councilincommittee 2020 06 15 - item 3

s.Coquitlam For Committee

Subject: Town Centre Park Lafarge Lake Washroom Siting Analysis

Council-in-CommitteeFor:

Strategic Goal:This initiative aligns with the City’s corporate Strategic Goals including Healthy Community and Active Citizens and enhancing Sustainable Services,Environment and Infrastructure. The development of the TC Park Phase One Improvements is a “B” Priority in the 2020 Business Plan.

Report Purpose:To present Committee with two siting options for the proposed Town Centre Park Lafarge Lake Washroom and to seek feedback to inform the detaileddesign and a future report for Council seeking final approval to initiate procurement and construction.

Background:Town Centre Park is the urban jewel in the City’s park system that is wellloved by residents and visitors alike. On March 5, 2018, Council approved the Town Centre Park Master Plan (TCPMP) to outline a 20-year vision to guide the park’s ongoing development. Following adoption of the TCPMP,consistent with the Plan’s implementation strategy, staff were directed to proceed with the Implementation of a select list of priorities beginning with Festival Lawn and Washroom improvements. Lake Loop Improvements, and

To:From:

June 3, 2020 Our File: Doc#:

Recommendation:That the Committee receive the report of the General Manager Parks, Recreation and Culture Services and the General Manager Civic Lands andFacilities dated June 3, 2020 and entitled “Town Centre Park Lafarge Lake Washroom Siting Analysis’’ for information.

12-6100-20/64081/13722142.V1

City ManagerGeneral Manager Parks, Recreation and Culture ServicesGeneral Manager Civic Lands and Facilities

File #: 12-6100-20/64081/1 Doc#: 3722142.V1

the new washroom at the southwest corner of Lafarge Lake adjacent to the Evergreen Cultural Centre (ECC).

On March 9, 2020, staff received feedback from Council-in-Committee on the preliminary concepts for the Lake Loop Improvement project Work on the refined Lake Loop Improvements considering Council and public feedback on the initial concept remains ongoing and staff is currently anticipating to update Council on the refined design, budget and construction phasing plans in fall of 2020.

On November 19, 2018, Council approved the detailed design and budget for the first phase of Festival Lawn and improvements. The initial $1,400,000 improvements included lawn enhancements and servicing needs for the future building and were successfully completed in late spring of 2019. Subsequently, staff sought further design and budget approvals onSeptember 6, 2019, for an additional $4,000,000 to proceed with the implementation of the final phase of Festival Lawn improvements including the new Festival Hub, Servery and Washroom building and to support the subsequent phased improvements in Town Centre Park. Construction of the Festival Lawn improvements is currently underway with completion anticipated in the summer of 2020.

Discussion/Analysis:This new washroom building at the southwest corner of Town Centre Park will provide two universal stalls. This will be in addition to the newwashroom facilities already under construction in the Festival Lawn area of the Park on the east side of Lafarge Lake that includes i) two universal stalls,ii) women’s washroom with three stalls and iii) men’s washroom with one stall and two urinals. The new washroom near the southwest corner of

June 3, 2020

On May 4, 2020, staff brought forward a report to Council-in-Committee entitled, “Town Centre Park Lafarge Lake Washroom” that presented a washroom site plan, floor plan and conceptual renderings. A number of questions were raised about the siting of the proposed washroom. The focus of this report is the presentation of two siting options including a modified option brought forward on May 4, 2020 and a separate option that locates the washroom along the east wall of the Evergreen Cultural Centre.

File #: 12-6100-20/64081/1 Doc #: 3722142.V1

On May 4, 2020, staff brought forward a report to Council-in-Committee entitled, “Town Centre Park Lafarge Lake Washroom” that presented a proposed washroom site plan, floor plan and conceptual renderings. A numberof questions were raised primarily relating to the siting of the washroom including impact on sight lines and views across the lake, safety considerations, and lighting. In response to these questions staff are presenting two options for the siting of the washroom - a modified Option 1 near the Lafarge Lake Loop Trail and Option 2 attached to the Evergreen Cultural Centre (Attachment 1). Staff considered adjustments to the location and orientation of Option ito improve site lines from Guildford Way and found that significantly improving the sightlines would require a number of trees to be removed, created grading challenges that would increase project costs, and exacerbated potential safety concerns due to the proximity to the forest. Siting options further to the north in the park were also considered earlier in the project design stage, but were not brought forward due to potential conflicts with future improvements outlined in the TC Park Master Plan, less than ideal separation between washroom facilities to equitably service areas of the park, and higher servicing costs (significantly longer water and sanitary utility connections).

