council meeting 14 march 2017 - mornington peninsula shire€¦ · councilmeetingminutes...

MINUTESCOUNCIL MEETING

TUESDAY, 14 MARCH, 2017

MUNICIPAL OFFICESBESGROVE STREET, ROSEBUD

MORNINGTON PENINSULA SHIRE COUNCIL

WARDS AND COUNCILLORS

Cr. Rosie ClarkCr. Bev ColombCr. Sam Hearn

Briars

Cr. Kate RoperCerberus

Cr. Hugh FraserCr. Bryan Payne

Nepean

Cr. David GillRed Hill

Cr. Simon BrooksCr. Antonella CeliCr. Frank Martin

Seawinds

Cr. Julie EdgeWatson

EXECUTIVE TEAM

Chief Executive OfficerChief Operating OfficerChief Financial OfficerDirector – Communities

Mr. Carl CowieMs. Alison LeightonMr. Matt GreenMr. Robin Adams

AUDIO RECORDING

Please note that an audio recording of this Council Meeting will be made and be availableon the Shire’s website within seven days of the meeting.

Mornington Peninsula Shire Council

Tuesday, 14 March, 2017Council Meeting Minutes

TABLE OF CONTENTS

PAGE NOSUBJECTITEM

1 OPENING AND WELCOME .............................................................................................. 4

1.1 Acknowledgment of Traditional Land Owners ................................................ 4

1.2 Prayer ................................................................................................................... 4

2 PROCEDURAL MATTERS ................................................................................................ 5

2.1 Apologies ............................................................................................................ 5

2.2 Disclosure of Conflicts of Interest Pursuant to Section 79 of the LocalGovernment Act 1989 ......................................................................................... 5

2.3 Confirmation of Minutes .................................................................................... 5

2.4 Assembly of Councillors ................................................................................... 6

2.5 Councillor Briefing Sessions .......................................................................... 10

2.6 Public Question Time ....................................................................................... 11

3 MANAGEMENT REPORTS ............................................................................................. 16

3.1 Monthly Report to the Community – January 2017 ....................................... 16

3.2 Ministerial Amendment to Extend VicSmart to Residential Zones .............. 40

3.3 Instrument of Appointment and Authorisation .............................................. 45

3.4 Review of Delegations from Council to the Chief Executive Officer ........... 49

3.5 Mid-Year Review – 2016/2017 Adopted Budget ............................................. 56

4 COUNCILLORS AND DELEGATES REPORTS ............................................................. 62

5 NOTICES OF MOTION .................................................................................................... 66

6 URGENT BUSINESS ....................................................................................................... 67

7 CONFIDENTIAL ITEMS ................................................................................................... 68

8 MEETING CLOSE ............................................................................................................ 69

Mornington Peninsula Shire Council


1 OPENING AND WELCOME

Appointed Chairperson - Mayor, Cr. Bev Colomb

The meeting opened at 7:04 p.m.

1.1 Acknowledgment of Traditional Land Owners

(Read by Cr. Fraser)

“In the spirit of respect, the Mornington Peninsula Shire acknowledges the Boon wurrung/Bunurong,members of the Kulin Nation, who have traditional connections for the land on which Council meets.”

1.2 Prayer

(Read by Cr. Celi)

"Almighty God, we humbly seek Thy blessings upon this Council. Direct and prosper its deliberationsto the advancement of Thy glory and the true welfare of the people of the Mornington PeninsulaShire. Give us the strength and courage to make wise decisions with grace and dignity. Amen.”

4Mornington Peninsula Shire Council


2 PROCEDURAL MATTERS

Present

Mayor, Cr. Bev Colomb (Chairperson)Cr. Simon BrooksCr. Antonella CeliCr. Rosie ClarkCr. Julie EdgeCr. Hugh FraserCr. David GillCr. Sam HearnCr. Frank MartinDeputy Mayor, Cr. Bryan PayneCr. Kate Roper

Mr. Carl Cowie, Chief Executive Officer

2.1 Apologies

Nil.

2.2 Disclosure of Conflicts of Interest Pursuant to Section 79 of the Local Government Act1989

Nil.

2.3 Confirmation of Minutes

RECOMMENDATION

That the Minutes of the Special Council Meeting held on 20 February, 2017 and Council Meetingheld on 27 February, 2017 be confirmed.

COUNCIL DECISION

Moved: Cr. FraserSeconded: Cr. Gill

That the Minutes of the previous Special Council Meeting held on 20 February, 2017 andCouncil Meeting held on 27 February, 2017 be confirmed with a variation to 27 February, 2017– Item 4.3 resolution inserting the words “further consideration at” after the word “and”.

Carried



2.4 Assembly of Councillors

Assembly of Councillors - 20, 23 and 27 February, 2017

RECOMMENDATION

That Council receives and notes the record of Assembly of Councillors for 20, 23 and 27 February,2017.

COUNCIL DECISION

Moved: Cr. CeliSeconded: Cr. Payne

That the recommendation be adopted.

Carried



Attachment 1



2.5 Councillor Briefing Sessions

Matters discussed at Councillor Briefing Sessions (other than those matters designated to be of aconfidential nature) are reported on at ordinary Council meetings.

The matters listed below were presented to Councillor Briefing Sessions on 16, 20 and 27 February,2017.

Briefing SessionItem

16 February, 2017Planning Matters1.

Councillors attended a workshop regarding planning processes.

20 February, 2017CEO 2nd Quarter Report2.

Councillors were briefed on the CEO’s key performance objectives.

