csaeec constitution 2010

8/8/2019 CSAEEC Constitution 2010

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L'Association des tudiantes et tudiants en communication /Communication Student Association

CONSTITUTION

Dernier amendement / Lastamended:Octobre 2010

October2010


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RGLEMENT UNRAISON SOCIALE ETAFFAIRESGNRALESNom

1.1Le nom de cette association est Associationdes tudiants et tudiantes enCommunication/ Communication Student Association.

BY-LAW ONENAME AND GENERALAFFAIRS

Name

1.1The name of this association isAssociationdes tudiants et tudiantesenCommunication / Communication StudentAssociation.

1.1.2Dans ce document, le nom delassociation sera abbrg AC,CSA, oulAssociation.

1.1.2In this document, the name ofassociation shall be abbreviated asAC, CSA, ortheAssociation.

Statut de Membre

1.2

Le statut de membre dans lassociationconsiste de toutes tudiantes de premiercycle temps plein ou temps partiel qui tudientdans ces domains dtudes lUniversitdOttawa:

Membership

1.2Membership in the Association consists ofallfull-time and part-time undergraduatestudentswith the following fields of study at theUniversity ofOttawa:

1.2.1Majeure enCommunication

1.2.1Major in Communication

1.2.2B.A. specialis bidisciplinaire enCommunication et une autrediscipline

1.2.2Joint Honours Communicationandany otherdiscipline

1.2.3B.A. spcialis approfondienCommunication

1.2.3Honours BA with a specialization inCommunication

1.2.4Journalisme

1.2.4Journalism

1.2.5Relations publiques

1.2.5Public Relations

Ctisation dinscription

1.3Les membres paient une ctisationdinscription pour les efforts delAssociationcomme soulign dans la constitution de laFUO.

Membership Fees

1.3Members shall pay a membership fee to fundthe endeavours of the Association as outlinedin the Constitution of the SFUO.

1.3.1 1.3.1If a student does not pay themembership fee during the fall orwinter semester (i.e. does notregister


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for any classes or is not on a co-opterm), she is not considered amemberof the Association.

Rle

1.4Selon les termes souligns dans cedocument,lAC est le corps reprsentatifet dcisionneldes tudiantes avec un statut de membreprcis dans le Rglement 1.2.

Role

1.4Within the terms set out in this document, theCSA is the decision-making andrepresentativebody for those students who are members asdefined by By-law 1.2.

Reprsentation

1.5LAC sera reprsente sous lombre de laFdration tudiante de lUniversit dOttawa/Student Federation of the University ofOttawaet sera un de ses corps fdrs.

Representation

1.5The CSA shall be represented undertheumbrella of the Fdration tudiante delUniversit dOttawa / Student Federationofthe University of Ottawa and is a federatedbody thereof.

1.5.1Dans ce document, la Fdrationtudiante de lUniversit dOttawa /Student Federation of the UniversityofOttawa sera abbrg FUO ouSFUO.

1.5.1Within this document, the Fdrationtudiante de lUniversit dOttawa /Student Federation of the UniversityofOttawa shall be abbreviated asFUO orSFUO.

1.6LAC suit les politiques et lesrglementsnoncs dans la Constitution de la FUO.

1.6The CSA shall be bound by the policies andby-laws enumerated in the Constitution oftheSFUO.

1.7Dans ce document, le fminin englobelemasculin.

1.7In this document, the use ofthefeminineincludes the masculine.

Amendements

1.8Le Conseil Excutif va proposerdesamendements la constitution de lafaonsuivante :

Amendments

1.8The Executive Council shall amend theConstitution of the Association in the followingmanner:

1.8.1Tous amendements de laConstitutionpropose doivent inclure un avis et unordre du jour de la runion o lesamendements en question serontproposs.

1.8.1All proposed constitutionalamendments must be included withthe notice and agenda ofthemeetingat which these amendments will beproposed.

1.8.2Les amendements peuventseulementtre discuts lors de la premirelecture.

1.8.2Amendments may be entertainedonlyon first reading.


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1.8.3Les amendements serontadoptespar un vote de deux-tiers (2/3) desmembres du Conseil Excutif pourdeux runionsconscutives.

1.8.3Amendments shall be adopted bytwo-thirds (2/3) votes of votes castbymembers of the Executive Councilpresent for two successive readings.

1.8.4Ces deux lectures seront prsentesdeux runions diffrentes sparesdau moins cinq (5) jours ouvrables.

1.8.4These two readings shall occur at twodifferent meetings to be separated byat least five (5) workingdays.

1.8.5Pour tout amendement mineur,comme des erreures de frappe,deserreures de grammaire oudortographe ou des erreures denumrotation des articles et desrfrences, le Conseil Exctutifpeutdonner un mandat, parunvote de

deux-tiers (2/3) des votes, laPrsidente de lAssociation quieffectuera les changements. Ceschangements vont entrer en vigeuraprs une lecture par le ConseilExcutif.

1.8.5For amendments of a minornature,such as the correction oftyping,grammar or spelling errors ortheproper numbering of articles andreferences, the Executive Councilcanmandate, by a two-thirds (2/3) vote ofvotes cast, the President ofthe

Association to effect these changes.These amendments shall come intoforce following a single reading by theExecutive Council.

RGLEMENT DEUXOBJECTIFSGNRAUX

BY-LAW TWOGENERAL OBJECTIVES

Mandat

2.1Le mandat de lAssociation est de:

Mandate

2.1

The mandate of the Association is to:2.1.1promouvoir les intrts de sesmembres devant les autres corpsfdrs, ce qui comprend mais nestpas limit lUniversit dOttawa, laFacult des Arts et le DpartementdeCommunication;

2.1.1promote the interests of its membersbefore different bodies including, but notlimited to, the University ofOttawa, theFaculty of Arts and the Department ofCommunication;

2.1.2fournir aux membres un forum pourdiscuter de lamlioration delducation lUniversit dOttawa,et

de discuter des enjeux rattachs lavie tudiante et au domaine de lacommunication;

2.1.2provide members with a forum todiscuss ways in which to improvetheireducation at the University ofOttawa,and to discuss issues related tostudent life and to the field ofcommunication;

2.1.3promouvoir un milieu bilinguepourtous ses tudiantes;

2.1.3promote a bilingualenvironmentamongst allstudents;

2.1.4encourager les tudiantes

2.1.4encourage students to become


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simpliquer au sein de lacommunautuniversitaire (particulirement limplication active aux affaires delAC) ainsi que dans la communautextrieure;

involved in the university community(with particular emphasis on activeinvolvement in the affairs oftheCSA)as well as the community atlarge;

2.1.5promouvoir auprs des tudiantesunsens dappartenance lAC et auDpartement de Communication;

2.1.5promote amongst students a senseofbelonging to the CSA and to theDepartment ofCommunication;

2.1.6promouvoir la conscience decarrireet les opportunits de rseautageouvertes aux tudiantes dans ledomaine de lacommunication;

2.1.6promote awareness of careerandnetworking opportunities open tostudents in the field ofcommunication;

2.1.7stimuler un dialogue constructifetcoopratif entre les tudiantes et les

professeurs, et entre les tudiantesetles administratrices;

2.1.7stimulate constructive dialogueandco-operation betweenstudents andprofessors, and students andadministrators;

2.1.8promouvoir les enjeux dintrtgnral aux tudiantes encooprationavec la FUO et les autres corpsfdrs ou clubs surlecampus.

