council’s 3rd quarterly report · and a concept plan for the siting of the hangars has been...

Council’s 3rd Quarterly Report January - March 2016

Annexure 9 - D1 - April 2016

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BRANCH QUARTERLY PROGRESS AGAINST OPERATIONAL PLAN (March 15/16) Flinders Council

Business Unit Quarterly Progress Report Against Operational Plan

Airport

Strategic Focus Area:

2 Infrastructure and Services - An Islands’ specific approach to planning and delivery to ensure community and environmental values are maintained.

Strategic Direction:

2.1 Plan, deliver and operate community infrastructure to provide levels of service that align with community needs and demand.

ACTIONS STATUS % COMP PROGRESS COMMENTS COMP DATE RESP. OFFICER

Output: 2.1.4 Asset Management Plan implemented.

START DATE

2.1.4.9 Upgrade Plant & Equipment in accordance with the Plant Capital Expenditure Plan 2014-2024.

Not Started 1st, 2nd & 3rd Quarters: No action on this item to date. 30/06/2016 General Manager 0% 1/07/2015

2.1.4.10 Replace linoleum covering in the Airport Terminal.

Not Started 1st & 2nd Quarters: No action on this item to date. 3rd Quarter: Due to the extra expenditure required on the main runway this item has been deferred.

30/06/2016 General Manager 0% 1/07/2015

2.1.4.11 Paint the internal walls of the Airport Terminal and re-oil the external walls.

Not Started 1st & 2nd Quarters: No action on this item to date. 3rd Quarter: Due to the extra expenditure required on the main runway this item has been deferred.

30/06/2016 General Manager 0% 1/07/2015

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April 15, 2016



Airport


3 Access and Connectivity - Work with service providers and other relevant stakeholders to improve security, reliability and cost effectiveness.


3.2 Maintain air access to the Island and improve performance of the airport.


Output: 3.2.1 Improved operation and financial performance of airport.

START DATE

3.2.1.1 Continue to implement upgrade and renewal of airport in accordance with Master Plan.

In Progress 1st, 2nd and 3rd Quarters: Works undertaken to date align with the Airport Master Plan. 30/06/2016 General Manager 75% 1/07/2015

3.2.1.2 Prepare the development plan for General Aviation Hangar Development Precinct.

In Progress 1st, 2nd and 3rd Quarters: Engagement with potential interested parties has taken place and a concept plan for the siting of the hangars has been completed. Ownership models and development considerations have had an initial assessment. This project is on hold until the runway projects are finalised.

30/06/2016 General Manager 25% 1/07/2015

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Airport







START DATE

3.2.1.3 Carry out runway pavement upgrades.

In Progress 1st Quarter: Following the CASA audit, Council was required to repair some identified priority patching work in the touchdown area of runway 32. This work was carried out on the 19th and 20th of September and saw 94 square metres of runway dug out and replaced with cement stabilised Base A material with an emulsion and 7mm metal seal. A report has been prepared by Aurecon on the condition of the runway highlighting areas that need urgent attention as well as giving some advice of the re-construction methods of these areas. Council has provided funding for the delivery of a priority repairs program. Further work will be undertaken as a matter of urgency. An accelerated delivery program is now close to finalisation and will be implemented as soon as possible. 2nd Quarter: Council works staff under the guidance of Aurecon airport engineers have carried out the priority repair program based on Aurecon's report. Several areas of patching work have been undertaken in areas highlighted in the report. As a result of these works, the restrictions that were placed on Runway 14/32 (5000kg weight limit and not available if 5mm of rain has fallen in previous 24 hours) have now been lifted and the runway now only carries a 7500kg weight limit unless approval is granted by Council's airport staff for larger aircraft. Sealing works were carried out with Council's new sealing truck. Further pavement maintenance works will continue on Runway 14/32 in the next quarter to complete reconstruction of areas identified as being at risk of failure. Daily inspections will continue to ensure early identification of pavement failures and rectification works will then take place to maintain the serviceability of the runway. 3rd Quarter: Stage 2 of the priority repairs program begins in late April.

30/06/2016 General Manager 75% 1/07/2015

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Airport







START DATE

3.2.1.4 Work collaboratively with Registered Passenger Transport (RPT) service provider towards increased passenger numbers to the Island.

In Progress 1st & 2nd Quarters: Council staff have been actively engaged with Sharp Airlines due to the pavement failure of the 14/32 runway and the subsequent CASA restrictions that were put in place. Efforts have focussed on how travel plans and disruptions could be minimised in the case of a rainfall event. Fortunately, disruptions to travel only occurred for one day. 3rd Quarter: Management and Sharp Airlines have engaged on a number of matters related to the provision of flights to the islands.

30/06/2016 General Manager 50% 1/07/2015

3.2.1.5 Assess commercial feasibility of projects identified in the Airport Business Plan and implement approved business cases.

Not Started 1st, 2nd and 3rd Quarters: No action on this project. Repairs to the runway and removal of CASA restrictions have been the key priorities at this stage.

30/06/2016 General Manager 0% 1/07/2015

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Airport


4 Strategic, Efficient and Effective Organisation - Responding to risks and opportunities.


4.3 Ensure Council meets its statutory obligations and manages corporate and community risk.


Output: 4.3.5 Requirements of the Archives Act 1983 substantially complied with through improved records management processes.

START DATE

4.3.5.3 Construct records storage facility at the Airport.

Deferred 1st Quarter: A shipping container has been purchased by council and has been transported to the airport where Council now stores files that were previously stored in the old house at the airport. 2nd Quarter: No further action. 3rd Quarter: The old house at the airport has been removed and land is available to construct the facility. Given the un-budgeted costs Council has been exposed to this year with the runway pavement failures it is proposed to continue to utilise the existing shipping container and defer the construction of a records storage facility this financial year.

30/06/2016 General Manager 50% 1/07/2015


Output: 4.3.9 Maintain Council’s Policy Manual and Instrument of Delegation.

START DATE

4.3.9.6 Review the following policies: Aerodrome Upgrade Policy (due 11.2012); Policy for Leasing Land for Aircraft at Flinders Island Aerodrome (due 09.2012); Flinders Island Airport – Charges (due 11.2014); Advertising Signs – Airport (due 11.2014); Aviation Policy (due 04.2016).

In Progress 1st & 2nd Quarters: No action on this item to date. 3rd Quarter: All the airport related policies were reviewed by Council and are laying on the table for public comment. The policies will be reconsidered at the April Ordinary Meeting of Council.

30/06/2016 General Manager 75% 1/07/2015

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Airport






Output: 4.3.20 Compliance of airport operations with requirements of CASA and other regulators.

START DATE

4.3.20.1 Ensure all Technical & Safety inspections are completed on time with changes to the Airport Manual sent to CASA within the set timeframe.

In Progress 1st Quarter: All technical and safety inspections as well as lighting inspections took place in December 2014 and are due again in December this year. Corrective actions received from previous reports were addressed as soon as possible. These included apron line markings, runway centre line width and trees that were encroaching on the obstacle limitation surface. The recent CASA audit highlighted some issues around the currency of the Aerodrome Manual. This issue has been addressed and future updates to the Aerodrome Manual will be sent to CASA within the 30 day time period. 2nd Quarter: The annual technical inspection was carried out in December. This inspection was conducted through a joint procurement process with King Island Airport with Aerodrome Operation Support engaged to conduct the inspection. The inspection was carried out on the 8th and 9th of December with the report due in the coming weeks. Once the report is received any corrective actions recommended will be undertaken as a matter of priority. This report will give Council an insight into compliance related matters that relate to the annual CASA inspection. 3rd Quarter: Technical Inspection Report has been received and corrective actions are being implemented. A full review of the Airport Manual has been undertaken and a significant revision of the manual has been completed and sent to CASA for their feedback. All actions have occurred well within the required timeframes for delivery.

30/06/2016 General Manager 95% 1/07/2015

4.3.20.2 Carry out an annual runway audit in accordance with CASA requirements.

Not Started 1st, 2nd & 3rd Quarters: This will be completed in the coming period. 30/06/2016 General Manager 0% 1/07/2015

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START DATE

4.3.20.3 Carry out an annual lighting and obstacles audit in accordance with CASA requirements.

Completed 1st Quarter: Certified Airports are required to have lighting inspections conducted annually. These inspections must be done by a qualified electrician with an aviation background and Council uses a contractor, Quinten Paske for this role. Quinten will conduct his annual inspection between the 14-17 December. Lighting systems that will be inspected include- runway lighting, taxiway lighting, apron flood lighting, windsock illumination, obstacle and hazard beacon lighting on surrounding hills as well as the back-up generator for the airport lighting. As part of the inspection Quinten will service any lighting system that requires attention. Airport Survey Consultants conduct an annual inspection of the obstacle limitation surface of the Flinders Airport. This involves surveying the approaches to all runways to ensure that trees and other obstacles aren't encroaching on the approach to the runways as well as surveying out to the sides of each runway to ensure we remain compliant with the CASA standards as well as the standards that Council publish in the En Route Supplement Australia (ERSA) that all pilots refer to when flying in to airports. 2nd Quarter: The electrical inspection has been undertaken. This inspection is required by CASA to be conducted annually and tests the airport lighting and electrical systems. The report is due in the coming weeks. It is believed that there will be minimal issues raised from the electrical technical inspection. The final technical inspection carried out in December was the Obstacle Limitation Survey. This ensures that published information available to pilots about the surrounds at Flinders Island Airport remains current and accurate. This report has been received with only very minimal tree removal works required which will be carried out in January. 3rd Quarter: Action complete.

30/06/2016 General Manager 100% 1/07/2015

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START DATE

4.3.20.4 Carry out an annual safety management systems audit in accordance with CASA requirements.

In Progress 1st Quarter: This will be completed in the coming period(s). 2nd Quarter: The Safety Management System (SMS) is currently been implemented and will be reviewed in the coming months. 3rd Quarter: The review of the Airport Manual has highlighted some further work required to streamline processes and procedures, in particular airside. This work will inform a future review of the SMS.

30/06/2016 General Manager 90% 1/07/2015

4.3.20.5 Carry out an annual drug and alcohol management plan in accordance with CASA requirements.

Completed 1st Quarter: Council has a Drug and Alcohol Management Plan (DAMP) for the airport that it must abide by. Due to some of the Works and Services employees completing their Aerodrome Reporting Officers training they are now required to undertake Drug and Alcohol testing in order to be able to work at the airport. 2nd Quarter: No further action in this quarter. 3rd Quarter: Given the review of the Airport Manual, a full review and rewrite of the DAMP has also been undertaken.

30/06/2016 General Manager 100% 1/07/2015

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Asset Management






Output: 2.1.1 Recreational and community facilities upgraded as recommended by the Recreational and Community Facilities Assessment and Infrastructure

Plan.

START DATE

2.1.1.5 Whitemark Show Ground Maintenance requirements identified and completed to budget.

Ongoing 1st Quarter: Maintenance at the Show Grounds is undertaken on an as needs basis. This quarter maintenance works were undertaken on the older toilets and broken railings were repaired. 2nd Quarter: General maintenance was done on the Showgrounds this quarter prior to the Annual Show. 3rd Quarter: Ongoing maintenance has included plumbing works and upkeep of grounds.

30/06/2016 Infrastructure Manager

1/07/2015

2.1.1.8 Assist with Museum maintenance and upkeep.

Completed 1st Quarter: The Museum Committee was informed of the budget allocation in the Council 2015 - 2016 Council Budget and works will be undertaken by Council's Works Department and selected contractors over the next quarter. 2nd Quarter: Works at the Museum consisted of stabilisation of the retaining wall at the front of the main building, gravel for the driveway and re-sanding and sealing of the wooden floors in the main building. 3rd Quarter: Works have been completed.


100% 1/07/2015

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Asset Management






Output: 2.1.2 An efficient and sustainable source of resource materials to support public and private works.

START DATE

2.1.2.1 Develop and operate Lughrata Gravel Quarry in accordance with all relevant codes, standards, and permit conditions.

In Progress 1st Quarter: The mining lease must be issued by Mineral Resources Tasmania before further development can take place. It is anticipated that development will start next quarter. 2nd Quarter: Mineral Resources Tasmania issued the mining lease for Lughrata Gravel Quarry and work has now begun on the boundary lines of the property. Further works on boundaries and access road will continue next quarter. 3rd Quarter: The boundary lines on the southern and eastern sides have been cleared and fencing has been undertaken by neighbouring landholders. The access road has also been cleared of vegetation in readiness for road construction.


60% 1/07/2015

2.1.2.2 Explore sites for the future establishment of a road aggregates quarry.

In Progress 1st Quarter: A potential source of aggregates has been identified with a small sample sent for identification. Further testing of materials will need to take place. 2nd Quarter: No further progress on this action to date. We will endeavour to send a truck load of material out for testing when the Izuzu Truck is sent back to Launceston as trade-in for the new Volvo Truck. 3rd Quarter: A truck load of material has been sent to Nabowla Quarry for crushing and testing by ADG Laboratories, Launceston. We are awaiting the results.


75% 1/07/2015

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Asset Management







START DATE

2.1.4.1 Deliver services as per the long term Asset Management Plan 15/16.

Ongoing 1st Quarter: The Works and Services team is preparing for major resealing works, 2nd Quarter: This quarter has been taken up mostly by importing materials and repair work to the Airport Runway. Next quarter will see a very determined effort to have roads ready for sealing and reseals planned for February at this stage. 3rd Quarter: The resealing program has now been undertaken resulting in over 20 kilometres of Council road completed and approximately 1.4 kilometres of road reconstructed and sealed.


1/07/2015

2.1.4.2 Roads, bridges and culverts are maintained and managed in line with budget allocations provided and annual AusSpan recommendations.

In Progress 1st Quarter: Bridge maintenance will take place in the second and third quarters when creek beds and drains dry up. 2nd Quarter: No further progress on this action. 3rd Quarter: Roads have been maintained when and where possible. There has been no further progress on bridges due to work commitments for the Airport and Resealing areas. Work is intended to commence on bridges and culverts soon.


30% 1/07/2015

2.1.4.3 Respond to service requirements on an as per needs basis.

Ongoing 1st, 2nd & 3rd Quarters: Requests for service were responded to on an as needs basis. 30/06/2016 Infrastructure Manager

1/07/2015

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Asset Management







START DATE

2.1.4.4 Reconstruct and seal the equivalent of 1.5 kilometres of Palana and Lackrana Roads and reseal 12 kilometres of bitumen road.

Completed 1st Quarter: Reseal preparation is currently underway and a tender for the supply of bitumen will be issued in the next quarter. The road reconstruction will take place in the second and third quarters with the sealing/resealing in February/March 2016. 2nd Quarter: Reseal preparation remains on track although an added effort will be needed in January to be completely prepared. The Bitumen Tender has been let and won by Vernachie Contracting who will be supplying 280,000 litres of bitumen. The new Bitumen Sprayer Truck has arrived and already put through its paces with sealing works at the Airport. The new automated aggregate spreader boxes are on site and will be fitted to the trucks towards the end of January. 3rd Quarter: The resealing program has now been undertaken resulting in over 20 kilometres of Council road completed and approximately 1.4 kilometres of road reconstructed and sealed. Along with additional Roads to Recovery funding, initial results show the costs of resealing to be well under those budgeted, therefore we were able to deliver a much larger program than anticipated. The new sprayer truck and automated spreader boxes have proven themselves to be very cost effective and operator friendly allowing for more precise management of bitumen and aggregate quantities.


100% 1/07/2015

2.1.4.5 Resheet the equivalent of 5 kilometres.

Not Started 1st Quarter: No work undertaken to date. 2nd Quarter: No works undertaken yet. We will need to develop Lughrata Pit first as all resheeting works are on the northern roads this financial year. Resheeting should take place in 4th quarter. 3rd Quarter: No works undertaken to date. As all resheeting works scheduled for this financial year are on the northern roads, the Lughrata Quarry needs to be developed before this work can be undertaken. Resheeting should take place in the 4th quarter.


0% 1/07/2015

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Asset Management







START DATE

2.1.4.6 Investigate construction costs to provide drainage, kerbing and footpath to West Street, Lady Barron.

In Progress 1st Quarter: A preliminary plan for the kerb and gutter as well as footpath has been drawn up for West St. Further investigations into the comparison of contractor prices versus the purchase of a second hand kerbing machine will be undertaken and presented to Council in the Second Quarter. 2nd Quarter: No further investigation has been carried out due to the added workload of the Airport Runway. 3rd Quarter: No further progress on this action.


30% 1/07/2015

2.1.4.7 Undertake required works to Bridge Railings outlined in The Bridge Railing Risk Assessment and Replacement Schedule.

In Progress 1st & 2nd Quarters: Bridge railings have now been purchased and delivered for Red Creek on Coast Rd, Samphire Creek on Darts Rd and Bootjack Drain on Coast Rd. These will be installed in the second half of the year. 3rd Quarter: No further works undertaken on this action due to other work commitments.