20 February, 2017Confidential Property Matter3.

20 February, 2017Budget Briefing 2 – Capital/Priority Works and Priority Projects4.

Councillors were provided an outline of the process undertaken in thedevelopment of the draft program and the recommended projects forinclusion in the proposed budget.

20 February, 2017Draft Councillor Expenditure Policy5.

Councillors attended a briefing session regarding the review of CouncillorExpenditure Policy.

27 February, 2017Western Port Biosphere Reserve Overview and Update6.

Councillors were provided with an overview of the Biosphere Reserveand an update of the operations of the Foundation.

27 February, 2017Rye Township Plan7.

Councillors were updated on the strategic work that is being undertakenwithin the township of Rye.



RECOMMENDATION

That Council receives and notes the Briefing Session information provided above.

COUNCIL DECISION

Moved: Cr. RoperSeconded: Cr. Hearn


Carried

2.6 Public Question Time

Questions from the public shall be dealt with at commencement of the meeting.

The aim of public question time is to provide an opportunity for the public to ask general questionsat Council Meetings requiring routine responses. Questions are received without notice and areresponded to without research or reference to Council records.

Questions must be in writing, with the person submitting the question to be in the public gallery atthe time.

Questions which contain material that relates to specific people or properties will be summarised atthe discretion of Council.

Responses to public questions answered at the meeting, will be general in nature, provided in goodfaith and should not exceed two minutes. These responses will be summarised in the minutes of themeeting.

Questions requiring research or a detailed reply will be provided a written response as soon aspossible following the meeting from the nominated officer. These written responses will be collatedfor each meeting and available via the Shire’s website.

This segment does not substitute for appeal or other formal business procedures with the Council.



Public Toilets in Hastings

Mr. David Lines, a resident of Tyabb, asked the following question: … “Has the public toilet strategybeen updated since 6 February, 2012? No evidence on Shire website. On the star rating of 5 beingvery good, Kings Street Hastings would be lucky to make a rating of 1. This toilet facility is a disgrace,broken floor, broken tap, exterior timber rotting away. Could this facility be made a priority for anurgent upgrade? Hastings looks good, this toilet lets it down badly.”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatCouncil does have a Public Toilet Strategy which guides the investment in our Capital Works Programwith regards to toilets and there is information from this Strategy which informs us which particulartoilets we will invest in, in any given year. It is worth noting that we undertake both defect and conditioninspections of each of our buildings annually and our public toilets were rated 82% as good/verygood, 4% were poor and 14% as fair, so the Strategy aims to address any facilities that are of poorcondition. An inspection of this toilet in Hastings will be arranged, and if it is deemed necessary,works on this will be brought forward.

Council January 2017 Report

Mr. Barry Robinson, a resident of McCrae, asked the following question: … “Section 1.2 EmployeeCosts show an actual of (39741) against a budget of (39913). The above indicates a good result.What are the relevant staff numbers against budget? Have the number of casual employees increasedabove the budget number to the 74.92 full time equivalents at 30 June, 2017?”

The question was answered by Mr. Matt Green, Chief Financial Officer, who responded that thenumbers that are presented in the financial report include both permanent and casual staff. In termsof the staff numbers, this information is not on hand and will be provided to the questioner at a laterdate. The total number of permanent staff is below budget, the total number of casual staff is slightlyabove budget and that is an area we are tracking closely, but it is pleasing to be able to report thatwe are tracking below the budgeted costs for staff.

Southern Peninsula Aquatic Centre (SPA)

Ms. Jill Nutbean, a resident of Sorrento, asked the following question: … “Life Saving Victoria’sresearch shows that 60% of children leaving primary school are unable to swim 50metres. MorningtonPeninsula is one of the high risk areas for a drowning to occur (Life Saving Victoria Drowning Report2015-2016). How are we going to meet State mandatory lessons for the 29 State schools on theMornington Peninsula area? Is the Southern Peninsula Aquatic Centre on this Council’s agenda for2017?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded that apool for Rosebud is most certainly on this Council’s agenda. At previous meetings in Public QuestionTime, it has been indicated that this Council will attend a briefing in the near future on the history ofthe SPA project. Council is also actively considering the issue in the development of the CouncilPlan which is currently being compiled. While there is no specific timeframe at the moment, Councilis actively seeking further information on this project.



Ms. Juanita Aitken, a resident of Capel Sound, asked the following question: … “A feasibility studywas commissioned in 1999 for an aquatic centre (indoor). In 2000Mornington Peninsula Shire Counciladopted recommended to provide a new aquatic centre in a phased program for Hastings, Rosebudand Mornington. Hastings was opened in 2003. I am frustrated by the length of delay consideringit is now 2017. When will the Councillors consider Rosebud Aquatic Centre being constructed?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatCouncil will attend a briefing in the near future on the history of the SPA project. Council is alsoactively considering the issue in the development of the Council Plan which is currently being compiled.While there is no specific timeframe at the moment, Council is actively seeking further informationon this project.

Ms. Esther Revens, a resident of Capel Sound, asked the following question: … “At the CouncilMeeting on 13 February, 2017, it was stated that the Councillors would be meeting in March 2017 todiscuss SPA. Has this happened? If so, what is the outcome of that meeting? If not, what is thedate this meeting will take place?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded that abriefing has been scheduled for late March. This is for Councillors to hear reports from officers aboutthe history of the project and the proposed way forward.

Ms. Esther Revens, a resident of Capel Sound, asked the following question: … “If it is envisagedthat SPA will proceed and taking into account that we have been waiting well over 15 years, what isthe timeframe for it to be built?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatthe timeframe for it to be built is very dependent on the type of facility that is proposed for construction,the location and what approvals are required in order to be able to construct on that site. A moredetailed timeframe is unfortunately unable to be provided until Council actually decide if a facility willbe constructed.

