Microsoft® Office 2013 and the Cloud

Joe Habraken, University of New England

This session will explore Microsoft's cloud-based strategy for the newest release of the Microsoft Office application suite-Office 2013. An overview of how Office 2013 moves the end user into the cloud and the potential benefits, particularly cross-platform compatibility, will be discussed. The session will include a look at how Microsoft's adoption of cloud computing affects the nuts and bolts of working in the different Office applications including old standards such as Word, Excel and PowerPoint and how this new strategy leverages new application tools such as Lync and OneNote. The session will include a look at Microsoft's new Office licensing strategy and how it affects end-users--including home, small business and corporate users.

Microsoft Office 2013 and the Cloud

A long time ago in a CLOUD far, far away….

• What is Cloud computing?• Cloud computing yesterday• Cloud computing today

Galactic Network

• J.C.R. Licklider of MIT • Concept based on a series

of memos • Head of the Defense

Advanced Research Projects Agency (1971)

Predictions (1997)

• AOL would disappear

• Java apps would become the norm

• Net computers• ActiveX would

change the world

Cloud Computing (NIST, Pub 800-145)

• Service Models– Software as a Service– Platform as a Service– Infrastructure as a Service

• Deployment Models (Cloud Types)– Private– Community– Public– Hybrid

Microsoft’s Cloud History

• MSN—Microsoft Network• Hotmail• Office.com• Web apps (Office 2010)• SharePoint Services• Office 365

Launch of Office 2013

Provides a look at• Microsoft’s Past Successes• Microsoft’s Unknown Future• Microsoft’s Competitive Strategy

– Apple– Adobe– Google

Office, Windows and the PC

• Windows made Office a Success

• Office has made the PC a Success

• Office is in uncharted territory outside the PC/Windows Environment

Office 2013 “Install” Versions

• Microsoft Office Professional Plus 2013 (volume licensing): This high-end version includes Excel, Outlook, PowerPoint, Word, Access, InfoPath Designer, Lync, Publisher, and OneNote.

• Microsoft Office Professional 2013: This version (which is available as a retail product) includes Excel, Outlook, PowerPoint, Word, Access, Publisher, and OneNote.

• Microsoft Office Home and Business 2013: This version includes Word, Excel, PowerPoint, OneNote, and Outlook.

• Microsoft Office Standard 2013: This version includes Word, Excel, PowerPoint, Publisher, OneNote, and Outlook. It is available through Microsoft’s Open Business program and requires a minimum purchase of 5 licenses.

• Office Home and Student 2013: This version (available retail) includes Word, Excel, PowerPoint, and OneNote.

Office 365 Subscriptions• Business and Enterprise (volume licensing): This version of the

Office 365 subscriptions are priced per user and provide the Office Professional Plus edition of the Office 2013 software. This level of subscription also gives a business other network services, including multiple SharePoint sites and Microsoft Server[nd]hosted services such as Active Directory and Exchange server (the Microsoft communication server). This subscription level is intended for medium-sized and large businesses that do not want to administer their own network infrastructure.

• Office 365 Small Business Premium: This subscription provides Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, Lync, and InfoPath (the same as the Pro Plus purchase installation bundle). This bundle is user specific and allows a single subscriber to use the Office software on up to five devices.

• Office 365 Home Premium: This subscription provides Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access (the same as the Pro Plus purchase installation). You can install the Office software on up to five PCs, Macs, or other devices, and this subscription is not user specific.

Office 365 Provides for Office Installation

Emphasis on Office 365 Subscription

• End of installation provides clue to Microsoft attitude

• Home subscription provides license for 5 devices

• Retail licenses such as home and student are for one device

The Office Apps and the Cloud

• Installation Services• File Storage• File Sharing• App Store• Web Equivalents• Cloud Communication

SkyDrive and SkyDrive Pro

Sharing a Presentation

Sharing a Word Document

Sharing Options

• Invite People• Get a Sharing Link• Post to social Networks• Post to Blog

Share with Confidence• Inspect Document: This tool inspects the document for specific content

such as comments, annotations, document properties, and hidden text. The main purpose of the inspector is to help ferret out personal information that you might have inadvertently stored in the document.

• Check Accessibility: This tool opens the Accessibility Checker task pane in the document and provides a list of warnings related to accessibility issues in your document. For example, several blank lines between paragraphs might signal to a person using a screen reader that the document has ended. As you select each warning in the task pane, you are presented with information on why you should fix the issue and suggestions on how to fix it.

• Check Compatibility: This tool checks the file for items that are not supported by earlier versions of the application that you are using. For example, I might have used the Citation and Bibliography features in Word 2013, but the Compatibility Checker tells me that earlier versions of Word (Word 97–2003) need to convert these items to static text.

Add Apps to Office

• Concept of an App Store Isn’t New• Provides Microsoft Control Over Office

Add-ons• Provides Users with Access to Apps and

Add-ons

Apps for Excel

Microsoft’s New Store

• Made third party software developers unhappy (as Apple’s Store has)

• In the Windows 8 environment provides for quick access to software

• Provides licensing protection for the vendors

• Provides users with quick access to the software they want

The Office Web Apps

• Word• Excel• PowerPoint• OneNote• Outlook (sort of)

SkyDrive Web Apps

SharePoint Web Apps

Outlook Web App

Cloud Communication with Lync

• Video (Skype)• Email conduit• IM• Integrated with the

Office Applications

Broadcasting a Presentation

Windows and Office

• Windows made Office• Office is Microsoft’s Money Maker• How will Windows be affected by

– Office on Smart Devices (not running Windows)?

– Subscription plans that treat the Mac the same as Windows

Microsoft Office and Apple

• Office 365 Subscription on Mac OS– Office 2011– New version coming next year– Outlook subscription is already compatible

with Outlook 2011

• Office 365 Subscription on IOS Devices

Office on IOS Devices

• OneNote• SkyDrive• Office Web Apps• Third Party Office compatible Apps

OneNote

SkyDrive

Quickoffice

Office and Smart Devices

• Windows (RT) 8• Apple IOS Devices• Android• Java ME• Others

Conclusion

• Office 2013 provides capabilities and features beyond those provided by its predecessor.

• Flexibility Increased– Multiple Platforms (fingers crossed)– Cloud Storage of Files

• Microsoft takes gamble on subscriptions and new platforms

Office 365 Yes; Office No?

• Is the Office suite destined to be part of bundled cloud computing subscriptions?

• Will the suite be “dumbed down” over time?

• Will new “work-com” suites replace Office applications?