council minutes 15th september 2008 - alexandrina council · pdf file14.5 meals on wheels ......

ALEXANDRINA COUNCIL

Minutes of the Council Meeting

Held on Monday 15th September 2008

in the

Community Chambers “Wal Yuntu Warrin”

Commencing at 4.40pm

ALEXANDRINA COUNCIL

MINUTES FOR THE COUNCIL MEETING HELD ON 15 SEPTEMBER 2008 AT 4:40 PM IN THE COUNCIL COMMUNITY CHAMBERS

TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO. CONFLICT OF INTEREST ............................................................................................................ 4 ITEM 1 CONFIRMATION OF MINUTES................................................................................ 5 ITEM 2 BUSINESS ARISING ................................................................................................ 5 ITEM 3 QUESTIONS WITHOUT NOTICE ............................................................................. 5 ITEM 4 QUESTIONS WITH NOTICE..................................................................................... 5 ITEM 5 NOTICES OF MOTION ............................................................................................. 5 ITEM 6 PETITIONS ............................................................................................................... 5 ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET ............... 5 ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES............................................. 5 ITEM 9 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET ................................ 6 ITEM 10 ENVIRONMENT & LIFESTYLE SERVICES.............................................................. 6

10.1 Active Club Program - Office For Recreation & Sport................................................ 6 10.2 Smoking Ban In Public Places................................................................................... 8 10.3 Milang & Clayton Community Care Funding Service Agreement ............................ 10

ITEM 11 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET.................. 11 ITEM 12 ENGINEERING & INFRASTRUCTURE SERVICES ............................................... 13

12.1 Mission Australia Green Corps Award..................................................................... 13 12.2 Old Chart Room ...................................................................................................... 15 12.3 Chiton Rocks Walkway............................................................................................ 16 12.4 CWMS Statewide Wastewater Re-Use Projects Funding........................................ 17 12.5 Request For Right Of Way Over Council Land At Currency Creek ......................... 18 12.6 Road Naming - D/A 455/D098/07 Off Bateman Street, Strathalbyn ........................ 19 Old Goolwa Ferry .............................................................................................................. 19 Arthur Land........................................................................................................................ 20

ITEM 13 GOVERNANCE - ACTION SHEET ......................................................................... 21 ITEM 14 GOVERNANCE....................................................................................................... 22

14.1 Staff & Elected Members Christmas Party 2008 ..................................................... 22 14.2 Letter Of Support Re Lower Lakes .......................................................................... 22 14.3 Review Of Electoral Representation For 2010 Elections ......................................... 23 14.4 Mount Compass Service Station ............................................................................. 27

14.5 Meals On Wheels (Sa) Inc....................................................................................... 28 14.6 P.S. Goolwa Investments - Lease ........................................................................... 29 14.7 Use Of Old SA Water Pump Station - Liverpool Road............................................. 30 14.8 Roads To Recovery Grants For 2008/09................................................................. 31

ITEM 15 GENERAL BUSINESS - ELECTED MEMBERS ..................................................... 31 Leave of Absence.............................................................................................................. 31 Oscar ‘W’ Volunteers ......................................................................................................... 31 Correspondence from Aaron Gingis re cloud seeding ....................................................... 32 RAMSAR Taskforce........................................................................................................... 32 Postcards Visit ................................................................................................................... 32 Senate Inquiry into Water Management in the Coorong and Lower Lakes........................ 32 Transfer of Water Licences................................................................................................ 32 Langhorne Creek Town Water Supply............................................................................... 33

ITEM 16 GENERAL BUSINESS- GALLERY ......................................................................... 33 ITEM 17 CONFIDENTIAL REPORTS.................................................................................... 33

17.1 Airport Road Land Acquisitions For Realignment Of Curves................................... 33 17.2 Nangkita Road Earthworks Contracts ..................................................................... 33 17.3 Applications For Drought Relief For Farming & Co-Dependent Businesses

- Linked To Exceptional Circumstances .................................................................. 33 Nominations for the Local Government Association Mutual Liability Scheme ................... 34

ITEM 18 CLOSURE............................................................................................................... 34

Alexandrina Council

Alexandrina Council of 34 Council Minutes 15th September 2008

ALEXANDRINA COUNCIL

MINUTES OF ALEXANDRINA COUNCIL MEETING

HELD IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN" ON 15 SEPTEMBER 2008 AT 4:40 PM

PRESENT Mayor Kym McHugh, Councillors Anne Woolford, Barry Featherston, Jim Davis, Alan Oliver, Rod Potter, Grant Gartrell, Mary Beckett, Frank Tuckwell and Ian Saunders (at 5.20pm) APOLOGIES Councillors Rick Medlyn and Trent Rusby IN ATTENDANCE Mr John Coombe (Chief Executive), Mr Mike Shelley (Deputy Chief Executive), Mrs Christine Hamlyn (Executive Assistant), Mrs Pauline Bence (Leases & Licences Officer), Mr Graham Webster (Director Strategy, Finance & Information Services), Mrs Robyn Dunstall (Finance Manager), Mr Des Commerford (Director Environment & Lifestyle Services) Mr Kim Vivian (Manager Planning & Regulatory Services), Ms Jenn Cole (Manager Arts & Lifestyle Services), Mr Dennis Zanker (Director Engineering & Infrastructure), Mr Simon Grenfell (Operations Manager) and Mr Greg Hill (Civil Projects Engineer). LOCAL GOVERNMENT PRAYER

CONFLICT OF INTEREST

Section 73 of the Local Government Act 1999

Alexandrina Council


ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 1st September 2008. Moved Cr Oliver, seconded Cr Woolford that the minutes of the Alexandrina Council Meeting held on Monday 1st September 2008 as circulated to members be received as a true and accurate record.