Ms. Betty Preston, a resident of Capel Sound, asked the following question: … “When will Counciladvise the community of their decision relating to the much needed aquatic centre?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded that itis a current resolution of Council to expedite a pool facility for Rosebud and they will be shortlydeliberating on the next steps.

Mr. Barry Robinson, a resident of McCrae, asked the following question: … “What is the minimumsize of site required to construct a swimming pool and associated add-ons complete with car parking?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded that itdepends on the size of the facility. Obviously any pool will require adequate car parking and thereare a range of add-ons that could be possible but it really is up to Council to work through the businesscases associated with those various options and then make decisions in regards to that.



Ms. Carol Dickman, a resident of Rye, asked the following question: … “I refer to the Monthly Reportincluded with the Council agenda, Item 17486 South Peninsula Aquatic Recreation, balance $719,000.Will this item be carried over to the 2017/2018 financial year, or is it included in the $6.5 million underreview, as note by the Chief Financial Officer on page 17?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatthe $719,000 is not included within the $6.5 million that is part of the mid-year budget, and that it islikely that a portion, if not all, will be brought forward to 2017/2018 financial year, subject to thedecisions of Council.

Mr. Barry Johns, a resident of Rosebud, asked the following question:… “Would Mornington PeninsulaShire take into account the two previous submissions (1,400 plus petitions) supporting the SouthernPeninsula Aquatic Centre to be built in Rosebud? This long awaited facility would be a huge benefitand used by all ages of the community.”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatCouncil take very seriously, any submissions and petitions they receive and the feedback they getfrom the community on any issue, and this subject would be no different.

Ms. Denise Brown, a resident of Capel Sound, asked the following question:… “What was the outcomefollowing the February Council Meeting regarding deliberation of the Southern Peninsula AquaticCentre?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatthis issue will be discussed at a briefing to Councillors at the end of March, 2017.

Planning Application P16/2376 – Child Care Centre

Mr. Micah Davis, a resident of Mount Eliza, asked the following question: … “Considering the trafficmanagement practices in DDO11 (Design and Development Overlay - Schedule 11), does the Councilbelieve that Planning Application P16/2376 will not place undue pressure on traffic conditions onTower Road and surrounding road networks?”

The question was answered by Mr. David Bergin, Executive Manager – Planning Services, whoresponded that traffic is one of the most important elements we consider with applications. We dorequire that the proponent put forward their justification and we test that internally with our CouncilTraffic Engineers so it will be access and considered as part of the application process.

Mr. Micah Davis, a resident of Mount Eliza, asked the following question: … “To what extent do theobjectives and policies of Design and Development Overlays (DDO11 Planning Application P16/2376)play in Council’s decision making process in deciding on non-residential planning applications inresidential zones?”

The question was answered by Mr. David Bergin, Executive Manager – Planning Services, whoresponded that in regard to land use, the Design and Development Overlay does not apply to landuse consideration, it only applies to built form considerations. It does not seem there are any majorbuilding works related with this application, however if there is, the Design and Development Overlaywill come into effect. Council does have in its planning scheme, a local policy referring tonon-residential uses in residential areas and the local policy is definitely something that is considered.Iin regard to land use, the Design and Development Overlay does not come into play.



Mr. Kon Sideris, a resident of Mount Eliza, asked the following question: … “Is the application for a64 place child care centre at 15 Clendon Close, Mount Eliza, Planning Application P16/2376, goingto be considered at a Council meeting, and if so, will objectors be able to present their concerns toCouncil at this meeting?”

The question was answered by Mr. David Bergin, Executive Manager – Planning Services, whoresponded that in regards to this particular application, it is unknown if it will be considered at Council.The majority of planning permits are decided under delegation so officers and Team Leaders signoff the particular planning permit applications. If it is presented at Council, it will be up to the Councillorsto decide if submitters will get a chance to speak about the application. In terms of the process, ifyou have lodged a written objection, you will be kept fully informed throughout the process.

Mr. Kon Sideris, a resident of Mount Eliza, asked the following question: … “If Clendon Close, MountEliza, is part of the DDO1 overlay and is part of the bushfire prone area, does increasing the populationin that court by an extra 77 persons per day as Planning Application P16/2376 stipulates, pose anunacceptable risk for residents, childcare patrons and staff?”

The question was answered by Mr. David Bergin, Executive Manager – Planning Services, whoresponded that in terms of all land use applications, a whole range of things are considered. Thebushfire requirements have become more recently prominent in our assessment and that along withtraffic, parking, landscaping etc, will all be considered when assessing this application.

Five Way Intersection at Balnarring

Mr. Simon Hudson, a resident of Balnarring, asked the following question: … “What is happeningwith five way intersection at Balnarring? Is it being changed to a roundabout for Stumpy Gully Road,Balnarring Beach Road, Frankston-Flinders Road, and Sandy Point Road? I worry about my brothergetting hit by a car there.”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatCouncil does receive a lot of feedback from the community about their concerns about that intersection.It is a very complex intersection due to so many roads leading into that area. It is one of the highpriority advocacy projects that Council has spoken to VicRoads about, as it is the agency responsiblefor establishing new roundabouts, and we have informed them of the importance of a roundaboutbeing created at that spot. A new roundabout would cost many millions of dollars and unfortunately,VicRoads has not funded that project, but that is not to say Council is not being very proactive interms of raising the issue so that there can be funds made available to improve that intersection.

