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Revised 6/30/2017 Page 1 of 7

Creating a Contact & Contact Group - Microsoft Outlook 2016 for the MacThis guide walks you through creating a contact and contact group in Microsoft Outlook 2016 for the Mac.

Creating a Contact From an Email Message 1. Click the Mail icon (See Figure 1).

2. In the message list pane, click the mail message that has the contact (See Figure 1).

3. In the reading pane, right-click the name of the contact (See Figure 1).

4. From the more actions drop-down menu, click Open Outlook contact… (See Figure 1).

Figure 1 - Open Outlook Contact

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5. In the selected contact window, click Add to Contacts.

Figure 2 - Add to Contacts

6. In the Add contact window, if necessary, update the Name, Job, Title, Department, or Company

(See Figure 3).

7. To enter any additional information for the contact, click a + sign next to a field (See Figure 3).

8. Click Save & Close (See Figure 3).

Figure 3 - Save Contact

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Creating a Contact 1. Click the People icon (See Figure 4).

2. On the Ribbon, click the Home tab (See Figure 4).

3. Click New Contact (See Figure 4).

Figure 4 - New Contact

4. In the New contact window, type a first name & last name (See Figure 5).

5. Type an Email Address (See Figure 5).

Figure 5 - Type First Name, Last Name, and Email Address

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6. To enter any additional information for the contact (e.g. Job Title, Office, Department, Company,

Phone, Address), type in the appropriate text box (See Figure 6).

7. If necessary, type in Notes (See Figure 6).

Figure 6 - Type Additional Information

8. To enter more than one phone number, email address, or mailing address, click the + and select the

appropriate field (See Figure 7).

9. Click Save & Close (See Figure 7).

Figure 7 - Save & Close Contact

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Creating a Contact Group Note: Contact groups created in Outlook 2016 for the Mac do not synchronize to the Outlook Web App. They

are stored locally on the machine.

1. Click the People icon (See Figure 8).

2. Click the Home tab from the ribbon (See Figure 8).

3. Click New Contact Group (See Figure 8).

Figure 8 - New Contact Group

4. In the Contact Group window, type a Contact Group name.

Figure 9 - Type a Contact Group Name

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5. Click Add (See Figure 10).

6. Type a name, NetID, or email address to search for someone (See Figure 10).

7. The following explains how the contact search list is broken up into categories:

a. Contacts and Recent Addresses - Contacts that were created manually or recently added

(See Figure 10).

b. Directory - Contacts from the Global Address List (University Directory) (See Figure 10).

8. Click to select a person (See Figure 10).

9. To add more people, repeat steps 5 through 8.

Figure 10 - Search for Contacts

For additional support, please contact the KSU Service Desk Page 7 of 7

KSU Service Desk for Faculty & Staff •Phone: 470-578-6999 •Email: service@kennesaw.edu •Website: http://uits.kennesaw.edu/

Copyright © 2017 - University Information Technology Services (UITS) - Kennesaw State University

10. Click Save & Close when finished.

Figure 11 - Save & Close