2.1.8promote issues of a general interesttostudents in co-operation with theSFUO and other federated bodiesorclubs on campus.

RGLEMENT TROISCONSEIL EXCUTIF

BY-LAW THREEEXECUTIVECOUNCIL

Composition

3.1Le Conseil Excutif est compos dehuitmembres:

Composition3.1The Executive Council is composed ofeightmembers:

3.1.1La Prsidente

3.1.1The President

3.1.2La Vice-Prsidente,Finance

3.1.2The Vice-President, Finance

3.1.3

La Vice-Prsidente,AffairesUniversitaire (Anglophone)

3.1.3

The Vice-President, University Affairs(Anglophone)

3.1.4La Vice-Prsidente,Information(Francophone)

3.1.4The Vice-President, Information(Francophone)

3.1.5La Vice-Prsidente,Information(Anglophone)

3.1.5The Vice-President, Information(Anglophone)

3.1.6 3.1.6


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La Vice-Prsidente, AffairesSociales(Francophone)

The Vice-President, Social Affairs(Francophone)

3.1.7La Vice-Prsidente, AffairesSociales(Anglophone)

3.1.7The Vice-President, Social Affairs(Anglophone)

3.1.8La Reprsentante de PremireAnne

3.1.9La Vice-Prsidente,AffairesUniversitaire (Francophone)

3.1.10La Directrice, Philanthropie

3.1.10.1Elle est un membre sans droit de

vote sur le Comit excutif quiest nomme par un vote demajorit simple du Comitexcutif sur ou avant le 15 maide chaque anne.

3.1.8The First YearRepresentative

3.1.9The Vice-President, University Affairs(Francophone)

3.1.10The Director, Philanthropy

3.1.10.1She is a non-voting member of the

Executive Council who isappointed by a simple majorityvote of the Executive Council onor before May 15 of each year.

Pouvoirs

3.2Le Conseil Excutif fait ladministration detoutes affaires de lAssociation et a le pouvoirde grer les affaires de lAssociation, de signerou de permettre de faire signernimporte quel

contrat qui conclut lgalement, et qui estconforme aux rglements, peut exercer engnral tout pouvoir et mesure permis par laConstitution de la FUO. De plus, le ConseilExcutif va :

Powers

3.2The Executive Council administers the affairs ofthe Association in every respect and has fullpowers to manage the affairs ofthe

Association, conclude or cause to beconcluded, in its name, any contract that itmay legally conclude and, subject to the by-laws, exercise in general all powers and takemeasures allowed by the Constitution of theSFUO. Furthermore, the Executive Councilshall:

3.2.1Approuver le budget delAssociation

3.2.1Approve the Associations budget

3.2.2Crer ou abolir les comits ad hoco

dj existante.

3.2.2Create or abolish standing oradhoc

committees.

3.2.3tudier les projets soumis parlesmembres individuels.

3.2.3Study projects submitted byindividualmembers.

3.2.4Prparer lordre dujourpourlAssemble Gnrale

3.2.4Prepare the agenda for the GeneralAssembly

3.2.5Soumettre des projets, despropositions et des suggestionsjugncessaire parlAssembleGnrale

3.2.5Submit projects, propositions and

suggestions deemed necessary totheGeneral Assembly


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3.2.6Assurer que les dcisions prisesparlAssemble Gnrale soientappliqus.3.2.7Proposer et organiser des projets

jugs favorable pour les tudiantesencommunication.

3.2.6Assure decisions taken by the GeneralAssembly are applied.

3.2.7Propose and carry out projects

deemed beneficial tocommunicationstudents.

Runions Meetings


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3.3Les runions du Conseil Excutifserontgres par les rglementssuivants:

3.3Meetings of the Executive Council shallbegoverned by the following rules:

3.3.1Le Conseil Excutif doit serencontrer

au moins une fois parmois.

3.3.1The Executive Council shall meetat

least once per calendarmonth.

3.3.2Le quorum pour le Conseil Excutifestde cinquante pourcent (50%) desmembres plus un.

3.3.2Quorum for the ExecutiveCouncilshall be fifty percent (50%) ofmembers plus one.

3.3.3Toutes runions du Conseil Excutifsont ouvertes au public sauflorsquilya une proposition pour une session huis clos adopt par deux-tiers (2/3)des membres prsents qui ont undroit

de vote.3.3.4Chaque membre du Conseil Excutifaun vote.

3.3.3All meetings of the ExecutiveCouncilshall be open to the public unless amotion for an in camera meeting isadopted by two-thirds (2/3) ofmembers present andvoting.

3.3.4Each member of the ExecutiveCouncil shall have one vote.

3.3.5Les dcisions vont tre prises avecunvote de majorit.

3.3.5Decisions shall be taken by amajorityvote.

3.3.6Sous les rglements, les runionsseront gouvernes parRobertsRulesof Order, Newly Revised 10

thedition;

3.3.6Subject to the by-laws, meetings oftheExecutive Council shall begovernedby Roberts Rules ofOrder, Newly

Revised 10th Edition;

Dure dumandat

3.5La dure du mandat des membres du ConseilExcutif commence le premierjourdu mois demai et fini le dernier jour du moisdavril.

Term ofOffice

3.5The term of office of the members oftheExecutive Council begins on the first day ofthe month of May and ends on the last day ofthe month ofApril.

3.5.1Les seule exceptions ce rglementest la Reprsentante de Premire

Anne et la Directrice, philanthropie,son mandat commence lorsquelle estdsigne au Conseil Excutif et prendfin le dernierjourdu mois davril.

3.5.1The only exceptions to this rule are theFirst Year Representative and the

Director, Philanthropy, whoseterm ofoffice will begin uponappointmentto the Executive Council and willendon the last day of the month ofApril.

3.6Aucun membre de lAssociation ne peut resterau mme poste du Conseil Excutifpour plusde deux termes.

3.6No member of the Association can hold thesame Executive Council position formore thantwo terms.

3.7Le mandat dun membre de lexcutifse

3.7An executive members term ends on the first


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termine lors de la premire des datesouvnements suivants:

3.7.1Le premier Mai de lanne suivantsanomination;

of the following dates orevents:

3.7.1The first of May of the yearfollowinghernomination;

3.7.2Elle donne sa dmission, envoyeetcrite au Conseil excutif;

3.7.2Her resignation, sent in writing to theExecutive Council;

3.7.3Elle nest plus membredelAssociation;

3.7.3Her ceasing to be a member oftheAssociation

3.7.4Sa mort;

3.7.4Herdeath;

Rmunration

3.8Tout membre du Conseil Excutifservira sansrmunration.

Remuneration3.8All members of the Executive Council shallserve without remuneration.

Heures de Bureau

3.9Chaque membre du Conseil Excutifdoit fairetrois (3) heures de bnvolat dans le bureau delAssociation chaque semaine acadmiquepour les semestres dautomneet dhiver pourmieux servir les membres de lAssociation.

3.9.1La seule exception ce rglement est laDirectrice de la Philanthropie, qui doitfaire une heure et demi (1.5) debnvolat chaque semaineacadmique pour les semestresdautomne et dhiver.

Office Hours

3.9Each member of the Executive Council shallbe volunteer their time in the Association officefor a minimum of three (3) hours peracademicweek during the fall and wintersemesters inorder to serve Associationmembers.

