privilige I ,. CSC Form 6 ' I Leave

Note: All types of leave applications of FOU personnel exc=c, 1 {] 1"' calendar days as welt as all j travel abroad leave applicatinns regardless of number of days are to be indorsed to Regional Office, I

•1>ie 7 v nes ot t.:« ec...,1Jlice,,•n•1se.ce"',''1('£.Jcolenau1:"'a1"'ur<>, bc i.«:» J.?,d)-P c ~ ';r~ I 3 Personnel Process Leave Application • Fills out certification of 1 Leave Ledger Card '

Officer /Staff/De and Certify leave balances leave credits and signs I I signate

I the same.

I

• For leave applications I • Provincial/Re ! requiring indorsement gional

to Regional/Central Clearance Office, Personnel I Officer/Staff /Designate • lndorsement ' prepares lndorsement Letter I

I Letter and Office ' Clearance; and attaches

I the same to Leave I I Application Form (F6); '

I

I I ! I • Route Office Clearance t

l

• Forwards documents I to Recommendin

01

QP-R13-FAD-13 Document (;odP • DILG- R-N XIII (CARAGA)

QUACPr'Y PROCEDURE (QP)

Step Responsible PROCESS/ ACTfVITY Details References No. Personnel 4 Recommending Signing of recommending • Signs recommending • CSC Form F6

Authorities: approval of Leave approval; • Provincial/Regi 1

+. RD for leave Application onal Clearance applications • RD also signs Office I requiring Clearance and I indorsement lndorsement for I I to Central documents needed to Office while be indorsed to Central I PD for leave I Office while PD signs applications Office Clearance and I I I

I of field lndorsement for I

personnel documents needed to I I I requiring be indosed to Regional I indorsement Office

I

I I

I to Regional I

Office I I

4- ARD for I I Provincial/Ci I

I

ty Director & I Division Chiefs

i I

J_ Outcome l Managers for i field officers I I I

I (MLGOO) I I

I J_ Program I Managers for I

I I I Provincial

Office personnel I I

5 Recommending Forwards leave la Forwards complete Authorities/Per application documents leave application sonnel documents to the I

Officer /Staff/De Approving Authority signate

6 Approving Approval of Leave 1. Delegation of

I Authorities: Application Authority-

I I DILG Local I I I !i SILG or USEC Government ! for

I I Sector (DILG

documents Circular No. I indorsed I 2018-10) to I I I

Central Office I I

I. I

I i 4- RD for leave RD/PD ' I I applications I anproves/disapproves I

OP-R13·FAD-13 ~ .. I ,, .. ;-:- I '~= 01 I os.ci.is I 4of6

• DILG - RA)N XIII [CARAGA) QUALTtY PROCEDURE (QP)

Legal References: • Omnibus Rules on Leaves (VL/SL/FL/SPL) • Magna Carta for Women

Definition of Terms: RD -Regional Director PD - Provincial Director CD - City Director OM - Outcome Manager PM - Program Manager RO - Regional Office CO - Central Office Applicant/Filer - Personnel applying for Leave

Step Responsible PROCESS/ ACTIVITY Details References No. Personnel

I of PD, and signs Leave Regional Application Form Office I Personnel • Returns documents to and field Personnel I

personnel I 0 fficer /Staff /Designate I I exceeding 10 i i calendar I

days; and all travel abroad I leave applications I

~ PD for field I I personnel

I I (10 days or I I less) ! I

7 Personnel Updating of Leave Ledger

1· Updates the Leave

j • CSC Form 6 I

I Officer /Staff /De : and transmittal of Ledger of applicant • Leave Ledger I I

1 signate j approved documents if based on the approved Cards

I ' I

1

necessary leave application I I

Endorses documents to I J I • • CSC Form 6

I I

be transmitted to • Regional I I Central or Regional Clearance I I

I Office to Records Jn- I . lndorsement I Charge (QP-R13-FAD-

11) for releasing I

I• Retain approved leave

I application documents I

and copy of the I I documents transmitted I

to Regional/Central I

I Office (R13-SP-02) I i

QP-R13·FAD-13

01

liliiQillli§,JiitfflU • DILG - RAN XIII (CARAGA) QUACftY PROCEDURE (QP)

M~~LLASAN l\~LRMOll

Pre ared B :