50% 1/07/2015

2.1.4.8 Upgrade Plant & Equipment in accordance with the Plant Capital Expenditure Plan 2014-2024.

In Progress 1st Quarter: A new Volvo FMX11 Truck will arrive in the next quarter to replace the Izuzu Giga. The two lawn tractors will be replaced in the last half of the year. 2nd Quarter: the new Volvo Truck has taken longer than expected to be fitted with a Hurcules tray and Garth hitch. It is currently still at Hurcules in Melbourne and now looks like arriving early in the New Year. 3rd Quarter: The new Volvo truck arrived at the end of January and has been put through its paces during the resealing program. The two lawn tractors will be replaced next quarter.


75% 1/07/2015

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Asset Management




2.3 Minimise environmental and health risks from waste collection and disposal and maximise opportunities to reduce, reuse or recycle resources.


Output: 2.3.1 Waste Management Strategy Implemented.

START DATE

2.3.1.1 Continual improvement to Whitemark Landfill site, with a goal of achieving environmental and safety compliance.

Ongoing 1st, 2nd & 3rd Quarters: The putrescible cell is compacted and covered as and when required. A consultant will be engaged to develop a long term plan to conform to EPA requirements.


1/07/2015

2.3.1.2 Develop an effective and efficient network of waste transfer station facilities throughout the Island.

Ongoing 1st Quarter: Killiecrankie and Lady Barron Waste Transfer Stations are now operating. The Lady Barron Transfer Station has been highly problematic with the community not using the bins correctly and vandalising the equipment. This is extremely disappointing. 2nd Quarter: The Lady Barron Transfer Station is still having issues with incorrect use. Additional signage, education and surveillance will need to be addressed next quarter. 3rd Quarter: No further progress on this action due to other work commitments.


1/07/2015

2.3.1.3 Investigate the most cost effective and environmentally sustainable approach to managing waste streams into the future.

Ongoing 1st, 2nd & 3rd Quarters: Investigations ongoing. 30/06/2016 Infrastructure Manager

1/07/2015

2.3.1.4 Initiate recycling programs that are financially sustainable, user friendly and environmentally appropriate for our remote situation.

Ongoing 1st Quarter: Green waste at Lady Barron Transfer Station has been mulched with the end product to be used for erosion control. Inappropriate disposal of other types of materials into the green waste section may make this unviable if it continues and add to the cost of disposal and processing of green waste. 2nd & 3rd Quarters: No further development on this action.


1/07/2015

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Asset Management




2.4 Develop and implement solutions that mitigate environmental and health risks from wastewater treatment and disposal.


Output: 2.4.2 A "pump out" based wastewater collection, transport, treatment and disposal system.

START DATE

2.4.2.1 Finalise the investigation and business case for development of a wastewater pump out, treatment and disposal system for Flinders Island.

In Progress 1st Quarter: Development of the business case has commenced. 2nd & 3rd Quarters: No further development on this action.


20% 1/07/2015

April 15, 2016


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Asset Management




2.5 Work proactively with other infrastructure service providers.


Output: 2.5.1 Infrastructure services that are appropriate for island conditions, sustainable and are accepted and valued by the local community.

START DATE

2.5.1.1 As a contractor for the State Government undertake a major reseal project on the State Road.

Completed 1st Quarter: Resealing works on Lady Barron Rd will take place in the third quarter. Preparation for these works has begun. A new Bitumen Sprayer Truck is to be delivered in the next quarter and two new automated spreader boxes are already on site. 2nd Quarter: Resealing of Lady Barron Rd is on track to be completed in the 3rd Quarter. The Bitumen Sprayer Truck is now on site, seal designs have been done for the sections of road and bitumen has been ordered. 3rd Quarter: The resealing of Lady Barron Rd has now been undertaken with almost 5 kilometres of road completed along with double seals on intersections.


100% 1/07/2015

April 15, 2016


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Asset Management







START DATE

4.3.9.8 Review the following policies: Roadside and Reserve Vegetation Management Policy (due 09.2014).

Not Started 1st, 2nd & 3rd Quarters: No progress on this action during this reporting period. 30/06/2016 Infrastructure Manager

0% 1/07/2015

April 15, 2016


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Asset Management


5 Liveability - Protect, improve and promote the safety, creativity, health and wellbeing of the Islands' communities.


5.2 Support cultural activities that foster social engagement and emotional wellbeing and provide opportunities for creative expression.


Output: 5.2.2 Community events and activities are supported, encouraged and delivered.

START DATE

5.2.2.2 Assist in community events by providing services and assistance as required.

Ongoing 1st, 2nd & 3rd Quarters: Ongoing and as requested. 30/06/2016 Infrastructure Manager

1/07/2015

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Community & Economic Development


1 Population Growth - Focusing on strategies, projects and policy initiatives that support the community, economic development, innovation and investment attraction.


1.2 Increase "the working age" population.

April 18, 2016









Output: 1.2.1 Services and activities for young people that also aim to attract and retain young families to the Islands.

START DATE

1.2.1.1 Actively engage with the Flinders Island District High School to support where necessary education, employment, health & wellbeing and life experiences for young people on both Flinders and Cape Barren Islands.

In Progress 1st Quarter: Flinders Council and the Flinders Island District High School (FIDHS) Student Council have been discussing on a regular basis ways to plan and achieve activities that will engage the youth on Flinders Island during and outside of the School Holiday periods. By engaging and consulting the youth staff are able to provide experiences and opportunities that are relevant and exciting to the young people on the Island. The Community Development Officer was invited to attend the Australian Defence Force Influencer tour of the Queensland army barracks. This tour provided information and contact details for youth that may be considering/interested in a job with the defence force. 2nd Quarter: Flinders Council and Scotch Oakburn College worked together to bring the “Little Big Islands Project” to Flinders Island. Scotch Oakburn's art department staff along with two year 10 students delivered three full days of art activities and workshops giving the young people of Flinders Island a taste of many different contemporary art forms including Light Photography and Ephemeral Art. They also worked on their Stencil Art skills by creating eight large murals that now decorate the entrance to the Whitemark Showgrounds. 3rd Quarter: The Furneaux Islands Festival provided opportunities for the youth of both Flinders and Cape Barren Islands to participate in the Festival by linking the program with the school holiday program activities. One youth from Cape Barren Island participated in the summer workshops, made possible through assistance and funding support from the Flinders Island Aboriginal Association Incorporated. Discussions with Scotch Oakburn College have recommenced with the view of building on the Little Big Islands Arts project delivered in the 2nd quarter; and developing an ongoing partnership with the College to provide opportunities for both the youth of Flinders as well as the students of the College.

30/06/2016 Community & Economic Development Manager

75% 1/07/2015

April 18, 2016


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Output: 1.2.1 Services and activities for young people that also aim to attract and retain young families to the Islands.

START DATE

1.2.1.2 Contribute to Council's online activities to promote events, activities and programs, including managing Council's Community Calendar.

In Progress 1st, 2nd & 3rd Quarters: Flinders Council has had a regular social media presence via Facebook providing up to date information including events and news articles that have local appeal, combined with a constantly updated and evolving Community Calendar.


75% 1/07/2015

1.2.1.3 Add value to the Transition Program delivered by the Flinders Island District High School (FIDHS).

In Progress 1st Quarter: Newstead College, Flinders Council and FIDHS staff facilitated the Work Placement program for Newstead College students in July 2015. Three students spent a week on Flinders Island gaining experience in a variety of local businesses to complete their work placements. The visiting students stayed with local host families and were able to join in on social activities organised by FIDHS & Council staff. During the FIDHS Secondary Off Island trip as part of the Transition program, the Community Development Officer assisted two students to gain valuable driving experience whilst in Launceston so that they will be better prepared for all driving conditions. Work Placements Newstead College Students – July 2015: Curry and Sports night - Grade 7 & Over - 15 in attendance Pizza and Games night - Grade 7 & Over - 23 in attendance 2nd & 3rd Quarters: No activity to report.


75% 1/07/2015


Output: 1.2.2 An islands specific population growth strategy.

START DATE

1.2.2.1 Engage in the development of the Tasmanian Government Population Growth Strategy.

Not Started 1st, 2nd & 3rd Quarters: No activity to report. 30/06/2016 Community & Economic Development

Manager

0% 1/01/2016

April 18, 2016


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Output: 1.2.3 Study the existing constraints to increasing the level of the locally based population.

START DATE

1.2.3.1 Scope, plan and cost an investigation into drivers for increasing the level of ‘on island’ population.

In Progress 1st & 2nd Quarters: This action is due to commence in the 3rd Quarter. 3rd Quarter: The Furneaux Futures Forum (see report in 1.3.1.1) will be one platform that investigates barriers and drivers for increasing the level of ‘on island’ population. It is expected that the outcomes of the Flinders Island Marketing Strategy will also identify barriers and address drivers for population growth. The funding application to the National Stronger Community Fund Round 3 has outlined connectivity as a key barrier to population growth and is seeking funds to address this which will provide a key driver for population growth and business development. Letters of support were sought from Tourism Northern Tasmania and other key bodies and individuals.


75% 1/01/2016

April 18, 2016


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1.3 Value-add to local commodities.

April 18, 2016









Output: 1.3.1 Opportunities for value-adding of local commodities are identified and promoted.

START DATE

April 18, 2016










START DATE

1.3.1.1 Opportunities to value-add local commodities identified, prioritised and being actioned, including review of businesses/resources, supply chains, alternative business models and investment opportunities.

In Progress 1st Quarter: Council staff in conjunction with the economic development consultant have commenced the development of all required project management documentation including the project management plan, stakeholder management plan and risk register. This action is a KPI for the economic development consultant who was engaged on the 1st September 2015. Other progress includes: 1) Local Producers Database - Staff have called for expressions of interest from producers and those interested in being added to a local producer database and seek to engage with them as information and opportunities come to hand. 2) Sprout Tasmania – Cross Pollinate Conference - Contact has been made with Sprout Tasmania regarding their Cross-Pollinate Conference to be held in Launceston later this year and the opportunities that could exist for Flinders producers from engaging with the conference. A call out to local producers/growers has been made to support attendance at the Conference for three residents including return flights and registration fees. 2nd Quarter: 1) Local Producers Database – staff continue to build a local producers database which includes businesses and expressions of interest in businesses/investment from on-Islanders. Staff continue to act as an enabler for idea incubation and development. 2) Cross Pollinate Conference Outcomes – The conference has been held and Flinders Island participants gained an enormous amount from networking and information sharing. Ideas and feedback have been gathered and will help inform directions for a Flinders based business and producer event that includes a ‘Feed & Business Dating’ section to help foster idea generation from successful small to medium businesses from ‘off island’. Council will be working with Flinders Island Tourism and Business Incorporated marketing and development committee to shape and deliver this event. 3) Considerable ongoing work is being done to address issues around sustainability and value-adding and industry development for the Island meats and game industries.


75% 1/07/2015

April 18, 2016


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START DATE

3rd Quarter: The Local Producers Database has developed with investigations into identifying a need finding existing infrastructure and sourcing or building/training the required skill set. i.e. Roger Watsons’ green houses and the Tavern's, and Supermarket’s need for fresh produce, John Hizzard’s need for more locally grown chillies, Flinders Island Meats and opportunities to value add. Development of an on Island Forum continues with consultation being had with the Cross Pollinate delegates and other stakeholders. A draft concept and program is in final stages; it is envisaged the ‘Furneaux Futures Forum’ will be run over two days before the end of the financial year. The Furneaux Futures Forum seeks to bring ideas, possibilities and opportunities together to meet and stimulate new business enterprise, investment and employment for the Furneaux Islands. The Furneaux Futures Forum will aim to: - Identify new business opportunities and opportunities to value-add on what we already have; - Connect new ideas and enterprise possibilities with practical skills, expertise and experience; - Stimulate entrepreneurship, innovation, investment and visitation, and ultimately population growth. Essentially, the Forum is for the local community to start having collaborative conversations around: What do we need? How can we value-add to what is already happening? Practically, how then can we do it? The event is being planned to be held in June over two days and we anticipate that the costs to produce the event will be minimal – covering four key note industry speakers' travel and accommodation (may even receive some sponsorship here) that may include Kim Seagram (Fermentation Tas.), Daniel Alps (Alps & Amici) - as well as Presenters from key Government/Non-Government that will visit at their own cost – for example, Debbie Steer from Business & Employment (already locked in). The Forum seeks to provide direct benefit of this annual plan action “Opportunities for value-adding of local commodities are identified and promoted”.

April 18, 2016


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Output: 1.3.2 Support the growth of local sustainable fishing and aquaculture enterprises.

START DATE

1.3.2.1 Consider opportunities as they arise to drive growth in fishing and aquaculture enterprises.

In Progress 1st, 2nd & 3rd Quarters: No opportunities have arisen during this quarter to drive growth in fishing and aquaculture enterprises.


75% 1/07/2015


Output: 1.3.3 Promote Flinders Island as a high quality food producing region with a clean, green image.

START DATE

1.3.3.1 Respond to opportunities for promotion of Flinders Island as a high quality food producing region with a clean, green image.

In Progress 1st Quarter: Opportunities for promotion have been responded to when presented. In addition, the economic development consultant has had a number of informal engagements with key external stakeholders from various sectors including: State Government Premier's Office, UTAS School of Business, (Innovation Place and Entrepreneurship) UTAS Tourism TRENd (Tourism Research and Education Network) and UTAS Arts Faculty Deputy Dean, Brand Tasmania Deputy Chair, State Growth Trade and Investment Director of International Trade and Investment, Events Tasmania CEO, Launceston Harvest Market Chair/Stillwater/Black Cow Co-Owner, and Ferment Tasmania committee member. 2nd Quarter: Opportunities have been stimulated with potential visits from leading influencers and business people who are directly linked to value adding local commodities, investment, and liveability. Ongoing discussions are being had with Jeremy Rockcliff, Peter Gutwein’s office, Tas Walking Company, and John Perry Co-ordinator General amongst others. Federal and State grant and funding opportunities have been brought to the attention of the Community and include start-up funding as well as marketing and co-investment grants for larger projects. 3rd Quarter: The Economic Development Consultant has continued to have formal and informal discussions with key government and business people. In particular Tourism Northern Tasmania, Adrian Christian (Peter Gutwein’s Chief of Staff), and the Tas Walking Company's Walks Project Manager.


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Output: 1.3.4 Productive and sustainable agricultural sector.

START DATE

1.3.4.1 As requested, assist the Farming Productivity Group on Flinders Island.

In Progress 1st, 2nd & 3rd Quarters: Council has provided a meeting space for the Farming Productivity Group meetings. No other requests by the Farming Productivity Group have been made to Council.


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Output: 1.3.5 A strong Flinders Island Brand that underpins growth and development of local value-added commodities.

START DATE

April 18, 2016










START DATE

1.3.5.1 Develop a branding and marketing strategy in conjunction with the Flinders Island Brand Working Group.

In Progress 1st Quarter: Council staff in conjunction with the economic development consultant have commenced the development of all required project management documentation including the project management plan, stakeholder management plan and risk register. This action is a KPI for the economic development consultant who was engaged on the 1st September 2015. 2nd Quarter: A Flinders Island Brand Working Group has been established, with representation from Flinders Island Tourism and Business Incorporated (FITBI), Tourism Northern Tasmania (TNT) and Council. The Working Group is an informal ‘expert’ panel to review, make recommendations and inform the Request for Proposal for the Branding and Marketing Strategy; and be a part of the selection of the consultant via weighted selection criteria. The economic development consultant has created a Draft Request For Proposal (RFP) which has been circulated for comment to the Working Group, TNT and Tourism Tasmania (TT) Marketing Director. Comments are being collated and an amended draft will go to the FITBI Executive Committee for endorsement. It is anticipated the RFP will be circulated to the branding and marketing industry in late January with a call for submissions. 3rd Quarter: After considerable stakeholder consultation Version 16 of the Request For Proposal (RFP) was signed off by the Flinders Island Tourism & Business Incorporated (FITBI), advertised and circulated to key marketing consultants in February. It should be noted that FITBI recommended that 'branding' be taken out of this project and that the outcome is a four year marketing strategy. A Weighted Selection Criteria was developed which was based on the Scope of Services from the RFP. There were 6 submissions received (2 from Launceston, 3 from Victoria and 1 from Sydney). The Brand Working Group, including the FITBI President, used a Weighted Selection Criteria to score the submissions. Council's General Manager made the final decision based on the selection results from the Brand Working Group. The consultancy firm engaged to deliver the four year marketing strategy is JimJam.


