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  • CRITICAL INCIDENT RESPONSE OVERVIEW

    AND CRITICAL INCIDENT

    RESPONSE CHART

    These procedures are to be followed in the event of a Critical Incident at a karting event, after the incident has been stabilised

    following standard emergency response under direction from the Clerk of the Course or Race Director.

  • 1

    Critical Incident Response Overview and

    Critical Incident Response Chart

    These procedures are to be followed in the event of a Critical Incident at a karting event, after the incident has been

    stabilised following standard emergency response under direction from the Clerk of the Course or Race Director.

    The two key roles in these procedures are the Incident Coordinator, and the Incident Director titled as such to

    differentiate these roles from their usual roles in the management of an event.

    When dealing with outside organisations, it is advisable to refer to them as Karting Incident Coordinator and Karting

    Incident Director to differentiate them from similar titles within the outside emergency agencies.

  • 2

    OVERVIEW OF PROTOCOLS FOR THE HANDLING OF

    A CRITICAL INCIDENT AT A KARTING EVENT This document is aimed at assisting karting event organisers cope with the pressures and demands of handling a response to a Critical Incident, and to facilitate the liaison and cooperation between the event organisers, Police, and any other external Emergency Services.

    The response referred to here is the response to the fact of a serious injury or fatality.

    The normal responses to a non-critical incident that may include: fire, casualty, accident or similar, continue to be directed by Race Control (Clerk of the Course and Stewards) as normal.

    The steps and procedures in the document can be varied depending on the circumstances of the incident - the main thrust of the procedures is:

    1. Incident to be identified as a Critical Incident by the Senior Medical Officer in attendance at the Meeting - an incident which results in:- a) Injury (of significance) to a Driver, Official, Volunteer or member of the public; or b) Injury to any person that is likely to result in a death.

    2. Clerk of the Course/Race Director or other appropriate senior official to assume the role of Karting Incident Coordinator (KIC) to coordinate the overall response to the incident.

    3. Clerk of the Course to continue to direct emergency responses to the incident, to control the movement of all marshals, and to ensure that a log is kept in Race Control of all actions in response to the incident.

    4. Key personnel to be notified - primarily representing the Police, the event organisation, the property owner, and the national or international sporting body involved in the event.

    5. KA and State Association Emergency Contacts to be notified.

    6. KIC to appoint an appropriate senior official to assume the role of Karting Incident Director (KID) to direct the response at the incident site.

    a) To take control at the incident site and establish communications with the KIC.

    b) This includes stopping all clean- up activity by officials, except responses to injury and/or fire.

    7. KIC to arrange attendance by police and other emergency services as required.

    8. Officials and emergency services to provide treatment and/or assistance, to casualties. Identify casualties and commence notifying next of kin, with police assistance.

    9. KIC and Race Secretary to document (Log) the response, to collate all documents and other evidence relating to the incident (licences, entry forms, reports, on-kart video, external video etc.) and to assist the Stewards of the Meeting and the police to collect the information they require.

    10. Media Spokesperson to be appointed to manage response to media interest and pressure, and inquiries from other sources.

    11. Support Coordinator to be appointed by the KIC to monitor need for and to respond to persons requiring personal assistance, and to arrange trauma counselling if considered appropriate.

    12. KID to assist police at incident site, collecting measurements, photos, witnesses etc that may be needed for subsequent investigations.

    13. KIC to arrange impound of karts involved and inspection by Scrutineers (only with permission from the Police).

    14. Incident site to be returned to normal and Meeting permitted to continue (after receiving Police permission), if possible. KIC, KID and Stewards of the Meeting to decide if it is possible for the Meeting to continue.

    15. KIC to complete all the documentation required and ensure that it is all passed on to KA, as listed at the end of the Response Chart.

    It is recommended that the following Critical Incident Response Chart be used as an electronic (or written) Log of the Meeting Organisers and Officials response to the specific incident, separate from the Event Control Log included in the Stewards Report.

