1

Creation of a Preservation LibGuide

Tai Arakawa

Brennan Ogawa

LIS 672

Dr. Quiroga

May 10, 2012

2

Initial Steps: Summary & Background

• Meet with project mentor and class instructor– Preservation technician

• Discuss goal of the project/needs of the mentor– Preservation Week record

• Brainstorm ways of fulfilling the need– Website– LibGuide

3

What is a LibGuide

• UHM Libraries subscribe to Springshare

• Software from Springshare

• LibGuides are hosted by Springshare

4

LibGuides cont’d…

• Pre-formatted template– Provides users with a

set of options they can choose from

– Selection of color schemes

• No HTML or CSS experience needed

5

Data Collection: Circulation

• Interviews: Jan Sung, Access Services; Nackil Sung, Innovation Librarian; Access Services student workers

• Documents: internal Access Services memo

• Websites: Princeton Libraries Circulation Policy

• Observation

6

Data Collection: Preservation

• Interviews: Debbie Dunn, Conservation Technician, Collections Managers, Associate Curator of Contemporary Art

• LIS620, course projects• Preservation Websites: LOC, NEDCC,

NPS, ALA, etc.

7

Data Analysis

Circulation• Article/document analysis

– Better to inform library users on policies than employing punishment/reward system

– Process of deciding what goes to Preservation and how to handle items

• Other LibGuides for format ideas

Preservation• Benchmarking• Alternative Presentation• Picture, Video based• Positive, Insightful• General Resource

8

Needs Assessment

• Platform for Preservation Week• Design for proper care and management• Online Resource• Greater Visibility• Multimedia (video demonstrations) • User Friendly Site, fun and inviting• Low cost, little maintenance

9

System Selection: C.B.A. Website

Pro’s• More freedom of design

and color scheme than a LibGuide

Con’s• Need to know HTML

coding at the very least– Creators– Future maintainers

• Consistent, navigable design – Annual Preservation Week

activities

10

C.B.A. Facebook

Pro’s • Ease to Create and

Maintain• Customization• Free• Pre-Fabricated Template• Update status• Add multimedia• Reach 500+ million

people

Con’s• Redundancy• Pre-Fabricated Template• Permanent Account• Control/ Owner• Work beyond end of

semester

11

C.B.A. Flickr

Pro’s • Great exposure• Post pictures• Easy and Free• Explain demonstrations

through pictures• Create Tags• Reach younger audience

Con’s• Time constraints• More experience needed

with Flickr and blog option

• Not a text based resource

12

Other Factors to Consider

• Pre-set place to host a LibGuide• Creating one is easy

– Permission and administrator privileges from the Innovation Librarian

– Costs factored into the general Springshare subscription

• Maintenance cost in terms of time and effort for a LibGuide is relatively low– Basic computer/internet knowledge

13

Implementation: Plan and Product

• Publish, and hand over control• Add on Preservation and

Circulation Information• Off shoot projects, such as

Flickr and Facebook• Demonstrations, new pages

• Take a Tour

14

Limitations

• Time restraints for conducting a survey, limited members and resources

• Option to add survey on LibGuide• Potential Questions:

– Did you know the library has a policy for the condition books should be returned in?

– Do you know the right way of taking a book off a shelf?

– Should you try to repair a torn page yourself?

15

Works Cited:

• "About UH Manoa." University of Hawai'i at Manoa. http://www.uhm.hawaii.edu/about/ (accessed May 6, 2012) • Access Services. 2011. "Internal memo: PRESERVATION PROCEDURES for returned library books in need of a

re-mark of the call number; or mending; or treatment of bug infestation or mold.” • Leung YC. 2005. User education on circulation policies. Journal of Access Services 3(1):37-46. • "LibGuides for Libraries – Share Knowledge and Information." Springshare LLC

<http://www.springshare.com/libguides/.> [accessed Apr. 29, 2012]. • "Library Instruction and Information Literacy." University of Hawai'i at Manoa Library. <

http://library.manoa.hawaii.edu/services/instruction/lib_mission.htm.> [accessed May 6, 2012]. • Mitchell WB and Smith FW. 2005. Using rewards to minimize overdue book rates. Journal of Access Services

3(1):47-52. • Preservation Resource Links. The Association for Library Collections and Technical Services.• <http://www.ala.org/alcts/confevents/preswk/tools/comps.> • Preservation Week 2012: Pass It On. The Association for Library Collections and Technical Services.

<http://www.ala.org/alcts/confevents/preswk.> • Princeton University Library Circulation. Princeton University Library

<http://library.princeton.edu/services/circulation.php.> [accessed Mar. 2012].• "University of Hawaii at Manoa Library 2010 Annual Highlights" brochure. <

http://library.manoa.hawaii.edu/about/2010AnualHighlights.pdf.> [accessed Apr. 22, 2012]. • Videos on Preservation. The Association for Library Collections and Technical Services.

<http://www.ala.org/alcts/confevents/preswk/tools/video.>