The proposed floor plan and renderings for Options 1 and 2 from the perspective of the Lakeside Loop Trail and from Guildford Way are included in Attachment 1. The table below is a comparison chart for these two options. Both options will include lighting on the perimeter of the building for safety and wayfinding. Additional pathway lighting from the Lakeside Loop Trail and from the Guildford Way pathway will be included as part of the Lakeside Loop Trail Improvements that will come forward to Council in the fall. The Lakeside Loop Trail improvements, which will be delivered through the in-house Parks construction team, can be sequenced such that there is little to no lag time between the completion of the washroom construction and the installation of the pathway lighting.

PagesJune 3, 2020

\

Lafarge Lake is intended to primarily service park users, but its location will also make it reasonably accessible to the passing public a as well as users of the Lafarge-Lake Douglas SkyTrain station. Staff will develop and implement a wayfinding strategy to facilitate access to the washroom from the SkyTrain station.

Views

Wayfinding

Fire safety

Project Timelines

File #: 12-6100-20/64081/1 Doc #: 3722142.V1

Crime Prevention Through Environmental Design (CPTED)

• No effect on views from Guildford Way into the park.

Class B ConstructionCost Estimate

Construction start: SeptemberCompletion: April 2021

Next StepsBoth options will provide the much needed washroom services in this area of the Park, but staff are recommending Option 2 as the best balance of safety, preservation of views and cost Once staff receive feedback on the two options the consultant will work quickly to finalize the detailed design for the preferred option to enable staff to come back to Council with the final design and Class A cost estimate for approval to move to procurement and construction in July. If Council approves of Option 1 construction is expected to start in August 2020 and be completed in March 2021, while approval of Option 2 would result in a September 2020 construction start

Option 1 - Adjacent Lake Loop$400,000

Option 2 - Attached to ECC_______$425,000Increased cost a result of firewall requirement, increased building height and additional design costs mitigated to some degree byreduced servicing costs.__________

• Added exterior lighting around the building for visibility.

• Proposed building is adjacent to an existing building, minimizing potential hiding places.

•Visible from Lake Loop and GuildfordWay.

• Somewhat camouflaged by theexisting building (addressed through design). _______________________

• Fire wall or sprinklers are required.

June 3, 2020

• Added exterior lighting around the building for visibility.

• Proposed building is adjacent to the forest (6 metreseparation)._________ _____

• The mountains and lake areless visible from Guildford Way._____________________

• Visible from Lake Loop, Guildford Way, and ECC approach.

• Building easily distinguishedfrom surroundings._________

• Firewall or sprinklers notrequired._________________Construction start: August Completion: March 2021

TOTAL;

File #: 12-6100-20/64081/1 Doc#: 3722142.V1

and completion in April 2021. The difference in project timelines is a result of additional design work required to reach the tender phase for Option 2 as the project design work to date has focused primarily on Option 1.

Financial Implications:A total of $4,000,000 of Density Bonus funding is currently available to facilitate the Lake Loop Improvements including the design and construction of this new washroom building. The current Class B construction costestimate for the washroom is Option 1 - $400,000 and Option 2 - $425,000. These estimated costs are within the $300,000 - $700,000 cost range listed for this project in the Town Centre Park Master Plan. Staff believe that this work can be achieved within COVID-19 health orders with minimal impact and therefore competitive bids are expected.

Conclusion:The planning and construction of Town Centre Park improvements are currently a “B” Priority in the 2020 Business Plan. Staff has presented aproposed design and two location options for the Town Centre Park LafargeLake Washroom near the Evergreen Cultural Centre. Staff is recommending Option 2 and is looking for Committee feedback on the preferred location that will be incorporated into the design to enable staff to bring forward a report in July seeking final budget approval and authorization for staff to

Staff will minimize disruption to park users duringthe construction phase and work with ECC staff to minimize any potential impacts to their operations. As a proactive measure, staff has appointed a liaison to provide ECC staff with regular updates throughout the duration of the project.