CARRIED

ITEM 2 BUSINESS ARISING

NIL ITEMS

ITEM 3 QUESTIONS WITHOUT NOTICE

NIL ITEMS

ITEM 4 QUESTIONS WITH NOTICE

NIL ITEMS

ITEM 5 NOTICES OF MOTION

NIL ITEMS

ITEM 6 PETITIONS

NIL ITEMS

ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET

NIL ITEMS

ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES

NIL ITEMS

Alexandrina Council


ITEM 9 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET

NIL ITEMS

ITEM 10 ENVIRONMENT & LIFESTYLE SERVICES

10.1 Active Club Program - Office For Recreation & Sport

File Ref: 9.24.1 Officer: Jo Cowan & Jeremy Bell From: Office for Recreation and Sport

REPORT The State Government Active Club Program (ACP) has been successful in supporting community based sport and active recreation clubs to deliver their programs and services to all South Australians. This grant funding program was established under the provisions of the Gaming Machine (Miscellaneous) Amendment Act, 1996, and utilises funds set aside from gaming machine revenue. To date, there have been 24 funding rounds of the ACP, allocating over 5400 grants totalling over $21million for financial assistance to community based clubs to assist them to develop and expand the services they provide, thereby increasing community access to quality sport and active recreation activities and facilities. The current round of funding opened on Saturday 6th September and closes on Monday 20th October 2008. The Active Club Program funding categories and limits are as follows:

• Program and equipment funding up to $10,000 • Facility funding up to $ 20,000 • Youth at Risk (YAR) – Programs and equipment up to $10,000

The funding rounds in each financial year coincide with the lead up to summer and winter sports seasons and applicants need to provide at least 50% of the total cost of the project. Types of projects funded include:

• Projects that promote sport & recreation organisations • Equipment purchase • Education & training for coaches, officials and volunteers and

…cont’d

Alexandrina Council


10.1 Active Club Program - Office For Recreation & Sport (continued)

• Projects that result in greater participation in sporting and active recreation activities for Aboriginal, Torres Strait Islanders and people in rural and isolated communities.

Both the Alexandrina Council website and the Office of Recreation and Sport website - www.recsport.sa.gov.au, have details regarding the grant and applicants are advised to contact an Active Club consultant at the Office for Recreation & Sport to discuss their project.

ACS08172 Moved Cr Beckett seconded Cr Potter that the information be received.

CARRIED

ACS08173 Moved Cr Featherston seconded Cr Oliver that Council write to the Hon

Michael Wright, Minister for Recreation, Sport and Racing, encouring him to increase the funding considerably, with a copy being circulated to the Elected Members.

CARRIED

Responsible Officer: Jo Cowan/Jeremy Bell

Alexandrina Council


10.2 Smoking Ban In Public Places

File Ref: 9.24.1 Officer (full name): Cassie Tuck From: City of Port Adelaide Enfield Officers Consulted (full name): Kim Vivian, Kelly Judd, Karen Rokicinski ESD Impact/Benefit:-

* Environmental: Positive, potential for reducing litter. * Social: Long term positive outcomes. * Economic: Additional financial impost on some

commercial premises.

REPORT The City of Port Adelaide Enfield are seeking support from Councils for a legislative change to allow Councils to control smoking in all areas within their responsibility such as sporting clubs and grounds, reserves, playgrounds, bus shelters and footpaths. Additionally, Mark Parnell MLC has written to Councils indicating his intention of submitting a Private Members Bill to Parliament. The Bill is an amendment to the Tobacco Products Regulation Act 1997 to prohibit all smoking in children’s playgrounds whenever a child is present. The City of Port Adelaide Enfield have determined that Councils can, using the by-law making process, ban smoking on all local government land, i.e. parks, reserves, sports ovals and fields, playgrounds and beaches. The areas a smoking ban imposed by Council can cover is restricted by sections 238 and 239 of the Local Government Act, meaning that Council cannot ban smoking on road reserves, footpaths or bus shelters located on road reserves or footpaths. Although, areas where a lease agreement is made i.e. outdoor eating areas for cafes and pubs, a no smoking clause could be included in the lease agreement. While the health and nuisance issues associated with inhalation of smoke from tobacco products are well documented and widely publicised the community may not be ready to accept these dramatic changes further restricting the option of where to smoke for a substantial number of people. Only recently has legislation been changed to ban smoking inside public buildings such as pubs and clubs, even these changes were not supported by all sectors of the community. The changes have seen publicans and other facility owners in this Council area spend a substantial amount to ensure smokers have a suitable area outside; potentially these newly created areas may be captured by the proposed legislation changes.