3.9.1The only exception to this by-law is theDirector of Philanthropy, who shallvolunteer a minimum of one and a half(1.5) hours per academic week duringthe fall and winter semesters.

Destitution

3.10

Impeachment

3.10

Motifs de destitution

3.10.1Les motifs de desitution des membresduConseil Excutif sont les suivants :

Grounds forImpeachment

3.10.1Grounds for impeachment of members oftheExecutive Council shall be as follows:

3.10.1.1Mauvaise administrationintentionnelledune somme importante de fonds delAssociation. Il y a mauvaiseadministration intentionnelle lorsque la

mauvaise administration survient sans

quun minimum de prcautionsnont t prises;

3.10.1.2Placer lAssociation dans unesituation


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3.10.1.1Wilful mismanagement ofasubstantialamount ofAssociation funds. There shall bewilful mismanagement when themismanagement occurs without a minimum ofprecautions having been taken;

3.10.1.2Placing the Association at risk;


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de risque;

3.10.1.3Omission de remplir des tchesconstitutionnelles sans raisonvalable;

3.10.1.3Failure to carry outconstitutionalduties withoutjustcause;

3.10.1.4Omission daccomplir des directivesspcifiques du Conseil Excutifsansraison valable;

3.10.1.4Failure to undertake specific tasksdesignated by the ExecutiveCouncilwithout just cause;

3.10.1.5Fausse reprsentation volontairedelAssociation; ou

3.10.1.5Wilful misrepresentation oftheAssociation; or

3.10.1.6Abus de pouvoir.

3.10.1.6Abuse ofpower.

Dclenchement des procdures de miseenaccusation

3.10.2Les procdures de mise en accusation sontdclenches par:

Initiation of Impeachment Proceedings

3.10.2Impeachment proceedings shall beinitiatedby:

3.10.2.1Un vote aux deux-tiers (2/3) desvotesdes membres du Conseil Excutif; ou

3.10.2.1A two-thirds (2/3) vote of votes castbythe members of the Executive Council;or

3.10.2.2

Une ptition de dix pourcent(10%)des membres de lAssociation.

3.10.2.2A petition of ten per cent (10%) oftheAssociations members.

3.10.3Toute proposition du Conseil Excutif ou touteptition visant dclencherdes procdures dedestitution doit prciser:

3.10.3Any motion of the Executive Council oranypetition initiating impeachment proceedingsshall specify the following:

3.10.3.1Les motifs de destitution;et

3.10.3.1The grounds for which impeachmentissought; and

3.10.3.2Les vnements ou raisons prcisqui

justifient une destitution.

3.10.3.2The specific reasons oreventsjustifyingimpeachment.

3.10.4La prsidente (ou, si ncessaire, la Vice-Prsidente, Finance) de lAssociation avise leConseil Excutif du dclenchement desprocdures de destitution le premierjourouvrable suivant un tel dclenchement.

3.10.4The President (or, if necessary, the Vice-President, Finance) of the Association shallnotify the Executive Council of the initiationofimpeachment proceedings on the first workingday after such initiation ofimpeachment.


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Devoirs du Conseil Excutif

3.10.5Sur rception de lavis de dclenchement desprocdures de destitution, la Prsidente (ou, si

ncessaire, la Vice-Prsidente, Finance)convoque immdiatement le Conseil Excutif.

Duty of the Executive Council

3.10.5Upon receiving of the initiation ofimpeachmentprocedures, the President (or, if necessary, the

Vice-President, Finance) shall immediatelyconvene the ExecutiveCouncil.

3.10.6Le Conseil Excutif tient des audiencesconformment lenqute sur la demande dedestitution.

3.10.6The Executive Council shall hold hearings toinquire into the impeachment sought.

3.10.7Dans dix (10) jours ouvrables suivant larception des procdures de destitution, leConseil Excutif remet une dcision crite etmotive aux membres de lAssociation par

lintermdiaire de publicit publique.

3.10.7Within ten (10) working days of receiving thenotice of initiation ofimpeachment procedures,the Executive Council shall render its decisionin writing, indicatingtherein the reasons for its

judgement, to the members of the Associationvia a publicposting.

3.10.8Si le Conseil Excutif est satisfait parprpondrance de preuve, que des motifs dedestitution existent et que lAssociation a ainsisubi des torts srieux, il peut ordonnerladestitution du membre de lExcutifenquestion. Cet ordre peut tre port appel auComit dArbitrage tudiant de la FUO.

3.10.8If the Executive Council is satisfied, bypreponderance of proof that grounds forimpeachment exist and that theAssociationhas been seriously harmed thereby, it canorder that the memberofthe ExecutiveCouncil in question be removed from office.This order can be appealed to the StudentArbitration Committee of the SFUO.

3.10.9Si le Conseil Excutif nest pas satisfait, il doitordonner que les procdures de destitutiondont il est question cessent immdiatement.Cette dcision ne sera sujette ni appel ni rvision.

3.10.9If the Executive Council is not satisfied, it shallorder that impeachment proceedings withwhich it is dealing cease immediately. Thisdecision shall not be subject to appealorreview.

Comits Permenants du ConseilExcutif

3.11Les comits permenants du ConseilExcutifsont les suivants:

Standing Committees of the ExecutiveCouncil

3.11The following are the standing committeesof

the Executive Council:

3.11.1Promotions and Events Committee

3.11.1.1Structure and scope3.11.1.1.1The Committee shall assist theExecutive Council in carrying out its


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promotional initiatives andeventlogistics.

RGLEMENT QUATRETCHES DES MEMBRES DUCONSEILEXCUTIF

BY-LAW FOURDUTIES OF EXECUTIVECOUNCILMEMBERS

4.1Prsidente

4.1President

4.1.1Tches

4.1.1Functions

4.1.1.1Elle prside le Conseil Excutifetassure son bonfonctionnement.

4.1.1.1She shall chair the ExecutiveCounciland see to its properfunctioning.

4.1.1.2Elle a le pouvoirdesignataire.

4.1.1.2She shall have signing authorityforthe Association.

4.1.1.3Elle assiste aux Tables RondesdePrsidents de la FUO.

4.1.1.3She shall attend the PresidentsRoundtable meetings of the SFUO.

4.1.1.4Elle assiste aux runions duConseildAdministration de laFUO.

4.1.1.4She shall attend the Board ofAdministration meetings of the SFUO.

4.1.1.5Elle assiste aux assemblesDpartmentales.4.1.1.6Elle communique avec lesmembresde lAssociation toute dcisionimportante du ConseilExcutif.

4.1.1.5She shall attendDepartmental

Assemblies.4.1.1.6She shall communicate toAssociationmembers at large important decisionsmade by the Executive Council.

4.1.1.7Elle organise rgulirementdesrunions du ConseilExcutif.

4.1.1.7She shall call regular meetings of theExecutive Council.

4.1.1.8Elle est le porte-parole et lareprsentante delAssociation.

4.1.1.8She shall act as the primaryspokesperson and representativeof

the Association.

4.1.1.9Elle assure le bon fonctionnementdelAssociation.

4.1.1.9She must see to the smooth runningofthe Association.