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START DATE

JimJam originated the Go Behind the Scenery strategy and brand positioning in 2012 for Tourism Tasmania and have continued to develop implementation campaigns for the past 4 years increasing holiday visitation to Tasmania in 2013 by 21% and again in 2014 by 16% with holiday spend up by 19% to $1.15 billion with a higher yielding visitor attracted. In addition, JimJam has had experience and success in increasing awareness and visitation to Hayman Island, Norfolk Island, Hamilton Island, Cabarita Beach (close to Byron Bay). Council staff and the economic development consultant have been working in cooperation with the FITBI Executive to identify local stakeholders to be involved in the development of the plan which will commence in the 4th quarter. It is anticipated that the Plan will be presented at the end of May for endorsement. The expected outcomes are: • A marketing strategy that links with the future direction of the municipality and reflects the values of the Island’s community; • The Island's story is clearly articulated; • That the audience/target market profile is clearly understood and articulated; • A marketing strategy (that includes detailed costings and implementation) to be implemented in the next four years; and • Recommendations for the protection of the Island's identity and products. A marketing strategy is taken to mean a set of marketing tools, strategies and actions that will deliver improved recognition of the Furneaux Islands and boost investment in Flinders Island products/services and experiences specifically; at the same time being mindful that it’s the message and the look that the Islands use that tells the story of who we are, where we see ourselves, and how we bring people along the journey.

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1.4 Foster and support entrepreneurial activity.


Output: 1.4.2 Build local entrepreneurial capability.

START DATE

1.4.2.1 Respond to opportunities that encourage and support entrepreneurial activity.

In Progress 1st Quarter: Staff have supported Tourism North Tasmania with coordination and facilitation of tourism and business skills workshops that will encourage and support entrepreneurial activity to be delivered in late October. In addition, Contact has been made with Sprout Tasmania regarding their Cross-Pollinate Conference to be held in Launceston later this year and the opportunities that could exist for Flinders producers from engaging with the conference. A call out to local producers/growers has been made to support attendance at the Conference for three residents that includes return flights and registration fees. 2nd Quarter: Please see reporting under 1.3.1.1 3rd Quarter: The economic development consultant has continued to have formal and informal discussions with key government and business people. In particular Tourism Northern Tasmania, Adrian Christian (Peter Gutwein’s Chief of Staff), and the Tas Walking Company's Walks Project Manager. In addition, please see reporting under 1.3.1.1.


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Output: 1.4.3 Promotion of the region’s natural and cultural environment.

START DATE

1.4.3.1 Continued relationship with Flinders Island Tourism and Business Incorporated.

In Progress 1st Quarter: Staff have met regularly with the President of the Tourism and Business Association (FITBI) to provide updates on Council actions that relate to tourism and business; attended the FITBI Annual General Meeting; provided feedback and comment on a draft Memorandum of Understanding between Council and FITBI; provided feedback and comment on the FITBI 2015 - 2016 Marketing and Development Plan and identified a number of duplicated activities where Council is providing support; and has worked cooperatively with FITBI Executive Member to support and facilitate business and skills workshops to be delivered by Tourism Northern Tasmania in late October. 2nd Quarter: A continued relationship with Flinders Island Tourism and Business Incorporated has occurred during this quarter. Staff attended the General Meeting, a FITBI Executive Meeting to report on Council activities and the Marketing & Development Committee of FITBI inaugural meeting to report on Council activities and identify opportunities where Council can work cooperatively with FITBI on special projects for community economic development and tourism benefit. 3rd Quarter: A continued relationship with Flinders Island Tourism and Business Incorporated has occurred during this quarter. To further build a cooperative relationship with FITBI, Mayor Carol Cox, General Manager Raoul Harper and Council representative Cr Chris Rhodes met regularly with the President and Vice President to discuss ways of improving the working relationship between the two organisations. Key issues discussed included the roles both organisations can play in contributing to the development of the island and more specifically the role each organisation plays as a business association and a Council. There is now a clear understanding of the roles of each organisation and the processes required to successfully work together. Parties agreed to meet bi-monthly to review progress with the next meeting scheduled for early April.


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Output: 1.4.4 Employment opportunities are enhanced through development of projects and initiatives with education service providers and employers.

START DATE

April 18, 2016










START DATE

1.4.4.1 Actively seek opportunities that will assist to build community capacity through education and training.

In Progress 1st Quarter: Initial contact has been made and discussions have commenced with the Flinders Island District High School Principal on the potential of a Community Water Safety Program that could commence with swimming lessons utilising the School Pool. The Mums on the Move program has been delivered to new mothers assisting to build capacity through training in health and wellbeing. Council staff have provided support to Tourism Northern Tasmania in the delivery of tourism and business skills workshops in late October and have negotiated the opportunity for Flinders Island Running Festival organisers to attend the event skills workshops at no cost. 2nd Quarter: Council staff supported the St John Ambulance First Aid Training held in November. A highly successful skills workshop was held on Flinders Island which was facilitated by Council and run by Tourism Northern Tasmania. The participants all registered their positive responses to the skills they gained and opportunities for ongoing skills training needs were discussed. A request for more web and social media skills training has been followed up with the likelihood of a State Growth Funded Digital Ready Workshop series being adapted for Flinders Island that would combine group and one on one training over several weeks for the first half of 2016, this workshop series would be open to all businesses or those aiming to develop a business. As part of the Cross Pollinated Conference delegates connected with Federal and State bodies who offer support for training and development in value adding local commodities. Of particular interest was the school/community gardens development and funding program. 3rd Quarter: As a result of a need for being more digital ready, (from the Tourism Northern Tasmania October tourism training workshops) the economic development consultant


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START DATE

negotiated for the State Government to fund an intensive Digital Ready Program for the Island to be scheduled for September 2016. This is a free series of workshops for any business on the Island or those aiming to develop a business. The Furneaux Futures Forum will add another opportunity for building community capacity and for Islanders to access training and skills development.

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START DATE

1.4.4.2 Build and foster relationships with RTOs and education sectors.

In Progress 1st Quarter: Initial contact has been made and discussions have commenced with the Flinders Island District High School Principal on the potential of a Community Water Safety Program that could commence with swimming lessons utilising the School Pool. Council staff have developed and supported opportunities for the expansion of the school holiday program in conjunction with Scotch Oakburn College through the delivery of a series of arts workshops and building a new relationship with this College. 2nd Quarter: During this quarter staff have continued to work with the Flinders Island District High School and other community stakeholders to further develop the concept of a community wide Water Safety program. 3rd Quarter: Staff worked to provide support to Tas Police to help promote the Boatwise/MAST Safety night with representatives attending from MAST, Surf Life Saving Tas and others about boat safety. In addition, staff have been working with Scotch Oakburn College to develop an ongoing partnership. Please see reporting under 1.2.1.1 for additional information. The partnership with Meander Valley Council (MVC) and their Youth Leadership Group continues to grow providing opportunities for both our local young people and visitors. Feedback received from MVC includes: "I am writing to say our young people had an absolutely wonderful time on the Island. The stand out for most was the surf day and they really wished they could do more. Mind you the baby tiger snake climbing the toilet block wall on the last night gained quite a bit of interest (especially when it accepted a drink of water from a saucepan when it was offered). It was fabulous that some of the island young people were able to join us for volleyball and chats and a few other games. I was really pleased to find out that some of our young people are still in contact with the two girls that came to camp two years ago. I hope the contact continues among the young people from the trip and maybe some will be game to come across for the camps in the Sept/Oct break. If we get permission to come again I hope we can factor in a games day into your school holiday program where our young people have to step up to the plate and run activities."


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Output:

START DATE

April 18, 2016









Output: 1.4.5 Tourism and development is promoted through a focus on high quality food production, niche enterprises and clean, green image and

sustainable farming practices associated with Flinders Island.

START DATE

1.4.5.1 In conjunction with Tourism North Tasmania (TNT), Tourism Tasmania and the Flinders Island Tourism and Business Incorporated (FITBI), assist to coordinate the planned Visitor Journalist Program (VJP) and other marketing and media promotional activities.

In Progress 1st, 2nd & 3rd Quarters: A number of marketing and media opportunities have been responded to when they were presented including cross promotional support for the Flinders Island Tourism & Business Association's #eatflindersisland Instagram campaign. No VJP program journalists visited this quarter however, a number of articles have been published promoting Flinders and the region including articles about Deal Island. 3rd Quarter: Tourism Australia launched a special promotion focused on coastal Australia designed to attract more overseas visitors to Australia. As part of this promotion Tourism Tasmania in conjunction with Tourism Northern Tasmania supported Sean Scott to visit Flinders Island to capture specific activities that will be used on social media. As a result of Scott's visit and sharing of short videos taken of 'Derek the Wombat' posted on social media, within days the videos had a combined total of over 75,000 views. Tourism Australia has promoted "5 Reasons to visit Flinders Island" and a related competition.


75% 1/07/2015

1.4.5.2 Play an active role on social media for cross promotion.

In Progress 1st Quarter: With an active weekly online presence via Facebook and an ever growing number of followers that are derived from all around the world, Flinders Council is able to successfully reach and promote any number of events or activities. 2nd Quarter: The Flinders Council Facebook page continues to grow, with the majority of posts based around local achievements, projects and news articles that have a relevance to Flinders Island. The Council Facebook page at the end of this quarter had 848 page likes - an increase of 24 likes since the last quarter. 3rd Quarter: The Council Facebook page continues to grow page likes and during this quarter has had a rise of an additional 31 likes compared to last quarter totalling 879. For additional reporting on the benefits of having an active role on social media, please see reporting under 1.4.5.1.


75% 1/07/2015

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April 18, 2016










Plan.

START DATE

April 18, 2016










Plan.

START DATE

2.1.1.1 Complete the Lady Barron Hall upgrades to scope with aligned budget.

In Progress 1st Quarter: The Lady Barron Hall upgrades have been progressing with the following activities being achieved: - Final Plans endorsed by the Lady Barron Hall & Recreational Special Committee of Council and endorsed at Ordinary Meeting of Council. - Details provided by community working groups to inform plans for kitchen and fitness annex for the Building Application. - Detailed Drawings for the Development Application produced. - Development Application Lodged. - Development Application Approved. - Contact has been made and advice received from State Roads Division, Department of State Growth for altering the existing gravel access point and clarification on permit process - Commencement of detailed documents for Building and Plumbing Application and investigation undertaken to inform applications undertaken. 2nd Quarter: The Building and Plumbing Applications are 75% complete and the Certificate of Likely Compliance is close to submission. The Tender/Expression of Interest was advertised for the GMP (Guaranteed Maximum Price). Due to a lack of interest in receiving tenders for this project we are not in the position to be able to award this contract to a contractor at this time. The intention is to re-advertise and re-tender this project in the New Year when we believe we will be able to gain a more competitive market for this project. 3rd Quarter: Design drawings have been finalised in consultation with the Lady Barron Hall & Recreation Special Committee of Council and associated 'kitchen' and 'fitness annex' working groups. The Certificate of Likely Compliance for the Building & Plumbing Application (BA/PA) has been received and the BA & PA will be submitted early next quarter. The tender has been re-advertised and contractor submissions are due early next quarter.


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Plan.

START DATE

A successful application to the Australian Government's Stronger Communities programme has provided additional funds for remote access to the hall on completion. In addition, another successful application to the fund has provided funds for the purchase of a removable & portable stage for community use and benefit; particularly as the Hall's stage will be removed as part of the renovations. Both successful applications have provided an approximate $20,000 of additional funds for community benefit.

2.1.1.4 Implement the Whitemark Foreshore improvements to enhance public access to the Whitemark Foreshore and increase public amenity.

In Progress 1st Quarter: During this quarter works have continued on the improvements for the Whitemark Foreshore that include the completion of building works for the toilet (plumbing works to be completed in the 2nd quarter); the gravel path has been laid between the BBQ and the toilet and clearing and planting has commenced at the Exersite area and between the BBQ and new toilet. 2nd Quarter: Plantings have continued along the walking track. The construction of the toilet has been completed and is now operational. 3rd Quarter: Plantings have continued along the walking track with the addition of a watering system. Works are planned to continue during the 4th quarter by Works & Services staff to complete steps and wind breaks.


75% 1/07/2015

2.1.1.6 Upgrades to Emita Hall completed to budget.

Completed 1st Quarter: The upgrades to the Emita Hall are progressing well with volunteers completing the painting of the kitchen and bathroom; the internal and exterior painting has been completed; and building works on the access toilet have commenced post the Building and Plumbing Application approvals. 2nd Quarter: The upgrade works to the Emita Hall have been completed to budget and an Occupancy Permit has been issued. The hall can now again be hired to community post refurbishments conducted over the last two years.


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Output: 2.5.2 Increased penetration of renewable energy into the Island's energy systems.

START DATE

2.5.2.1 Provide support to Hydro Tasmania where necessary to assist in the Flinders Island Renewable Energy Project.

In Progress 1st, 2nd & 3rd Quarters: Support has been provided where necessary during this quarter. 30/06/2016 Community & Economic Development Manager

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3.1 Maintain or better the standard of sea access to the Islands.


Output: 3.1.2 Economic viability of developing an all-weather recreational and leisure vessel harbour investigated.

START DATE

3.1.2.1 Identify and submit for grant funding opportunities that can support the development of a preliminary business case for a Marine Access and Safe Harbour on Flinders Island. On success of grant funding received, develop a preliminary business case.

In Progress 1st Quarter: A successful expression of interest to the Department of State Growth's Tourism program funding for the development of a preliminary business case for a Flinders Island Marine Access and Safe Harbour project was submitted and subsequently a request was approved by the Department for Council to submit to the second stage of the funding process. The second stage application was submitted this quarter. 2nd Quarter: Preliminary grant documentation has been provided to the State Government during this quarter however the success of the grant cannot be confirmed until final approval has been received from the Australian Government. It is anticipated that confirmation of whether the grant has been successful or not will be provided early in the New Year. 3rd Quarter: A successful application to the Australian Government's Tourism Driver Infrastructure grant has procured funds for the development of a preliminary business case for a Flinders Island Marine Access and Safe Harbour. A request for Quotations was advertised as per Council's Code of Tenders Contracts Policy during this quarter and it is anticipated that the engagement of the consultant will occur next quarter to complete this project.


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4.1 Remain actively engaged with internal and external stakeholders providing regional leadership.

April 18, 2016









Output: 4.1.1 The Furneaux Islands’ unique circumstances, isolated community and specific financial needs are understood by key external stakeholders.

START DATE

April 18, 2016










START DATE

4.1.1.3 Maintain membership and actively engage with Tourism North Tasmania.

In Progress 1st Quarter: Membership with Tourism North Tasmania (TNT) has been maintained this year and staff assisted to facilitate and coordinate a TNT consultant visit as part of their Tourism Infrastructure Audit project. This project aims to look at priorities for infrastructure needed to underpin quality tourism experiences across the northern region. The project will look at infrastructure requirements that can deliver on the Northern Tasmania brand, visitor market expectations and offer social and economic benefits for regional communities. Staff assisted to coordinate, in conjunction with the local tourism and business association, the TNT “Investing in our Tourism Future” workshop held on the 10th September by Jerry de Gryse from Inspiring Place to identify what ‘game changing’ and ‘enabling’ infrastructure projects on Flinders would grow tourism in the region. 22 Flinders residents attended and 2 main projects were highlighted: a Safe Harbour at Lady Barron and the Flinders Island Trail. Council staff have also assisted in the TNT skills workshops to be held in late October on Flinders Island. 2nd Quarter: Council staff have continued to work closely with the TNT. Staff provided support for the delivery and hosting of a skills workshop on Flinders Island. The workshop covered key topics tailored to small businesses including: • Website design and SEO (Search Engine Optimisation) • Reinvesting in your small business • Planning how to market a small business • Leveraging events • Organising small events Staff also attended the 2015 TNT Champions of Northern Tasmania Tourism Awards. Two Flinders locals won awards - Jo Youl took out the 'Most Promising Newbie' and Annie Wilkins the 'Best Northern Welcome' for the 2nd year running. Annie also received the judges' choice for 'Personality of the Year'. Staff have continued to be consulted by TNT and have provided feedback to inform


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the “Investing in our Tourism Future” audit of enabling tourism infrastructure in Northern Tasmania to ensure that Flinders is represented. 3rd Quarter: Council staff have engaged in many discussions with TNT on increasing awareness of Flinders; reviewing and providing feedback to the “Investing in our Tourism Future” audit of enabling tourism infrastructure in Northern Tasmania to ensure that Flinders is well represented; the development of the Request for Proposal (RFP) to develop the Marketing Strategy - with key TNT staff actively engaged throughout the RFP and selection process.

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Output: 4.3.19 Appropriate plans and available resources in place to where possible mitigate and respond to identified risks and incidents.

START DATE

4.3.19.1 In conjunction with other emergency response groups, have appropriate plans and available resources in place to where possible mitigate and respond to identified risks and incidents.

In Progress 1st Quarter: The local emergency services volunteers along with staff from the emergency services will be promoting public awareness and community engagement at the Flinders Island Show. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.

30/06/2016 Emergency Management Coordinator

25% 1/07/2015

4.3.19.3 Provide support to Flinders Municipal Emergency Management Committee.

In Progress 1st Quarter: A Municipal Emergency Management Committee meeting was held on the 5th August. Items discussed at this meeting were: communication issues as well as the Flinders emergency communications plan; Natural Disaster Resilience Program (NDRP) Funding; Upcoming training such as the Red Cross training that took place late August; upcoming exercises; risk register; and the new SES truck. Special guests from SES and Tasmanian Fire Service also attended the meeting informing the committee of works that will be taking place on Flinders Island particularly around fire safety and community awareness. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.