…cont’d

Alexandrina Council


10.2 Smoking Ban in Public Places (continued)

Additionally when considering implementing a ban of this type thought must be given to how it is going to be ‘policed’ and community acceptance of such legislation. Adequate policing of the ban could ultimately involve a significant amount of time from Authorised Officers from Council who, may be required to enforce the legislation if , due to resourcing issues, the police and officers from the Department of Health are unable to carry out the compliance with a Council by-law. Currently the Department of Health only have 15 officers authorised under the Tobacco Act to enforce the legislation across the state. All of these officers are not necessarily actively enforcing the legislation. This legislation will not be self-regulating and will need substantial enforcement without the entire communities support. It is also probable that local government will be allocated the task of enforcement as it is pushing for this type of legislation to be introduced. Educating the community on the implications of the ban also needs consideration. This type of legislation can impact on a significant section of our community as well as tourists and other visitors who may or may not be familiar with this legislation and the areas covered by the smoking bans. In principle this legislation is ultimately what Council should be seeking to achieve, however, it may be better to allow the community time to adapt to the current recent changes and aim for this type of legislation to be implemented in the future in conjunction with comprehensive public consultation and support.

ACS08174 Moved Cr Oliver seconded Cr Woolford that Council does not support the

proposed changes to the Local Government Act, as detailed, at this time.

CARRIED

Alexandrina Council


10.3 Milang & Clayton Community Care Funding Service Agreement

File Ref: 9.24.1 Officer: Karyn Bradford From: Department of Families & Communities,

Office for the Ageing Officers Consulted (full name): Jenn Cole, Jo Cowan

REPORT Council is in receipt of a new Funding and Service Agreement from the Department for Families and Communities, Office for the Ageing, for the Milang and Clayton Community Care Program. Funding is recurrent with allocated funds of $79,600 per annum (GST excl), payable in advance, commencing 1 July 2008 and expiring 30 June 2011. Milang and Clayton Community Care provides a range of home maintenance, modification, domestic assistance, social and day centre support services to Home and Community Care (HACC) eligible residents living in the Milang, Clayton, Langhorne Creek and Finniss Region. Council has agreed to continue the commitment to HACC services and accepts the continuation of this recurrent funding. To enable funding to be executed the Service Agreement is required to be signed and sealed.

ACS08175 Moved Cr Featherston seconded Cr Potter that the information be received

and the Service Agreement between the Commonwealth of Australia, represented by Department for Families and Communities, Office for the Ageing and the Alexandrina Council, be endorsed and the Mayor and Chief Executive sign and seal the agreement.

CARRIED

ACS08176 Moved Cr Oliver seconded Cr Featherston that Council follow up on the

suggestions from the Basham's Beach Advisory Committee re what they want to do for the Park and further that Council acknowledges their contribution and thank them for the tour.

CARRIED

Responsible Officer: Des Commerford

Alexandrina Council


ITEM 11 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET

11.1 Action Sheet for Council Items Date of Originating Meeting

Item No.

Details of Item & Recommendation

Responsible Officer

Progress To Date Completion Date

18 Jun 07 15 Strathalbyn Signage Meeting Request for Dennis Zanker to attend

Dennis Zanker

Revision of proposal to go to the signage group in September 2008. A meeting was held last week with community groups and a proposal agreed upon. Consultation to occur on final concept.

16 Jul 07 11.1 Bank SA Walkway

Dennis Zanker

Proposal has been put to the new owners who have agreed in principle with the walkway. Now with their lawyers to produce a license document. The lawyers have failed to provide a document in a timely manner. Discussions have been undertaken with the owners to revive this process urgently. Dennis to follow up with them again.

21 July 2008 Angas River Retaining structures. The status of these works was requested.

Simon Grenfell

Added to Action Sheet at request of Cr Rusby. Still pursuing this. Experiencing difficulties with DWLBC re paperwork etc. Simon provided verbal update – that we are on track for works to begin in March 2009.

Alexandrina Council


11.1 Action Sheet for Council Items (continued)

Date of Originating Meeting

Item No.


Responsible Officer


4 August 2008

Meechi Road Cr Featherston has been approached by residents of Meechi Road regarding Red Gums located near a bend on the road creating a blind corner. Requesting Engineering inspect the area.

Simon Grenfell

T Junction has been approved. Advanced T-Junction sign has been approved for erection.

1 September 2008

Nangkita Road Intersection. Cr Gartrell requested an update at the next Council Meeting on the progress works to be undertaken at Nangkita Road Intersection.

Dennis Zanker

Report to be distributed. Earthworks have commenced. Street lighting the next stage.

1 September 2008

Moving the Bus Stop at Middleton. Cr Beckett requesting that this matter be further investigated.

Dennis Zanker

Meeting & inspection arranged.

1 September 2008

Strathalbyn Showground Hall Toilets. Cr Rusby requested that the state of the toilet facilities at the Strathalbyn Showground Hall be investigated and a report presented to Council

David Moyle Report being prepared. Information to be distributed to Councillors.

Alexandrina Council


ITEM 12 ENGINEERING & INFRASTRUCTURE SERVICES

12.1 Mission Australia Green Corps Award

File Ref: 9.24.1 Officer (full name): WS – David Mullins From: Mission Australia Officers Consulted (full name): OM – Simon Grenfell, PGS – Edan Schulze ESD Impact/Benefit:-

* Environmental: Green Corps is a program of Mission Australia, an Australian Government initiative working in Council’s highly valued conservation and environmental areas assisting community groups with tasks to help manage these areas.

* Social: Mission Australia provides innovative community and employment programs designed to inspire self confidence and hope, and enable people to tap their own resources to pursue a positive and independent future. With a focus on disadvantaged families and children, young people, homeless and those looking for work; Mission Australia empowers individuals to regain control of their lives. This helps improve and strengthen entire communities.

