creating windows print queues -...
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© 2019 ITC Systems, Inc. All rights reserved. | Windows Print Queue Configuration 1
Creating Windows Print Queues
Windows 2016/12/10/7
Creating a Windows Server Print Queue
Requirements:
1. Printer must be Shared
2. Download manufacturer print driver
3. TCP/IP address of Printer
TIP: The trick to successfully create a new Windows queue is to NOT select to query the
printer. Doing so, automatically adds the Windows Class 4 Print Driver and the WSD
printing port. Both not supported. You must be able to manually add the manufacturer’s
print driver and manually configure a TCP/IP port.
Step 1 - Download the manufacturer driver from their website.
Recommend using their universal print driver.
Step 2 – Add a Printer and select The Printer that I want isn’t listed
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Step 3 – Add a printer using a TCP/IP address or hostname
Step 4 – Uncheck Query Printer and unselect Autodetect – select TCP/IP Device
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Step 5 – Generic
Network Card – Select NEXT
Step 6 – Select Manufacturer then Have Disk
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Step 7 – Browse to the downloaded driver package
Step 8 – Select driver then Next
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Step 9 - Create a User-Friendly Name
Step 10 – Share Printer (Required)
Important: The GoPrint Agent service automatically searches for Shared printers and adds
them to Control Center
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Printer Successfully Created
Step 11 – Uncheck Enable Advanced Printing Features
issue: when checked, an Auto-discarded message will appear under the Print job title
field at the web client and print release station. Since the page counting cannot be
determined, 0 pages is also displayed.
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Step 12 – Query printer for supported settings
Most drivers offer an Automatic Configuration option. When set it queries the physical printer to pull down the supported features such as, color, tray options.
TIP: When troubleshooting, if a color printer isn’t printing color this would be the first
option to check.
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COMMON ISSUES
If querying the printer to automatically select a driver print jobs will fail in GoPrint
Querying the printer adds the Windows built-in Class Driver. This type 4 driver is not designed to be Shared preventing GoPrint from determining the page count
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Sample 2
Secondly, it adds the MS WSD remote Print Queue Monitor. You will need to
change this by Adding the TCP Port of the printer using the Add Port button.
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To remove the Class Driver and the Port you first MUST UNSHARE the printer. Any attempt to change the driver or port results in the follow operation not supported
message. This error is due to the Class driver being shared. You must unshare the driver and then make the changes.
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UNSHARE THE PRINTER
Navigate to the Advanced tab – select new driver
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The navigate to the Ports and add the printers TCP/IP port
Finally, when done adding the driver and changing the port navigate back to the
Sharing tab and Share the Printer! Note: you must share the printer so GoPrint can pick it up
If issues still occur, delete the new printer and start over making sure to follow the
directions for adding a Shared Queue.
Issue: Auto-Discarded Unsupported Print job format
issue: when checked, an Auto-discarded message will appear under the Print job title
field at the web client and print release station. Since the page counting cannot be
determined, 0 pages is also displayed along with the error message.
Solution: Uncheck Enable Advanced Printing Features from the printer properties
Advanced Tab at the server level.
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PUSHING PRINTERS TO CLIENT MACHINES Installing printers in a domain environment
Windows offers a number of methods to map network print shares to client machines: by
us of local group policy for “all users”, domain group policy, and login scripts. Environment: Windows 2008 Server and Windows 7 Professional clients.
Assumed Completed Tasks:
1. Print queues have been installed and shared on the GoPrint print server(s).
2. GoPrint print server and client machines have been joined to the Active Directory domain.
3. From the GoPrint print server, corresponding domain user OU’s or Group’s having
been Granted Print permissions to the shared queues.
Mapping Print Shares for “all users” with Domain Group Policy
Windows 2008 Domain Group Policy provides the ability to add GoPrint Shared print
queues for all users (or computers) who log in to a domain client machine.
1. From the Windows 2008 Active Directory
domain controller open Group Policy
Management.