Process Owner

• Rehabilitation Leave • Paternity Leave • Solo Parent Leave • Maternity Leave • Special Emergency Leave

I

QP-R13-FAD-13 . I -, ,. J ~"'11 01 I os.oi.is I 6 of6

• DILG - RAN Xlll (CARAGA) QUALTfY PROCEDURE (QP)

egional Director nagernent Representative

Prepared by:

---~~AN

~R~~

Total Result

Completeness Date of Receipt of Date Transmitted Objective Results • Name of Type oJ Leave Date/Time Leave of Necessary Time/Date Forwarded to

Dis/ Approved to- Remarks/Particulars Applicant/Station Applied for Application Received Documents Recommending Authorities

Leave Applications Regional/Central Met Unmet Remarks, if unmet nffiro

1

2

3

4

5

6

7

8

"

Quality Objective: 1.) Timely processfng of received leave applications 2.) Timely transmittal of leave applications requiring approval of the Regional/Central Office

Frequency of Monkoring: Monthly Covered Period: Due Date of Submission: Legend:

1of1 05.01.18 Page I Rev. N~~ Eff. Date

r @i!iiiip '""' FM-QP-R13-FAD-13-01

DILG REGIONXlll (CARAGA)

Leave Administration Process Summary Logsheet (PSL)

Top Management Regional QMR Process Owner

---~'-LASAN ~R~OII

MARIE JOYS. LUENGAS Admln. Officer V / HRMO Ill

MARECIL A. VILLASAN Admin. Officer IV/ HRMO II

Certified Correct: Prepared by:

VACATION LEAVE SICK LEAVE Date&

Absence/ Absence Absence Absence Action

Period Particular Undertime Undertlme Undertime Undertime Total taken on

Earned Balance Earned Balance appllcatlo

W/Pay W/OPay W/Pay W/OPay n for leave

Year: -- JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL

________ Unit Station: _ Date Entered to DILG: _

____________ Appointment: Status:

Name: Leave Credits Carried to DILG:

EMPLOYEE'S LEAVE LEDGER CARD

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA) 1559 Matimco Bldg, Km 4., Libertad, Butuan City

caraga.dilg.gov.ph

• •

"Matino, Mahusay at Maaasahan" #1559 MATIMCO Bldg., Km. 4, Llbertad, Butuan City, 8600 Philippines Website: http://caraga.dilg.gov.ph/ Tel. No. (085) 342-2045; 341-1976 or (Telefax) 342-2134; 815-1299 Email Address: official@caraga.dilg.gov.ph

NOTE: 1. [n case an official or employee who has been cleared is subsequently discovered to still have

either cash or property accountabilities, the approved clearance DOES NOT RELIEVE him/her of the said accountability [GAO Circular No. 62 dated 23 December 1957]

2. Field personnel shall attach their regional clearance.

Leave Credits as of Vacation Leave Sick Leave

Regional Director LILIBETH A FAMACION, CESO ill

APPROVED

Chief, Finance & Administrative Division I OIC- Asst. Regional Director

DONALD A SERONAY

Recommending Approval

OIC-Chief, LGCDD Chief, LGMED JOCELYN C. JAYO MA RAY GREGORY F. JARANILLA

Done this __ day of 20_

at is CLEARED of all accountabilities and responsibilities as far as the Regional Office is concerned.

This is to CERTIFY that --------------' of this office, stationed

To Whom It May Concern:

PURPOSE

REGIONAL OFFICE

CLEARANCE

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA REGION)

Document Corle

FM-QP-R13-FAD-13-03

Rev.No. EfJ. Date Pae:e 00 10.16.17 1 of2

• •

"Matino, Mahusay at Maaasahan" #1559 MATIMCO Bldg., Km. 4, Libertad, Butuan City, 8600 Philippines Website: http://caraga.dilg.gov.ph/ Tel. No. (085) 342-2045; 341-1976 or (Telefax) 342-2134; 815-1299 Email Address: official@caraga.dilg.gov.ph

Top Management Regional QMR Process Owner

MA~~LASAN ~~Oii

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA REGION)