25% 1/07/2015

4.3.19.4 Facilitate the development of a Municipal Emergency Work Plan.

Not Started 1st & 2nd Quarters: This action is due to commence in the 3rd Quarter. 3rd Quarter: No activity to report due to not having staff capacity.


0% 1/07/2015

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4.3.19.5 Coordinate a UHF coverage map for Flinders and Cape Barren Islands.

In Progress 1st Quarter: The Flinders SES unit will be conducting a full communications coverage audit in the coming months on Cape Barren Island; UHF coverage map of Flinders Island has already been completed. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: Flinders SES unit recently visited Cape Barren Island to conduct a test of all communication equipment on the Island. The information collected will assist emergency crews to form a plan around communications in emergencies on Cape Barren Island as well as communication from Flinders to Cape Barren Island. The information will be overlaid on the existing UHF communications map of Flinders for the Emergency Management Committee's reference.


90% 1/07/2015

4.3.19.6 Create and maintain a register of Emergency Resources on the Island i.e. Machinery.

In Progress 1st Quarter: A list of available resources for use in emergencies has begun to be compiled. The list will contain ownership, availability, type and size of resource and will be a valuable reference for emergency service agencies in times of emergencies etc. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.


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4.3.19.7 Provide assistance and support to the Recovery Coordinator to establish, promote and coordinate the Recovery Committee as a subcommittee of the Municipal Emergency Management Committee.

In Progress 1st Quarter: A meeting took place early in the year to establish some commitment from local businesses to be involved in the recovery process of major incidents. From this meeting a list of resources available, mainly for catering purposes, was formed. Following the Red Cross training in August, the structure and the role of the recovery committee on Flinders Island has become more clear and identified a place within the emergency management structure that will be beneficial to the island’s needs. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.


25% 1/07/2015

4.3.19.8 Review and update the Flinders Recovery Plan, which includes Evacuation Centre Guidelines.

In Progress 1st Quarter: The Review of the Flinders Recovery Plan is nearly complete. This will be issued in the coming weeks and will be a sub plan for the Municipal Emergency Management Plan (MEMP). This will need to be reviewed as the Recovery Committee forms. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.


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4.3.19.9 Identify, assist to facilitate and coordinate Emergency Management/Recovery related training when opportunities arise.

In Progress 1st Quarter: Through some training that Red Cross conducted on Flinders Island last year, we identified a need for more continuous training around recovery, both social and psychological. There was a decision made that Council staff could work with Red Cross to enable some more training to take place on the Island with the intention that a ‘ready support team’ would be established locally and that there would be more awareness around the impacts of disasters in communities and how we can combat the impacts. On August the 16th -19th Red Cross held several courses for interested members of the community as well as stakeholders in Emergency Management and Recovery. The courses were well attended and with further work Flinders will have its own Ready Support Team capable of responding to assist the community in times of need. 2nd Quarter: The Officer has been on extended personal leave and a report could not be provided at this time. 3rd Quarter: No activity to report due to not having staff capacity.


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5.1 Improve the health and wellbeing of the Island communities through leadership and co-ordination.

April 18, 2016









Output: 5.1.1 Integrated delivery of health promotion activities.

START DATE

April 18, 2016










START DATE

5.1.1.1 Engage with community and external stakeholders to support and deliver health and wellbeing initiatives to the community.

In Progress 1st Quarter: Council staff worked alongside Womensport and Recreation, Actively Flinders and the Northern Children's Network (Duckpond) to create a health and wellbeing workshop for young/new mums on the Island called “Mums on the Move”. The fitness class provided the participants not only the skills to be able to manage their own health and wellbeing but also a mother's group where they could discuss mothering challenges they may be experiencing in a supportive and caring environment with other mothers on the island. The first round of “Mums on the Move” was such a success that many of the Mums went on to not only run in the Flinders Fun Run, part of the Flinders Island Running Festival, but actually saw several of them win prizes on the day. 2nd Quarter: ‘Mums on the Move’, an initiative of Flinders Council and Womensport and Recreation, entered its second cycle and the classes filled up just as quick as the first round. Once again Duckpond was able to assist with the Childcare component - without which this program would be unable to proceed. The fitness class was revised so that it would run only during a school term. Although this was a shorter time period, all participants were still able to achieve as much as the first round of Mums on the Move, providing participants not only the skills to be able to manage their own health and wellbeing but also as a mothers group where they could discuss motherhood in a safe and confidential environment. 3rd Quarter: Staff have been instrumental in assisting the Active Tasmania's 'Active Island' program. This 6-week free program is specifically designed for two groups - mothers (childcare included and supported by Council through the Medibank Award monies received in the previous year) and older adults (50 years+). The program has been based on a number of Active Tasmania's programs. The key outcomes expected from this program are creating social connections, increasing awareness of the importance of physical activity and the opportunities available, along with increasing self-esteem and of course the health benefits of engaging in regular physical activity. The program has been funded by the Federal Government’s TAZREACH funding


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START DATE

and provides an exciting opportunity for Active Tasmania as a first step to the potential of continued delivery of programs to our remote communities.

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5.1.1.2 Deliver a school holiday program.

In Progress 1st Quarter: Flinders Council staff along with the Flinders Island Aboriginal Association Inc (FIAAI) provided a busy two weeks of activities as part of the Winter School Holiday Program. These activities included a Community BBQ with FIAAI as part of the NAIDOC week celebrations, a movie day, an Amazing Race (Flinders Island style), creative arts with Maria LaGrue, a youth drop-in day and an Island Chef Cook Off. FIAAI also ran a Golf Clinic and Scavenger Hunt independently to the Council program. All events received a great turn out, and provided all the youth on the Island with plenty of exciting activities. A total attendance rate of 100% across all activities was achieved. 2nd Quarter: Flinders Council and Scotch Oakburn College worked together to bring the “Little Big Island Project” to Flinders Island for the September/October School Holidays. This project saw Scotch Oakburn bring over members of their art department to deliver 3 days of art activities and workshops that had the youth of the island starting classes at 10am in the morning and in some cases continuing until 9pm at night. The activities were also made possible due to the support that FIAAI provided to the program offering use of their mini bus so that participants could be transported from one workshop to another without parents or guardians having to do so. Local young off-island secondary student Alex Anderson approached Flinders Council about her Inspire Year 8 project for Scotch Oakburn College to raise money for the Royal Flying Doctor Service. Alex had planned a series of walks around Flinders Island of varying stages of difficulty - from the very easy “Enchanted Way” walk at Mountain Seas to a 5 hour hike up and down Mt Strzelecki. Council staff supported and mentored Alex by assisting to promote, advertise and facilitate this series of walks as part of the Spring School Holiday Program. The program proved to be a great success and Alex was able to raise $1720 from donations for the Royal Flying Doctor Service. The Spring School Holiday Program attracted a total attendance of 204 participants across all activities. 3rd Quarter: Council staff delivered the summer school holiday program which included a 'Boat Building day' held at the Emita Hall. The boats created by the


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START DATE

young people were included in the Emita Sports Day's boat race and parade. 35 young people, both locals and visitors, participated in this holiday activity. The 2016 Island Chef Cook Off Championship was also held and all 20 positions filled. The champions awarded were from visiting Meander Valley Leadership Group. The Sean Choolburra dance/comedy workshops attracted 43 young participants over two days. The dance creations were showcased during the Furneaux Islands Festival with a 'flash mob' dance at the market day and also performances during the concert day. The Sean Choolburra workshops were supported by FIAAI financially as well as with significant staff support. The popular Learn-to-Surf School was held twice during the summer school holidays again attracting many participants - a total of 87 young people attended over the two days.

5.1.1.3 Actively seek funding and grant opportunities that can assist in the delivery of health promotion activities.

In Progress 1st Quarter: Council was successful in receiving a grant to facilitate the training of Kathleen Ives-Heap though Womensport and Recreation. This training/seminar was held in Launceston and the grant covered the cost of flights as well as the training seminar. which lead to the introduction of the “Mums on the Move” program. 2nd Quarter: There were no grant opportunities to assist in the delivery of health promotion activities. 3rd Quarter: There were no grant opportunities to assist in the delivery of health promotion activities during this quarter however, see reporting under 5.1.1.1.


75% 1/07/2015

5.1.1.4 Participate in the Northern Regional Sport & Recreation Committee.

In Progress 1st, 2nd & 3rd Quarters: Council staff participated in the Northern Regional Sport & Recreation Committee meetings held during these quarters.


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5.1.1.5 Support the Flinders Island Aboriginal Association Inc. (FIAAI) to secure funding and deliver programs and community services.

In Progress 1st Quarter: Staff worked cooperatively with FIAAI to deliver the School Holiday program activities during this period. 2nd Quarter: Staff worked cooperatively with FIAAI to deliver the School Holiday program activities and to obtain a small grant from the State Australia Day Council for the Furneaux Islands Festival. 3rd Quarter: Staff worked cooperatively with FIAAI to deliver the School Holiday summer program activities with FIAAI providing significant financial and staff support for the Sean Choolburra dance comedy workshops. Council and FIAAI staff cooperated to deliver the third successful Furneaux Islands Festival.


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Output: 5.1.2 Rural Primary Health Service program funding is administered for delivery of health services to the community.

START DATE

5.1.2.1 Facilitate and deliver the Rural Primary Health Service Program (RPHS).

In Progress 1st, 2nd & 3rd Quarters: Staff have facilitated the delivery of the RPHS funded services successfully during this period. The RPHS funds contribute to the community development position youth health services and school holiday program as well as a contribution to the community nursing positions on both Flinders and Cape Barren Islands.


75% 1/07/2015

5.1.2.2 Program reporting as required by the funding body.

In Progress 1st, 2nd & 3rd Quarters: All required reporting to the RPHS funding body has been achieved during this period.


75% 1/07/2015

5.1.2.3 Scope and deliver ad hoc projects as opportunities arise.

In Progress 1st Quarter: Council staff have participated in the Community Conversations Consultations RPHS project during this quarter. 2nd Quarter: Council staff have continued to participate in the Community Conversations Consultations RPHS project in cooperation with the Multi-Purpose Centre and the Flinders Island Aboriginal Association Incorporated. The project will look at improving the coordination of care for people in the health system. 3rd Quarter: The project that looks at improving the coordination of care for people in the health system has commenced and Council staff have provided support as needed.


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Output: 5.1.3 Improved health and wellbeing of the community supported through education and health services.

START DATE

5.1.3.1 Support delivery and/or deliver health and activity based programs and events for community.

In Progress 1st Quarter: Flinders Council and Womensport and Recreation implemented the “Mums on the Move” program at the start of June. The response from the participants and associated health professionals on the Island to this program was very pleasing. The program filled up in the first 24 hours of advertising and has already created a waiting list for the next round provided external funding can be secured for the delivery of the program. Support was also provided to the Flinders Island Running Festival when required. 2nd Quarter: A second round of Mums on the Move came to a conclusion during this quarter. This was a shorter program than the first round so that it could fit into a school term but still proved to be very popular. The program delivered activities ranging from yoga and Pilates to the popular boxing workouts. Participants were encouraged and motivated through the program to continue to improve their health by enrolling in private health and fitness classes, as well as continuing to catch up as a group for social occasions. 3rd Quarter: Please see reporting on the Active Tasmania's 'Active Island' program under 5.1.1.3.


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5.1.3.3 Support delivery and/or deliver health and activity based programs and events for youth.

In Progress 1st Quarter: Council staff supported a series of walks that included Mt Strzelecki and Killiecrankie - The Docks as part of the spring school holiday program. These walks are an initiative of Alexandra Anderson as part of her Inspire Year 8 project for Scotch Oakburn College. Council staff have been assisting and mentoring this young person to organise and advertise this activity in order for her to raise funds for the Royal Flying Doctor Service. 2nd Quarter: The Series of walks planned by local, off-island secondary student Alexandra Anderson and facilitated by Flinders Council, as part of the school holiday program was a huge success. Alex raised $1720 for the Royal Flying Doctor Service as well as attracting good attendance for all of the walks for young people commencing from 6 years old to volunteers aged 70 years old. The most challenging walk up Mt Strzelecki attracted a total of 22 participants. This 5-hour walk was not only breath taking in views but also physically challenging. Every one that took part managed to finish the walk from top to bottom. 3rd Quarter: Please see reporting under 5.1.1.2.


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Output: 5.2.1 Arts and cultural activities are encouraged and supported.

START DATE

5.2.1.1 Work with community groups, businesses and organisations to foster and support cultural activities.

In Progress 1st Quarter: Staff have worked with community groups, businesses and organisations to foster and support cultural activities when required including the Regional Arts FLAK performance, the Journey to Healing Tasmanian Association for Hospice and Palliative Care funded project and the planned CROON visit later this year. 2nd Quarter: Council and FIAAI staff continued to build on their relationship whilst working together on the Furneaux Islands Festival 2016. This inclusive event of all island cultures celebrates what is great about living on Flinders Island and the rich musical heritage of our Islands. Flinders Council staff also assisted and supported the delivery of the Flinders Island Running Festival, Matthew Ives and his Big Band event and the Deal island: Eight Artists, Eight perspectives exhibition held at the Strait Works gallery in Whitemark. 3rd Quarter: Council and FIAAI staff continued to build on their relationship whilst working together to deliver the successful third Furneaux Islands Festival 2016.


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5.2.2.1 Encourage the utilisation of recreational and community facilities by supporting community organisations and/or individuals that deliver community events and/or activities.

In Progress 1st, 2nd & 3rd Quarters: Council staff have encouraged the utilisation of recreational and community facilities for community events and activities during this period including the Whitemark BBQ and Whitemark Showgrounds.


75% 1/07/2015

5.2.2.4 Manage, coordinate and deliver the Furneaux Islands Festival.

Completed 1st Quarter: Council staff have been working with FIAAI and have commenced planning and coordinating the Furneaux Islands Festival 2016. The building of a standalone festival website has begun as well as creating a Facebook page and an Instagram account specifically for the promotion and advertising of this event. All the venues have been confirmed and several artists from Melbourne and Tasmania have been approached for availability. A grant application was submitted to the State Australia Day office that will aim to cover the cost of the Kup Murri (traditional underground oven) for the Community BBQ and Concert on Sunday the 31st of January. 2nd Quarter: Council and FIAAI staff have finalised the Furneaux Islands Festival program by securing the last of the headline acts. Event planning by staff has been significant. Advertising for the Festival commenced via Facebook, Radio interviews and more traditional forms of advertising via flyers and posters as well as the completion of a new stand-alone website www.fifestival.com.au. A successful grant application submitted to the Australia Day ‘Great Ideas’ grant program 2016 secured an additional $2,500 to the festival budget to cover the costs of the free ‘Kup Murri’ traditional Aboriginal earth oven lunch that will be part of the Community Concert Day on Sunday the 31st of January. 3rd Quarter: FIAAI and Council staff cooperatively in partnership delivered the third successful Furneaux Islands Festival with greater attendance at all festival events than in previous years. Much positive feedback has been received on the Festival events with the Festival proving that it can provide both community and visitor benefits.


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Output: 1.2.4 A banking model that supports community aspirations.

START DATE

1.2.4.1 Improve access for Islanders to finance and banking services.

In Progress 1st Quarter: Discussions have been held with Westpac and John & Leanne Clifford regarding the future of the agency. Westpac will confirm if the agency is to close at the end of October. Council has made Andrew Nikolic aware of the pending closure and has also been in contact with a number of banks to explore other options. 2nd Quarter: Bendigo Bank visited the Island in December and met with Council, John & Leanne Clifford and Flinders Island Tourism and Business Association. Bendigo Bank is interested in setting up an agency on the Island and will be holding a public forum late January. Council has set up a working group to work through the options and to assist Bendigo Bank. 3rd Quarter: Bendigo Bank held a public meeting which was a great success with over 100 people in attendance. A banking survey is to be sent out to all residents to determine whether there is the level of support required to set up an agency.

30/06/2016 Corporate Services Manager

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3.2.1.6 Review and assess the financial implications of the Aviation Policy to Council.

Completed 1st & 2nd Quarters: No action to date. 3rd Quarter: The Aviation Policy has been reviewed by Council and is currently laying on the table for public comment. It will be reconsidered at the April Ordinary Meeting of Council.

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4.3.5.4 Maintain IT schedule of computer software upgrades and hardware replacements.

In Progress 1st Quarter: Computers and software are upgraded in a timely manner and in accordance with the annual budget. 2nd Quarter: A number of computers have been upgraded in the quarter. 3rd Quarter: Council is working with Another Computer Store to revise the current agreement due to a reduced reliance on IT support, which will result in savings for Council.


75% 1/07/2015


Output: 4.3.8 Municipal Revaluation and valuation adjustment factors.