4.1.1.10En cas durgence, elle peut assumerdes pouvoirs qui ne sont pas danscesfonctions, comme indiqu dans lesrglements de lAssociation,pourvu

4.1.1.10In case of an emergency, she canassume powers that do notofficiallyfall within her functions, as providedfor in the by-laws oftheAssociation,


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quelle reoit lapprobation duConseilExcutif.

provided that she receivesapprovalfrom the ExecutiveCouncil.

4.1.1.11Elle doit maintenir les rglementsdelAssociation.

4.1.1.11She must maintain and keepup-to-date the by-laws oftheAssociation.

4.1.1.12Elle est oblig de passer la majoritdeson semestre acadmique Printemps-t Ottawa.

4.1.1.12She shall be required to spend themajority of her time during theSpring-Summer academic semesterinOttawa.

4.1.1.13Elle est responsable de toutesrelations avec les autresgroupestudiants surlecampus.4.1.1.14Elle est la directrice gnrale des

lections pour les lections duConseilExcutif, pourvu quelle ne planifie pastre une candidate dansllection.

4.1.1.13She shall be responsible forrelationswith other student groups oncampus.

4.1.1.14She shall be the ChiefElectoralOfficer

for the Executive Council elections,unless she plans to be a candidate inthe elections.

4.1.1.15Elle est responsable dcrire unrapport de transition poursonsuccesseur avant la fin de sonterme.

4.1.1.15She shall be responsible forwritingatransition report for hersuccessorbefore the end of herterm.

4.1.1.16Elle s'assure que lesprocs-verbaux,les matriaux publicitaires et lesrapports de transition de l'Association

soient soumis aux Archives del'Universit d'Ottawa avant la fin deson terme.

4.1.1.16She shall ensure that the minutes,publicity materials and transitionreports of the Association are

submitted to the University ofOttawaArchives before the end ofherterm.

4.2Vice-Prsidente, Finance

4.2Vice-President, Finance

4.2.1Fonctions

4.2.1Functions

4.2.1.1Elle sera la Vice-PrsidenteduConseil Excutif.

4.2.1.1She shall be the Vice-Chair of theExecutive Council.

4.2.1.2Elle sera la Vice-PrsidentedelAssociation.

4.2.1.2She shall be the Vice-President oftheAssociation.

4.2.1.3Elle voit la bonne gestion desactivits financires delAssociation,en est la trsorire et possde lepouvoir de signataire.

4.2.1.3She shall see to it that the Associationsfinancial activities are properlymanaged, is its Treasurerand hassigning authority.


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4.2.1.4Elle recommende au ConseilExcutifdes rglements lis aux affairesfinancires.

4.2.1.4She shall recommend to theExecutiveCouncil By-laws relating to financialmatters.

4.2.1.5Elle prpare et prsente un budgetauConseil Excutif avant le 1erOctobrede chaque anne.

4.2.1.5She shall prepare a budget forpresentation and approval to theExecutive Council before October1ofeach year.

4.2.1.6Elle prpare et prsente auConseilExcutif des propositions du budgetde lAssociation.

4.2.1.6She shall prepare and present totheExecutive Council motions dealingwith the Associationsbudget.

4.2.1.7Elle prpare et prsente auConseil

Excutif des rapports surltatfinancier de lAssociation

4.2.1.7She shall provide reports to the

Executive Council as to theeconomicstatus of the Association.

4.2.1.8Elle assiste aux runions deTableRonde Financire de la FUO.

4.2.1.8She shall attend meetings oftheMoney Roundtable of the SFUO.

4.2.1.9Elle est la gestionnaire desressourceshumaines delAssociation.

4.2.1.9She is the human resourcesmanagerfor the Association.

4.2.1.10Elle dveloppe et maintient unsystme pour contrler la petitecaisseet les transactions financiresde l'Association.

4.2.1.10

She shall develop and maintain asystem to control and monitorpettycash and Association financialtransactions.

4.2.1.11Elle assure que les vrificationsdescomptes de lAssociationsoientsoumis la FUO avant la datedchance.4.2.1.2Elle est responsable dcrire unrapport de transition poursonsuccesseur avant la fin de sonterme.

4.2.1.11She shall ensure the Associationscompleted audits are submitted totheSFUO in a timely manner.

4.2.1.2She shall be responsible forwritingatransition report for hersuccessor

before the end of herterm.

4.3Vice-Prsidente, AffairesUniversitaires(Francophone) et Vice-Prsidente,AffairesUniversitaires (Anglophone)

4.3Vice-President, University Affairs(Francophone) and Vice-President, UniversityAffairs (Anglophone)

4.3.1Tches

4.3.1Functions

4.3.1.1Elle tente de gagnerunereprsentation tudiante surles

4.3.1.1She shall endeavour to gainstudentrepresentation on theDepartments


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comits administratifs etacadmiquesdu Dpartement l o il ny en a pas.

administrative and academiccommittees where it isnonexistent.

4.3.1.2Elle assiste tout comit inter-universitaire qui recquiert une

participation de lAssociaton relides enjeux acadmiques.

4.3.1.2She shall sit on allinter-universitycommittees requiring Association

participation related to academicissues.

4.3.1.3Elle assume la responsabilitdeliaison avec le Dpartement.

4.3.1.3She shall assume responsibilityforrelations with the Department.

4.3.1.4Elle assume la responsabilitdeliasison avec Jeux de laCommunication.4.3.1.5Elle assume la tche dorganisertoute

campagnes que le Conseil Excutifsouhaite entreprendre.

4.3.1.4She shall assume responsibilityforrelations with Jeux de laCommunication.4.3.1.5She shall assume the duties of

principal organizer of campaigns theExecutive Council wishes to createorendorse.

4.3.1.6Elle assiste aux runions de laTableRonde des Affaires Universitairesdela FUO.4.3.1.7Elle assiste aux assemblesDpartmentales.4.3.1.8Elle garde les membres de

lAssociation au courant dessoutiensacadmiques et des servicesdisponibles sur et horscampus.

4.3.1.6She shall attend the University AffairsRoundtable meetings of the SFUO.

4.3.1.7She shall attend DepartmentalAssemblies.4.3.1.8She shall seek to make Association

members aware ofacademicsupportsand services available on and offcampus.

4.3.1.9Elle planifie et organise desvnements acadmiques et demaillage de rseau pourlesmembresde lAssociation.

4.3.1.9She shall plan and organizeacademicand networking events for Associationmembers.

4.3.1.10 4.3.1.10She shall attend ProgramCommitteemeetings.


4.3.1.12

Elle sassure quau moins cinquantepour cent (50%) de ses cours encommunication se donnent dans lalangue qui correspond avec la poste.


4.3.1.12She shall ensure that at least fiftypercent (50%) of their communicationcourses are in the languagecorresponding with the position.

4.4 Vice-Prsidente, Information (Francophone)


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etVice-Prsidente, Information(Anglophone)

4.4Vice-President, Information(Francophone)and Vice-President, Information(Anglophone)


18/33

4.4.1Fonctions

4.4.1Functions

4.4.1.1Elle assume la responsabilit detoutlment communicationnel de

lAssociation et assure quil soitbilingue en nature.

4.4.1.1She shall assume responsibility forallcommunication-related matters ofthe

Association and will ensure they arebilingual in nature.

4.4.1.2Elle assume la responsabilit du siteWeb de lAssociation.

4.4.1.2She shall assume responsibility fortheAssociations web site.