Don111w11t Code

FM-QP-R13-FAD-13-03

Rev.No. Eff. Date Page 00 10.16.17 2 of2

• •

"Matino, Mahusay at Maaasahan" #1559 MATIMCO Bldg., Km. 4, Libertad, Butuan City, 8600 Philippines Website: http://caraga.dilg.gov.ph/ Tel. No. (085) 342-2045; 341-1976 or (Telefax) 342-2134; 815-1299 Email Address: official@caraga.dilg.gov.ph

Process Owner Top Management Regional QMR

~­ ~i~ HRMOII

LILIBETH A. FAMACION, CESO III Regional Director

Respectfully forwarded to EDUARDO M. ANO, Officer - In-Charge,

Department of the Interior and Local Government, NAPOLCOM Center, Quezon

Avenue, EDSA, Quezon City thru AUSTERE A. PANADERO, Undersecretary for

Local Government, Attention: Atty. JENA J. JAVAREZ, Acting-Director,

Administrative Service, the herein basic communication with the information that

this level recommends favorable action.

2nd Indorsement Date:

BASIC:

Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

REGION XIII (CARAGA REGION)

Document Code

FM-QP-R13-FAD-13-04

Rev.No. Eff. Date Paste 00 10.16.17 1of1

• •

0 T E • RO

Process Owner

Key Performance Indicators rKPil Frequency Applicable

of Responsible Documents (e.g. Function Objective Target Indicator /Formula Monitoring for Tracker /Logsbeet,

(if applicable) Monitoring Summary Logsheet, Results Report, Memo etc) • Leave Administration • Timely processing • 80% of received Leave • Total number of •Monthly • Personnel • Logsheet

(Leave applications of received leave Applications (F6) are leave applications Officer /Staff • Individual leave requiring approval of applications processed 3 working processed /Total /Designate cards the days after receipt of F6 No. of received leave • Approved leave Regional/Provincial/ applications application form City Director only)

• Leave Administration • Timely transmittal • 80% of received Leave • Total number of • Monthly • Personnel • File copy of (Leave applications of leave Applications requiring leave applications Officer /Staff indorsement requiring approval of applications approval of the transmitted to /Designate the Regional/Central requiring Regional/Central Regional/Central Office) approval of the Office are transmitted Office 2 days upon

Regional/Central to Regional/Central receipt of approved Office Office 2 days upon documents from the

receipt of approved Office of the documents from the Director/ Total Office of the Director. number of received

applications •

QUALITY PROCEDURE TITLE

Finance and Administrative Division, Personnel Section

Administration of Leave of Absences

DIVISION/SECTION

r·l·i§i!i.!§•IM!­ QO-QP-Rl3-FAD-13

DILG REGION XIII (CARAGA) QUALITY OBJECTIVE (QO)

DOCU fN 15 (( ~ 0 FD Al\ID OT TO Be R ODUCFD W 401.J, AUTHORIZA ION

Process Owner

~biLLASAN ~~ HRMO!l

DIVISON /FOU FINANCE AND ADMINISTRATIVE DIVISION PROCEDURE TITLE ADMINISTRATION OF LEAVE OF ABSENCES

OBJECTIVE 1. 80% of received Leave Applications (F6) are processed 3 working days after receipt of F6;

STATEMENT 2. 80% of received Leave Applications (F6) requiring approval of the Regional/Central Office are transmitted to RO /CO 2 days upon receipt of approved documents from the Office of the Director.

CURRENT PERIOD Mav 01, 2018 to December 31, 2018 INDICATORS Ian Feb Mar Apr Mav fun Ju) Aue- Sep Oct Nov Dec Total • Obiective 1: 80% of received Leave Aoolications (F6) are processed 3 workinz days after receipt of F6 A Total No. of leave aoolications acted 3 davs after receipt of F6 45 19 24 40 21 B Total No. of received leave applications 45 19 24 40 21 c Formula: A x 100 I Target Result: 80% 100 100 100 100 100

B % % % % % D Gap Analysis: In case the objective is not met, put your analysis why it is not met Objective 2: 80% of received Leave Applications (F6) requiring approval of the Regional/Central Office are transmitted to RO /CO 2 days upon receipt of an oroved documents from the Office of the Director. A Total No. of leave applications requiring approval of the CO - - - - 1

transmitted to CO 2 days upon receipt of approved documents from Director's Office

B Total No. of received leave applications requiring approval of the - - - - 1 Central Office

c Formula: A x 100 j Target Result: 80% - - - - 100 B %

D Gap Analvsis: In case the obiective is not met, put vour analysis whv it is not met Note: For unmet targets, the OMS Secretariat will issue Corrective/Preventive Action Report (CPAR) dulv slaned bv the DILG-XIII Denutv QMR.

