council orientation cao office the corporation of the town of amherstburg council orientation cao...

Council OrientationCAO Office

The Corporation of theTown of Amherstburg

COUNCIL ORIENTATION

CAO Office

Council OrientationCAO Office2

Kiosk Customer Service Staff

(PT)

Carol Pare

Administrative Assistant (PT)

Tammy Fowkes

Human Resources Coordinator

Sabrina Bilyk

Payroll Clerk

TBD

CAO

Giovanni (John) Miceli


Overview: CAO Office

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Chief Administrative Officer

Executive Assistant to the CAO

Municipal Governance Human Resources

Communication of Municipal operations to Council

Calendar management and scheduling

Co-ordination of Council Services and Advisory Committees of Council. All statutory duties of the Municipal Act and other related acts, ie: AODA, Drainage Act, etc.

Recruitment/Staffing

Orientation

Facilitate implementation of all policies and procedures

Correspondence Records Management – custodian of all municipal official records

Compensation and Benefits Administration

Oversee all Municipal administration

Coordination of Senior Management Team (SMT) meetings

Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Co-ordinator

Health & Safety

Labour Relations

Oversee all Municipal operations

Budgeting Responsible for Municipal Elections – as per the Municipal Elections Act

Corporate Training

Performance Appraisals

Ensure appropriate staffing levels are in place

Customer service Insurance and Risk Management Program/Litigation Matters

Job Evaluation, and Pay Equity

Payroll



(PT)

Carol Pare


Tammy Fowkes


Sabrina Bilyk

Payroll Clerk

TBD

CAO



ORGANIZATIONAL STRUCTURE

The CAO office is comprised of:

• Chief Administrative Officer

• Manager of Municipal Governance

• Manager of Human Resources

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CORE DUTIES

Chief Administrative Office (CAO)

oAs outlined in the Municipal Act, 2001 section 229: (a) exercising general control and management of the affairs of the

municipality for the purpose of ensuring the efficient and effective operation of the municipality

oAs outlined in By-Law 2014-94: The Chief Administrative Officer, subject to the control of and

responsibility to the Mayor and Council, shall have general supervision and oversight of all departments and officials under control of Council;

The Chief Administrative Officer shall have full control and direction of all Municipality of Town of Amherstburg employees;

The Chief Administrative Officer shall advise Council and direct staff in accordance with all applicable policies , rules, professional standards, regulations and legislation.

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(PT)

Carol Pare


Tammy Fowkes


Sabrina Bilyk

Payroll Clerk

TBD

CAO



CORE DUTIES

Executive Assistant to the CAO

oCalendar management and scheduling for the Chief Administrative Officer and the Mayor;oReceive, develop and respond to correspondence and emails received by the CAO office;oPreparation of Senior Management Team meeting agenda and minutes;oAssist in the development and tracking of the budget;oCoordinate the part-time Customer Service staff, including scheduling and training;oOther duties as assigned

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(PT)

Carol Pare


Tammy Fowkes


Sabrina Bilyk

Payroll Clerk

Heike Shelson

CAO




Municipal Governance

As outlined in the Municipal Act, 2001, S.O., section 228(1): a)To record, without note of comment, all resolutions, decisions and other proceedings for Council;b)If required by any member present at a vote, to record name and vote of every member voting on any matter or question;c)To keep the originals or copies of all by-laws and of all minutes of the proceedings of the Council;d)To perform the other duties under this Act or under any other Act;e)To perform other such duties as assigned by the municipality.


CORE DUTIES

oCoordination of Council ServicesoCoordination of Advisory Committees of CounciloCoordination of Grants to Community GroupsoAODA Compliance Reports oRecords Management – custodian of all municipal official recordsoMunicipal Freedom of Information and Protection of Privacy Act (MFIPPA) CoordinatoroMunicipal Elections – as set out by the Municipal Elections Act, 1996, S.O.oMaintain budget for Clerks/Council/CommitteesoCommissioner of Oaths


CORE DUTIES

Insurance - Provider – BFL CanadaoCoverage

o Municipal Liabilityo Personal Propertyo Automobile o Volunteer Firefighters Life/Accident Benefit

Insurance

Risk Management/LitigationoClaims Management

o In-house vs. Adjuster investigationo Subrogation

oMitigationoIncident ManagementoPersonal Property ManagementoFleet ManagementoTown/Insurance litigations



(PT)

Carol Pare


Tammy Fowkes


Sabrina Bilyk

Payroll Clerk

TBD

CAO




Human Resources is comprised of:

• Manager of Human Resources

• Human Resources Coordinator

• Payroll Clerk


CORE DUTIESOrientation

oHealth & Safety• Compliancy with MOL

oPolicy Overview• AODA• Violence and Harassment• WHMIS

oYoung WorkersoJob Specific


CORE DUTIESCompensation oSalary Administration PolicyoCollective Agreement Schedule A

Benefits AdministrationoOMERSoSunlifeoGreen ShieldoEmployee Assistance Program (EAP)


CORE DUTIESHealth & SafetyoHealth & Safety PolicyoJoint Occupational Health & Safety CommitteeoCompliant with Ministry of Labour

Workplace WellnessoGord Smith Bronze Level 1 AwardoEmployee Recognition

Community InvolvementoUnited Way, CAS, Mission


CORE DUTIESLabour RelationsoInternational Brotherhood of Electrical Workers (IBEW) Local 636oInside/Outsideo32 FTE, 20 PTE

oThe Professional Firefighters Association oUniform – Amherstburg Police Association


CORE DUTIESCorporate Training

Aviary GroupoManagement

• Interpersonal Communication• Conflict Resolution and Coaching• Working Collaboratively in a Team Environment

through Changing Times• Stress Solutions• Team Building Management

oUnion• Customer Service from the Inside Out


CORE DUTIESPerformance AppraisalsoSemi-AnnualoEvaluation TooloTied to Salary Administration Policy

oUnion


CORE DUTIESJob Evaluation/Pay EquityoAnnual oCAO approves the process


CORE DUTIESPolicy Developmento43 HR PoliciesoPolicy ReviewoCouncil Approval


CORE DUTIESPayrolloWeekly payroll oEmployee AccrualsoBenefits administration for active/retired staffoOMERSoYear-end processes


MOVING FORWARD/GOALS FOR 2015

o HR Policy Reviewo PDA Completiono Contract Negotiationso Ergonomics Workshop – pending budget approvalo HR Downloads – pending budget approvalo Corporate Training – pending budget approvalo Workplace Wellness

council orientation cao office the corporation of the town of amherstburg council orientation cao...

Documents

municipal act

control of council

municipal elections

council calendar management

advisory committees

equity payroll slide

direct staff

drainage act