START DATE

4.3.8.1 Undertake a review of all property details at a municipal level to assess the accuracy and currency of data in PropertyWise in accordance with the Valuer General.

In Progress 1st Quarter: A review has commenced of PropertyWise highlighting areas that need to be updated or amended. The process has also identified areas where staff need additional training, which the review will provide. 2nd Quarter: The review is an ongoing process. 3rd Quarter: No progress due to time constraints.


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4.3.9.4 Review the following policies: Physical Locality Staffing (due 05.2011); Employee Promotion (due 07.2011); Equal Employment Opportunity (due 07.2011); Induction (due 07.2011); Staff Development (due 07.2011); Code of Tenders and Contracts (due 07.2011); Employee Personal Development Appraisal (due 07.2011); Drugs and Alcohol (due 08.2011); Rehabilitation (due 08.2011); Computer and Telephone Usage (due 08.2011); Risk Management (due 05.2016).

In Progress 1st Quarter: The Local Government Association of Tasmania (LGAT) has recently provided all Tasmanian Councils with a suite of best practice policies and procedure. Lauren has worked through the policy suite and provided LGAT with feedback. The policy suite is currently being reviewed by the Councillors before it is taken to a Council Meeting to be considered. LGAT plans on developing other suites of policies so that all Councils are consistent and compliant. 2nd Quarter: The LGAT suite of best practice policies and procedures was adopted at the November 2015 Council meeting and allowed to lay on the table for public comment for 28 days. Formal adoption will be considered at the January 2016 meeting. All other policies will be reviewed in the third quarter of the year to differentiate between strategic and operational. 3rd Quarter: A legal review of Council's Instrument of Delegation identified three policies required by the Local Government Act 1993 that were not included in Council's Policy Manual. The three policies identified and adopted were: Postponement of Rates & Charges; Remission or Rebate of Rates & Charges; and Write off of Bad Debts. A revised Investment policy was also adopted in the third quarter and is currently laying on the table for public comment. It will be reconsidered at the April Ordinary Council Meeting.


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4.3.9.5 Review the following policies: Personal Protective Equipment (due 09.2012); Staff – Sun Protection (due 09.2012); Smoke Free Environment (due 11.2012); Antidiscrimination, Harassment and Bullying (due 07.2014); Rates & Charges (due 07.2014); Asset Management (due 09.2014); Employee Outside Work Activities (due 05.2015); Staff Code of Conduct (due 05.2015); Workplace Health and Safety (due 05.2015); Staff Code of Conduct (due 05.2015); Employee Recruitment and Selection (due 03.2016).

In Progress 1st, 2nd & 3rd Quarters: As per 4.3.9.4 30/06/2016 Corporate Services Manager

75% 1/07/2015


Output: 4.3.12 Annual budget estimates and reviews.

START DATE

4.3.12.1 Budget estimates and reviews delivered within required timeframes.

In Progress 1st Quarter: The 2015-16 Budget was adopted in July. Due to a number of key items coming to Council's attention post the adoption of the budget, a revised version was adopted at the August Council Meeting. 2nd Quarter: No updates in the second quarter. 3rd Quarter: A revised budget was adopted in the third quarter.


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Output: 4.3.13 Financial management processes comply with Tasmanian Audit Office requirements.

START DATE

4.3.13.1 Actively engage with the Tasmanian Audit Office and substantially comply with Audit process and recommendations.

Completed 1st Quarter: The 2014/15 Financials were submitted on time and were signed off in accordance with the Local Government Act 1993 and Australian Accounting Standards.


100% 1/07/2015


Output: 4.3.14 Input into the State Government "Sustainability Indicators" project provided.

START DATE

4.3.14.1 Provide the Tasmanian State Government with a response to the "Sustainability Indicators" process and project within required timeframes.

Completed 1st Quarter: The Local Government Division (LGD) Consolidated Data Collection (CDC) 2014-15 for Flinders Council has been submitted within the required timeframe.


100% 1/07/2015


Output: 4.3.15 Flinders Council Audit Panel functions effectively and efficiently.

START DATE

4.3.15.1 Support the functions of the Flinders Council Audit Panel.

In Progress 1st Quarter: The Audit Panel has held two meetings in accordance with the panel's work plan. The panel has reviewed the Budget and Annual and Strategic Plans and the 2014-15 audited financials. 2nd Quarter: The Audit Panel held two meetings in the second quarter. The panel reviewed the issues arising out of the Tasmanian Audit Office letter and reviewed the signed audited 2014-15 financials. 3rd Quarter: A meeting was held in February and a new work plan and meeting dates were set for the year. The next meeting is to be held in April.


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Output: 4.3.21 An integrated and strategic approach to financial and asset management.

START DATE

4.3.21.1 Maintain a long-term financial plan in accordance with the Local Government Act 1993.

In Progress 1st Quarter: A project overview has been established in the Project Management Framework to review and update the long-term financial plan. The review will commence in the second quarter. 2nd Quarter: A review has been undertaken of the Long Term Financial Plan (LTFP) in accordance with the audited financials and the 2015-16 adopted budget. Additional elements will be tied in to the LTFP to assist with budgeting and financial reporting in the third quarter. 3rd Quarter: A review of the LTFP has been completed.


75% 1/07/2015

4.3.21.2 Maintain an Asset Management Plan in accordance with the Local Government Act 1993.

In Progress 1st Quarter: A project overview has been established in the Project Management Framework to review and update the Asset Management Plan. The review will commence in the second quarter. 2nd Quarter: A review of the Asset Management Plan was undertaken in the second quarter. 3rd Quarter: No further progress.


75% 1/07/2015

4.3.21.3 Maintain financial and asset management strategies in accordance with the Local Government Act 1993.

In Progress 1st Quarter: The financial and asset management strategies form part of the annual review of the long-term financial plan and asset management plan, which will be undertaken in the second quarter. 2nd & 3rd Quarters: No further action. 3rd Quarter: No further action.


10% 1/07/2015

4.3.21.4 Maintain an asset management policy in accordance with the Local Government Act 1993.

Not Started 1st Quarter: The Asset Management Policy will be reviewed in line with the Asset Management Plan. 2nd & 3rd Quarter: No action to date.


0% 1/07/2015

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Output: 4.3.22 Financial Statements include Financial and Asset Management Sustainability Indicators in accordance with the Local Government Act 1993.

START DATE

4.3.22.1 Include Financial and Asset Management Sustainability Indicators in Financial Statements.

Completed 1st Quarter: The Financial and Asset Management Sustainability Indicators have been finalised as part of the 2014/15 Audited Financials.


100% 1/07/2015


Output: 4.3.23 Create annual rates invoice, supplementary valuations and annual adjustment factors processed.

START DATE

4.3.23.1 Raise annual rates, process supplementary valuations and annual adjustment factors.

In Progress 1st Quarter: The 2015/16 rates have been raised in accordance with the Local Government Act 1993. The initial rates notices were required to be revised due to the incorrect adjustment factors applied in the Valuer Generals Valuation of Land Report. The revised rates were processed by the required due date. Supplementary valuations are processed as and when required. 2nd Quarter: No supplementary valuations received in this quarter. Di Walsh has requested valuations on a number of occasions as there are a number of new properties that cannot be created in the system until they are received. 3rd Quarter: Supplementary valuations were received and processed.


75% 1/07/2015


Output: 4.3.24 Roads to Recovery reporting requirements met.

START DATE

4.3.24.1 Submit quarterly reports to the Department of Infrastructure and Transport to comply with the Roads to Recovery Funding.

In Progress 1st Quarter: The quarterly report for Roads to Recovery has been submitted. The Annual Report is being audited by the Tasmanian Audit Office and will be finalised and submitted by the 30th October. 2nd Quarter: The road resealing program will commence in the second half of the year. 3rd Quarter: The second quarterly report was submitted in January. The resealing program was completed in the third quarter and will be reflective in the third quarterly report to be submitted for the Roads to Recovery Program.


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Output: 4.3.25 Mineral Resource returns to Mineral Resource Tasmania.

START DATE

4.3.25.1 Submit quarterly Mineral Resource returns to Mineral Resource Tasmania.

In Progress 1st, 2nd & 3rd Quarters: The quarterly reports for Mineral Resources have been submitted.


50% 1/07/2015


Output: 4.3.26 Superannuation and Taxation obligations met.

START DATE

4.3.26.1 Process Business Activity Statements, Superannuation contributions, Payroll Tax and Fringe Benefits Tax Returns.

In Progress 1st & 2nd Quarters: The BAS, superannuation payments and payroll tax are all prepared and reported monthly. Fringe Benefits Tax instalments are made quarterly. The annual FBT return will be submitted in April 2016. 3rd Quarter: All reports have been submitted for the quarter. The fringe benefit financial year ended on the 31st March and an annual report will be submitted in the fourth quarter. The report will determine the level of FBT the Council will need to budget for in the 2016/17 financial year.


75% 1/07/2015


Output: 4.3.27 Annual Fire Levy returns submitted to the State Fire Commission.

START DATE

4.3.27.1 Submit annual Fire Levy returns to the State Fire Commission.

Completed 1st Quarter: The annual fire levy return was submitted in August as per the requirements. 30/06/2016 Corporate Services Manager

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4.4 Drive continuous improvement through a focus on customer service, community engagement, efficient systems and processes, innovation, capacity building and workforce development.

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Output: 4.4.1 A healthy and safe place to work.

START DATE

4.4.1.1 Embed a culture of risk management, safe working practices and ongoing continuous improvement into Council operations and service delivery.

In Progress 1st Quarter: Promoting Work Health and Safety Month (October) for next quarter. Consultation with staff around new Local Government Association of Tasmania (LGAT) Policy Suite and Procedures (when adopted) will allow them to familiarise themselves with safe working practices and regulations. First Aid training scheduled for Service Delivery Team in October 2015. 2nd Quarter: First Aid Training courses conducted for Service Delivery Team (October) and general public (November). Risk Register approved by General Manager (December). Draft Internal Audit Schedule developed and Internal Audit Project will commence next quarter. LGAT Policy Suite adopted by Council (November) and allowed to lay on the table for public comment for 28 days. No submissions were received. The Suite will be represented to Council for final adoption at the January Council Meeting and will be ready for implementation at the start of next quarter. 3rd Quarter: LGAT Policy Suite implemented and staff training conducted for Office and Airport staff in February 2016. Policy Suite Training for Works and Services staff is scheduled for April 2016. Internal Audit Project has commenced with the first audits under review being Regulatory Compliance and Incoming Mail Procedure.

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Output: 4.4.1 A healthy and safe place to work.

START DATE

4.4.1.2 Establish a Workplace Health and Wellbeing Program.

In Progress 1st Quarter: Risk Register will provide focus areas for our Workplace Health and Wellbeing Program. 2nd Quarter: Risk Register finalised at end of quarter (December). Early discussions with reference groups have occurred in preparation for project planning next quarter. 3rd Quarter: Attended OzHelp Tasmania's Mental Health and Wellbeing Cluster on 8th March. Aligning mental health and wellbeing with Work Health and Safety systems and plans. Currently developing a situational analysis of our workplace's mental health and wellbeing needs. Initiated participation of 12 Council office employees in the RITUALIZE 8 Week Positive Change Challenge supported by Worksafe TAS. Enrolments are complete and the workplace challenge commenced on 21st March 2016.


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Output: 4.4.2 Continuous improvement program.

START DATE

4.4.2.1 Key business processes mapped and documented and continuously reviewed and improved.

In Progress 1st Quarter: Event Management Guidelines have been drafted and will document processes for Council and the Community to follow for events held on Council land or property. Planning and Building in the Flinders Community - external publication for community members is ready for final sign off. 2nd Quarter: Planning and Building Info Pack finalised and published on website (November). Internal Audit Project due to commence in January 2016 and will highlight areas of concern and improvements for business process mapping. Event Management Guide to be finalised next quarter. 3rd Quarter: Event Management Guide and forms finalised and available on Council website. Council Halls and Grounds application form updated and finalised and available on Council website. Next quarter, an internal process flowchart will be developed to manage Council Hall and Ground Hire application forms, bookings and enquires.


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Output: 4.4.4 Compliance with the requirements of the Work Health and Safety Act 2012. A safe working environment where staff, volunteers and contractors

understand safety issues, are supported and take individual responsibility for safety.

START DATE

4.4.4.1 Review of current policies, processes, safety systems and consultation devices focusing on Employee OHS, Contractor management and volunteers.

In Progress 1st Quarter: Local Government Association of Tasmania (LGAT) Policy Suite consultation with employees was successful. Policy Suite was delivered to Councillors at a Workshop on 8th October and will be presented to the October Council Meeting for consideration. These Policies if adopted will form the basis of new procedures and processes to be developed going forward. 2nd Quarter: LGAT Policy Suite adopted at the November Council Meeting and several policies were approved to be rescinded. Policies were laid on the table for public comment for 28 days with no submissions received. Stage 1 Policy Suite will begin implementation from January 2016 with appropriate training and comprehension testing for staff. 3rd Quarter: LGAT Policy Suite implemented and staff training conducted. Council's Volunteer Registration and Safety Induction process has been reviewed with new procedures and forms implemented and available on Council's website. A Council Volunteer Safety Information Session for the community is scheduled for next Quarter. Emergency Evacuation Plans for Council owned buildings require updating and are scheduled to be complete by end of next quarter.


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START DATE

4.4.4.2 Review current Risk Register by consulting with Council Staff and recording any newly identified risks. Finalise Risk Register and identify Top Ten risks for Council.

In Progress 1st Quarter: Risk Register has been revised and is awaiting General Manger's sign off. Top Ten risks for Council will be finalised next quarter so that risk treatment options can be put in place. 2nd Quarter: Risk Register approved by General Manager (December) and newly identified risks have been added (playground maintenance and safety). Risk and Safety Management Committee/Reference Group with key staff to be started next quarter to discuss risk treatment options and general safety matters. 3rd Quarter: Risk Register reviewed and updated on an ongoing basis. Treatment option in place for newly identified risk of excessive wallabies on the airstrip at the Flinders Airport. Council owned building inspections have been scheduled for 2016/17 and will be reported as an agenda item at the Risk and Safety Management Committee/ Reference Group. First committee meeting scheduled for end of April 2016.


4.4.4.3 Develop a process for incident reporting and mitigation measures and implement.

In Progress 1st Quarter: Awaiting 4.4.4.1 LGAT Policy Suite to be considered at next Council meeting. If adopted this will form the basis of our new procedures under new Work Health and Safety Policy. 2nd Quarter: Local Government Association of Tasmania (LGAT) Policy Suite was adopted at the November Council Meeting, lay on the table for 28 days for public comment with no submissions and will be reconsidered by Council at the January Council Meeting. Incident reporting processes will be included in training material provided to staff during the implementation of the new Workplace Health and Safety Policy. 3rd Quarter: LGAT Policy Suite implemented including Incident reporting processes. Due to an increase in incident reports recently, a Work Health and Safety meeting will be scheduled with the Council Works and Services staff in April/May 2016 to reinforce safe working practices.


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START DATE

4.4.4.4 Review and streamline current Contractor Management processes and procedures.

In Progress 1st Quarter: Can start task after Contractor Management Training has been completed. Now postponed until after November 2015. 2nd Quarter: Contractor Management training scheduled for next quarter. 3rd Quarter: Contractor Management training has been put on hold. Current processes and procedures will be reviewed next quarter.


4.4.4.5 Contractor Management Training for relevant staff members if funding is granted.

Not Started 1st Quarter: Contractor Management Training was to be conducted in November but has since been postponed until the next quarter. 2nd Quarter: Contractor Management training scheduled for next quarter. 3rd Quarter: Contractor Management training has not been scheduled for next quarter.


4.4.4.6 Review current induction procedures and relevant processes for Contractors, New Employees and Volunteers.

In Progress 1st Quarter: Awaiting 4.4.4.1 Local Government Association of Tasmania (LGAT) Policy Suite to be considered at next Council meeting. If adopted this will form basis of new induction procedures under new Work Health and Safety Policy. 2nd Quarter: LGAT Policy Suite was adopted at the November Council Meeting, lay on the table for 28 days for public comment with no submissions and will be reconsidered by Council at the January Council Meeting. New induction procedures will be included in training material provided to staff during the implementation of the new Workplace Health and Safety Policy. 3rd Quarter: LGAT Policy Suite implemented and new induction procedures are included in tier 3 documents as part of the suite. New Employees induction process will be reviewed and finalised next quarter. Council's Volunteer Registration and Safety Induction process has been reviewed with new procedures and forms implemented and available on Council's website.


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Output: 4.4.5 An effective and dynamic online presence (Council website).

START DATE

4.4.5.1 Conduct a review of current website content.

In Progress 1st Quarter: A review will be conducted in the second quarter. 2nd Quarter: A review has commenced and will be finalised in the third quarter. 3rd Quarter: The review has been completed and Council hopes to make the necessary changes that were identified in the fourth quarter.