4.4.1.3Elle assume la responsabilit de laproduction de communiqus, decommunications internes et derapports gnraux dinformation surles activits de lAssociation. Cette

information, dans les situationsappropries, sera distribue surlecampus, ainsi quaux mdiaslocaux,provinciaux et nationaux.

4.4.1.4Elle assume la responsabilit demettre jour un calendrier dtaill etcomprhensif des vnements offertsparlAssociation.

4.4.1.3She shall assume responsibilityforproducing media releases, internalcommunications, and generalinformation reports about theAssociations activities. Whenappropriate, information will bedistributed on campus and tolocal,provincial, and nationalmedia.

4.4.1.4She shall be responsible formaintaining a comprehensivecalendarof events offered by theAssociation.

4.4.1.5Elle assume la responsabilit pour lamarque, limage et la visibilit de

lAssociation sur et hors campus.

4.4.1.5She shall assume responsibility fortheAssociations brand, its image,and itsvisibility on and offcampus.

4.4.1.6Elle doit coordonner les demandesdes mdias pour des interviews et desnouvelles et rfrer les journalistesaux sourcesappropries.

4.4.1.6She shall coordinate requests fromthemedia for interviews and news storiesand will direct reporters to theappropriate sources

4.4.1.7Elle assiste aux Tables Rondesdecommunication de la FUO.

4.4.1.7She shall attend the CommunicationsRoundtable meetings of the SFUO.

4.4.1.8Elle soccupe des procs verbauxdetoutes runions de lAC.

4.4.1.8She shall take the minutes of all CSAmeetings.

4.4.1.9Elle prpare toute publicit delAC.

4.4.1.9She shall prepare CSA publicity

4.4.1.10Elle prpare toutecampagneinformationnelle de lAC.

4.4.1.10She shall organize CSAinformationcampaigns


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4.4.1.11Elle assume la responsabilitdorganiser toutes prsentationsdansles salles de cours.4.4.1.12Elle doit mettre jour la liste dedistribution de courriels delAC.

4.4.1.11She shall be responsible fororganizing classroompresentations.

4.4.1.12She shall be responsible forupdating

the CSA e-mail list.

4.4.1.13Elle assume la responsabilit deprparer et denvoyer des bulletinsdenouvelles.4.4.1.14Elle assume la responsabilitdassurer que tout matrielpromotionnel est prpar et affichautemps appropri.

4.4.1.13She shall be responsible forcompilingand sending out e-mailnewsletters.

4.4.1.14She shall be responsible forensuringadvertising materials are created andposted at the appropriate time

4.4.1.15Elle sassure quau moins cinquantepour cent (50%) de ses cours encommunication se donnent dans lalangue qui correspond avec leposte.

4.4.1.15

She shall ensure that at least fiftypercent (50%) oftheircommunicationcourses are in the languagecorresponding with theposition

4.4.1.16She (or her counterpart) shall co-chairthe Promotions and EventsCommitteeand be responsible foritsvolunteers.



4.5Vice-Prsidente, Affaires Sociales(Francophone et Vice-Prsidente,AffairesSociale (Anglophone)

4.5Vice-President, Social Affairs(Francophone) and Vice-President,SocialAffairs (Anglophone)

4.5.1Tches

4.5.1Functions

4.5.1.1Elle assume la responsabilitdorganiser les activits de laSemaine101 de lAssociation.

4.5.1.1She shall assume the responsibilityforthe organization oftheAssociations

101 Week activities.4.5.1.2Elle doit cooprer avec lesassociations de facult, lescorpsfdrs et coordonnerdes effortsmutuels dans lorganisationdvnements.

4.5.1.2She co-operates with the FacultyAssociations, federated bodiesandcoordinates joint efforts in theorganization ofevents.

4.5.1.3Elle assume la responsabilitdes

4.5.1.3She shall assume responsibility forthe


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efforts philanthropiques delaFdration.

Federationsphilanthropicendeavours.

4.5.1.4Elle assume la responsabilit delaprogrammation sociale de

lAssociation.

4.5.1.4She shall assume responsibility forthesocial programming oftheAssociation.

4.5.1.5Elle assume la responsabilit delapromotion et doit informerlapopulation tudiante sur les buts,ainsique les activits sociales de laFdration.

4.5.1.5She shall assume responsibility forthepromotion and for informing thestudent population of the goals, andthe social activities oftheFederation.

4.5.1.6She (or her counterpart) shall co-chairthe Promotions and EventsCommitteeand be responsible foritsvolunteers.

4.5.1.7Elle assiste aux TablesRondesSociales de la FUO.

4.5.1.7She shall attend the SocialRoundtable meetings of the SFUO.

4.5.1.8Elle sassure que toutes lesactivitssociales visent les tudiantesfrancophones etanglophones.

4.5.1.8She shall ensure that allsocialactivities be organized for bothAnglophone and Francophonestudents

4.5.1.9Elle doit trouverdescommanditaires

et coordonnerdes activits deprlvement de fonds.4.5.1.10Elle sassure de passer la majoritdela session acadmique Printemps-t Ottawa

4.5.1.9She shall find sponsors and

coordinate fundraisingactivities

4.5.1.10She shall be required to spend themajority of her time during theSpring-Summer academic semesterinOttawa.

4.5.1.11Elle sassure quau moins cinquantepour cent (50%) de ses cours encommunication se donnent dans lalangue qui correspond avec sonposte.

4.5.1.11She shall ensure that at least fiftypercent (50%) oftheircommunicationcourses are in the languagecorresponding with theposition



4.6Reprsentante de PremireAnne

4.6First YearRepresentative

4.6.1Tches

4.6.1Functions


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4.6.1.1Elle agit comme liaison entre lestudiants dans leurpremireannedtudes et le Comitexcutif.

4.6.1.1She shall act as a liaison betweenstudents in their first year ofstudyandthe Executive Council.

4.6.1.2Elle aide recruterdesbnvoles. 4.6.1.2She shall help recruit volunteers.

4.6.1.3Elle vient en aide tous lesautresmembres du Comitexcutif.

4.6.1.3She shall assist other members oftheExecutive Council.

4.6.1.4 4.6.1.4She shall attend meetings ofthePromotions and Events Committee.

4.6.1.5Elle devra reprsenter les intrtsdes

tudiantes de premire anne auDpartement.

4.6.1.5She shall represent the interests

students in their first year ofstudyinthe Department.



4.6.2ButLe but du poste de Reprsentant de premire

anne est dassurer que lesintrts desnouvelles tudiantes au Dpartement sontreprsents.

4.6.2PurposeThe purpose of the position of the FirstYear

Representative is to ensure that the interestsof students who are new to the Departmentare represented.

4.6.3Slection

4.6.3.1Un panneau dembauche comprenant leVice- prsident aux finances et un autremembre du Comit excutif doit tablirdes critres de slection et doit

formellement recommander un individuqui sera nomm au plus tard le 15octobre de chaque anne.

4.6.3Selection

4.6.3.1A hiring panel of Vice President, Finance,and one other member of the ExecutiveCouncil will establish selection criteria andrecommend and individual for the

position, who will be appointed no laterthan October 15 of each year.

4.7Directrice de la Philanthropie

4.7.1Tches

4.7Director, Philanthropy

4.7.1Function


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4.7.1.1Elle assure la participation active de lAC

dans toutes les vnements philanthropesde la FUO.

4.7.1.2Elle agit comme la Coordinatrice deShinerama pour assurer que la contributionet la participation de lAC soit profitable.

