crucial areas to watch pcos machines new

Crucial Areas

Pre Testing

Crucial Areas

Pre Testing Pre Voting

Crucial Areas

Pre Testing Pre VotingPost Voting

Crucial Areas

Pre Testing Pre VotingPost VotingTransmission

Crucial Areas

Precinct Count Optical Scanner (PCOS) Machine

(3) Operator LCD Screen with Counter

(4) Printer Compartment

(5) Transmission Port

(9) “RETURN” Button(8) “CAST” Button

(6) Main Memory Card Slot

(7) Back-up Memory Card Slot

(2) Ballot Entry Slot

(1) Security Key Receptacle

PARTS OF A PCOS MACHINE:Security Key Receptacle

Memory Card Slots

Display Screen

Transmission Port

Ballot Entry Slot

Printer

PARTS OF A PCOS MACHINE:Security Key Receptacle

Ballot Entry Slot

Display Screen

Transmission Port

Printer

Memory Card Slots

• BALLOT ENTRY SLOT – This is where completed ballots are fed personally by the voter. It will accept any of four (4) orientations and will allow four (4) attempts at feeding.

• TOUCH SCREEN – This will be where data about the PCOS machine will appear such as error, status, and confirmation messages.

• THERMAL PRINTER – This will print out Election Returns, Audit Logs, and transmission of returns.

• Transmission Port – This is where the transmission cable to the modem shall be connected. Make sure this is closed before and after transmission.

• Memory Card Slots – This will be where the main CF memory card and backup memory card will be inserted. All data for the voting will be stored here.

OTHER COMPONENTS AND PERIPHERALS OF PCOS

REMOVABLE MEMORY CARDThe PCOS machine uses a COMPACT FLASH removable memory card . This is where the application is stored and is used for backing up data, like election results and audit logs.

THERMAL PAPERThis is the paper that is used for printing election results and is installed inside the THERMAL PRINTER COMPARTMENT.

SECURITY KEY

The security key is a special device that is assigned to each PCOS machine

Transmission DevicesDevice that will be used for transmission of the results

Option 1: PCOS Modem(with cellphone signal)

Option 2: BGAN Antenna(without cellphone signal)

Pre Testing of

PCOS Machines

• To be conducted 3 days before elections (7 May 2010).

• To be held by the Board of Election Inspectors (BEI).

• In the presence of watchers.

PRE TESTING OF PCOS MACHINES

The BEI shall break the seal of the box where the PCOS machine is contained and take out the shrink wrapped PCOS machine.

Steps in Pre Testing of PCOS machines:

Note model and serial number of PCOS machine:

• Check if the following are still sealed:

Printer Cover

• Check if the following are still sealed:

Main Memory Card Slot

Backup Memory Card Slot

Note the condition of the PCOS machine in the Minutes.

If the machine does not work, have its condition noted in the Minutes and replaced.

Make sure that the seals are not broken on:



Make sure that Transmission Cable is NOT connected.

• Install the PCOS machine properly on top of the ballot box.

• Connect the PCOS machine to its battery.

• Plug the power cord of the PCOS machine to nearest outlet.

Preparing the PCOS machines:

• The BEI shall choose ten (10) persons for trial voting.

• Persons chosen shall vote on new genuine ballots.

• After voting, the ballots shall be inserted into the PCOS machine for counting.

• The BEI shall then print eight (8) Election Returns from the PCOS machine.

Trial Voting:

• Connect the transmission cable to the PCOS machine.

• The results of the trial election shall be transmitted to the City or Municipality Canvassing Center.

Transmission of Trial Votes:

• The ballots inside the ballot box shall be taken out and shown to everyone.

• The BEI shall count the number of ballots cast. There should be ten (10) ballots.

• The votes cast shall be manually counted and compared with the Election Returns printed by the PCOS machine.

• If the results are the same, the BEI and the watchers shall sign the Election Returns. The signed Election Returns shall be placed inside its designated envelope and given to the Election Officer.

• If the results do not match, it should be recorded in the Minutes and reported to the BEI Chairman.

Manual Audit:

• Reset the ballot counter indicator of the PCOS machine.

• Seal the Transmission Port, the Printer Cover, and the Memory Card Slot.

• Lock and Seal the ballot box.• Wrap the PCOS machine and the ballot box in shrink

wrap.• Record the serial numbers of the seals on the PCOS

machine and the ballot box.

The PCOS machine and ballot box shall not be opened again until the day of

the elections.

Resetting and Resealing of PCOS machines:

Transmission PortCheck seals on:

Transmission PortMain Memory Card Slot

Check seals on:

Transmission PortMain Memory Card SlotBackup Memory Card Slot

Check seals on:

Transmission PortMain Memory Card SlotBackup Memory Card SlotPrinter Cover

Check seals on:

Transmission PortMain Memory Card SlotBackup Memory Card SlotPrinter CoverBallot Box

Check seals on:

• If the PCOS machine has the following defects:Not sealed or seal brokenWill not turn on or will not initializeAny other defect

record its condition in the Minutes and request that it be replaced with another PCOS machine.