75% 1/07/2015

4.4.5.2 Develop and implement a process for relevant staff to upload and update information on the website.

In Progress 1st Quarter: A process has been developed to guide staff to upload and update information on Council's website. Once a review of the website has been conducted in the second quarter, a schedule will be implemented. 2nd Quarter: Schedule to be completed in the third quarter once review has been finalised. 3rd Quarter: Process to be completed and finalised in the fourth quarter.


50% 1/07/2015


Output: 4.4.6 A central source of information for tourists and visitors to the Island.

START DATE

4.4.6.1 Capture number of inquiries and time spent providing visitor information.

In Progress 1st, 2nd & 3rd Quarters: A spreadsheet has been developed and is updated on a daily basis capturing the number of inquiries and time spent providing visitor information.


50% 1/07/2015


Output: 4.4.7 New Residents Kits.

START DATE

4.4.7.1 Maintain and review New Residents Kits.

In Progress 1st Quarter: In progress and will be completed in the second quarter. 2nd Quarter: To be completed in the third quarter. 3rd Quarter: Due to staff constraints, the kit will be completed in the first half of April.


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4.5 Build financial and organisational resilience and maximise returns from Council's capital resources.


Output: 4.5.1 Resources utilised to maximise financial and community returns.

START DATE

4.5.1.1 Prepare Investment Strategy that outlines principles, priority criteria, risk appetite, project proposal details and options for financing approaches.

In Progress 1st Quarter: The investment strategy is currently being reviewed. The strategy along with the investment policy will be taken to the November Councillor Workshop to be discussed. 2nd Quarter: The Investment Policy and Strategy have been adopted. The strategy will be implemented in the third quarter. 3rd Quarter: Due to a number of concerns raised by the financial advisers, a number of changes needed to be made to the Investment Policy. The revised Investment Policy was presented to Council and adopted. A new strategy has been formulated based on the revised policy and will be put in place in the fourth quarter.


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4.5 Build financial and organisational resilience and maximise returns from Council's capital resources.


Output: 4.5.2 Sustainable organisation.

START DATE

4.5.2.1 Undertake regular internal audits of all financial procedures to mitigate any foreseen risks.

In Progress 1st Quarter: An internal audit schedule has been produced. Internal audits will commence in the next quarter. 2nd Quarter: No action in this quarter. 3rd Quarter: Internal audits have commenced. The audits have been spread over the year to allow for participating staff to complete the audits in addition to their existing workload.


50% 1/07/2015

4.5.2.2 Maintain a Business Continuity Plan to guide Council's operations in the event of a systems failure.

In Progress 1st Quarter: A business continuity plan is in progress and will be completed by the end of the second quarter. 2nd Quarter: To be finalised in the third quarter. 3rd Quarter: An interim draft has been completed. The final document will be signed off in the fourth quarter.


75% 1/07/2015

4.5.2.3 Complete a 20 year financial assessment to identify key funding and financing gap risks.

Not Started 1st Quarter: A financial assessment will be conducted in the second quarter along with the review of the long-term financial plan and asset management plan. 2nd Quarter: To commence in the third quarter. 3rd Quarter: As this assessment is reliant on the completion of the long term financial plan, the assessment will need to be undertaken in the fourth quarter.


0% 1/07/2015

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Corporate Services







START DATE

5.1.3.2 Provide and maintain a Funeral Service that meets public and occupational health and safety standards.

In Progress 1st & 2nd Quarters: Provision of a funeral service that meets public and occupational health and safety standards has been successfully maintained during this period. 3rd Quarter: As above. In addition, Council will need to review this service in the fourth quarter due to the extra pressures placed on the staff carrying out this service.


75% 1/07/2015

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START DATE

5.2.2.3 Develop a Council Volunteering Strategy.

In Progress 1st Quarter: Discussions with volunteer groups have occurred. Will work with Community Development on developing an overall Council Volunteering Strategy. 2nd Quarter: Meeting scheduled with Community Development for next quarter. 3rd Quarter: Council's Volunteer Registration and Safety Induction process has been reviewed with new procedures and forms implemented and available on Council's website.


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1.1 Increase the supply of affordable housing.


Output: 1.1.1 Land use planning policy that provides an enabling environment for housing and investments.

START DATE

1.1.1.1 Interim Planning Scheme submitted for Tasmanian Planning Commission approval.

Deferred 1st Quarter: Local area planning completed as section 4.0 of strategic framework that basically forms the submission report accompanying the planning scheme when it is submitted. Section 1.0 also complete - review of planning scheme strategy with explanation of how it aligns with Schedule 1 of the LUPA (Land Use Planning and Approvals Act 1993) and state policies for water quality, agricultural land, coasts and land slip. Alignment with Regional Strategy also completed. Zoning strategy and justification commenced. 2nd Quarter: Strategic framework document referred to above now becomes the background information for the land use strategy that will underpin the new planning scheme based on the new state-wide planning template. All references to interim planning schemes have been removed from legislation post proclamation of the amended LUPA. The previous work on zoning strategy and justifications of 2012 zone boundaries is now redundant. New zone boundaries based on the strategic investigations and the new state-wide planning zones, will be developed in place of the redundant work. 3rd Quarter: This action is deferred since it has been transformed by the December 2015 legislation that established the new Statewide Planning Scheme currently (APR16) on exhibition. Preparing a new Flinders Planning Scheme will be an action commencing when the Statewide scheme has been exhibited, amended and declared by the Minister (not expected to be before October 2016).

30/06/2016 Strategic Planner 60% 1/07/2015


Output: 1.1.2 A strategy and action plan that identifies affordable housing options.

START DATE

1.1.2.1 Investigate the barriers and enablers for affordable housing and develop options.

Not Started 1st, 2nd & 3rd Quarters: This action will not commence until Planning Scheme work is submitted.


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Output: 1.4.1 Streamlined and customer focused development application and assessment processes, including pre-lodgement information and advisory

services.

START DATE

1.4.1.1 Improve access to accurate planning and building pre-lodgement advice for applicants.

Ongoing 1st & 2nd Quarters: Pre-lodgement advice remains available to those wishing to develop land, purchase land or for general enquiries. Details may be received from applicants and pre-lodgement comments provided after consultation with planning consultancy. 2nd Quarter: Response from applicants regarding prelodgement advice has been positive. 3rd Quarter: Relationship with West Tamar Planning team is working well. Building and Plumbing is efficient and maintaining time lines due to improved administration services. Feedback from applicants is encouraging.

30/06/2016 Development Services Officer/EHO

1/07/2015

1.4.1.2 Develop pre lodgement information packs for building and planning.

Completed 1st Quarter: The pre-lodgement packs have been completed and are being provided to those seeking advice. Comments will be collated and any changes necessary may be made from time to time.


100% 1/07/2015

1.4.1.3 Undertake a review of current processes and procedures with the existing service provider to identify and prioritise improvements.

In Progress 1st Quarter: The existing service agreement is working very well but due to expire. Discussion will commence shortly to seek comment from both parties and implement any changes/improvements that may be nominated. 2nd Quarter: Discussions with service provider have identified areas of expansion which have been explored and will commence in 2016. 3rd Quarter: Improved communication and administration have enhanced service and levels of efficiency. Council is finalising an agreement with West Tamar Council to further include the 'Permit Authority' role in service provision scope. Details are close to being finalised and it is envisaged that this will be operational by the next quarter.


75% 1/07/2015

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Output: 1.4.6 A place based strategy developed around housing, living and niche non grazing types of primary production and lifestyle development.

START DATE

1.4.6.1 Scope a place based strategy that builds upon the enterprise capability mapping of the west coast to encourage investment, enterprise and alternate land use.

In Progress 1st Quarter: Back ground work completed but will not commence place based strategy until the Specific Plan ordinance has been prepared for the west coast enterprise areas and the planning scheme has been submitted. 2nd Quarter: As above. New state-wide zones are due for release 23rd December 2015 for comment. 3rd Quarter: Structure Plan sets out entire strategy for Blue Rocks. Zoning strategy is next step but State Scheme needs to be agreed beforehand. Unlikely that this will occur in this financial year.


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April 19, 2016










Plan.

START DATE

2.1.1.2 Continue investigations into the Golf Club Public Private Partnership as a means of relieving pressure on the Flinders Arts and Entertainment Centre, and provision for modern health and wellbeing facilities at a redeveloped Golf Club site.

Deferred 1st Quarter: This action will not commence until Planning Scheme work is submitted. 2nd Quarter: Strategic site investigations for the Whitemark and surrounds Specific Area Plan have been conducted which will permit evidence based analysis of any proposals for the site. Do not expect to review the Public Private Partnership until February 2016. 3rd Quarter: No further work on this action as no proposal has been received.


2.1.1.3 In collaboration with MAST (Marine and Safety Tasmania) and other key stakeholders develop a Recreational Boating Infrastructure Plan to guide the future provision of recreational boating facilities on Flinders Island.

In Progress 1st Quarter: No work undertaken on this action during the reporting period. Given the current challenges at the airport this action will not be progressed until the final quarter. 2nd Quarter: A funding submission to undertake a preliminary business case of the provision of a safe harbour at Lady Barron was submitted to the State Government Tourism Drivers program. The submission was successful and was selected to be included in the second stage of the program for further assessment. Council will be informed early in the New Year if the application has been successful. 3rd Quarter: Council was successful in securing matching grant funding from the Tourism Drivers grant program. Request for proposals were called to deliver a preliminary business case. Upon receipt of the proposals it was clear that enough funding is available to deliver a full business case on the project. A consultant has now been appointed and development of the business case will begin in the next quarter.

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Plan.

START DATE

2.1.1.7 Public Toilet Revitalisation Amenity Project (PTRAP) - Public Toilets at Killiecrankie, Whitemark Foreshore, Lady Barron and Yellow Beach installed to budget.

In Progress 1st Quarter: Building and plumbing works have commenced on the Whitemark toilet block. Building and Plumbing applications for Lady Barron and Yellow Beach have been submitted. The Killiecrankie site has achieved planning approval from Council but as the appeal period has not closed, further applications, for building and plumbing, are yet to be made. 2nd Quarter: Killiecrankie toilet was appealed and has not yet been resolved. The provision of a port-a-loo for the Killiecrankie site will be funded by Council over the Christmas period. The Whitemark and Lady Barron sites are now completed and operational. Yellow Beach will maintain its pit latrine facility until the new toilet block is commissioned in the New Year. 3rd Quarter: As per the Tribunal process, Council has the opportunity to make a further application for the Killiecrankie toilet. The new DA, which has been collated by a consultancy service, aims to ensure that all factors are addressed to decrease the likelihood of further appeal. This has been timely and costly but will hopefully provide for the intended outcomes. An outcome will be known in the following quarter. Yellow Beach has unfortunately experienced multiple delays due to equipment arriving behind time and the contracted plumber engaged in the TasWater treatment plant work. All equipment is now on the Island for Yellow Beach to be completed soon. Lady Barron and Whitemark are complete apart from disabled access provisions including car parking, lighting and signage. These items are currently being discussed regarding best location etc. and will be carried out in conjunction with the Works Department as soon as possible.


75% 1/07/2015

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Output: 2.1.3 Public open space fund to support community recreation and access opportunities.

START DATE

2.1.3.1 Review of Public Open Space policy.

In Progress 1st & 2nd Quarters: This action will not commence until the fourth quarter. 3rd Quarter: The current Structure Plan for land use on Flinders Island is based on the framework of open space and public access networks. The strategy for open space will be implemented via the planning scheme and also through the contributions for open space as per the Public Open Space Policy. The Public Open Space Policy will therefore be reviewed in light of the directions articulated within the Structure Plan. The open space policy will be finalised when the Structure Plan has concluded exhibition i.e. in June 2016.



Output: 2.1.5 Crown owned land is obtained for Council/Community need.

START DATE

2.1.5.1 Liaise with Crown Land Services to reach agreement on land transfers.

In Progress 1st Quarter: Staff cuts to Crown Land Services has made this liaison difficult. Lease and licence agreements are now dealt with by the Parks & Wildlife Service. 2nd Quarter: No further action has occurred on this project within the second quarter. 3rd Quarter: Crown Land Services has had an officer visit the Island to discuss these matters. Feedback has not been received to date on the "wish list" however it is envisaged that this will be received soon and may be reported in the following quarter.


50% 1/07/2015

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Output: 2.1.6 Stormwater Management Plan developed.

START DATE

2.1.6.1 Conduct investigations into the development of a Stormwater Management Plan.

In Progress 1st Quarter: A Management Plan will be developed from the data collected in this quarter. 2nd Quarter: Brighton Council completed data collection on this project within the first quarter. Awaiting report. 3rd Quarter: The aforementioned report from Brighton Council has been received by Officers. The report is to be considered and a Stormwater Management Plan created for Flinders Island townships.


75% 1/07/2015


Output: 2.1.7 Lagoon Road Recreational Facility and stormwater management area established.

START DATE

2.1.7.1 Scope a landscape master plan for the Lagoon road site that incorporates water sensitive urban design principles.

Deferred 1st Quarter: This action will not commence until Planning Scheme work is submitted. 2nd Quarter: Strategic investigations at site level have been conducted for Whitemark and Surrounds Specific Area Plan. This will be the basis for future investigations regarding storm water management, Water Sensitive Urban Design and recreational opportunities on the site.


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2.6 Protect and enhance high quality natural values and environmental assets.


Output: 2.6.1 Parks and Wildlife Services (PWS) and Council cooperatively operate and maintain relevant facilities (toilets, camp grounds, picnic areas etc.).

START DATE

2.6.1.1 Implement a Memorandum of Understanding (MOU) with the local Parks and Wildlife Service staff for the development, operation and maintenance of facilities and assets for which both parties have a joint interest.

In Progress 1st Quarter: A current and signed MOU is in place. 2nd Quarter: The current MOU is reaching expiry. Discussions are currently being held around the format of a new agreement. 3rd Quarter: There is no longer an MOU in place. More suitable arrangements are being sought at this time.


75% 1/07/2015


Output: 2.6.2 A plan for the expansion of the walking trails network on Flinders Island.

START DATE

2.6.2.1 In partnership with Parks and Wildlife Services (PWS) prepare a walking trails development plan.

In Progress 1st & 2nd Quarters: Project proposal for the Dock to Killiecrankie walk was completed in the reporting period ending 30 June 2015 and on-ground works expected to commence in the September to December reporting period. The project finalisation report will include identifying key processes that can be employed when working with PWS. This is the first step in relationship building intended as prerequisite to development of further plans/projects. When the on-ground works and the project completion report have been completed work can commence on this action. Also relevant is the MOU referred to in 2.6.1.1. It is therefore expected that this action will commence in the third quarter. Project outcome on the Dock to Killiecrankie trail is not expected until the 4th quarter. The development plan will commence thereafter. 3rd Quarter: Further work for the open space strategy has been concluded for the Structure Plan and will be a useful basis for future preparation of an island-wide development plan for trails and open space links. Not expected to commence further discussions with PWS until August /September 2016.


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Output: 2.6.4 Planning scheme supports visual amenity and open space, contributing to recreation and tourism experiences.

START DATE

2.6.4.1 Protect high quality natural assets through land use planning to ensure visual and natural appeal and to support recreational activity and tourism.

In Progress 1st Quarter: Work on zone justification and matching ordinance related to 1.1.1.1 with local area objectives is pre-requisite to this action. The main body of work for this action will be matching the Codes with local area objectives. This is scheduled for December. 2nd Quarter: The local area objectives have been completed but the new state-wide planning zones and codes will need to be released to enable reworking of the overlays. Zones to be released 23 December 2015 and codes unknown at this time. 3rd Quarter: New Statewide Planning Scheme does not require direct translation as in previous interim schemes. However any change of the visual overlays will be required to pass the higher order test in the Land Use Planning and Approvals Act 1993 (LUPA). This work has been sidelined at the moment in order to complete the priority Structure Plan work that will be the basis of the zoning strategy. Overlays will need to be completed at the same time as the zoning strategy is completed. This action will be revisited about September 2016.


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Output: 4.3.1 Development undertaken in accordance with relevant development standards and legislative requirements.

START DATE

4.3.1.1 Ensure regulatory compliance for buildings and structures.

Ongoing 1st Quarter: There are currently two enforcement proceedings being undertaken by Council. Most issues are addressed prior to reaching this stage. 2nd Quarter: The new agreement with West Tamar Council (WTC) (permit authority role) is to include addressing issues around illegal works. 3rd Quarter: Council continues to investigate allegations of illegal works. Issues are resolved via liaison with WTC building staff. The system was tested during the period and found to work well.


1/07/2015


Output: 4.3.2 Regulatory building processes comply with Department of Justice requirements.

START DATE

4.3.2.1 Audit process undertaken and findings substantially complied with.

Not Started 1st Quarter: No date set for building auditing at this point in time. 2nd Quarter: No contact to date from the Justice Department regarding an audit of Council's systems and processes. 3rd Quarter: No contact from Department of Justice, therefore no requirement.