4.7.1.2.1Elle est obligee de passer lamajorit de son semestreacadmique Printemps-t Ottawa.

4.7.1.3Elle est responsable de toutes relationsavec la Coordinatrice de la Philanthropie dela FUO.

4.7.1.4

Elle choisi une cause en plus des causessoutenues par la FUO pour lAC soutenir.

4.7.1.4.1Elle coordonne au moins une levede fonds lors de son mandat enfonction de cette cause.

4.7.1.5Elle assiste aux Tables Rondes de laPhilanthropie de la FUO.

4.7.2Slection

4.7.2.1Un panneau dembauche comprenant laPrsidente et un autre membre du Comitexcutif doit tablir des critres de selectionet doit formellement recommander unindividu qui sera nomm au plus tard le 15mai de chaque anne.

4.7.1.1She shall ensure the CSAs activeparticipation in all philanthropic endeavorsof the SFUO.

4.7.1.2She shall act as the CSAs ShineramaCoordinator and ensure that the CSAscontribution and participation in Shineramais successful.

4.7.1.2.1She shall be required to spend themajority of her time during theSpring-Summer academicsemester in Ottawa.

4.7.1.3She shall be responsible for relations withthe SFUO Philanthrophic Coordinator.

4.7.1.4

She shall select a cause in addition to thosesupported by the SFUO for the CSA tosupport.

4.7.1.4.1She shall coordinate at least onefundraising event in her term tosupport this cause.

4.7.1.5She shall attend the Charities Roundtablemeetings o the SFUO.

4.7.2Selection

4.7.2.1A hiring panel of the President and oneother Executieve Council member shallestablish selection criteria and shall formallyrecommend an individual to be appointedno later than May 15 of each year.

RGLEMENT CINQPROCDURESDLECTIONS

BYLAW FIVEELECTION PROCEDURES

Horaire

5.1Les lections des membres du ConseilExcutif se droulent en Mars de chaqueanne. Lhoraire pour les lections doit tretabli par le Conseil Excutif avant le31

Timetable

5.1The elections of Executive Council membersshall take place in March of each year. Thetimetable for the elections must beestablishedby the Executive Council before the 31

stof


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janvier. Lhoraire doit inclure lespointssuivants :

January. The timetable must includethefollowing points:

5.1.1les chances pour les misesencandidature pour les postes du

Conseil Excutif;

5.1.1the deadline for nominations forExecutive Council positions;

5.1.2lchance poursoumettrelesplatformes lectorales;

5.1.2the deadline to submitelectoralplatforms;

5.1.3les dates de la priode de campagnelectorale qui dpassent au moinsunesemaine entire;

5.1.3the dates of the campaignperiod,which shall span no less than onecalendarweeks;

5.1.4la date du dbat descandidates;

5.1.4the date of the candidates debate;

5.1.5la date de la runion descandidates

5.1.5the date of the candidates meeting;

5.1.6le jour ou les jours devote.

5.1.6the voting date ordates.

Directrice Gnrale des lections

5.2.1La Directrice Gnrale des lections est laprsidente, moins que :

The Chief Electoral Officer

5.2.1The Chief Electoral Officer shall be thePresident, unless:

5.2.1.1La prsidente dsire un poste lorsdellection; ou

5.2.1.1The President is seeking a positioninthe election; or

5.2.1.2Le Conseil Excutif choisi unautreindividu par une majorit devote.

5.2.1.2The Executive Council choosesanother individual by a simplymajorityvote.

5.2.2La Directrice Gnrale des lections est

nomme par le Conseil Excutif avant le 15fvrier de chaque anne.

5.2.2The Chief Electoral Officer shall be officially

appointed by the Executive Council beforeFebruary 15 every year.

5.2.3La directrice Gnrale des lections estindpendante du Conseil Excutif lors delexcution de ses tches, mais est tenueresponsable par le Conseil Excutifde biengrer le processus lectoral.

5.2.3The Chief Electoral Officer is independent fromthe Executive Council in the execution ofherduties, but is accountable to the ExecutiveCouncil for the proper management oftheelectoral process.


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5.2.4La Directrice Gnrale des lections peutnommer une assistante ou desassistantespour laider excutersestches.

5.2.4The Chief Electoral Officer may appoint anassistant or assistants to aide in executing herduties.

5.2.5

Le Conseil Excutif ne peut pas renverserunedcision de la Directrice Gnrale deslections sans la renvoyer.

5.2.5

The Executive Council may not overturn adecision made by the ChiefElectoral Officerwithout dismissing her.

5.2.6Le Conseil Excutif peut renvoyerla DirectriceGnrale des lections pouravoirfavoriser unecandidate, ne pas accomplirses tches, oudmontrer un manque de respect envers lesprocdures lectorales.Tches

5.3

La Directrice Gnrale des lectionsestresponsable :

5.3.1Dannoncer et de promouvoirleslections, ainsi que leschanceslies aux lections;

5.2.6The Executive Council can dismiss the ChiefElectoral Officer for favouring a candidate,notperforming her duties, or demonstrating a lackof respect for electoral procedures.

Duties

5.3The Chief Electoral Officer is responsible for:

5.3.1announcing and publicizing theelections, as well as all eventsanddeadlines associated with theelections;

5.3.2De rpondre toutesquestionsconcernant lorganisation etladministration des lections;

5.3.2ruling on all questions concerning theorganization and the administration ofthe elections;

5.3.3De faire une esquisse desrglementslectoraux, et dassurerquils sontrespects;

5.3.4Dimprimer les mises encandidatureofficielles et lesbulletins de vote;

5.3.3drafting electoral regulationsandensuring that they arerespected;

5.3.4printing the official nominationformsand electoral ballots;

5.3.5Dassurer que tout quipment etlieuncessaire pour les lections sontdisponibles;

5.3.5ensuring all equipment andfacilitiesnecessary to the elections are

procured;

5.3.6Dobtenir et garderconfidentiellelaliste dinscriptions desmembres.Seule la Directrice Gnrale deslections, ces assistante(s) et lesagents de scrutin sont autoris devoircette liste;

5.3.6obtaining and guarding as strictlyconfidential the official enrolment listofthe members. Only the ChiefElectoralOfficer, her assistant(s), andthepolling officers are authorized toviewthis list;


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5.3.7De coordonner le comptage desbulletins de vote directement aprsleslections;

5.3.7coordinating the counting ofballotsdirectly following theelections;

5.3.8Dorganiser une campagne durantlapriode de campagne pourencourager les membres voter.

5.3.8

conducting a campaign duringthecampaign period to encouragemembers to vote.

Candidates

5.4.1Seuls les individus qui seront membres delAssociation durant le terme lu sont ligiblespour tre candidates dans llection.

Candidates

5.4.1Only individuals who will be members of theAssociation during the elected term of officeare eligible to be candidates in theelections.

5.4.2Toute candidate doit complter et soumettre

la Directrice Gnrale des lections une fichede mise en candidature officielle. Chaque fichede mise en candidature doit :

5.4.2.1indiquer le poste dsir;

5.4.2All candidates must complete and submit to the

Chief Electoral Officer an official nominationform. Every nomination formmust:

5.4.2.1indicate the position sought;

5.4.2.2inclure les signatures et lesnumrostudiants dau moins vingt (20)tudiantes;

5.4.2.2include the signatures andstudentnumbers of at leasttwenty (20)students;

5.4.2.3

tre sign par la candidate etindiquequelle accepte lanomination;

5.4.2.3

be signed by the candidateandindicate that she accepts thenomination;

5.4.2.3tre soumise la DirectriceGnraledes lections avant ladatedchance.