• If the correct procedure is not followed, have it recorded in the Minutes.

Areas of Concern:

Prior to Trial Vote:

1. Check seals on PCOS machine upon opening of box.

2. Note serial number of PCOS machine.

3. Transmission Cable must NOT be connected.

Things to note:

After Trial Vote:

1.Check that electronic tally matches manual audit.

2.Check that the PCOS machine is reset after trial vote.

3.Verify that the PCOS machine and ballot box are sealed.

Things to note:

• Transmission Cable should NOT be connected during the voting. It shall be connected only after voting ends to transmit results.

• Main Memory Card Slot and Backup Memory Card Slot should NOT be unsealed.

Watch out:

1.On PCOS machine:Printer Port

Note serial numbers of seals on:

1.On PCOS machine:Printer PortTransmission Port


1.On PCOS machine:Printer PortTransmission PortMemory Card Slot


1.On PCOS machine:Printer PortTransmission PortMemory Card SlotMain Memory Card


1.On PCOS machine:Printer PortTransmission PortMemory Card SlotMain Memory CardBackup Memory Card


1.On PCOS machine:Printer PortTransmission PortMemory Card SlotMain Memory CardBackup Memory Card

2.On Ballot Box


There are three (3) input devices on the PCOS machine:

1. Ballot Feeder2. Transmission Port3. Memory Cards

Note:

Safeguarding the Ballot Feeder is easy and can be done visually. However, data may be transmitted to the Transmission Port and the Memory Cards electronically and can not be checked visually. So make sure the Transmission Port and the Memory Card Slots are closed and sealed.

Preliminaries to Voting

• To be conducted on the day of the elections before the start of voting.

• To be done by the Board of Election Inspectors (BEI).


Pre Voting

1.Unsealing of PCOS machine, Ballot Box, Official Ballots, and Book of Voters.

What will be done during Pre Voting:


2.Checking of PCOS machines and ballot box.



2.Checking of PCOS machines and ballot box.

3.Preparation of PCOS machines for voting.


The PCOS machine should still be sealed. Check seals on:Transmission Port

Preparation of PCOS machine:

The PCOS machine should still be sealed. Check seals on:Main Memory Card Slot


The PCOS machine should still be sealed. Check seals on:Backup Memory Card Slot


The PCOS machine should still be sealed. Check seals on:Printer Cover


The PCOS machine should still be sealed. Check seals on:Transmission Port


The PCOS machine should still be sealed. Check seals on:Transmission PortMain Memory Card Slot


The PCOS machine should still be sealed. Check seals on:Transmission PortMain Memory Card SlotBackup Memory Card Slot


The PCOS machine should still be sealed. Check seals on:Transmission PortMain Memory Card SlotBackup Memory Card SlotPrinter Cover


The seals on the Main Memory Card Slot and the Backup Memory Card Slot should not be broken until AFTER the transmission of

results.

Memory Card Slots:

Check that the serial numbers of the seals on

the PCOS machine are the same as the ones during the Testing and Sealing

stage 3 days before.

Check seal.

Check the Ballot Box:

Check seal.Check lock.


Check seal.Check lock.Check that the Ballot Box is empty.


Check the seals on the Official Ballots and the Book of Voters.

Check number of Official Ballots.Check that the official ballots and

the Voters Registration Record are still sealed (They can only be opened just before the voting starts)

Official Ballots and Book of Voters

The Chairman of the BEI shall show to the public and the watchers that:

PCOS Machine is still sealed

Ballot Box is locked and empty

Package of Official Ballots and Book of Voters still sealed.

The watcher should:Check serial number of

PCOS machine Check serial numbers of

seals on PCOS machineCheck “Zero Tally” on

Initialization Report of PCOS machine.

1. Check seals on PCOS machine.2. Check serial number of PCOS machine.3. Checks serial numbers of seals on PCOS

machine.4. Check seals on Official Ballots and Book of

Voters.5. Check “Zero Report” upon initialization of PCOS

machine.6. Check that Transmission Cable is not connected.7. Check that the Memory Card Slots are still

sealed.

Things to note:

• Install the PCOS machine properly on top of the ballot box.

• Connect the PCOS machine to its battery.

• Plug the power cord of the PCOS machine to nearest outlet.

Preparing the PCOS machines:

Check Zero Tally. All positions should have zero (0) votes cast.

Tallying of votes

• To be conducted after the end of voting time (7AM to 6PM).