0% 1/07/2015

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Output: 4.3.8 Municipal Revaluation and valuation adjustment factors.

START DATE

4.3.8.2 Develop & implement a process to update Office of the Valuer General of completed building works.

Completed 1st Quarter: Council's current development system (RegApps) maintains a register of development and improvements. Lists are sent to the Office of the Valuer General so that they are aware of improvements and implement greater values which in turn provides for greater rates revenue for Council. A process will be written to include this procedure. 2nd Quarter: Office of Valuer General provided with further development details within the reporting period. 3rd Quarter: Both Supplementary Valuations Lists (SVLs) and random enquiries are being provided to the Valuer General's Office as a way to ensure that properties are valued, and therefore rated, appropriately.


100% 1/07/2015



START DATE

4.3.9.7 Review the following policies: Land Transfer Policy (due 08.2007); Flinders Council Public Open Space Policy (due 09.2012); Building Approvals (due 09.2012); Dog Management Policy (due 02.2015).

In Progress 1st Quarter: The Building Approvals Policy has been rescinded. 2nd Quarter: No further action within the second quarter. 3rd Quarter: No further action during this quarter. The Dog Management Policy is next priority.


75% 1/07/2015

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START DATE

4.3.19.2 Partner with Biosecurity Tasmania in the development of a Biosecurity Plan for the Furneaux Islands.

In Progress 1st Quarter: A meeting was held with Biosecurity Tasmania, Council's Acting General Manager and EHO. Subsequent discussions have not taken place but the initial meeting was very positive. 2nd Quarter: No further correspondence from Biosecurity Tas within the reporting period. 3rd Quarter: No further correspondence from Biosecurity Tas within the reporting period.


10% 1/07/2015

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Output: 4.3.28 Requirements of the Public Health Act 1997 are met.

START DATE

4.3.28.1 Ensure private water suppliers are registered in accordance with the Drinking Water Quality Guidelines.

Completed 1st Quarter: All private water suppliers have now made application to Council to be registered. Monthly samples are taken by Council of those on Flinders Island, which are the school and the Multi-Purpose Centre. 3rd Quarter: Another private water supply was found on the Island that is not registered at this stage. The supplier of the water has met with the Environmental Health Officer (EHO) and has been requested to register. Contacts for State Government officers were given to the applicants to provide assurance for the suppliers. The water supply has been operational for many years and is deemed to be low risk. The EHO will be sending follow-up correspondence soon if a response is not received.


100% 1/07/2015

4.3.28.2 Ensure warm water system providers are registered in accordance with the legionella guidelines.

Completed 1st Quarter: The Multi-Purpose Centre (MPC) is the Municipality's only supplier of warm water. Testing has revealed some past issues which appear to be addressed. The MPC is now on a routine testing regime.


100% 1/07/2015

4.3.28.3 Deliver the annual recreational water sampling program.

Completed 1st Quarter: This action will commence in the second quarter. 2nd Quarter: The first of four samples has been taken and sent to the lab. The results received show the sites - Allports, Killiecrankie, Whitemark (jetty) and Lady Barron (slip) - to be in perfect condition for the coming period. 3rd Quarter: Recreational Water Sampling program completed for another season. The results were good, however due to some stormy weather on testing days some of the results were not as good as hoped. One sample exceeded the Total Coliform (TC) limit and had to be resampled within a 24 hour period. The second result was clear and a note was made of the rough weather that would have stirred the water up and washed contaminants from rocks etc. into the water. A final report will be prepared and sent to State Government in September.


100% 1/07/2015

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Output: 4.3.28 Requirements of the Public Health Act 1997 are met.

START DATE

4.3.28.4 Provide a structured inspection program for all environmental health related facilities and activities and provide support as required.

In Progress 1st Quarter: Inspection program is primarily for food. Registration for food falls due on the 1st of August each year. Inspection regime starts around the beginning of September. To date, all inspections have been good and notices have not had to be issued. 2nd Quarter: All food premises; being full registration, minimal operations or temporary food, requiring re-registration have done so. Inspections to date have been pleasing without the need for notices to be issued. Volunteer food safety seminars conducted within the period. 3rd Quarter: Processes in place to provide for health inspections and water sampling of drinking water, effluent and recreational (swimming) waters. Good rapport built with food handlers as lots of advice being sought to grow new and existing businesses which is really positive.


75% 1/07/2015

4.3.28.5 Implement Immunisation Programs.

In Progress 1st Quarter: Immunisation program implemented for 2015 year. The 2016 year will begin in February 2016. 2nd Quarter: No further progress. Liaison with the State Government is underway to ensure efficient delivery of service in 2016. 3rd Quarter: Round 1 has been conducted by the Doctor's Surgery staff. Records being maintained by Council. Reporting to other authorities done by Council. No problems noted for this early section of the program.


50% 1/07/2015

April 19, 2016


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Output: 4.3.29 Requirements of the Dog Control Act 2000 are met.

START DATE

4.3.29.1 Council substantially complies with the requirements of the Dog Control Act 2000.

Ongoing 1st Quarter: There are some unique aspects of a small Council like Flinders that can impinge on strict compliance with an Act such as the Dog Control Act. Primary functions of the Act, such as registration, microchipping, dogs at large and dog nuisances are prioritised and upheld as much as possible. Within this period 10 dog infringement notices were sent to those who failed to register their dogs. One dog barking letter was sent with a threat to infringe at the time of writing. 2nd Quarter: No further breaches of the Act noted within the reporting period. 3rd Quarter: Dogs have become an issue again and the delegated consultant dog officer will be visiting the Island again soon. Despite infringements being issued, a small number of dog owners have failed to register, microchip and pay the fines.


1/07/2015


Output: 4.3.30 Requirements of the Building Control Act 2000 are met.

START DATE

4.3.30.1 Complete annual health and safety audits of Council's built assets to ensure compliance of Council buildings.

In Progress 1st Quarter: This action has changed somewhat with the loss of Place of Assembly licensing under the Public Health Act. Buildings are now assessed for compliance under the Building Act and Form 49 - Essential Safety and Health Measures. 2nd Quarter: No further action as Place of Assembly licensing has now been rescinded by the State Government. 3rd Quarter: A new system has been devised to ensure that Council's assets are properly inspected for compliance with risk measures.


50% 1/07/2015

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Output: 4.3.31 Requirements of the Environment Protection Agency (EPA) regulations are met.

START DATE

4.3.31.1 Undertake regular assessments of asbestos transport operations and disposal to facilitate compliance with the Environmental Protection Agency guidelines and operating conditions.

In Progress 1st Quarter: No work undertaken on this action during this reporting period. 2nd & 3rd Quarter: No action on this project throughout the reporting period.


25% 1/07/2015

4.3.31.2 Substantially comply with EPA Notice relating to the operation of the Whitemark waste resource centre.

In Progress 1st Quarter: Work is progressing and ongoing. Liaison with EPA is regular and continues to be of use to Council. Reporting is sufficient and on time, however future planning of the site and use/reduction/disposal of stockpiled items requires more attention. 2nd Quarter: Work is in progress and ongoing. 3rd Quarter: Work to comply with current Environmental Protection Notice (EPN) conditions is ongoing, however a new EPN is pending and work has commenced on detailing to the EPA what the future processes of the Whitemark tip are desired to be. A visit from EPA is pending toward June this year.


50% 1/07/2015

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Output: 5.1.4 Water supply free from contaminants.

START DATE

5.1.4.1 Work with TasWater to ensure water supply to residents is free from heavy metal contamination.

Completed 1st Quarter: The Whitemark and Lady Barron water supply continues to have 'boil water' alerts. The supplies will not be free of metals or other contaminants until the new treatment plants are in operation. Discussions with TasWater and their design and construct consultants suggest that building applications are nearing completion stage. 2nd Quarter: Building permits were issued for the construction of both the Lady Barron and Whitemark water treatment plants within the period. 3rd Quarter: Water treatment plants are nearing completion. TasWater has undertaken a series of information sessions with Community and Council to provide an understanding of future water quality. In light of both plants nearing operation this task is marked as complete.


100% 1/07/2015

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5.3 Land use planning conserves natural and cultural values and addresses natural hazards and climate adaption


Output: 5.3.1 Municipal climate change strategy.

START DATE

5.3.1.1 Develop a climate change strategy for the Municipality.

In Progress 1st, 2nd & 3rd Quarters: Climate change strategy is in draft form. Do not expect to finalise until main body of planning scheme work is completed.



Output: 5.3.2 Hazard management and climate adaption integrated into specific area plans.

START DATE

5.3.2.1 Integrate local and regional policy on natural hazards and climate adaption into Specific Area Plans and the Flinders Interim Planning Scheme.

Completed 1st Quarter: Local area planning, including constraints and hazards, has been completed and forms chapter 4 of strategic framework. Cross referencing of Codes and Specific area plans in relation to hazard management will commence mid-December. 2nd Quarter: Awaiting codes from the state-wide planning scheme but most work on natural hazards has been conducted and recorded. 3rd Quarter: Work done to the extent that it can be completed given the Statewide Scheme is currently on exhibition. Consider that the work done to incorporate natural hazards into Structure Planning is sufficient for future translation to planning scheme and that this action is complete



Output: 5.3.3 Biosecurity risks identified and a program to address those risks developed.

START DATE

5.3.3.1 Cooperate with Bio-security Tasmania.

Not Started 1st, 2nd & 3rd Quarters: This action relates to cooperating with Biosecurity Tasmania identifying Furneaux specific risks to biosecurity e.g. agricultural practices, private airfields, weeds. This action will not commence until Planning Scheme work is submitted but is expected to be relatively short time frame once commenced.


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5.3 Land use planning conserves natural and cultural values and addresses natural hazards and climate adaption


Output: 5.3.4 Planning scheme enhances liveability and protects distinctive local characteristics.

START DATE

5.3.4.1 Ensure the planning scheme reflects liveability objectives.

Completed 1st Quarter: Liveability objectives have been incorporated into strategic framework local area objectives and will be incorporated into the ordinance when that work commences mid December 2015. 2nd Quarter: Awaiting state-wide zones to cross check that liveability objectives can be safeguarded by the ordinance and codes. 3rd Quarter: Cannot be totally sure that state wide codes etc. are in final form but have ensured that liveability is a major priority area of the Structure Planning process and this should ensure it is subsequently translated to the new scheme. Considered that the action is complete.


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2.2 Explore alternative investment and operating models for core and critical Island infrastructures and services.

April 18, 2016



Governance






Output: 2.2.1 Alternate operational structures for the delivery of infrastructure based services are explored.

START DATE

2.2.1.1 Alternate airport ownership model is explored.

In Progress 1st Quarter: An alternate ownership model for the airport will be explored as part of the business case development for the airport in the coming period. The business case is now funded and work on the project has been initiated. 2nd Quarter: The preliminary business case is now in development and alternate ownership models are a key aspect of the work being undertaken. Financial modelling on the impacts of a new runway on the long financial sustainability of Council will be developed to inform the Council deliberations on ownership options and models in the next quarter. 3rd Quarter: The draft preliminary business case will be presented to Council for consideration in the quarter ahead.

30/06/2016 General Manager 75% 1/07/2015

2.2.1.2 Alternate airport operating model is explored.

In Progress 1st Quarter: An alternate operating model for the airport will be explored as part of the business case development for the airport in the coming period. The business case is now funded and work on the project has been initiated. 2nd Quarter: The preliminary business case is now in development and alternate operating models will be an aspect of the work undertaken. Financial modelling on the impacts of a new runway on the long term financial sustainability of Council will be developed to inform Council deliberations on ownership options and operating models in the next quarter. 3rd Quarter: The draft preliminary business case will be presented to Council for consideration in the quarter ahead.

30/06/2016 General Manager 75% 1/07/2015

April 18, 2016


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Output: 2.2.1 Alternate operational structures for the delivery of infrastructure based services are explored.

START DATE

2.2.1.3 Advocate for State ownership of 90kms of road on Flinders Island.

In Progress 1st Quarter: The General Manager has met with the Minster for Infrastructure and discussed the desire of Council for the State Road to be expanded to 90kms which would see Flinders in line with the length of State Road on King Island. The Minister is aware of the proposal and further work is required to convince the State that this proposal should be supported. 2nd Quarter: This action has not advanced since the last update. 3rd Quarter: Infrastructure Tasmania CEO and Minister Hidding met with the General Manager during the reporting period to discuss this action (and others). Post this meeting the State Roads Audit has been completed. Councillors and members of the community who are interested in this action should read the audit: http://www.stategrowth.tas.gov.au/__data/assets/pdf_file/0014/131315/Formatted_Version_Roads_Audit_15_March_v3.pdf The State proposes to consider strategic road "swaps" with local government in the year ahead and this could have potential for Council to further this action.

30/06/2016 General Manager 75% 1/07/2015

April 18, 2016


95

http://www.stategrowth.tas.gov.au/__data/assets/pdf_file/0014/131315/Formatted_Version_Roads_Audit_15_March_v3.pdf

http://www.stategrowth.tas.gov.au/__data/assets/pdf_file/0014/131315/Formatted_Version_Roads_Audit_15_March_v3.pdf

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Output: 2.5.2 Increased penetration of renewable energy into the Island's energy systems.

START DATE

2.5.2.2 Continue to seek a 100% renewable energy based system for Flinders Island.

In Progress 1st & 2nd Quarters: Officers continue to engage with Hydro Tasmania on the development of renewable energy systems on Flinders Island. 3rd Quarter: The Hydro Tas renewable energy project is now under construction and staff have been actively engaged with Hydro discussing opportunities to add value to the project. Hydro will hold a conference on Flinders in November 2016 and also officially launch the new project at this time.

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Output: 2.6.3 Advocacy for higher levels of maintenance and funding for walking trails and associated assets.

START DATE

2.6.3.1 Lobby the State Government for increased Parks and Wildlife Service funding to support the maintenance of existing walking trails and assets.

In Progress 1st Quarter: No action to date. 2nd Quarter: A sectorial submission from the Local Government Association of Tasmania on funding for the maintenance of existing walking trails and assets was provided to the Parks and Wildlife staff and Minister. At a local level the General Manager has had discussion with the Regional Manager of the Parks and Wildlife Service on funding and service provision on the Islands. Council is aware that some funding for the upgrade of the Strzelecki track has been allocated in the current budget. 3rd Quarter: No further action.

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3.1 Maintain or better the standard of sea access to the Islands.


Output: 3.1.1 Advocacy for improved port and freighting operations.

START DATE

3.1.1.1 Furneaux Group Shipping Special Committee of Council advocates on behalf of the community.

In Progress 1st, 2nd and 3rd Quarters: The Special Committee has been active and functioning well in supporting community ideas and concerns as they relate to shipping.

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3.1.1.2 Develop, submit and secure annual shipping contingency funding via the Tasmanian State Government if available and manage the implementation of projects funded in the preceding year’s allocations.

Not Started 1st Quarter: The shipping contingency fund is no longer available for project based funding. 2nd and 3rd Quarters: Council has not been informed that the status of the fund has changed and as such is of the understanding that the shipping contingency fund is no longer available for project based funding.

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3.2.1.7 Furneaux Group Aviation Special Committee of Council provides recommendations to Council on Airport services.

In Progress 1st Quarter: The Special Committee has established a terms of reference review sub-committee and has met once during the reporting period. 2nd & 3rd Quarter: The Special Committee has been active and functioning well in supporting community ideas and concerns as they relate to aviation.

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3.3 Improved telecommunications for the benefit of local community and economy.


Output: 3.3.1 Improved communications with telecommunication service providers in order to encourage new investment and improved services.

START DATE

3.3.1.1 Collaborate and advocate for a telecommunications upgrade.

In Progress 1st Quarter: Officers have actively engaged with Telstra and a Feasibility Study on the requirements to upgrade the island's telecommunications systems has been agreed, contract signed and works will begin in the next quarter. The General Manager has also been active in highlighting the problems with the islands' systems with Ministers and advisors. 2nd Quarter: The Feasibility Study is in progress. 3rd Quarter: The Feasibility Study is complete and an application for grant funding has been made to the Federal Government Stronger Regions Fund. If successful a major telecommunications upgrade for the Islands will occur in the year ahead.

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3.3.1.2 Collaborate with NBN Co to advocate for an alternate model to satellite delivery of services to the majority of the community.

In Progress 1st Quarter: NBN Co are currently assessing a "Technology Choice" application from Council that requests they consider other options such as fixed wireless delivery in combination with satellite. No decision on this has been made by NBN Co at this time. 2nd Quarter: No further information from NBN Co in relation to this matter beyond updates on the launch of the satellite service to remote areas of Australia. 3rd Quarter: NBN Co will be utilising a satellite service for Flinders. Staff have discussed the importance of having trained and available installers on island to assist in the rapid deployment of the service when it becomes available and these discussions with NBN Co are ongoing. NBN Co are now advising that the satellite service may be available to customers at the beginning on May 2016.

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3.3 Improved telecommunications for the benefit of local community and economy.


