cpyha january board meeting minutes debbie huybers (m-a-l) lisa blake (gambling) x john...

CPYHA JANUARY BOARD MEETING MINUTES TUESDAY, JANUARY 20, 2015

MEETING CALLED BY CPYHA Board of Directors

TYPE OF MEETING Monthly Board Meeting

FACILITATOR Collin Aswegan (President)

NOTE TAKER Lindsey Reil (Secretary)

TIMEKEEPER Collin Aswegan (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER -7:04 PM

2) ROLL CALL (SECRETARY)

BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE (PRESENCE INDICATED WITH AN "X")

X COLLIN ASWEGAN (PRESIDENT) JARED ANDERSON (PLAYER DEVELOPMENT)

X DAVE BAKER (VICE PRESIDENT) JEFF HEDLUND (S.K.A.T.E.)

LORI ROBINSON (TREASURER) JESSICA TESDALL (BE A REBEL COORD)

X LINDSEY REIL (SECRETARY) JIM KOLTES (ACE)

ANNE ANDERSON (M-A-L) JOE OLSON (HOUSE CO-DIRECTOR)

X TERRY BERGSTROM (M-A-L) KATIE VERLO (CONCESSIONS)

BJORN BURNEVIK (M-A-L) LAURIE ZAHALKA (COMMUNICATIONS)

X DEBBIE HUYBERS (M-A-L) LISA BLAKE (GAMBLING)

X JOHN O'DONOGHUE (M-A-L) MEGAN LEITNER (ONLINE REG, MGR CORD)

ALYSSA SENESCALL (SAFETY) MICHELLE BAKER (CONCESSIONS ACCT)

AMBYR JOHNSON (TRAVELING REG) ROSS JERPSETH (HOUSE CO-DIRECTOR)

BECKY MAIFELD (HOUSE MGR COORD) STEVE JONES (CLINICS)

BILL BLAKE (EQUIP, GAMBLING) TAMMIE ZAPATA (ICE SCHEDULER)

BILL LAWLER (TRAVELING) TODD SINJEM (HOUSE CO-DIRECTOR)

BRAD SOLOMON (MITE JAMBOREE) X TRACY JOHNSON (VOLUNTEER COORDINATOR)

BUD WILLIAMS (ICE LIAISON) X WADE GJERVOLD (TOURNAMENTS)

x CAROLEE PETERSON (HOUSE REG)

DAVE PETERSON JENNIFER PETERSON (GIRLS) TBD (FUNDRAISING)

GABE MILTON (RECRUITMENT) TBD (SPONSORSHIP)

GENERAL MEMBERS IN ATTENDANCE

MATT ERICKSON, MARLOW ROBERTS, STEVE BOYNTON,

KIM SINJEM, BRIAN ALLEN

3) BOARD/COMMITTEE DIRECTOR REPORTS

LINDSEY REIL APPROVAL OF MINUTES

PRESENTATION → ALL MEMBERS WERE EMAILED MEETING MINUTES FROM DECEMBER TO REVIEW

CONCLUSIONS → A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE MEETING MINUTES FOR

DECEMBER

LORI ROBINSON TREASURER’S REPORT

PRESENTATION DECEMBER’S REPORT

CONCLUSIONS LORI ROBINSON NOT PRESENT AT THE MEETING, WILL PRESENT /VOTE NEXT MONTH

BILL BLAKE GAMBLING REPORT

PRESENTATION → NOVEMBER & DECEMBER SUMMARY

CONCLUSIONS → GAMBLING COMMITTEE NOT PRESENT AT DECEMBER OR JANUARY MEETING, WILL NEED TO

PRESENT/VOTE AT THE FEB BOARD MEETING

NICK POWELL CHAMPLIN ICE FORUM (COLLIN)

PRESENTATION → NOT PRESENT/NOTHING NEW TO REPORT

ROSS JERPSETH, JOE OLSON, TODD SINJEM

HOUSE (BJORN)


BILL LAWLER TRAVELING (BJORN)


JENNIFER /DAVE PETERSEN GIRLS (DAVE)


CAROLEE PETERSON (HOUSE), AMBYR JOHNSON (TRAVELING), MEGAN LEITNER (ONLINE)

REGISTRATION (LINDSEY)


BECKY MAIFELD (HOUSE), MEGAN LEITNER (TRAVEL)

MANAGER COORDINATORS (LINDSEY)


JIM KOLTES ACE (DAVE)


SHEILA GJERVOLD BY-LAWS (COLLIN)


STEVE JONES CLINICS (DAVE)


COLLIN ASWEGAN COACHES SELECTION (COLLIN)


LAURIE ZAHALKA COMMUNICATIONS (LINDSEY)


KATIE VERLO, MICHELLE BAKER (ACCT.)

CONCESSIONS (LORI)


BILL BLAKE EQUIPMENT (BJORN)


TBD FUNDRAISING (JOHN)

PRESENTATION → HEGGIES PICK UP IS SCHEDULED FOR NEXT MONDAY → WE HAVE 9 OF THE 12 DIBS SHIFTS FILLED, ANYONE WILLING TO HELP, PLEASE SIGN UP!!