* Economic:

REPORT A Green Corps team has recently had an opportunity to learn about cross cultural understandings and contribute to the environment through assisting community groups with on ground works, working throughout our district between 29th January 2008 and 28 July 2008. They held their graduation ceremony in the Council Chambers on Wednesday 23rd July 2008 where they presented Alexandrina Council with a participation plaque naming all 10 participants. The project name was ‘Restoring Alexandrina for Community’ and projects included: • Revegetation of 20,000 trees from Clayton to the Bluff, mostly on Hindmarsh

Island. • Weed control. Approximately 4 hectares cleared including Port Elliot and

Middleton sand dunes, also in Clayton and Hindmarsh Island. • Rabbit proof fencing in Clayton and post rail fencing at Bashams Beach. • Nursery work with the Hindmarsh Island Landcare Group.

…cont’d

Alexandrina Council


12.1 Mission Australia Green Corps Award (continued)

• Community Venture: A four day beach clean up from the Mouth to Goolwa Beach car park where 25 bags were collected and tortoises affected by coral parasites.

• Erosion control at Kings Head, placing rocks and planting ground covers. • Trail building at Deep Creek and Kings Head • Seed collection on Hindmarsh Island, 10 kg were collected. • Senior First Aid and snake awareness training. • Certificate II in Horticulture.

Alexandrina Council’s Parks & Gardens team welcome Green Corp groups as an ongoing program enabling them to assist the young people of our community in learning about environmental care, team work and self confidence.

ACS08177 Moved Cr Potter seconded Cr Oliver that Council receives the plaque and displays it at Reception alongside other plaques and awards.

CARRIED

Alexandrina Council


12.2 Old Chart Room

File Ref: 9.24.1 Officer (full name): BAM – David Moyle Officers Consulted (full name): DELS – Des Commerford Corporate Plan Objective No: 3.11.2 ESD Impact/Benefit:-

* Environmental: Minimal * Social: Heritage building sitting unused and with an

unloved appearance * Economic: Cost to Council – monitored security, power,

phone rental, vandalism repairs

REPORT The Old Chartroom at Lot 36 Crystal Street Goolwa has been unoccupied since June 2003, with the lease relinquished in February 2004. The building sits on crown land that is dedicated to council’s care and control and is listed on the State Heritage Register. The allotment is only 224 square metres which is essentially the building and a small amount of land with no wet areas, toilet or water supply. Towards the end of 2004 there was interest from another party to utilise the building for a maritime retail business but this fell through during lease negotiations. Expressions of Interest for the lease of the Old Chart Room have been called several times with any interest dying away when the limitations of the building and site are realised. As with most unoccupied buildings, maintenance and preservation becomes an issue. Vandalism has taken a toll on the building and there are structural issues. The external ramp and balcony do not meet basic building code requirements and have become rickety. There are many items left behind by the previous tenant (some are of historic interest) that should be removed. It is understood that the previous tenant gave a verbal indication that they no longer required any thing that remained. It is intended to get that in writing before disposing or dispensing of any items. Richard Woods has indicated to Des that grants are available for the preservation of buildings such as the Old Chart room and has suggested that we undertake a structural and heritage appraisal of the building.

ACS08178 Moved Cr Tuckwell seconded Cr Oliver that Council proceed with a structural and heritage appraisal of the Old Chart Room utilising heritage grant funding.

CARRIED

Alexandrina Council


12.3 Chiton Rocks Walkway

File Ref: 9.24.1 Officer (full name): OM – Simon Grenfell From: Tourism SA Officers Consulted (full name): DEIS – Dennis Zanker, WS – David Mullins Corporate Plan Objective No: 4.9.1 Budget Allocation: $40,000 expenditure $20,000 income Chart of Account: Job Number: 640282 ESD Impact/Benefit:-

* Environmental: Reduction in erosion to the sensitive sand dune environment

* Social: Improved access to the beach at Chiton Rocks

* Economic: Increase in income for the project

REPORT As part of the 2008-09 Budget process Council endorsed the construction of two timber walkways to improve access to the beach at Chiton Rocks. This project is a joint project between Alexandrina Council and South Coast Dune Care with each contributing $20,000.00 towards the project. In May 2008 Council and South Coast Dune Care applied for a grant from Tourism SA for $13,000.00 under the 2008-09 Tourism Development Fund. South Coast Dune Care and Council were successful and have received confirmation of the grant. With the grant the contribution from Council will now be $13,500.00, a saving of $6,500.00.

ACS08179 Moved Cr Oliver seconded Cr Beckett: That Council authorise the Mayor and Chief Executive to sign and seal the

deed for the grant, subject to endorsement from the Crown. That Council congratulate Mr Terry Tarrant and Mr Richard House from

South Coast Dune Care in their efforts in securing the grant

CARRIED

Alexandrina Council


12.4 CWMS Statewide Wastewater Re-Use Projects Funding

File Ref: 9.24.1 Officer (full name): CEDM – Neville Styan Officers Consulted (full name): DEIS – Dennis Zanker Corporate Plan Objective No: 4.5.2.2 Budget Allocation: $450,000 Budget Spent to Date: $132,586 Chart of Account: 8110 Job Number: 817282 ESD Impact/Benefit:-

* Environmental: Provide sewerage collection infrastructure for the area defined by the Goolwa North PAR

* Social: Infrastructure will allow for further development in the Goolwa North area using a preferred waste disposal system

* Economic: Provides for development and expansion of urban areas in Goolwa.