5.4.2.3be submitted to the ChiefElectoralOfficer by the prescribed date.

5.4.3Les candidates ne peuvent pas formerde parti,ni dquipe et ils ne peuvent pas combiner desressources ou des aides techniques. Ceci inclu

partager le travail et les cots.5.4.4Une candidate ne peut pas signer la fiche demise en candidature dune autrecandidate.

5.4.3Candidates cannot form parties, teams orslates, nor may they combine resources ortechnical aids. This includes sharing labouror

costs.

5.4.4A candidate cannot sign the nomination formof anothercandidate.

5.4.5Les candidates ne peuvent pas se prsenterpour plus dun poste au Conseil Excutifdansnimporte quelle lection.

5.4.5Candidates cannot run for more than oneposition on the Executive Council in any givenelection.


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5.4.5.1No member who has resigned orbeenimpeached from the Executive Councilwithin the last twelve (12) months shallbe eligible to stand as a candidate in

the elections. This article may bewaived by a two-thirds (2/3) majorityvote of the sitting ExecutiveCouncil.

5.4.6Une pnalit, jusqu une disqualification deslections, va tre attribue une candidate quicre ou publie des fausses remarques enrelation au caractre personnel ou laconduite dune candidate. Une pnalitsemblable sera atrribue lorsquun membrereconnu de la campagne de la candidate faitune remarque semblable.

5.4.6A penalty, up to and including disqualificationfrom the elections, will be attributed to anycandidate who makes or publishes any falsestatement in relation to the personal characteror conduct of a candidate. A similarpenalty willbe attributed in the event that arecognizedmember of a candidatescampaignmakessuch a statement.

Ressources de lAssociation

5.5.1Les candidates ne peuvent pas utiliserdumatriel ou de laide technique de toute sortedu bureau de lAssociation.

Association Resources

5.5.1Candidates cannot use any material ortechnical aid of any kind from the Associationoffice.

5.5.2Le Conseil Excutif doit rester neutre, ainsi,aucun membre du Conseil Excutif ne peut,sous aucune circonstances, aiderunecandidate gagner un poste au Conseil

Excutif ou participer une campagne saufsi cest leur propre campagne.

5.5.2The Executive Council must be neutral andtherefore no member of the Executive Councilcan under any circumstances openly supportany candidate running for a position on theExecutive Council or participate in anycampaign unless it is herown.

Le Vote

5.6.1Chaque membre de lAssociation a un votequelle doit soumettre en personne. Chaquetudiante doit prsenter sa carte tudiante auxpostes de scrutins pour recevoirsonbulletinde vote.

The Vote

5.6.1Every current member of the Association hasone vote that she must exercise in person.Each student must present her student card atthe polling station to receive herballot.

5.6.3

Le bulletin de la Directrice Gnrale deslections doit tre sceller et ne sera ouvertque lors dune galit.

5.6.3

The ballot of the Chief Electoral Officermustbe sealed and opened only in the event of atie.

5.6.4Les lections se droulent avec des bulletinssecrets.

5.6.4The elections will be conducted bysecretballot.

5.6.5Chaque bulletin va tre un documentofficiel

5.6.5Each ballot will be an official document on


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o les noms des candidats, comme ilsapparaissent sur les fiches de mise encandidature compltes, seront mis suruneliste organise alphabtiquement de A-Z selonleurs prnoms.Les postes non-contestes

5.7Si, il ny a seulement une candidate pourunposte au conseil excutif, il y aura un vote deratification par scrutin demandait Oui ou Non .

which the names of the candidates, as theyappear on the successfully completednomination forms, are listed alphabeticallyfrom A-Z according to theirsurnames.

Uncontested positions

5.7In the event that there is only one candidatefor an executive council position, there shall bea ratification vote with a balot asking Yes orNo.

5.7.1Le vote de ratification se conformantlarticle 5.7 sera accept si cinquantepourcent (50%) plus un (+1) desbulletins de votesconcernant le posteen question sont Oui .

Le dpouillement du scrutin

5.8.1Le comptage des bulletins est la responsabilitde la Directrice Gnrale des lections et deses assistante(s), si elle en adlgue(s).

5.7.1A ratification vote pursuant to 5.7shallbe deemed carried iffiftypercent(50%) plus one (+1) of the validballotsfor the position in question areYes.

Ballot Counting5.8.1Ballot counting will be the responsibility oftheChief Electoral Officer and herassistant(s), ifshe has chosen to appointone(any).

5.8.2Les bulletins et les listes dinscription desmembres doivent tre dtruits trois (3)joursaprs la finalisation des lections.

5.8.2Both the ballots and membership lists must bedestroyed three (3) days after the electionresults have been finalized.

5.8.3Il y aura un recomptage automatique desbulletins si il y a moins de dix (10) bulletins quisparent la candidate lue et sesadversaires.

5.8.3

There will be an automatic recount of the ballotsif less than ten (10) ballots separate the electedcandidate from heropponent(s).

5.8.4Dans le cas dune galit suivit dunrecomptage, le bulletin scell de la DirectriceGnrale des lections est ouverte pourbriserlgalit.5.8.5Les rsultats des lections vont treannoncsofficiellement par la Directrice Gnrale deslections le soir mme du comptage desbulletins. Ces rsultats vont tre affichs sur le

site Web de lAssociation et seront partagsavec les mdias tudiants.

5.8.4In the case of tie following a recount, thesealed ballot of the Chief Electoral Officer, isopened for the purpose of breaking thetie.

5.8.5The results of the elections will be officiallyannounced by the Chief Electoral Officeron thesame evening as the ballot counting. Theseresults will then be posted on the Associationwebsite as well as being issued to the studentmedia.

5.8.6Toute candidate peut demander un nouveaucomptage. Pour faire ainsi, elle doit remettreune demande crite la Directrice Gnraledes lections dans les deux (2) jours aprs lecomptage initial des bulletins.

5.8.6Any candidate may demand a recount. In orderto do so, they must submit a written request tothe Chief Electoral Officerwithin two (2) days ofthe initial ballot count.

5.8.7 5.8.7


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La Directrice Gnrale des lections doit avisertoute candidate affecte pour ce poste enparticulier avant que le recompte peut avoirlieu.Contestation des rsultats dune lection

5.9.1Nimporte quel membre de lAssociation peutcontester les rsultats dlection en soumettantune demande au Comit dArbitrage tudiantet en avisant laDirectriceGnrale des lections pas plus de deux joursaprs la prsentation officielle desrsultats.

The Chief Electoral Officer must advise allother affected candidates forthatparticularposition before the recount may take place.

Contesting Election Results

5.9.1Any member of the Association may contestelection results by submitting a request to theStudent Arbitration Committee and advisingthe Chief Electoral Officerwithintwo days ofthe official announcement oftheresults.

5.9.2Une lection ne peut tre conteste que sil ya un cas de fraude ou dirrgularit.