Post Voting

1.Close voting

What will be done during Post Voting:

1.Close voting

2.Count votes


1.Close voting

2.Count votes

3.Print Election Returns


1.Close voting

2.Count votes

3.Print Election Returns• Before transmission (8 ERs local/8 ERs

national)


1.Close voting

2.Count votes

3.Print Election Returns• Before transmission (8 ERs local/8 ERs

national)

• After transmission (22 Election Returns)


The BEI shall close the voting.

The PCOS machine shall then automatically count the votes cast.

Procedure:

The PCOS machine shall print automatically:o Eight (8) copies of Election

Returns for National Positions.

o Eight (8) copies of Election Returns for Local Positions.

Procedure:

Election Return

•Eight (8) copies for National Positions•Eight (8) copies for Local Positions

The BEI shall announce the results of the voting.

The Poll Clerk shall then announce that he is posting a copy of the Election Returns and post a copy within the polling place.

Procedure:

Transmission of Results

• To be conducted after the printing of Election Returns.



Transmission of Results

1.Connection of Transmission Cable.

What will be done during Transmission:


2.Electronic Transmission of Election Returns.



2.Electronic Transmission of Election Returns.

3.Disconnect Transmission Cable.


This is the only time when the Transmission Cable may be connected to the PCOS machine.

After transmission, the Transmission Cable must be disconnected.

NOTE:

• Connect Transmission Cable to port.

Procedure:


• Connect Transmission Cable to modem.

Procedure:



Note: The BEI can attempt to connect to modem for three (3) times before calling the Support Technician from Smartmatic.

Procedure:



• Transmit electronic results to:a. Board of Canvassersb. DMAP-DMIP-ACA-KBPc. Central Server

Procedure:

The BEI must attempt to transmit

three (3) times before he can skip to the next server.



• Transmit electronic results to:a. Board of Canvassersb.DMAP-DMIP-ACA-KBPc. Central Server

• Disconnect Transmission Cable.

Procedure:

Take note that the Memory Card Slots

must remain sealed.

• Three (3) tries to connect to modem before calling Support Technician.

• Three (3) tries to connect to Board of Canvassers before skipping transmission.

• Three (3) tries to connect to DMAP-DMIP-ACA-KBP before skipping transmission.

• Three (3) tries to connect to Central Server before skipping transmission.

Errors and Retries:

Transmission of Results:Board of Canvassers

DMAP-DMIP-ACA-KBP

Central Server


DMAP-DMIP-ACA-KBP

3 tries (skip to next)


DMAP-DMIP-ACA-KBP

Central Server



If transmission totally fails, the BEI shall remove the Memory Card from its slot and personally deliver it to the Board of Canvassers.

In case of failure of transmission:

1.Note failure in the Minutes.


1.Note failure in the Minutes.2.Note serial number of the

Memory Card.


1.Note failure in the Minutes.2.Note serial number of the

Memory Card.3.Accompany the BEI to the

Canvassing Center.

Printing of Election Returns and Audit Log Report

• To be conducted after the electronic transmission of Election Returns.



Printing of Results

• Twenty two (22) copies of Election Returns.

What will be printed:


• One (1) copy of Statistical Report.



• One (1) copy of Statistical Report.

• One (1) copy of Audit Log Report.


Make sure that the following are placed inside the Ballot Box

Election Returns

Minutes

Torn half of unused/rejected Official Ballots

Verify that the Ballot Box is closed, sealed, and locked with three (3) padlocks.

The keys to the locks shall be placed in separate sealed envelopes.

Post voting:

The PCOS Machine shall be turned over to the Support

Technician of the Voting Center.

The Ballot Box shall be delivered by the BEI to the

Canvassing Center.

Post voting:

1.The Voters Registration Record

The Election Officer shall bring:


2.The Election Day Computerized Voters List (EDCVL)



2.The Election Day Computerized Voters List (EDCVL)

3.The Precinct Computerized Voters List (PCVL)


4.Keys to the locks on the Ballot Box


5.The envelope containing the Minutes


5.The envelope containing the Minutes

6.The envelope containing the other half of torn unused/rejected Official Ballots

7.List of voters allowed to vote after 6:00 PM


8.Envelope containing the Backup Memory Card, Initialization Report, Precinct Audit Log Report, and Precinct Statistical Report


8.Envelope containing the Backup Memory Card, Initialization Report, Precinct Audit Log Report, and Precinct Statistical Report

9.Envelope containing the Election Returns for the Provincial Board of Canvassers, the Regional Board of Canvassers, and the COMELEC.

Watch and follow the Ballot Box, not the PCOS

machine.

The PCOS machine shall be turned over to the Smartmatic

representative.

Important Note:

Good luck, your country is

counting on you.

crucial areas to watch pcos machines new

Law

inserted intothe pcos

eachpcos machine

pre testing of pcos

condition of thepcos

transmission ofreturns

andafter transmission

transmission devicesdevice

wherethe transmission