01

~;01114.~..,.; ME- ;_R13-FAD-13

DILG REGION XIII (CARAGA)

PROCESS QUALITY MONITORING AND EVALUATION (QME)

0 T D NO 0 B R R DUC D ( u

Process Owner

MA~1usAN lti:HRMOII

DIVISON /FOU FINANCE AND ADMINISTRATIVE DIVISION PROCEDURE TITLE ADMINISTRATION OF LEAVE OF ABSENCES

OBJECTIVE 1. 80% of received Leave Applications (F6) are processed 3 working days after receipt of F6;

STATEMENT 2. 80% of received Leave Applications (F6) requiring approval of the Regional/Central Office are transmitted to RO /CO 2 days upon receipt of approved documents from the Office of the Director.

CURRENT PERIOD INDICATORS Jan Feb Mar Apr Mav Jun Ju) Aue Sep Oct Nov Dec Total Objective 1: 80% of received Leave Applications fF6) are processed 3 working days after receipt of F6 A Total No. of leave applications acted 3 days after receipt of F6 B Total No. of received leave aoplications c Formula: A x 100 I Target Result: 80%

B D Gap Analysis: In case the objective is not met, put your analysis why it is not met Objective 2: 80% of received Leave Applications (F6) requiring approval of the Regional/Central Office are transmitted to RO /CO 2 days upon receipt of approved documents from the Office of the Director. A Total No. ofleave applications requiring approval of the CO

transmitted to CO 2 days upon receipt of approved documents from Director's Office

B Total No. of received leave applications requiring approval of the Central Office

c Formula: A x 100 I Target Result: 80% B

D Gap Analysis: In case the objective is not met, put your analysis why it is not met Note: For unmet targets, the QMS Secretariat will issue Corrective/Preventive Action Report (CP ARl dulv signed bv the DILG-XIII Deputv QMR.

rmi;111n41p1

QME-QP-Rt3-FAD-13 DILG REGION Xlll fCARAGA)

PROCESS QUALITY MONITORING AND EVALUATION (QME)

ROL ED AND OT 0 E Re OD C wrr 0 TAUT ORI 10

or Chief Admin. Officer Process Owner

MA~( AN ~f8~

DIVISON /FOU FINANCE AND ADMINISTRATIVE DIVISION PROCEDURE TITLE ADMINISTRATION OF LEAVE OF ABSENCES

OBJECTIVE 1. 80% of received leave applications in a day are processed within the day;

STATEMENT 2. 80% of received leave applications for travel abroad and Rehabilitation Leave requests are transmitted to Central Office 3 days upon receipt of documents

CURRENT PERIOD lanuarv 01, 2018 to April 30, 2018 INDICATORS Jan Feb Mar Anr Mav Jun Jul Au2 Sen Oct Nov Dec Total Obiective 1: 80% of received leave annlications in a dav are processed within the day A Total No. of leave annlications acted in a dav 20 26 20 36 102 B Total No. of received leave annlications in a dav 20 26 20 36 102 c Formula: A x 100 I Target Result: 80% 100 100 100% 100 100%

B % % % D Gap Analysis: In case the objective is not met, put your analysis why it is not met Objective 2: 80% of received leave applications for travel abroad and Rehabilitation Leave requests are transmitted to Central Office 3 days upon receipt of documents A Total No. of leave applications for travel abroad and 1 2 1 1

rehabilitation leave requested acted 3 days upon receipt of documents

B Total No. of received leave applications for travel abroad and 1 2 1 1 rehabilitation leave requests transmitted 3 days upon receint of documents

c Formula: A x 100 I Target Result: 80% 100 100 100% 100 B % % %

D Gap Analysis: In case the objective is not met, put your analysis why it is not met Note: For unmet targets, the OMS Secretariat will issue Corrective/Preventive Action Renert fCPARl dulv slaned bv the DILG-XIII Denutv OMR.

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DILG REGION XIII (CARAGA) PROCESS QUALITY MONITORING AND EVALUATION (QME)