BUD WILLIAMS ICE LIAISON (COLLIN)

PRESENTATION

→ BUD HAS MET WITH BOTH BP AND CHAMPLIN TO DISCUSS ICE NEEDS FOR NEXT SEASON → WORKING ON A POLICY THAT WOULD ADDRESS TOURNAMENT ADD ONS – CPYHA IS BURNING

A LOT OF ICE DUE TO TEAMS SCHEDULING ADDITIONAL TOURNAMENTS – BOARD WILL NEED TO APPROVE ONCE PRESENTED

→ NO FORMAL APPROVAL FROM THE TOURNAMENT DIRECTOR ON TOURNAMENT ADD ONS AFTER THE SEASON HAS BEGUN

TAMMIE ZAPATA ICE SCHEDULER (BJORN)

PRESENTATION → POSITION OPEN NEXT YEAR – LOOKING FOR APPLICANTS → HOPING TO CONDUCT INTERVIEWS IN FEBRUARY

JARED ANDERSON PLAYER DEVELOPMENT (ANNE)


GABE MILTON RECRUITMENT (DAVE)


ALYSSA SENESCALL SAFETY (TERRY)


JESSICA TESDALL ( B.A.R.) JEFF HEDLUND (S.K.A.T.E.) BRAD SOLOMON (JAMBOREE) DEBBIE HUYBERS (PARENT RLF)

SPECIAL EVENTS

(BJORN) (LINDSEY) (LINDSEY)

(DEBBIE)

PRESENTATION

→ B.A.R. - Coaches Appreciation Night on February 28th → S.K.A.T.E. – NOTHING NEW TO REPORT, THINGS GOING AS EXPECTED → JAMBOREE – WAITING ON THE MITE DIRECTORS TO PUT THE SCHEDULE TOGETHER, NEED THIS

SOON SO EVERYTHING ELSE CAN BE ORDERED/PLANNED (MEDALS, GOODIE BAGS, VENDORS, PROGRAMS, ETC.)

→ PARENT RELIEF – LOOKING TO HAVE IT AT WILLY MC’COYS

TBD SPONSORSHIP (JOHN)


WADE GJERVOLD TOURNAMENTS (BJORN)

PRESENTATION → FUTURE DISCUSSION ON WHEN TO HOLD OUR HOME TOURNAMENT → KEEP IT OPEN FOR B2 TEAMS, OR ADD B1? WADE TO LOOK INTO HOSTING AN ADDITIONAL

LEVEL

CONCLUSIONS → WOULD LIKE A DECISION BY APRIL

TRACY JOHNSON VOLUNTEER COORDINATOR (JOHN)

PRESENTATION

→ 1,111 DIBS ITEMS POSTED → BUSY POSTING EXTRA CREDIT → VOLUNTEER CREDIT - 8 OUT OF 12 MGRS REPORTING FOR HOUSE TEAMS, 11 OUT OF 14

REPORTING FOR TRAVELING TEAMS → WAITING FOR WREATH CREDITS FROM STEVE JONES

CONCLUSIONS → COMMITTEE DIRECTORS, SINGLE, LET TRACY KNOW

4) OLD BUSINESS

5) NEW BUSINESS

→ MEMBERSHIP COMMENT - COACHES SELECTION COMMITTEE TURNING OVER, SHOULD BE IN PLACE BEFORE THE SEASON IS OVER, REALLY NEED TO GET COMMITMENTS BY MARCH, ALSO SHOULD CONSIDER PAYING COMPETITIVE RATES WITHIN D10 TO ATTRACT QUALITY COACHES AT EVERY LEVEL

→ MEMBERSHIP COMMENT - TRAVELING COMMITTEE WOULD LIKE TO LOOK AT #’S FROM LAST YEAR TO BETTER FORECAST, BILL

LAWLER HAS ACCESS TO REPORTS AND CAN GIVE THAT → MEMBERSHIP COMMENT - FINANCIALS WILL BE PUT UNDER GLASS AT THE FORUM, GOING FORWARD (LORI ROBINSON)

→ MEMBERSHIP COMMENT - DISCUSSION HAD TO PUT MEETING MINUTE ‘DRAFT’ UP ONLINE, COLLIN TO LOOK INTO THIS → MEMBERSHIP COMMENT - 3X3 RINK GOING IN IN OSSEO, LOOKING TO GET INFORMATION OUT TO CPYHA, TOLD TO CONTACT

LAURIE ZAHALKA

6) ANNOUNCEMENTS → WE WILL BE SENDING OUT AN EMAIL REGARDING NEW COMMITTEE DIRECTORS THAT ARE OPEN, DIRECTORS MUST REAPPLY EACH

YEAR → AN EMAIL WAS SENT TO THE MEMBERSHIP ANNOUNCING ALL OPEN BOARD POSITION FOR NEXT SEASON, AS OF TODAY NO ONE

HAS APPLIED → THE TEAM PHOTO WALL IN THE FORUM ENTRY HAS BEEN UPDATED → ANNUAL MEETING WILL BE HELD IN APRIL 2015

7) ADJOURNMENT 7:37 PM

cpyha january board meeting minutes debbie huybers (m-a-l) lisa blake (gambling) x john...

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