Output: 3.3.2 Major upgrades to telecommunication infrastructure and services on the Islands.

START DATE

3.3.2.1 Undertake investigations to identify alternative options to support local telecommunications improvements and/or ownership models.

In Progress 1st Quarter: Council has engaged a consultancy to assess alternate options and the project is currently in progress. 2nd Quarter: The consultants are preparing the report and this will be presented to Council in the next quarter for review and consideration. 3rd Quarter: The report will be presented to Council in the next quarter.

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4.1.1.1 Maintain membership and actively engage with Northern Tasmania Development (NTD).

In Progress 1st Quarter: Officers have been working with NTD on the Regional Futures Project and on a joint procurement and contractor management framework. Given the CEO has resigned and not been replaced at this stage the future structure of NTD is unknown. NTD staff continue to work closely with Flinders Council staff on a range of ideas and projects. 2nd Quarter: NTD staff continue to work closely with Flinders Council staff on a range of ideas and projects. 3rd Quarter: NTD commissioned a study into alternate regional structures and funding options. An interim CEO has been appointed to further the findings of the study and engage with Councils and other stakeholders on future funding and operational models for the organisation.

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4.1.1.2 Maintain membership and actively engage with the Local Government Association of Tasmania (LGAT).

In Progress 1st Quarter: The General Manager attended the GM's Workshop held by LGAT during the reporting period. LGAT has been active in many areas with a key focus on the planning reform agenda. 2nd Quarter: Flinders Council was successful in gaining LGAT support in lobbying the State Government to not forward pay Financial Assistance Grants in the year before they are due. LGAT has been active in developing budget submissions on behalf of the sector and a range of other collective projects such as the standardisation of policies across Councils. 3rd Quarter: LGAT have delivered a range of training programs for Council elected members and staff, are active in developing sectorial responses to government policy and continue to provide management with regular updates on developments in the sector.

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4.1.1.4 Maintain representation and engagement with TasWater.

In Progress 1st Quarter: Officers have been engaged with TasWater on the planning and construction of the Flinders Island water treatment plants and will continue to assist in the coming period. 2nd Quarter: Building work has started on the water treatment plants and Council staff continue to work closely with TasWater on the projects. 3rd Quarter: TasWater has held a number of community information sessions and has been in contact with management on a very regular basis. The new water treatments plants will be operational in the next quarter.

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Output: 4.1.2 Cooperative and coordinated delivery of Indigenous community services.

START DATE

4.1.2.1 Actively collaborate with key State Government departments, the Cape Barren Aboriginal Association Inc. and Flinders Island Aboriginal Association Inc. to pursue joint funding proposals through the Indigenous Advancement Strategy.

In Progress 1st Quarter: The State Government will soon complete a major body of work into this action and Officers have provided information into the project. Waste management on Cape Barren Island is a key area of focus and what opportunities may be available to improve this service will be presented to Council in the next quarter. Telecommunications upgrade is another area of focus and actions in the remainder of the year will be informed when the Telstra Feasibility Study is complete. 2nd and 3rd Quarters: Council has yet to receive the report from the State Government on initiatives they propose in relation to the Indigenous Advancement Strategy. Waste management is a key area of interest and once the final report by the State is provided and they engage a consultant, work should progress quickly to improve the long standing issues with waste management on the Island. Council continues to work on projects that if funded would improve telecommunications in Lady Barron and Cape Barren Island.

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4.2 Support processes, accountability and project delivery through transparent reporting.


Output: 4.2.1 Priorities, actions and achievements are planned and reported through an integrated governance and management framework.

START DATE

4.2.1.1 Provide quarterly reporting to Council on achievement of Annual Plan actions.

In Progress 1st Quarter: The first draft of the new Strategic Plan and the 2015-16 Annual Plan actions were entered into Interplan. As the Strategic Plan was not adopted until the September Council Meeting, changes to the Strategic Plan and hence the Annual Plan were entered into Interplan early October to enable the first quarterly report to be generated for the October Council Meeting. 2nd Quarter: The first quarterly report against the Annual Plan was generated for the October Council Meeting and the second quarterly report will be generated for the January Council Meeting. As Interplan generates the numbers for all the Annual Plan actions; these numbers were added to the adopted Annual Plan and circulated to staff and Elected Members. 3rd Quarter: Progress updates on all Annual Plan actions were recorded and the third quarterly report will be generated for the April Council Meeting.

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Output: 4.2.2 Efficient and coordinated delivery of projects across the organisation.

START DATE

4.2.2.1 Establish a project delivery team and operational processes to support the successful delivery of projects.

In Progress 1st Quarter: The project delivery team has been established and is supported by a virtual project management office (vPMO). This has taken some work to fine tune but the final product will be of great benefit in tracking delivery, providing support and ultimately delivering a higher standard and more efficient projects. 2nd Quarter: The delivery of projects has not gone as well as expected this quarter and some refinement in these systems and processes is required. Simply put, some key projects have not been managed as well as expected and this will need a detailed review in the New Year. 3rd Quarter: The vPMO approach is delivering benefits with far improved processes, risk mitigation and accountability now built in to all major project delivery. Further work this quarter will focus on actively tracking staff time allocated to each project in order to better appreciate the time required for staff to deliver projects. This will then inform staff work plans for 2016/2017 and seek to mitigate the risk of staff over load at a project level.

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4.2.2.2 Implement project management framework and associated procedures.

Completed 1st, 2nd and 3rd Quarters: The project management framework and associated procedures are being used and now inform the vPMO and the work of the project team in delivering projects.

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Output: 4.2.3 Administrative support provided to Council.

START DATE

4.2.3.1 Prepare and distribute agendas and minutes for Council and act as minute secretary as directed by the General Manager.

Ongoing 1st & 2nd Quarters: Agendas and Minutes prepared for 3 Council Meetings, 3 Council Workshops and 2 Special Committee Meetings. Acted as minute secretary for 3 Council Meetings and 2 Special Committee Meetings. 3rd Quarter: Agendas and Minutes prepared for 3 Council Meetings, 3 Council Workshops and 1 Special Committee Meeting. Acted as minute secretary for 3 Council Meetings and 1 Special Committee Meeting.

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4.2.3.2 Ensure Council's reporting documents and plans are uploaded to Council's website.

Ongoing 1st Quarter: All public documents and reports uploaded to Council's website in a timely manner including the new Strategic Plan, 2015-16 Budget Estimates and Revised Budget; Council Meeting Agendas and Minutes and Airport Runway reports. 2nd Quarter: The Annual Report and Unconfirmed Minutes of the Flinders Council Annual General Meeting were added to the website. 3rd Quarter: Council Meeting Agendas, Minutes and policies under review were uploaded to Council's website.

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4.2.3.3 Deliver the Community Grants and Gunn Bequest funding program.

In Progress 1st & 2nd Quarters: This action will not commence until the third quarter. 3rd Quarter: The Community Grants and Gunn Bequest funding program was advertised in the March issues of Island News and on the Council website. Applications close 26th April 2016.


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Output: 4.2.3 Administrative support provided to Council.

START DATE

4.2.3.4 Administer the Citizen of the Year Award program.

Completed 1st Quarter: Nominations for the Citizen of the Year award were called by advertisement in the Island News, closing the 28th August 2015. Three nominations were received and one nomination from 2014 remained on the table. Council considered the four nominations at the 10th September Workshop and selected the winning nominee at the 24th September Closed Council Meeting. The award will be presented by the Mayor at the Flinders Island Show on 16th October. 2nd Quarter: The Citizen of the Year Award was awarded to John Gardner of Cape Barren Island. The Mayor presented the award to John at the Flinders Island Show on 16th October. The Citizen Award Honour Board was updated with John Gardner's name.


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Output: 4.3.3 Annual Plans and Reports prepared in accordance with the Local Government Act 1993.

START DATE

4.3.3.1 Prepare and deliver an Annual Plan and Annual Report.

Completed 1st Quarter: The Annual Plan has been adopted by Council and work on the Annual Report is well advanced. 2nd Quarter: The Annual Report has been delivered within the required timeframe and received and accepted at the Flinders Council Annual General Meeting.

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Output: 4.3.4 Code of Conduct reviewed as per S28 2 (c) of the Local Government Act 1993.

START DATE

4.3.4.1 Undertake a review of the Code of Conduct within 12 months of the ordinary Election. This to occur post-legislative change to the Act.

In Progress 1st, 2nd and 3rd Quarters: The code of conduct review is not required given a new code of conduct will soon be passed through Parliament.

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START DATE

4.3.5.1 Transfer electronic files to new file system.

Ongoing 1st, 2nd & 3rd Quarters: Work on this action continues to progress slowly. 30/06/2016 Executive Officer 1/07/2015

4.3.5.2 Develop Records Management Policy and procedures.

Not Started 1st, 2nd & 3rd Quarters: No work has been undertaken on this action during these reporting periods.



Output: 4.3.6 Register of Interests for staff and Elected members maintained as required under the Local Government Act 1993.

START DATE

4.3.6.1 Develop procedure for Register of Interests and implement. Update and maintain staff and Elected Members' Register of Interests.

In Progress 1st, 2nd & 3rd Quarters: Staff and Elected Members' Register of Interests maintained and updated as and when required. Procedure for registering interest is under development.


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Output: 4.3.7 General Manager's Roll maintained for election purposes as required under the Local Government Act 1993.

START DATE

4.3.7.1 Update and maintain General Manager's Roll.

In Progress 1st Quarter: Two people enrolled on the General Manager's Roll during this reporting period. 2nd Quarter: The listings in the General Manager's Roll were compared with Council's property database to ensure eligibility and that postal addresses were correct. Letters were sent to confirm some entries. 3rd Quarter: The General Manager’s Roll was updated to match Council's property database and two new people were enrolled.


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4.3.9.1 Council and staff review Policy Manual and separate internal operational policy and procedures from Council policy.

In Progress 1st Quarter: Staff have been consulted and Council has been briefed at a workshop on the development by the Local Government Association of Tasmania (LGAT) of a workplace behaviours policy suite. A further Councillor based policy suite is also under development. 2nd Quarter: The LGAT workplace behaviours policy suite was presented and approved by Council at its November Ordinary meeting. The policies will now come back to Council at the January 2016 meeting for adoption. The previous policies in this area have been rescinded. 3rd Quarter: The LGAT workplace behaviour suite of policies has now been adopted.

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4.3.9.2 Review the following policies: Disciplinary (due 07.2011); Employee Personal Development Appraisal Policy (due 07.2011); Visits – Cape Barren Island (due 10.2012); Pacific Oyster Marine Farming (due 11.2012); Customer Service Charter (due 09.2012); Flying of Flags at Council Property (due 06.2013); Public Question Time – Council Meetings (due 01.2014).

In Progress 1st Quarter: The workplace behaviours policies such as the Disciplinary and Employee Personal Development Appraisal Policies will be covered by the new suite of LGAT policies under development. No action on the others listed in this period. 2nd Quarter: At the 24th November 2015 Ordinary Council Meeting, Council resolved to rescind the existing Disciplinary Policy and the Employee Personal Development Appraisal Policy and to adopt the Discipline Policy and Procedure and the Performance Management Policy and Procedure from the Local Government Association of Tasmania policy suite. These were allowed to lay on the table for 28 days and will be brought back to Council for final consideration at the January Ordinary Council Meeting. No action on the other listed policies during this period. 3rd Quarter: At the January Ordinary Council Meeting, Council resolved to rescind the existing Disciplinary Policy and the Employee Personal Development Appraisal Policy and to adopt the Discipline Policy and Procedure and the Performance Management Policy and Procedure from the Local Government Association of Tasmania policy suite.


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4.3.9.3 Review the following policies: Quasi-Judicial (due 07.2014); Attendance at Conferences (Elected Members) (due 11.2014); Council Houses – Maintenance (due 11.2014); Council Policy Manual (due 11.2014); Special Committees of Council (due 05.2015); Provision of Electronic Services – Elected Members (due 05.2015); Citizen of the Year Award Policy (due 02.2016).

In Progress 1st Quarter: No action to date. 2nd Quarter: The Council Policy Manual Policy has been reviewed and adopted at the November 2015 Ordinary Council Meeting. The policy was allowed to lay on the table for 28 days and will be brought back to Council for final consideration at the January Ordinary Council Meeting. No action on the other listed policies during this period. 3rd Quarter: The Council Policy Manual Policy was adopted at the January Ordinary Council Meeting.

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4.3.9.9 Review and revise Instrument of Delegation as required.

In Progress 1st Quarter: No review or revision of the Instrument of Delegation required during this reporting period. 2nd Quarter: A complete review of the Instrument of Delegation was undertaken by Council's legal consultants PageSeager. The reviewed document will be discussed by Council at the January Workshop. 3rd Quarter: The Instrument of Delegation has continued to be reviewed during the reporting period.


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Output: 4.3.10 Requirements of the Public Interest Disclosure Act 2002 complied with by responding to disclosures.

START DATE

4.3.10.1 Undertake further training in Public Interest Disclosure investigation and procedures.

In Progress 1st, 2nd & 3rd Quarters: Training opportunities not available during this reporting period. 30/06/2016 Executive Officer 75% 1/07/2015

4.3.10.2 Process and investigate disclosures as required.

In Progress 1st, 2nd & 3rd Quarters: No Public Interest Disclosure applications were received during this reporting period.



Output: 4.3.11 Requirements of the Right to Information Act 2009 complied with by responding to applications for information disclosure.

START DATE

4.3.11.1 Assess and action applications for information disclosure as required.

In Progress 1st, 2nd & 3rd Quarters: No applications for information disclosure under the Right to Information Act 2009 received during this reporting period.



Output: 4.3.16 Enterprise Agreement 2016-2019 that complies with Fair Work Act 2009.

START DATE

4.3.16.1 Undertake an internal review of staff and resource requirements prior to entering in to negotiations on the next Enterprise Agreement in 2016/2017

Not Started 1st, 2nd and 3rd Quarters: The Enterprise Agreement negotiations formally begin at the end of the financial year. No action will be taken on this item until the final quarter.

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Output: 4.3.17 Public officers educated and trained in ethical conduct to comply with Section 32 of the Integrity Commission Act 2009.

START DATE

4.3.17.1 Undertake annual training in ethical conduct including the Integrity Commission's 'Speak Up' campaign.

Completed 1st & 2nd Quarters: No action on this item to date. This is scheduled for the third quarter. 3rd Quarter: Staff have undertaken the online training module provided by the Integrity Commission.

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Output: 4.3.18 Furneaux Fire Area Management Committee functions efficiently and effectively.

START DATE

4.3.18.1 Support the functions of the Furneaux Fire Management Area Committee (FMAC).

In Progress 1st Quarter: The General Manager attended the State Fire Management Council (SFMC) briefing on the upcoming bushfire season. A meeting of the FMAC will take place in the second quarter. 2nd Quarter: A full review of the Furneaux Fire Management Area Plan was undertaken and sent to the SFMC for approval. 3rd Quarter: Due to the fires experienced in Tasmania over the summer period, the FMAC has not met. A meeting will be held in the next quarter.

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4.3.18.2 Partner with the State Fire Management Council and TasFire to implement the Furneaux Area Fire Management Plan.

In Progress 1st Quarter: No actions listed to be undertaken in this quarter given the dry nature of the vegetation and bushfire risk. 2nd Quarter: Some wildfires occurred in the reporting period mainly on the east coast of Flinders. Council supplied staff and equipment to assist in the firefighting activities and the area in question was flagged for reduction burning in the future within the FMAC plan. 3rd Quarter: No action due to TasFire staff being unavailable.

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Output: 4.3.21 An integrated and strategic approach to financial and asset management.

START DATE

4.3.21.5 Investigate infrastructure delivery, ownership and partnership models to alleviate long term asset renewal challenges and financial sustainability.

In Progress 1st Quarter: No action to date given the current workload related to the airport. 2nd Quarter: This project will be delivered in the 3rd quarter in line with the development of the airport business case. 3rd Quarter: As part of the development of the Preliminary Business Case for the runway replacement project a full review and rebuild of the Council long term financial plan has been undertaken. This has highlighted the significant challenges Council faces in relation to asset renewals and financial sustainability. Council will need to review this work in the coming period and make appropriate decisions about the organisations approach and ability to renew and operate high cost assets.

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Output: 4.4.2 Continuous improvement program.

START DATE

4.4.2.2 In a partnership approach between Councillors and staff, develop an agreed set of values to build and drive a Values Based Organisational structure.

Not Started 1st Quarter: No action to date given the current workload related to the airport. 2nd & 3rd Quarters: No action to date.

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Output: 4.4.3 A skilled workforce that provides core strategic, planning and operational capability.

START DATE

4.4.3.1 Establish a professional development program.

In Progress 1st Quarter: No action to date given the current workload related to the airport. 2nd Quarter: No action to date. 3rd Quarter: Staff have received professional development opportunities during the year and this will continue as opportunities arise.

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council’s 3rd quarterly report · and a concept plan for the siting of the hangars has been...

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