Mornington Railway Line

Mr. Frederick Crump, a resident of Mornington, asked the following question: … “The grass alongthe Mornington Railway line is now over 1 metre high, especially at the Moorooduc roundabout. Willthe newly elected Councillors on the railway committee be addressing this issue in the future?”

The question was answered by Ms. Alison Leighton, Chief Operating Officer, who responded thatshe can’t speak for the Council representatives on the railway committee but she does know thisissue has been raised by our Infrastructure Services Team with VicTrack and the Mornington RailwayPreservation Society, who have the lease for the particular parcel of land. As this issue has beenraised a few times to no avail, an inspection will be organised to see if any more can be done aboutthis by us as the local Council. If it is appropriate and low-cost, the grass will be slashed.



3 MANAGEMENT REPORTS

3.1 Monthly Report to the Community – January 2017

Carl Cowie, Chief Executive OfficerPrepared By

Chief Executive OfficerAuthorised By

A7147490Document ID

YES (1)Attachment(s)

PURPOSE

The Monthly Report to the Community is a key component of our accountability to the community. Itis an overview of the Council activities during the month, summarising items of achievement, progress,interest or concern.

The Monthly Report also presents financial statements and commentary relating to the financialperformance and position of Council. To that end, presentation of the Monthly Report ensurescompliance with Section 138 of the Local Government Act 1989 (the Act) in relation to financialreporting.

BACKGROUND

The Monthly Report is compiled from the reports of performance from the Chief Financial Officer(CFO), Chief Operating Officer (COO), and the Chief Executive Officer (CEO). The intent of theMonthly Report is to highlight what has been achieved in the month, what is underway, what is ofinterest and what is of concern.

The Financial Commentary is provided in summary in the Monthly Finance Report at an organisationallevel and in a Standard Financial Statements format. There is also commentary included regardingthe status of Priority Projects and Capital Works.

In accordance with Section 138 of the Act, the Monthly Report is presented to a meeting of Councilwhich is open to the public. On adoption, it is also made available on the Shire website.

PROCESS

The Monthly Report is written by the CFO, COO, and the CEO. The CEO reviews the document infull before being presented to Council.

DISCUSSION

The Monthly Report is presented for review and discussion as required.

Councillors and members of the public are encouraged to communicate with the CEO, CFO or COOshould they have an enquiry or issue of concern within the report.



CONSULTATION

Internal consultation only.

FINANCIAL ISSUES

Financial statements are provided in the reports. Budget reviews are completed and reported Monthly.

OFFICER DIRECT OR INDIRECT INTEREST

No person involved in the preparation of this report has a direct or indirect interest requiring disclosure.

CONCLUSION

The Monthly Report to the Community for January 2017 is presented to Council for information.

The report has been circulated to Councillors and now requires formal adoption.

A copy of this report will be available to the community at the meeting and hereafter via Council’swebsite (www.mornpen.vic.gov.au) and at Council offices and libraries.

RECOMMENDATION

That the 'Monthly Report to the Community – January 2017' be received and noted.1.

That the ‘Monthly Financial Report – January 2017’ be received and noted.2.

COUNCIL DECISION

Moved: Cr. FraserSeconded: Cr. Gill

That the ‘Monthly Financial Report – January 2017’ be received and noted.

The Motion was Put and Lost

Moved: Cr. GillSeconded: Cr. Celi


Carried



3.1 Monthly Report to the Community – January 2017 (Cont.)

http://www.mornpen.vic.gov.au/

Community and finance report

January 2017

Monthly Report

Attachment 1




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TABLE OF CONTENTS

Unit Summaries

Chief Executive Officer’s Group.............................................................................. 1

Corporate Services Group ....................................................................................... 2

Infrastructure and Planning Group ......................................................................... 3

Finance Pack...............................................................................................................

The Monthly Report to the Community summarises, for the information of the community and other interested stakeholders, all of the many activities of the Shire for the preceding month, ranging from policy development and implementation through to service delivery, the provision of infrastructure, and the Shire’s financial position.

Given the scope of the Shire’s wide ranging activities, there is a great deal to report. Every effort is made to provide information in a readily understandable, easy-to-read form.

Any resident, ratepayer or other stakeholder seeking further information should contact the relevant Shire manager or director, or in the first instance can contact:

Communications Ph. 5950 1200

Attachment 1




CHIEF EXECUTIVE OFFICER’S SUMMARY

Dear Ratepayers and Residents of Mornington Peninsula Shire,

January 2017 marks the beginning of the third quarter (Q3) of FY’17. Council continues its strong management of the Shires finances and officers were pleased to present a $2M surplus on operations to the Council for its consideration and subsequent distribution to a range of important community improvement initiatives.

This result follows on from a $2.8M surplus identified at the same time for the previous financial year, demonstrating Councils ongoing commitment and focus to optimize value for money for our ratepayers and residents. Notwithstanding the 2% ‘rate cap’ for FY ’18 officers are working hard already on the draft budget to provide Council with as positive a financial position as possible.

On the advocacy front Council is continuing to advocate strongly with its neighbouring Councils for the Port of Hastings as the next container port for Victoria. As you may know Infrastructure Victoria are required to prepare a report for the Parliament on where they think the next port should be located. The tow options being considered are Port of Hastings and Bay West on the Geelong side of Port Phillip. Their draft report is due out for consideration in early March and that document is keenly awaited by all.

Significant work is ongoing within the Shire managing for the summer crowds which come to the Peninsula, it puts significant stress on Council resources but by and large the Shire officers and contract staff have responded well to the challenge of such a large influx of people. This is an ongoing budget issue for Council as they try to ensure that everyone can enjoy the Peninsula’s townships experience.