REPORT Earlier this year the Engineering & Infrastructure Services Department submitted a funding application to the Local Government Association (LGA) for the construction of the 3.3km rising main to be built from the Goolwa North PAR area to the treatment plant behind the Council Works Depot on Kessell Road. Council would be aware that the contract for the construction of the pumping main was awarded to Ellers Earthmoving and is due to commence in early October 2008. The LGA has advised that under the CWMS Statewide Wastewater Re-use Projects funding, $103,100.00 has been approved by the CWMS Management Committee to help with the funding of this project.

ACS08180 Moved Cr Oliver seconded Cr Woolford that the report be received.

CARRIED

Alexandrina Council


12.5 Request For Right Of Way Over Council Land At Currency Creek

File Ref: 9.24.1 Officer (full name): DEIS – Dennis Zanker From: G S G Dent Officers Consulted (full name): PO – Pauline Bence, MPS – Sally Roberts ESD Impact/Benefit:-

* Environmental: No impact * Social: Benefits from giving security of access to Mr

Dent * Economic: No cost to Council, costs to be borne by the

applicant

REPORT A request has been received from Mr Dent of Currency Creek for Council to give him formal rights to cross the Council land at Currency Creek. The Council land in question is the Hall and CFS land, Assessment Number 4356, Lot 294 CT 5902/312 that fronts onto the main road (Bevan Street). Mr Dent is seeking a legal access across this land from his property Assessment Number 16056, Lot 298 CT 5702/166. Mr Dent currently utilises this access as his only practical access to his property given that his legal road access is via Connell Road which is unconstructed and is impractical to do so. This is the safest place to access the main road and Council will never construct Connell Road given its long length, its impractical terrain and the fact that Mr Dent is the only person or property that needs access. Council is obligated to allow Mr Dent a practical legal access as his titles are existing and show access to a public road. The request is for approval from Council to use this access way and to be able to register a legal Right of Way over the Council land. As this land is community land and there is a registered lease over the land to the Minister for Emergency Services there will have to be consultation with the Minister and the public. The cost of creating a registered right of way over the Hall and CFS title will be the responsibility of Mr Dent and a surveyor and conveyancer will have to be engaged. Council will also pass on the cost of the public consultation process which includes advertising in the local paper.

ACS08181 Moved Cr Tuckwell seconded Cr Oliver that Council approve Mr Dent, owner of CT 5702/166, having access over the Currency Creek Hall and CFS land parcel CT 5902/312 and that he be allowed to seek a formal Right of Way to be registered over this land subject to consultation with the Minister for Emergency Services and the public and subject to him paying all costs.

CARRIED

Alexandrina Council


12.6 Road Naming - D/A 455/D098/07 Off Bateman Street, Strathalbyn

File Ref: 9.24.1 Officer (full name): Barbara Wills From: David Garwood, Garwood Earthmovers &

Contractors Pty Ltd Officers Consulted (full name): Dennis Zanker, Members of the Road

Naming Committee Corporate Plan Objective No: 4.1.3 ESD Impact/Benefit:-

* Environmental: Nil. * Social: Road name has a history link to the

Strathalbyn District. * Economic: All costs to be covered by the developer.

REPORT A road name request has been received from the developer, Garwood Earthmovers and Contractors Pty Ltd, to name the internal road name for the land division off Bateman Street, Strathalbyn DA455/D098/07. The developer proposed the internal road name ‘Lee Court’. The road name request was distributed to the Road Naming Committee along with extensive family history on the Lee family and their contribution to the Strathalbyn district. The Road Naming Committee supported the name Lee ‘Court’ as the internal road name.

ACS08182 Moved Cr Woolford seconded Cr Featherston that Council endorse the proposed road name Lee Court as the internal road, off Bateman Street, Strathalbyn D/A 455/D098/07.

CARRIED

Cr Davis Old Goolwa Ferry There appears to be a 200ml+ list on the old Goolwa ferry. Could this please be checked out. Responsible Officer: Dennis Zanker

….cont’d

Alexandrina Council


Cr Gartrell Arthur Land Surveyors putting in final pegs in ground. Creation of service road along rear of shops and creation of reserve. Before the plan can be finalised, a name has been proposed for the service road, which has come from the family, suggesting the road be names “Samuel Court”. Moved Cr Gartrell, seconded Cr Oliver that Council name the new road to be created in the land realignment and division by the Arthur family at the rear of the Mount Compass shops as "Samuel Court" subject to endorsement by the Road Naming Committee.

CARRIED

Alexandrina Council


ITEM 13 GOVERNANCE - ACTION SHEET

13.1 Action Sheet for Council Items Date of Originating Meeting

Item No.


Responsible Officer


1/9/08 21.1.2 Proposal for Community Bank for Goolwa That Council invite Carol Gatson to address Council on the proposal.

M Shelley Correspondence has been sent to Carol inviting her to make a 20 minute presentation to Council on Monday 20th October at 4.40pm.

5/9/08

1/9/08 25 Strathalbyn Collectors & Hobbies Antiques Fair That Council write to Faye Walker from the SLTA to congratulate them on the success of the Antique Fair

M Shelley Letter of congratulations sent. 5/9/08

Alexandrina Council


ITEM 14 GOVERNANCE

14.1 Staff & Elected Members Christmas Party 2008

File Ref: 9.24.1 Officer: John Coombe Officers Consulted: Management Executive

REPORT Council will continue to be open for business over the Christmas/New Year period. We plan to have the Christmas Depot get together on Tuesday 23rd December 2008 with the venue being the Strathalbyn Racecourse. The office will be closed on 25th and 26th December and will re-open on 29th December. I would like to suggest that Council offers Wednesday 24th December 2008 as a Council leave day for all staff. Council has previously offered a leave day which has been extremely well received by the staff.

