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CRITICAL INCIDENT RESPONSE OVERVIEW
AND CRITICAL INCIDENT
These procedures are to be followed in the event of a Critical Incident at a karting event, after the incident has been stabilised
following standard emergency response under direction from the Clerk of the Course or Race Director.
Critical Incident Response Overview and
Critical Incident Response Chart
These procedures are to be followed in the event of a Critical Incident at a karting event, after the incident has been
stabilised following standard emergency response under direction from the Clerk of the Course or Race Director.
The two key roles in these procedures are the Incident Coordinator, and the Incident Director titled as such to
differentiate these roles from their usual roles in the management of an event.
When dealing with outside organisations, it is advisable to refer to them as Karting Incident Coordinator and Karting
Incident Director to differentiate them from similar titles within the outside emergency agencies.
OVERVIEW OF PROTOCOLS FOR THE HANDLING OF
A CRITICAL INCIDENT AT A KARTING EVENT This document is aimed at assisting karting event organisers cope with the pressures and demands of handling a response to a Critical Incident, and to facilitate the liaison and cooperation between the event organisers, Police, and any other external Emergency Services.
The response referred to here is the response to the fact of a serious injury or fatality.
The normal responses to a non-critical incident that may include: fire, casualty, accident or similar, continue to be directed by Race Control (Clerk of the Course and Stewards) as normal.
The steps and procedures in the document can be varied depending on the circumstances of the incident - the main thrust of the procedures is:
1. Incident to be identified as a Critical Incident by the Senior Medical Officer in attendance at the Meeting - an incident which results in:- a) Injury (of significance) to a Driver, Official, Volunteer or member of the public; or b) Injury to any person that is likely to result in a death.
2. Clerk of the Course/Race Director or other appropriate senior official to assume the role of Karting Incident Coordinator (KIC) to coordinate the overall response to the incident.
3. Clerk of the Course to continue to direct emergency responses to the incident, to control the movement of all marshals, and to ensure that a log is kept in Race Control of all actions in response to the incident.
4. Key personnel to be notified - primarily representing the Police, the event organisation, the property owner, and the national or international sporting body involved in the event.
5. KA and State Association Emergency Contacts to be notified.
6. KIC to appoint an appropriate senior official to assume the role of Karting Incident Director (KID) to direct the response at the incident site.
a) To take control at the incident site and establish communications with the KIC.
b) This includes stopping all clean- up activity by officials, except responses to injury and/or fire.
7. KIC to arrange attendance by police and other emergency services as required.
8. Officials and emergency services to provide treatment and/or assistance, to casualties. Identify casualties and commence notifying next of kin, with police assistance.
9. KIC and Race Secretary to document (Log) the response, to collate all documents and other evidence relating to the incident (licences, entry forms, reports, on-kart video, external video etc.) and to assist the Stewards of the Meeting and the police to collect the information they require.
10. Media Spokesperson to be appointed to manage response to media interest and pressure, and inquiries from other sources.
11. Support Coordinator to be appointed by the KIC to monitor need for and to respond to persons requiring personal assistance, and to arrange trauma counselling if considered appropriate.
12. KID to assist police at incident site, collecting measurements, photos, witnesses etc that may be needed for subsequent investigations.
13. KIC to arrange impound of karts involved and inspection by Scrutineers (only with permission from the Police).
14. Incident site to be returned to normal and Meeting permitted to continue (after receiving Police permission), if possible. KIC, KID and Stewards of the Meeting to decide if it is possible for the Meeting to continue.
15. KIC to complete all the documentation required and ensure that it is all passed on to KA, as listed at the end of the Response Chart.
It is recommended that the following Critical Incident Response Chart be used as an electronic (or written) Log of the Meeting Organisers and Officials response to the specific incident, separate from the Event Control Log included in the Stewards Report.
CRITICAL INCIDENT RESPONSE CHART
KA Emergency Contact: Names and Phone Numbers CEO Kelvin OReilly 0414 550 861 Media Manager Lee Hanatschek 0403 531 914 Safety Manager Tony Manson 0412 353 856
State Association Emergency Contact
Names and Phone Numbers
Motor Racing Ministries
Counselling Services Garry Coleman - 0412 867 582
EVENT AND INCIDENT INFORMATION
Event Permit Number:
Date of Incident:
Venue or Location:
Session Number: Class: Division :
Heat No.: Final
Time of Incident:
Attending Police Officer:
Chief Steward of Meeting:
Clerk of the Course/ Race Director:
Person completing this form:
TASK RESPONSIBILITY LOG OF ACTION TIME AND BY WHOM
1. INCIDENT IDENTIFICATION
Identify the incident as a Critical Incident,
usually on advice from Senior Medical Person at
Initiate a log in Race Control of the event to
record response to the incident.
Log should record weather & track
conditions at time of incident, and also 30
Recent changes should also be noted.
Clerk of the Course/
Clerk of the Course/ Race Director
1(a). IDENTIFY CASUALTIES
Commence identification of casualties.
2. INCIDENT CONTROLLER
Appoint and dispatch Incident Director to take
charge of incident site.
Incident site to be isolated and evidence of
incident protected from contamination except
where the protection of those involved with the
management of the incident or the treatment of
casualties requires otherwise.
Clerk of the Course/ Race Director
3. MEETING OF KEY PERSONNEL
Arrange a meeting of the key event personnel
available to agree on following procedures.
Persons to be included are:
Clerk of the Course / Race Director
Clerk of the Course/
4. INCIDENT COORDINATOR
The Clerk of the Course/ Race Director (or other appropriate senior official specifically
appointed by the Race Secretary) to co-ordinate
the overall administrative response to the
This position is to be known as Incident
Coordinator (even if the Clerk of the Course
assumes the role as quite often happens).
This is to separate the Critical Incident role from
the regular motor sport roles.
5. POLICE ATTENDANCE
Ensure or request the police on duty at venue to
attend incident site. If no police present, notify
nearest Police Station or Police Local Area
When police are present, meet police and note
name, rank, numbers, Police Station, and
contact phone number.
Brief police on situation and escort police to
incident site and introduce Incident Director
If outside police are requested, it may be
necessary to have them escorted from the gate
to Race Control or the incident site.
Arrange to have internal gates controlled as
Appoint reliable photographer (official or
professional) to photograph scene, ensuring
that photographer understands that all
photographs remain the property of the
Record personal detail and contacts of
Transport photographer to incident site and
request Motorsport Incident Controller to assist
Photos required include:
General area, and approach to scene
Skid marks if any
Photos of kart from four angles, before and
after it has been moved (photos at site
should include an object of known size in
foreground to permit accurate
Required angles listed at the end of this chart.
Detailed photos of obvious structural problems
or faults should be taken at the scene as well.
7. VIDEO EVIDENCE
Check to see if any coverage of incident is
Ensure it is impounded for the Clerk of the
Course, and not generally