$25,000$10,000 $35,000

Operating and Component Replacement CostsThe estimated annual maintenance cost for the washroom is $35,000 and if the project is approved in July would be an operating tied to capital budget submission to the 2021 budget. The cost breakdown is listed below:

Evergreen Washroom Building Costs Operations and Maintenance_____Component Replacement

June 3, 2020

'2.e Rosa

File#: 12-6100-20/64081/1 Doc#: 3722142.V1

This report was prepared by Lanny Englund, Manager Park Planning and Forestry and reviewed by Scott Groves, Director Strategic and Capital Projects and Gorana Cabral, Financial Planning Manager.

Attachments:1 - Town Centre Park Lafarge Lake Washroom Siting Analysis Presentation (CEDMS #: 3744580)

initiate procurement and construction. Pending Council approval, construction could commence in August or September 2020 with completion targeted for spring 2021 subject to potential COVID-19 pandemic-related delays.

June 3, 2020

'•1

Attachment 1f

K"F

1

CoQuitlam1

CoQuitlamn IT © o fs 2

Council-in-CommitteeMonday, June 15, 2020

Lafarge Lake Washroom SummaryWhat We Heard1. Washroom Siting:

• Concerns related to views into Park from Guildford Way.

2. Safety Considerations (CPTED):• Improve site design to further

mitigate perceived risks.3. Lighting (CPTED):

• Enhance lighting levels around proposed washroom and adjacent pathways to enhance safety.

Town Centre ParkLafarge Lake Washroom Siting Analysis

n ir © 11 Ba

r-

2 Options

A1.1 (t;

JL SI©

50OlL

B|

A2.1 ©r >

1

(

3

Co2uitlam4

Option 1 - Adjacent Lake Loop

Nur

©r

rMiSliPlii jmnwi

nir @ a sa

Proposed Floor Plan

Proposed Site Plan

e

Nur

A_______ ,;©

^-5'■■

Co2uitlam

RMBIUM

J S-

SH

(I

3

Coquitlam6

Washroom Rendering

Washroom Rendering

Guildford Woy Sightlines

Option 1 -Adjacent Lake Loop


X'

u

ot I©'if

r

4

Co2uitlam1

CoQuitiam8

Washroom Rendering

Option 2 -Adjacent ECC

HMHUM

asLMj

I7


@afB

; r

Proposed Floor Plan

nir ©o 03

*0---- tl I

Ji

KMMIOWMI*

©iMir

-£J-A_______ ,

■i.

y

wummw

■EOl.

"Cf ,«**

^i'3'SW

OPTION 2

5

Xif

13 ^ © 11 03 9

Coquitlam10

RGuildford Way Sightlines


Washroom Rendering

Washroom Rendering


Co2uitlam

K3 ^ © O 03

^■?fe ■

b '-OBB

hr-

an^

Iv |7^L

’a

$400,000

Firewall or sprinklers not required.

6

Coquitlamn © o Q 11

I Option 1 - Adjacent lake lo^ I Option 2 - Attached to ECC

Views

Wayfinding

Fire safety

Project Timelines

Coguitlamn ^ © o 12

The mountains and lake are less visible from Guildford Way.

No effect on views from Guildford Way into the park.

Class B Construction Cost Estimate

Crime Prevention ThroughEnvironmental Design (CPTED)

Construction start: August Construction complete: March 2021

Visible from Lake Loop, Guildford Way, • and Evergreen CC approach.Stand-alone building is easily •distinguished from surroundings.

Construction start: SeptemberConstruction complete: April 2021

R

Added exterior lighting around the building for visibility. Proposed building is adjacent to the forest (6 metre separation).

Visible from Lake Loop and Guildford Way.Somewhat camouflaged by the existing building (addressed through design).

Fire wall or sprinklers are required,

Washroom Rendering

”a $425,000 \Increased cost a result of firewall Jrequirement, increased building height and^l’: additional design costs mitigated to some degree by reduced servicing costs.

Added exterior lighting around the building for visibility.Proposed building is adjacent to an existing building, minimizing potential hiding places.

I "’ii

Washroom Comparison


Thank You

Questions?

SH

7

n ® a sa

councilincommittee 2020 06 15 - item 3

Documents