ACS08183 Moved Cr Tuckwell seconded Cr Potter that Council offers the Wednesday

24th December 2008 as a Council grace day and where Council staff are required to work on this day, they be allowed to take this leave day at a mutually convenient time.

CARRIED

14.2 Letter Of Support Re Lower Lakes

File Ref: 9.24.1 Officer: John Coombe From: City of Campbelltown

REPORT The Campbelltown City Council has forward to Council a copy of their letter sent to the Hon Kevin Rudd MP seeking his commitment to save the lower lakes area of the River Murray from ecological collapse.

ACS08184 Moved Cr Potter seconded Cr Oliver that the correspondence be received.

CARRIED

Alexandrina Council


14.3 Review Of Electoral Representation For 2010 Elections

File Ref: 9.24.1 Officer (full name): Mike Shelley Officers Consulted (full name): Chief Executive, Mayor Corporate Plan Objective No: 4 Budget Allocation: Ward Review $ 5,000 Elections/Voter’s Rolls $20,000 Budget Spent to Date: $278 Job Number: Ward Review 301702 Elections 301603 Risk Assessment: Minor risk to public but moderate

administrative exposure. ESD Impact/Benefit:-

* Environmental: No change to environmental issues * Social: Significant social implications to provide fair

and equitable representation in the provision of local governance and social justice.

* Economic: Extensive community consultation and electoral representation review research and reporting requirements have been included in the council’s budget

REPORT The Need for Review Council has been formally advised by the State Electoral Commissioner that a review of electoral representation must be undertaken prior to the next general elections in 2010. The review must be completed and gazetted before the end of December 2009. To achieve this process the review needs to be commenced and the consultation process followed over the next 12 months starting now. Adequate time needs to be allocated to provide appropriate periods of consultation and review. The process can involve up to 3 rounds of consultation, review and public notifications.

Review Criteria The following Local Government Act Extract provides the principles that must be addressed during a review of electoral representation for the area.

Division 3 —Principles

26—Principles (1) The Panel should, in arriving at recommendations for the purposes of this Chapter (but taking into account the nature of the proposal under consideration), have regard to—

…cont’d

Alexandrina Council


14.3 Review Of Electoral Representation For 2010 Elections (continued) (a) the objects of this Act; and (b) the roles, functions and objectives of councils under this Act; and (c) the following principles:

(i) the resources available to local communities should be used as economically as possible while recognising the desirability of avoiding significant divisions within a community;

(ii) proposed changes should, wherever practicable, benefit ratepayers; (iii) a council should have a sufficient resource base to fulfil its functions

fairly, effectively and efficiently; (iv) a council should offer its community a reasonable range of services

delivered on an efficient, flexible, equitable and responsive basis; (v) a council should facilitate effective planning and development within

an area, and be constituted with respect to an area that can be promoted on a coherent basis;

(vi) a council should be in a position to facilitate sustainable development, the protection of the environment and the integration of land use schemes;

(vii) a council should reflect communities of interest of an economic, recreational, social, regional or other kind, and be consistent with community structures, values, expectations and aspirations;

(viii) a council area should incorporate or promote an accessible centre (or centres) for local administration and services;

(ix) the importance within the scheme of local government to ensure that local communities within large council areas can participate effectively in decisions about local matters;

(x) in considering boundary reform, it is advantageous (but not essential) to amalgamate whole areas of councils (with associated boundary changes, if necessary), and to avoid significant dislocations within the community;

(xi) residents should receive adequate and fair representation within the local government system, while over-representation in comparison with councils of a similar size and type should be avoided (at least in the longer term);

(xi) the importance within the scheme of local government that a council be able to co-operate with other councils and provide an effective form of government to the community;

…cont’d

Alexandrina Council


14.3 Review Of Electoral Representation For 2010 Elections (continued)

(xiii) a scheme that provides for the integration or sharing of staff and resources between two or more councils may offer a community or communities a viable and appropriate alternative to structural change options; and

(d) the extent and frequency of previous changes affecting the council or councils under this Chapter or the repealed Act. (2) The Panel should, so far as is relevant, give preference to structural changes that enhance the capacity of local government to play a significant role in the future of an area or region from a strategic perspective.

The issues to be considered include: ! Current Status ! Review Criteria ! Chairman or Mayor? ! Wards or No Wards? ! Enough Members? ! Allowing for Population Growth ! Communities of Interest ! Geographical Barriers ! Ward Options ! Recommendations ! Consultation Program ! Critical Dates The current status of representation shows variances in Nangkita-Kuitpo and also Angas-Bremer wards. If ward representation is retained the variation of representation must be less that 10% (+or-).

WARD NAME MEMBERS ELECTORS RATIO VARIANT

1 Nangkita Kuitpo 1 2,323 2,323 15.7%

2 Strathalbyn 2 3,841 1,921 -4.4%

3 Angas Bremer 2 3,645 1,823 -9.3%

4 Pt Elliot Middleton 2 4,029 2,015 0.3%

5 Goolwa Hindmarsh Isl 4 8,256 2,064 2.8%

TOTALS 11 22,094

…cont’d

Alexandrina Council


14.3 Review Of Electoral Representation For 2010 Elections (continued)

ACS08185 Moved Cr Beckett seconded Cr Oliver: 1. That the Ward Boundary Review be the subject of a council workshop to

develop Council's position for the electoral representation review and that the matter be the subject of a further report to Council.