5.9.2An election cannot be contested exceptincases of alleged fraud orirregularity.

lections partielles

5.10.1Si un poste na pas t combl, le ConseilExcutif nouvellement lu peut nommerquelquun qui agira sur une base intrimaire

jusqu :

By-Elections

5.10.1If a position has not been filled, the newlyelected Executive Council may appointsomeone to act on an interim basis until:

5.10.1.1ce quune lection partielle soitorganise au dbut dusemestredautomne; ou

5.10.1.1A by-election can be organized atthebeginning of the fall semester; or

5.10.1.2Un individu peut tre nommer

officiellement pour comblerlepostejusqu la fin du terme.

5.10.1.2An individual can be officially

appointed to fill the position untiltheend of the term.

5.10.2Il doit y avoir une lection partielle si plus detrois (3) postes du Conseil Excutifsontouverts.

5.10.2A by-election must be held if more than three(3) elected positions are vacant on theExecutive Council

5.10.3Si un poste devient vacant au cours delanne, le Conseil Excutif peut nommerquelquun qui agira sur une base intrimaire

jusqu ce que des lections partielles aient

lieu et ce, dans un dlairaisonnable.5.10.4Les lections partielles sont tenues selonlesclauses dune lection gnrale.

5.10.3If a position becomes vacant during thecourseof the year, the Executive may appointsomeone to act on an interim basis until a by-election can be held within a reasonabledelay.

5.10.4By-elections shall be held in accordancewiththe relevant clauses of a generalelection.

RGLEMENT SIXASSEMBLEGNRALE

BYLAW SIXGENERAL ASSEMBLY

Pouvoirs Powers


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6.1Lassemble Gnrale peut:

6.1The General Assembly can:

6.1.1Renverser des dcisions duConseilExcutif par un vote de majorit; et

6.1.1Overturn decisions of the ExecutiveCouncil by a simple majority vote; and

6.1.2Enlever un membre du Conseil Excutifpar une majorit dedeux-tiers (2/3) desvotes.

6.1.2Remove members of the ExecutiveCouncil by a two-thirds (2/3)majorityvote.

Frquence

6.2Une Assemble Gnrale peut avoirlieu suite :

Frequency

6.2A General Assembly meeting can beheldupon:

6.2.1

Un vote de la majorit duConseilExcutif; ou

6.2.1

A simply majority vote of the ExecutiveCouncil; or

6.2.2La Rception dune ptition de vingtmembres livre la Prsidente ou laVice-Prsidente, Finances

6.2.2Receipt of a petition oftwentymembers delivered to the Presidentorthe Vice-President Finance

Format

6.3.1LAssemble Gnrale va tre prside parlaPrsidente, qui peut seulement voterlors dune

galit.

Format

6.3.1The General Assembly shall be chaired by thePresident, who shall only vote in theevent of a

tie.

6.3.2La runion est mene avec les rglements deldition la plus rcente de RobertsRules ofOrder.

6.3.2The meeting will conducted in accordance withthe most recent edition ofRobertsRules ofOrder.

Quorum

6.4Le quorum lAssemble Gnrale est decinquante (50)membres, ou cinq pourcent(5%) des membres, celui avec le moins de

membres sera choisi.

Quorum

6.4Quorum for the General Assembly shall be fifty(50) members, or five percent (5%) ofthemembers, whichever is less.

Avis

6.5.1LAssemble gnrale doit tre publiaumoins quinze (15) jours en avanceenindiquant la date, lendroit et lheure de larunion.

Notice

6.5.1The General Assembly must be advertisedwith at least fifteen (15) days notice indicatingthe date, location, and time ofthemeeting.

6.5.1.1 6.5.1.1


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Sans compter ce point, le ConseilExcutif doit organiseruneAssembleGnrale au moins cinq (5)joursaprs la soumission duneptitioncherchant faire appel uneAssemble Gnrale.

Notwithstanding this point, theExecutive Council must call aGeneralAssembly within five (5) days followingthe submission of such a petitionrequesting a GeneralAssembly.

6.5.2Toute proposition peut tre prsentelAssemble Gnrale sans avis.

6.5.2Any motion may be presented at a GeneralAssembly without priornotice.

BY-LAW SEVENFINANCIALCONTROLS

Expense procedures

7.1If a member of the Executive Council wishes touse Association funds, either by cheque orto bereimbursed for an expense, she shall follow thisprocedure.

7.1.1She shall complete an expense request formand submit it to the VP Finance.

7.1.2The expense request should make itclearwhich individual or organization a chequeshould be made out to, the purpose of theexpense, and the total amount. A receipt,invoice orwrittenproofof the cost shall be

included with this request.

7.1.3The VP Finance shall review the expenserequest within five (5) working days to assessits suitability in terms ofAssociation prioritiesand financial realities.

7.1.3.1If deemed suitable, the VP Finance willapprove the request and draft achequeto be processed within three (3) workingdays.

7.1.3.2If deemed unsuitable, the request shallbe considered rejected and theexpenseshall not be honoured. This decision canbe overturned by a simple majority voteof the Executive Council.

7.1.4The VP Finance shall record the transaction in


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the Associations log book forauditingpurposes.

7.1.5The VP Finance notify the Executive Councilof all recent expenses monthly.

7.1.6Whenever possible, members oftheExecutiveCouncil shall have expenses approved in thismanner in advance oftheexpense.

7.1.6.1Any expenses under $100 can beapproved after the expense hastakenplace.

7.1.6.2Any expenses over $100 must beapproved before the expense hastaken

place.

7.1.7Whenever possible, members oftheExecutiveCouncil shall attempt to receive three or morequotes or estimates ofdifferent prices to makethe most informed financialchoice.

7.1.8Once a subsidy or expense has beenrequested, the maximum amount offunds thatcan be allocated to an item by the VP Financeis $250. Requests above $250must be

approved by simple majority by the ExecutiveCouncil.

7.1.9Only voting members of the Executive Councilshall request expenses. Volunteers, agents andemployees of the Executive Council shall havethe expense requested on her behalfbya member of the Executive Council.

7.1.10Any error or omission in following thisprocedure shall invalidate the expense orcontract, unless approved retroactively bytheExecutive Council.

7.2Petty Cash

7.2.1When the Association establishes a petty cash,the VP Finance shall notify the SFUO of itsexistence and size, at the latest, five (5)


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working days after it is established.

7.2.2A maximum of two hundred dollars ($200) ispermitted for petty cash. The petty cash mustbe kept under lock and key.

7.2.3All Association cash collections must bedeposited within two (2) business daysofcollection.

7.2.4When expenditures are made, receipts orother memoranda must be saved in ordertoshow what the money was spent on. The logbook must be kept up to date.

7.2.5The VP Finance must always have evidence

of disbursements equal to the balance of thepetty cash account.

7.3Log book

7.3.1The VP Finance shall maintain a log book sothat all receipts and disbursements may berecorded in chronological order.

7.3.2The log book shall also indicate the date

revenues were received or expenses paid, abrief description of the transaction andthecheque number.

7.3.3All original receipts must be kept forauditingpurposes.

7.4Auditing

7.4.1The VP Finance shall prepare audits oftheAssociations financial as often in such amanner as deemed necessary by the by-lawsof the SFUO.

7.4.2The VP Finance shall have each auditapproved by the Executive Council priortosubmitting it to the SFUO.

7.4.3


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The VP Finance shall finish all required auditsduring her mandate and meet all deadlinesestablished by the SFUO.

csaeec constitution 2010

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