create a mail profile

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Annexure 12 Create a Lotus mail user profile

To configure mail one will require the following files > Make a folder named Mail data and copy the following files.

1. id file2. mail file

3. names file4. archive file

5. Also copy the old mail nsf files in the directory if required by the user.

Sl

no

File Name Path in 7.1 Path in 8.1 Path in 8.5.1

1 Id file

Employee

code.id

\Notes \Data

Directory

Program files

\ibm\lotus\notes\data

directory

C:\Program

Files\IBM\Lotus\Notes\Data

2 Mail file

Employee

code.nsf

\Notes \Data

Directory

file> pref> user pref

Program

files\ibm\lotus\notes\data

Directory

File > pref > user pref

C:\Program

Files\IBM\Lotus\Notes\Data\mail

3 Names files

Pers address

book

Names.nsf

Notes\Datadirectory

Names.nsf

\lotus\notes\data

C:\Program

Files\IBM\Lotus\Notes\Data

4 a-

empcode.nsf

Archie files

A_empcode.nsf

Action>Acrchive>

settings

Archive files

A_emp code.nsf

Action> Archive>

Settings

D:\Mail\IBM\Lotus\Notes\Data\

archive\a_100314.nsf

These would the current mail data files


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PROCEDURE TO CREATE A MAIL PROFILE.

Preparation before creating the new profile in your new machine.Copy following mail files in the folders as under :-

1. Mail id file. The file name would be < your employee number with ext as id > for eg. 100314.id. This file

has to be copied to the path c:\program files\IBM\Lotus\Notes\Data.

2. Copy mail file. The file name would be < your employee number with ext as nsf > . The file will beavailable in the folderc:\program files\IBM\Lotus\Notes\Data\mail. This file has to be copies to the

target in a similar path in the new machine.

3. The names.nsf file which contains all your contacts. This file will be available in c:\programfiles\IBM\Lotus\Notes\Data. The file has to be copied to the target in a similar path in the new machine.

4. Copy your archive file which will be in the name of a_employee code.nsf , for eg. a_100314.nsf. Find thelocation of the source archive file by going to settings of the mail profile. Copy the respective archive file

to D:\mail\archive\ folder of your new machine.

File > Preferences > Locations > on line > edit > Change Internet Mail address to the new mail id for which you are

configuring mail.


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The ServerHome/mail server will be dommail1/SVR/APL


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Ports will be ticked as shown in the above picture.


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Mail file will point the path mail\empcode

Recipient name lookup Exhaustively check all address booksREMAINING PARAMETERS WILL BE SAME AS IN THE ABOVE PICTURE.Change only if it is

different by selection the down arrow against corresponding ones.

REPLICATION PARAMETERS WILL BE DEFAULT


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Advanced Select the id file from c:\Program files\ibm\lotus\Notes\Data\100314.id, by clicking on the icon under

the parameter User ID to switch to. Here select the proper id file from the path C:\ProgramFiles\IBM\Lotus\Notes\Data\your id file. The rest of the parameter in this windows the same.


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Administration will be Default

ARCHIVE FILES


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Selcet on Create > Under Description name of these archive criteria give any name like Ramanunni Archive files

and click on Enable file criteria > you will then fine a tick on the archive file you had thus enabled. > Select copy

documents into My Archive application here then clean up this application > using the file pointer on the right select

the particular archive file you want to map. The archive file will be in the name of a_your employee code , example

( a_100314.nsf)

The archive file has to be copied in the folder D:\mail\ARCHIVED :\Mail\archive\a_100314.nsf


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CLICK ON REPLACE


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Click on Automatic Upgrade


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create a mail profile

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