Get Your Book On Get Your Book On CreateSpaceCreateSpace

Creating Creating Boxed SetsBoxed Sets

WHEN YOU MIGHT NEED TO WHEN YOU MIGHT NEED TO USE MULTIPLE TOCSUSE MULTIPLE TOCS

• Long reports with multiple parts.

• Documents containing reports from several people or departments.

• A book that is made up of several shorter books.

• ‘Boxed sets’ of books – one document containing several books.

MULTIPLE TOCSMULTIPLE TOCS

• In a standard TOC you can have multiple levels, created by using stylesstyles.

• BUT you can’tcan’t do multiple TOCs the same way.

• You need one TOC at the front of a large document with each part/book listed.

• Then you need a TOC for each part/book, after its title.

HOW TO CREATE HOW TO CREATE AUTOMATICAUTOMATIC

AND FIELD-BASED AND FIELD-BASED TABLES OF CONTENTTABLES OF CONTENT

PUT YOUR DOCUMENT INTO PUT YOUR DOCUMENT INTO STYLESSTYLES

• Ideally, put the whole document into the NORMAL style first

• Then put the headings as H1, H2, H3, etc.

• The contents tables will be built from these

ADD THE INITIAL TOC NEAR ADD THE INITIAL TOC NEAR THE BEGINNING – JUST THE THE BEGINNING – JUST THE MAIN PARTS OR SECTIONSMAIN PARTS OR SECTIONS

This is an ordinary TOC.

Click References > Table of Contents > Insert Table of Contents

Then choose just Level 1 to be included.

This is an ordinary TOC.

Click References > Table of Contents > Insert Table of Contents

Then choose just Level 1 to be included.

Click References > Table of Contents > Insert Table of Contents

Then choose just Level 1 to be included.

Click References > Table of Contents > Insert Table of Contents

Then choose just Level 1 to be included.

• That was an automatic table of contents

• Now we’ll add a TOC build on fields

FOR THE NEXT TOC WE’LL FOR THE NEXT TOC WE’LL SWITCH TO THE OUTLINE SWITCH TO THE OUTLINE

VIEWVIEW

Then click OUTLINE

Click VIEW on the ribbon

Click SHOW LEVEL

Then click LEVEL 2

First, select the chapters of the first part/section/book

Then click INSERT on the ribbon

Click BOOKMARK on the Insert toolbar

Enter a name for that part/section/book – no capitals or spaces.

Then click ADD.

And CLOSE the window.

Click CLOSE OUTLINE VIEW

Put your cursor where you want the TOC for the first book and click INSERT (not shown), then QUICKPARTS > FIELD

Scroll down and select TOCScroll down and select TOC

Then click the FIELD CODES boxThen click the FIELD CODES box

Select OPTIONS:Select OPTIONS:

Select ‘\b' (for ‘bookmarks’) then click ADD TO FIELD:Select ‘\b' (for ‘bookmarks’) then click ADD TO FIELD:

Then click OK to Then click OK to close the close the windowwindow

Now type in the bookmark you chose for your first part/book:Now type in the bookmark you chose for your first part/book:

TOC and \b will already be thereTOC and \b will already be there

Finally, click ok (not shown) and your tocFinally, click ok (not shown) and your tocbuilt on fields will appearbuilt on fields will appear

You can repeat the steps do add other TOCs for other You can repeat the steps do add other TOCs for other parts/sections/books in the docmentparts/sections/books in the docment

YOU CAN NOW YOU CAN NOW CREATE A MULTI-CREATE A MULTI-PART DOCUMENT, PART DOCUMENT, BOOK, OR BOXED BOOK, OR BOXED

SET OF BOOKSSET OF BOOKS

For more formatting tips, as well as book marketing and publishing

techniques, visit:

www.forauthors.info

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