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2. Scroll down and select Group Policy Objects
• Right click and select New
• Name the new GPO (ex: Student GoPrint Printers)
• Press OK
3. Right-click the new GPO and
select Edit
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4. Scroll down to User Configuration – Polices – Windows Settings – Deployed Printers
5. Select to add a GoPrint Shared Printer
• Select Browse to locate the GoPrint Printer server or enter the UNC path
• Once the printer is found, select Add
• Press OK
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6. Link the GPO to an Organization Unit or
default container.
7. Select the GPO to Link
Note: you can use GPO to restrict access to printers based on an OU
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8. Right-click on the GPO and select
Enforced
The printer now display under Deployed
printers
Enabling a Default Printer with Group Policy Preferences
1. Open Group Policy Editor
2. Scroll down to:
User Configuration – Preferences – Control Panel –
Printers
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3. Select a Deployed Printer to open its
properties
4. Check set this printer as the default
printer
Windows Print Management and Domain Group Policy
Optionally, you can use Windows Print Managemet to deploy printers user Group Policy
but to save time it’s recommended you use Group Policy Management.
1. Install the Print Queues using the Add Printer Wizard
Do NOT user Print Management to Add printer and print drivers.
2. From the Windows 2008 GoPrint Print Server open Print Management.
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3. Expand the Print Servers drop down menu and click the local print server to expand
its list of installed print queues.
4. Right-click a Printer and elect to Deploy Printers with Group Policy
5. Select Browse
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6. Select the OU to deploy the printer to
7. Select the Group Policy to apply
Note: this is assumed a new domain group policy object was previously created
using the Domain Group Policy management tool.
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8. Check the appropriate checkbox under “Deploy this printer connection to the
following:”
9. Click Add
10. Click OK or Apply
Scroll down Print Management to Deployed Printers to view the newly deployed printer
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Installing Print Queues in a Windows Workgroup Environment
In a computer lab environment it’s common practice for public institutions to configure
their workstations in a peer to peer networking environment. Since domain account
authority isn’t used, typically a generic local user account is created and set to auto-login
at each workstation or the account provided to end-users.
Pre-installation Requirements
Windows sharing uses the SMB/CIFS protocol, which requires that users are granted Print
permissions to the print share. When connecting to a network print share, an
authentication credentials prompt appears asking for a valid user account with rights to
the share. This prompt can be avoided in a workgroup environment if the generic user
account and password are first created on the GoPrint Print Server. The result allows for
Windows pass-through authentication to occur therefore eliminating the authentication
prompt and direct access to the shared printer.
Step 1 - Create the Generic User Accounts on the GoPrint Server
Determine the naming convention used on the client workstations and write down all login
ID’s and passwords. For example: if each client workstation is set to have a unique
username and password login, such as user1, user2, and user3 then each one of these
accounts much also be created on the GoPrint print server using the SAME PASSWORD.
If only one generic account is in use across machines, then only one user account and
password must be created.
From the GoPrint server:
Right click My Computer >> Left click Manage >> Expand Local Users and Groups
Add the appropriate user(s) and password(s)
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Step 2 - Grant the User Account print permission to each queue
Navigate to the list of printers installed on the GoPrint Print Server
Right click a selected printer to view its properties sheet
Select the Security tab
Ensure the Everyone group has Print
permissions
Step 3 – Adding the Printers to the Workstation Start Menu and select the RUN
Command and enter the network path to the GoPrint Print Server
Example: \\goprintprintserver
A connection to the GoPrint
print server is established and a listing of ALL Print shares displayed
Double-click the print queue to install
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A warning box appears asking you to set up the printer locally before you can use it and
that the print drivers will be installed.
Select YES to add
The Printer will then be added to your list of available printers
Note: Optionally, the printers may be added using the steps outlined under
Option 2 – Mapping printers for “all users” using local group policy
Note: Typically used for computer imaging environments
Windows 7 Local Group policy provides the ability to add a network shared printer for all
users that login to the local machine. To do so:
1. From the Windows 7 machine, open Local Group Policy
2. Scroll down and expand:
Local Computer Policy\Computer Configuration\Windows Settings\Deployed Printers
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3. Select Action and Deploy Printer
4. Elect to browse the network for
the desired shared printer or
type in the path:
\\servername\printerShareName
5. Click Add
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The printer(s) now display under Deployed printers