  • 3

    CRITICAL INCIDENT RESPONSE CHART

    CONTACTS DETAILS

    KA Emergency Contact: Names and Phone Numbers CEO Kelvin OReilly 0414 550 861 Media Manager Lee Hanatschek 0403 531 914 Safety Manager Tony Manson 0412 353 856

    State Association Emergency Contact

    Names and Phone Numbers

    Motor Racing Ministries

    Counselling Services Garry Coleman - 0412 867 582

    www.sportschaplaincy.com.au

    EVENT AND INCIDENT INFORMATION

    DETAILS

    Event Permit Number:

    Date of Incident:

    Venue or Location:

    Event Title:

    Session Number: Class: Division :

    Heat No.: Final

    Time of Incident:

    Attending Police Officer:

    Chief Steward of Meeting:

    Clerk of the Course/ Race Director:

    Race Secretary:

    Person completing this form:

    http://www.sportschaplaincy.com.au/

  • 4

    TASK RESPONSIBILITY LOG OF ACTION TIME AND BY WHOM

    1. INCIDENT IDENTIFICATION

    Identify the incident as a Critical Incident,

    usually on advice from Senior Medical Person at

    Meeting.

    Initiate a log in Race Control of the event to

    record response to the incident.

    Log should record weather & track

    conditions at time of incident, and also 30

    minutes prior.

    Recent changes should also be noted.

    Clerk of the Course/

    Race Director

    Clerk of the Course/ Race Director

    1(a). IDENTIFY CASUALTIES

    Commence identification of casualties.

    Medical Team

    Members

    2. INCIDENT CONTROLLER

    Appoint and dispatch Incident Director to take

    charge of incident site.

    Incident site to be isolated and evidence of

    incident protected from contamination except

    where the protection of those involved with the

    management of the incident or the treatment of

    casualties requires otherwise.

    Clerk of the Course/ Race Director

    Incident Director

  • 5

    3. MEETING OF KEY PERSONNEL

    Arrange a meeting of the key event personnel

    available to agree on following procedures.

    Persons to be included are:

    Clerk of the Course / Race Director

    Race Secretary

    Promoter

    Organiser

    Police representative

    Clerk of the Course/

    Race Secretary

    4. INCIDENT COORDINATOR

    The Clerk of the Course/ Race Director (or other appropriate senior official specifically

    appointed by the Race Secretary) to co-ordinate

    the overall administrative response to the

    incident.

    This position is to be known as Incident

    Coordinator (even if the Clerk of the Course

    assumes the role as quite often happens).

    This is to separate the Critical Incident role from

    the regular motor sport roles.

    Race Secretary

    5. POLICE ATTENDANCE

    Ensure or request the police on duty at venue to

    attend incident site. If no police present, notify

    nearest Police Station or Police Local Area

    Command.

    POLICE IDENTIFICATION

    When police are present, meet police and note

    name, rank, numbers, Police Station, and

    contact phone number.

    Brief police on situation and escort police to

    incident site and introduce Incident Director

    If outside police are requested, it may be

    necessary to have them escorted from the gate

    to Race Control or the incident site.

    Arrange to have internal gates controlled as

    well.

  • 6

    6. PHOTOGRAPHER

    Appoint reliable photographer (official or

    professional) to photograph scene, ensuring

    that photographer understands that all

    photographs remain the property of the

    Organiser.

    Record personal detail and contacts of

    photographer.

    Transport photographer to incident site and

    request Motorsport Incident Controller to assist

    him.

    PHOTOGRAPHIC DETAIL

    Photos required include:

    General area, and approach to scene

    Skid marks if any

    Photos of kart from four angles, before and

    after it has been moved (photos at site

    should include an object of known size in

    foreground to permit accurate

    measurements).

    Required angles listed at the end of this chart.

    Detailed photos of obvious structural problems

    or faults should be taken at the scene as well.

    Incident

    Coordinator

    Incident

    Coordinator/

    Incident Director

  • 7

    7. VIDEO EVIDENCE

    Check to see if any coverage of incident is

    available.

    Ensure it is impounded for the Clerk of the

    Course, and not generally

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