2. That, in accordance with Section 12 (5) of the Local Government Act

1999, Council initiate the preparation of a Representation Options Paper, and appoint Michael Shelley as a person qualified to address the representation and governance issues that may arise with respect to the matters under review.

CARRIED

Alexandrina Council


14.4 Mount Compass Service Station

File Ref: 16.51.1 Officer (full name): Pauline Bence From: Peregrine Corporation Officers Consulted (full name): Mike Shelley Risk Assessment: Medium risk as fuel pumps located on road

reserve ESD Impact/Benefit:-

* Environmental: N/A * Social: Provides retail service to community * Economic: Permit Income to Council

REPORT The Mount Compass Service Station fuel pumps and associated canopy are located on Council road reserve. A Council permit has been issued in the past to previous proprietors. Council recently became aware that the assignment to Peregrine Corporation (the current proprietor) was not completed at the appropriate time. The permit issued to the previous owner expires in December 2008. It was felt appropriate that a new permit be completed. An application has been received from Peregrine Corporation, the owners of Mount Compass Service Station located at Lot 11 Main Road Mount Compass, for a five year permit with further right of renewal for five years to maintain three fuel pumps and associated canopy structure over and on the road reserve.

ACS08186 Moved Cr Gartrell seconded Cr Oliver that Council approve the issue of a

permit to Peregrine Corporation for two (2) years with a further right of renewal for two (2) years upon application, subject to the outcome of a Traffic Management Plan for Mount Compass, to maintain and operate three fuel pumps and associated canopy structure over and on the road reserve at Lot 11 Main Road Mount Compass and known as Mount Compass Motors.

CARRIED

Note: Cr Davis did not participate in any discussions or voting due to a personal friendship with the owners of Peregrine Corporation.

Alexandrina Council


14.5 Meals On Wheels (Sa) Inc

File Ref: 9.74.1 Officer (full name): Pauline Bence From: Meals on Wheels (SA) Inc Officers Consulted (full name): Mike Shelley Corporate Plan Objective No: 4 Risk Assessment: Very low risk

ESD Impact/Benefit:- * Environmental: Removal of some Aleppo Pines, increased

stormwater * Social: Significant benefit for elderly people in the

local community and those who have difficulty providing meals for themselves. Possibility of some disruption for CFS volunteers

* Economic: Nil – welfare organisation

REPORT Allotment 227 Farquhar Street, Goolwa is Crown Land under Council’s care, control and management with a dedication for community purposes. Council has now received a formal application from Meals on Wheels (SA) Inc to enter into a 21 year ground lease with a further option of 21 years for the property located at Part Lot 227 Farquhar Street Goolwa. It was previously agreed at the meeting of Council on 17th September 2007 that Council formalise a 21 year lease and undertake the appropriate public consultation. Crown Lands has been notified and have advised that native title has been extinguished on this portion of the allotment. They have also suggested that Council may investigate the possibility of purchasing the portions of this allotment that have had native title extinguished to give security of tenure to Meals on Wheels and any further development that may occur. Council can still undertake a lease with Meals on Wheels over the portion of land they wish to occupy, however a clause will need to be included that if the Minister resumes the land, the structure must be removed.

ACS08187 Moved Cr Tuckwell seconded Cr Woolford that Council proceed with a lease agreement with Meals on Wheels (SA) Inc over the portion of land as requested.

CARRIED

Alexandrina Council


14.6 P.S. Goolwa Investments - Lease

File Ref: 9.24.1 Officer (full name): Pauline Bence From: PS Goolwa Investments Pty Ltd Officers Consulted (full name): Mike Shelley Risk Assessment: Low – Public liability to be covered by

applicant ESD Impact/Benefit:-

* Environmental: No significant change * Social: Tourist Attraction * Economic: Lease fees income

REPORT Reference is made to a previous Agenda item to Council on 7th July 2008 (Item 21.3.2) regarding a Development Application for the PS Goolwa to operate a cellar door/wine bar with associated bed & breakfast and to be permanently moored at the Goolwa Wharf. A request has now been received from Graham Phillips of PS Goolwa Investments for a lease agreement for the PS Goolwa to be permanently moored at Hector’s Jetty at the Goolwa Wharf as a cellar door/wine bar with associated bed and breakfast. It is anticipated that we would offer a five year lease with a five year right of renewal and include reference to the Wooden Boat & Music Festival and its required use of the wharf area. Power and water would be paid by the lessee. This area is in a State Heritage listed area and zoned Historic Waterfront and has been referred to Crown Lands.

ACS08188 Moved Cr Tuckwell seconded Cr Oliver that Council proceed to negotiate a lease agreement with PS Goolwa Investments Pty Ltd for the PS Goolwa to be moored at Hectors Jetty at the Goolwa Wharf and that the lease be for five years with a right of renewal for five years, subject to Hectors Jetty being strong enough.