Australia Day celebrations were widely enjoyed by many thousands of Shire residents. It was a great pleasure to be part of the Australia Day Citizenship Ceremony, to welcome, congratulate and recognize the following people for their outstanding contributions to the community of the Mornington Peninsula Shire; “Citizen of the Year” Ms Bianca Appleford, for her inspiring work for the Light Up Autism Foundation which she set up for children with Autism Spectrum Disorder and other learning difficulties, “Young Citizen of the Year” Ms Steph Byrne, who works as a full time volunteer at Fusion, an organization committed to the cause of helping homeless young people. Mornington Peninsula Shire’s inaugural recipient of the Lifetime Achievement Award was presented to, Mr Barry Irving, for his extensive voluntary service to the community and the Shire’s inaugural Bravery Award was awarded to two young boys Ed Fuggle and Ben Bruntonwho saved the life of a jet-ski rider in the Bay.

We welcome any feedback or suggestions for improvement you care to give us and we willcontinue to strive for optimal performance in serving you. I commend the January 2017 Reportto you.

1

Attachment 1




CHIEF FINANCIAL OFFICERThe Shire continues to be in a good financial position at the end of January with net operating income (funds available for capital works and debt repayment) $12m ahead of Budget. While the majority of this is driven by timing differences, a number of permanent surplus improvements have been identified in the areas of rate revenue, contract savings and operating efficiencies.

We are pleased to report that these permanent surplus improvements amounted to an additional $2m available to Council to put back into services and projects for the community. Council have determined that these additional funds will be utilised to accelerate a number of programs including the solar panels project (a carbon neutrality initiative); the very successful the rapid response team which will now move beyond a trial; emergency management; and additional resources for our planning team, to name a few.

The team continues to track the progress of capital works and projects very closely – at the end of January it is estimated that approximately $6.0m worth of projects will be carried over into FY18 with a further $6.5m under review.

As always we strive to improve on all of our customer service metrics so it is pleasing to be able to report continued improvement in a number of out targets - including call answer times (less than 20 seconds) and call resolution times. This month also saw the release of the Local Government Performance Reporting Framework quarterly metrics (comparisons across all councils) and we can report improvements in animal management metrics (animals reclaimed and time taken to respond to animal queries) and waste collection metrics (fewer bins missed and more waste redirected away from landfill).

The preparation of the Council Plan is well underway. There is a very strong focus on community engagement and communication and the feedback provided through the Your Peninsula 2012 process will be a key driver of the strategic priorities for the next four years. We look forward to being able to present the Council Plan to you over the coming months.

Running in parallel to the Council Plan process is the FY18 Budget process and the refresh and update of our community Health and Wellbeing Plan. The Health and Wellbeing Plan will take key themes from the Council Plan and will drill down into more detail about the specific initiatives aimed at improving the health of our community.

The budget process will also be driven by the Council Plan and we invite members of the community to put their thoughts/preferences/projects to the Council through the section 223 process that will take place following the public exhibition period (details and dates available on the website). The budget process also includes the setting of the rating strategy for next financial year – we note that the state government has set the rate cap for FY18 at 2.0%. It was great to see the announcement during January that the Mornington Peninsula Shire has secured a significant event in the DreamWorks Lights show that will run at the Village Green in Rosebud during late March and April. This event was secured through our ongoing partnership with the Regional Tourism Board and the state government and will be the first time this significant event is being held in Australia – we hope the kids of the Shire will really enjoy seeing their favourite movie characters in a whole new way.

We are also pleased to report that the Shire Animal Shelter is undergoing a significant rebuild that will improve facilities for animals. The rebuild commenced in January and we will open the new shelter in the coming months.

There is a lot more going on around the Shire so please have a look at our website for more details and as always please feel free to give us a call or send an email if you have any questions, concerns or feedback.

2

Attachment 1




CHIEF OPERATING OFFICER

The first month of 2017 has been an incredibly busy month for the Infrastructure and Planning Group with an array of services and projects progressing throughout this time.

The delivery of many of our services peaked in the first two weeks of January with the very high visitation levels we experience, particularly in the southern areas of the Mornington Peninsula. Ensuring that our cleansing services keep pace with peak visitation periods is a key focus for our Infrastructure Services team, with the frequency and effectiveness of our township litter collection, street sweeping, beach cleaning and high visibility township cleaners under constant evaluation. A particularly warm Saturday evening in the second weekend in January saw some instances of waste overflowing in bins located on the Rye foreshore on the Saturday evening. This incident has led to consideration of temperature dependent litter collection frequencies during the peak period. For example, where the temperature is predicted to be above 30 degrees Celsius on a weekend, the frequency of collection could be further increased later in the evening to increase capacity andaccommodate the higher demand. Officers are working with our service provider partners to cost out these additional improvements so that they can be considered by Council.

The first Council meeting for 2017 was a Special Council meeting held on the 24th January to consider the management of the Mount Martha Pillars foreshore site. The meeting was scheduled in response to the concerns raised by local residents, who have been significantly impacted by the increasing visitation numbers to the Pillars. Previously a place only known to local residents, the popularity of the Pillars has dramatically increased in the past few years as a result of promotion articles on travel websites as a ‘must visit’ location and posts on social media (such as Facebook, Instagram and YouTube).

This increased visitation has contributed to a number of issues in the area including:Environmental and cultural heritage impacts of foot traffic accessing the Pillars including erosion;Safety risks associated with accessing the Pillars (pedestrian movements on and across public roads, steep and uneven cliff edges etc.);Risk of injury associated with jumping from the Pillars;Illegal and unsafe parking in the vicinity of the Pillars;Anti-social and offensive behaviour by some visitors to the Pillars including in nearby streets.

Following consideration of the issues Council resolved to restrict access to the site via construction of a fence, with the addition of Authorised Officer to promote awareness and educate any visitors on the need to close the Pillars for safety/environmental/cultural heritage reasons) be implemented. Officers are currently preparing an Implementation Plan and a Communication and Media Plan to deliver on this Council resolution.

Finally, our Project Delivery Unit has continued to progress the delivery of the Capital Works Program with several projects moving from design to works delivery phase during January. Of particular note is the fact that Council accepted a tender for the $3.8M Citation Recreation Reserve Sports Pavilion project at its meeting held 30th January. This is one of the largest projects in this year’s Capital Works Program and it pleasing to see that it has progressed according to the planned timelines and budget.

3

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11%

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00%

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(142

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6,71

7-

6,71

710

0%Pr

iority

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63%

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267

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tal I

ncom

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895

2,90

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1,29

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6,23

313

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220%

Expe

nditu

reLa

nd(9

8)(4

1)(1

37%

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1)(3

8%)

(486

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%(5

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25)

(5,5

61)

(444

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Build

ings

(2,9

52)

(3,1

38)

6%(3

,487

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%(1

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9%)

(13,

004)

(8,4

13)

(4,5

91)

(55%

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ant a

nd E

quipm

ent

(324

)(3

31)

2%(4

)(7

436%

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67)

63%

(397

)(6

2)(3

35)

(540

%)

Artw

orks

(40)

(40)

-(3

0)(3

4%)

-(1

00%

)(4

0)(4

5)5

11%

Libra

ry B

ooks

tock

(530

)(5

30)

-(6

41)

17%

(683

)22

%(1

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)(1

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0)(2

%)

Infra

stru

ctur

e - R

oads

(10,

180)

(10,

342)

2%(2

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66%

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15%

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7,86

8)(1

3,73

1)(1

4,13

7)(1

03%

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rast

ruct

ure

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er(8

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(3,6

38)

(131

%)

(4,8

86)

(72%

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1,41

1)(9

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2,02

3)(1

28%

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iority

Wor

ks(8

68)

(1,0

54)

18%

(628

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33%

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46)

(1,5

61)

(2,2

86)

(146

%)

Tota

l Exp

endi

ture

(23,

412)

(24,

234)

3%(1

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1)(1

19%

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4,95

5)(5

7%)

(73,

373)

(34,

424)

(38,

949)

(113

%)

Net T

otal

(20,

516)

(21,

334)

4%(9

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92%

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3,42

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Full

Year

Year

to D

ate

Sec

tion

1.3

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apita

l & P

riorit

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6

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itala

ndpr

iorit

yw

orks

have

anan

nual

gros

sex

pend

iture

of$7

3.4M

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forw

ard

prog

ram

item

s,ad

ditio

nalg

rant

/mat

chin

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gan

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prov

edpr

ojec

tsof

$38.

9M),

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hich

32%

($23

.4M

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been

spen

tYTD

and

afu

rther

$15.

0Mco

mm

itted

via

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seor

ders

(into

tal5

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gros

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pend

iture

fore

cast

).C

ombi

ned

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mitm

ents

exce

eds

100%

ofth

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udge

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hich

indi

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ard

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ects

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plet

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edon

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sche

dule

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wor

thof

proj

ects

(16%

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eno

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ely

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ence

and/

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inFY

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ard

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ects

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and

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fing

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mpr

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proj

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gis

incl

uded

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ppen

dix

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Attachment 1




Actu

al YT

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Coun

cil E

lectio

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age

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t Plan

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WOL

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13)

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Mar

ketin

g/Ad

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(100

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(105

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Prior

ity P

rojec

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ther

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60)

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89)

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70)

(1,3

40)

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Net T

otal

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%(1

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%(5

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Full

Year

Year

to D

ate

Sec

tion

1.4

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iorit

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roje

cts

7

Prio

rity

Pro

ject

item

sha

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annu

alne

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ture

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ard

prog

ram

item

san

dQ

1C

ounc

ilap

prov

edpr

ojec

tsof

$3.5

M),

ofw

hich

17%

($0.

9M)

has

been

spen

tYTD

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ounc

ilel

ectio

nco

sts

are

expe

cted

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final

ised

inFe

brua

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cont

ribut

ion

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isex

pect

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ch.

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enA

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pend

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cast

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sex

pect

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mpl

eted

with

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The

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emen

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note

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ted

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fully

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ered

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ith43

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ques

ted

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Bas

edon

the

curr

ent

proj

ect

sche

dule

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.8M

wor

thof

proj

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eno

tlik

ely

toco

mm

ence

and/

orco

mpl

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inFY

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dha

vebe

enid

entif

ied

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ard

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ects

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com

plet

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ting

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clud

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App

endi

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Attachment 1




$11.