CARRIED

Alexandrina Council


14.7 Use Of Old SA Water Pump Station - Liverpool Road

File Ref: 9.24.1 Officer: Mike Shelley From: SA Water

REPORT Correspondence has been received from SA Water (as a courtesy) advising that at the end of July this year, SA Water was made aware of the plight of the freshwater turtles in the Lower Lakes, and offered the use of the old Goolwa pump station facility to the Native Animal Network (led by the Smith family – Deanne, Robin & Chris) to house the turtles for cleaning and rehabilitation. The site is not surplus to SA Water’s needs since it contains pressure reducing valves and general water network infrastructure essential for the supply of water. SA Water are supplying the site plus water, power pumps, heaters and associated infrastructure. There has also been a donation of poly tanks from a third party in which to house the turtles.

ACS08189 Moved Cr Potter seconded Cr Oliver that the correspondence be received.

CARRIED

Alexandrina Council


14.8 Roads To Recovery Grants For 2008/09

File Ref: 9.24.1 Officer: John Coombe From: Hon Gail Gago MLC

REPORT Correspondence has been received from the Hon Gail Gago MLC advising that she has recently approved the Local Government Grants Commission’s recommendations for the distribution of the special projects component of the Roads to Recovery Grants for 2008/09. The Commonwealth minister has now endorsed these recommendations. Council has been allocated $1,000,000 through the Roads to Recovery Grants, for work on Airport Road. The first payment will be made shortly. Funding will be provided following successful completion of the works program. Council needs to provide the Commission with quarterly reports and an annual report consistent with those provided to the Commonwealth for other monies under the Roads to Recovery Program.

ACS08190 Moved Cr Oliver seconded Cr Davis that the correspondence be received.

CARRIED

ITEM 15 GENERAL BUSINESS - ELECTED MEMBERS

Cr Featherston Leave of Absence Seeking a leave of absence from Council for the next 3 Council Meetings. Moved Cr Davis, seconded Cr Oliver that Council approved leave for Councillor Featherston for the next 3 Council Meetings (7th October, 20th October and 3rd November).

CARRIED

Cr Davis Oscar ‘W’ Volunteers The Oscar ‘W’ Volunteers are doing a fantastic job for the 100th birthday celebrations. Thank you to Cr Tuckwell for the “Oscar” book. Proceeds from the sale of the book will go towards the Oscar ‘W’.

Alexandrina Council


Cr Potter Correspondence from Aaron Gingis re cloud seeding Mr Gingis has written to Council re his proposal. Moved Cr Potter, seconded Cr Oliver that the Chief Executive make contact with Mr Gingis re his proposal.

CARRIED

Cr Saunders entered the Meeting at 5.20pm Cr Beckett RAMSAR Taskforce Attending RAMSAR Taskforce Meeting on 19th September. Has received the new draft Management Plan. Mayor advised the integrity of RAMSAR sites should be maintained. Cr Tuckwell Postcards Visit Postcards visited the area last week to do a segment on the PS Oscar ‘W’. Will be broadcast on 28th September 2008. Mayor Senate Inquiry into Water Management in the Coorong and Lower Lakes Thursday of last week the Mayor made representation to the Senate Inquiry. Gave an Opening Statement, followed by questions. The Commission will be consulting with Council on various proposals affecting the river and lower lakes and management of same. Cr Featherston Transfer of Water Licences A lot of irrigators in our Council area will be seeking to transfer water licences. Lengthy delays are being experiences through Department of Water, Land and Biodiversity Conservation for the transfers to occur. Moved Cr Featherston, seconded Cr Tuckwell that Council write to the Minister for the River Murray (Hon Karlene Maywald) to consider the transfer of water licences as a matter of urgency.

CARRIED

Alexandrina Council


Cr Featherston (continued) Langhorne Creek Town Water Supply The town water scheme for Langhorne Creek is going ahead. Would like a Council staff member to be on the Committee and is suggesting this be Neville Styan.

ITEM 16 GENERAL BUSINESS- GALLERY

NIL

ITEM 17 CONFIDENTIAL REPORTS

17.1 Airport Road Land Acquisitions For Realignment Of Curves

17.2 Nangkita Road Earthworks Contracts

17.3 Applications For Drought Relief For Farming & Co-Dependent Businesses - Linked To Exceptional Circumstances

Moved Cr Oliver, seconded Cr Potter that in accordance with the 1999 Local Government Act, Section 90 subsection (2) and (3) (a) & (k):

(2) A Council or Council Committee may order that the public be

excluded from attendance at so much of a meeting as is necessary to receive, discuss, consider in confidence any information or matter listed in subsection (3)

(3) The following information and matters are listed for the purposes

of subsection (2): (a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead);

(k) tenders for the supply of goods, the provision of services or the carrying out of works.

With the Chief Executive, Executive Assistant and relevant staff remaining in the Chambers.

CARRIED

Alexandrina Council


Moved Cr Oliver, seconded Cr Potter that Council move into Camera at 5.48pm.

CARRIED

Moved Cr Oliver, seconded Cr Beckett that Council move out of Camera at 6.55pm.

CARRIED

Nominations for the Local Government Association Mutual Liability Scheme One of the members on the Board (Brian Daniels) is seeking Council support for his nomination for consideration as a retiring Board Member on the LGAMLS. Moved Cr Beckett, seconded Cr Woolford that Council supports the nomination of Brian Daniels to the Local Government Association Mutual Liability Scheme Board.

CARRIED

ITEM 18 CLOSURE

The Mayor declared the Meeting closed at 6.56pm MINUTES CONFIRMED………………………………………. DATE………………… MAYOR B K MCHUGH

council minutes 15th september 2008 - alexandrina council · pdf file14.5 meals on wheels ......

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