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s he

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8

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Cas

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sitio

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2017

$’m

In

crea

se fr

om $

9M in

Dec

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Attachment 1




Sec

tion

2.1

–In

com

e S

tate

men

t

9

Actua

l YT

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come

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2,235

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2-

Total

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7,176

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nditu

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terial

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293

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precia

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her E

xpen

ses

3,132

2,781

(13%)

3,195

2%3,3

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5,710

5,721

12-

Total

Expe

nditu

re10

9,367

111,7

482%

116,9

486%

110,0

281%

203,2

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8,116

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Total

Com

preh

ensiv

e Inc

ome

82,71

378

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5%71

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15%

77,14

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20,35

516

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4,157

26%

Full Y

ear

Year

to D

ateAttachment 1




Sec

tion

2.2

–Ba

lanc

e S

heet

10

Jan

ua

ry

20

17

Jun

e

20

16

Mo

vem

en

tA

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iliti

es

Cu

rre

nt

liab

iliti

es

Tra

de

an

d o

the

r p

aya

ble

s3

3,3

89

15

,40

2(1

7,9

87

)1

5,4

02

15

,62

62

24

Tru

st f

un

ds

an

d d

ep

os

its-

3,7

55

3,7

55

3,7

55

3,6

62

(93

)P

rovi

sio

ns

10

,77

01

1,4

65

69

51

1,4

65

13

,43

01

,96

5In

tere

st-

be

ari

ng

loa

ns

an

d b

orr

ow

ing

s2

,80

37

,25

74

,45

47

,43

07

,43

0-

To

tal c

urr

en

t lia

bili

tie

s4

6,9

62

37

,87

9(9

,08

3)

38

,05

24

0,1

48

2,0

96

No

n-c

urr

en

t lia

bili

tie

sP

rovi

sio

ns

4,7

69

3,9

51

(81

8)

3,9

51

4,0

46

95

Inte

res

t-b

ea

rin

g lo

an

s a

nd

bo

rro

win

gs

19

,65

71

9,6

57

-1

1,8

89

11

,91

52

6T

ota

l no

n-c

urr

en

t lia

bili

tie

s2

4,4

26

23

,60

8(8

18

)1

5,8

40

15

,96

11

21

To

tal l

iab

iliti

es

71

,38

86

1,4

87

(9,9

01

)5

3,8

92

56

,10

92

,21

7N

et

as

se

ts2

,13

4,4

04

2,0

51

,69

68

2,7

08

2,0

72

,05

52

,05

1,1

89

20

,86

6E

qu

ity

Acc

um

ula

ted

su

rplu

s1

,03

3,8

49

95

1,4

15

82

,43

49

71

,77

49

85

,55

4(1

3,7

80

)R

es

erv

es

1,1

00

,55

51

,10

0,2

81

27

41

,10

0,2

81

1,0

65

,63

53

4,6

46

To

tal e

qu

ity

2,1

34

,40

42

,05

1,6

96

82

,70

82

,07

2,0

55

2,0

51

,18

92

0,8

66

Full

Ye

ar

Attachment 1




Sec

tion

2.3

–C

ash

Flow

11

Actu

al

YTD

FY1

7Ap

prov

ed

Fore

cast

Varia

nce

Fav/(

Unf

av)

Appr

oved

Fo

reca

stAd

opte

d Bu

dget

Varia

nce

Fav/(

Unf

av)

$'00

0$'

000

$'00

0$'

000

$'00

0$'

000

Cash

flow

s fr

om o

pera

ting

activ

ities

Rat

es a

nd c

harg

es70

,927

70,8

2110

615

8,49

215

5,54

92,

943

Use

r cha

rges

and

oth

er21

,689

21,6

5138

27,2

6626

,749

517

Con

tribu

tions

- m

onet

ary

2,51

32,

471

423,

546

2,52

51,

021

Gov

ernm

ent g

rant

s13

,550

12,0

471,

503

27,6

1323

,095

4,51

8In

tere

st re

ceive

d71

569

718

1,40

41,

163

241

Net

GST

refu

nd /

paym

ent

6,33

76,

337

-9,

698

8,84

385

5Em

ploy

ee c

osts

(40,

854)

(40,

925)

71(7

1,57

6)(7

0,09

4)(1

,482

)M

ater

ials

and

ser

vices

(54,

181)

(56,

841)

2,66

0(1

06,6

80)

(99,

545)

(7,1

35)

Oth

er re

ceip

ts /

(pay

men

ts)

(2,7

59)

(2,7

50)

(9)

(3,4

72)

(3,4

87)

15N

et m

ovem

ent i

n de

posi

ts a

nd b

onds

(259

)(2

59)

--

--

Net c

ash

prov

ided

by/

(use

d in

) ope

ratin

g ac

tiviti

es

17,6

7813

,249

4,42

946

,291

44,7

981,

493

Cash

flow

s fr

om in

vest

ing

activ

ities

Paym

ents

for p

rope

rty, i

nfra

stru

ctur

e, p

lant

and

equ

ipm

ent

(22,

331)

(22,

967)

636

(69,

527)

(32,

864)

(36,

663)

Proc

eeds

from

sal

e of

pro

perty

, inf

rast

ruct

ure,

pla

nt a

nd e

quip

men

t (5

4)(5

8)4

6,71

7-

6,71

7Ne

t cas

h pr

ovid

ed b

y/ (u

sed

in) i

nves

ting

activ

ities

(2

2,38

5)(2

3,02

5)64

0(6

2,81

0)(3

2,86

4)(2

9,94

6)

Cash

flow

s fr

om fi

nanc

ing

activ

ities

Fi

nanc

e co

sts

(920

)(9

20)

-(1

,411

)(1

,452

)41

Rep

aym

ent o

f bor

row

ings

(4

,453

)(4

,453

)-

(7,5

95)

(7,5

95)

-N

et c

ash

prov

ided

by/(

used

in) f

inan

cing

act

ivitie

s (5

,373

)(5

,373

)-

(9,0

06)

(9,0

47)

41

Net i

ncre

ase/

(dec

reas

e) in

cas

h &

cas

h eq

uiva

lent

s (1

0,08

0)(1

5,14

9)5,

069

(25,

525)

2,88

7(2

8,41

2)C

ash

and

cash

equ

ivale

nts

at th

e be

ginn

ing

of th

e fin

anci

al ye

ar

53,7

2953

,729

-53

,730

21,8

2131

,909

Cash

and

cas

h eq

uiva

lent

s at

the

end

of th

e pe

riod

43,6

4938

,580

5,06

928

,205

24,7

083,

497

Year

to D

ate

Full

Year

Attachment 1




App

endi

x A

–Pr

ojec

t Lis

tings

(Exp

endi

ture

Onl

y)

12

Actu

al

YTD

FY1

7

Full

Year

Appr

oved

Fo

reca

stAc

tual

YT

D F

Y17

Full

Year

Appr

oved

Fo

reca

stCa

pita

l & P

riorit

y W

orks

(Exp

endi

ture

)$'

000

$'00

0Ca

pita

l & P

riorit

y W

orks

(Exp

endi

ture

)$'

000

$'00

0

1701

0. P

lant

& E

quip

men

t Rep

lace

men

t18

920

417

486.

Sou

th P

enin

sula

Aqu

atic

Rec

reat

ion

071

9

1701

2. A

cqui

sitio

n (s

play

s, e

asem

ents

)0

111

1748

9. Im

plem

ent R

ye T

raffi

c M

gt S

trate

gy48

100

1701

6. O

val R

ehab

Pro

gram

154

227

1754

9. B

icyc

le S

trate

gy12

158

1702

7. Im

plem

ent P

ublic

Toi

let S

trate

gy79

31,

549

1755

0. K

unyu

ng P

re-s

choo

l - B

uild

ing

Ext

en17

50

1703

1. P

rovi

sion

of L

ibra

ry B

ooks

/Mat

eria

l66

51,

313

1755

2. B

lack

spot

Pro

gram

(Cou

ncil

cont

rib)

5015

0

1703

2. M

PR

G A

rtwor

ks -

Acqu

isiti

ons

4040

1755

4. S

kate

& B

MX

Stra

tegy

3681

0

1703

8. T

raffi

c M

gt T

reat

men

ts (L

ATM

)18

41,

276

1755

6. S

occe

r Stra

tegy

- Im

plem

enta

tion

950

1704

4. T

raffi

c &

Tra

nspo

rt S

trate

gy13

2017

558.

Ker

b an

d C

hann

el R

enew

al97

811

1705

0. F

ootp

aths

& A

cces

s N

etw

orks

Ren

ewal

428

1,77

217

593.

Loc

al In

tegr

ated

Dra

inag

e S

trate

gy1,

437

2,90

0

1705

3. D

rain

age

Reh

abili

tatio

n34

360

017

624.

SIM

S2

Furn

iture

& S

igns

5253

8

1705

4. D

rain

age

Upg

rade

s20

945

017

626.

For

esho

re C

ampi

ng A

reas

- Am

eniti

es86

086

3

1706

2. S

igna

ge -

Traf

fic/P

arki

ng A

reas

3715

317

630.

Pen

insu

la D

riveS

afe

730

1706

3. S

igna

ge12

6017

638.

Min

or R

enew

al -

Com

mun

ity F

acili

tie37

594

7

1706

5. M

arin

e S

truct

ures

Ren

ewal

165

1,34

417

659.

Urb

an U

nmad

e R

oad

Con

tribu

tions

361,

343

1718

7. F

ruitg

row

ers

Res

erve

Mac

hine

ry S

hed

1423

417

660.

Pav

ilion

Stra

tegy

Impl

emen

tatio

n60

75,

475

1726

0. P

layg

roun

d de

velo

pmen

ts71

644

1766

7. S

orre

nto

Sea

wal

l39

674

1726

1. P

lays

pace

Stra

tegy

Impl

emen

tatio

n0

6017

671.

Sor

rent

o S

treet

scap

e S

trate

gy46

585

1726

3. Im

plem

ent R

ecre

atio

n M

aste

r Pla

n50

52,

426

1767

2. N

eigh

bour

hood

Act

ivity

Cen

tre19

550

4

1731

3. E

ques

trian

& M

ount

ain

Bik

e S

trate

gy42

7417

673.

Spo

rting

Fac

ilitie

s Li

ghtin

g74

74

1732

2. W

aste

Dis

posa

l Cel

l- R

ye L

andf

ill24

9017

675.

Ten

nis

Stra

tegy

Impl

emen

tatio

n23

70

1736

2. F

ootp

ath

Con

stru

ctio

n S

trate

gy98

65,

225

1767

6. N

etba

ll S

trate

gy Im

plem

enta

tion

434

1,42

0

1740

1. M

ajor

Bui

ldin

gs -

Ren

ovat

ions

158

1,60

217

677.

Bla

cksp

ot P

rogr

am2,

214

4,94

2

1740

2. M

oder

ate

Ren

ewal

Com

mun

ity F

acili

ty21

61,

200

1769

5. R

oads

to R

ecov

ery

Pro

gram

s2,

092

6,38

2

1746

5. C

oast

al M

anag

emen

t Mas

terP

lan

1,48

42,

267

1769

6. H

astin

gs A

ctiv

ity C

entre

Stru

ctur

e21

773

0

1748

2. S

afer

Loc

al R

oads

Pro

gram

3,62

74,

000

1769

7. R

oseb

ud A

ctiv

ity C

tr S

truct

ure

Pla

n2,

098

3,36

5

Attachment 1




App

endi

x A

–Pr

ojec

t Lis

tings

(Exp

endi

ture

Onl

y)

13

Actu

al

YTD

FY1

7

Full

Year

Appr

oved

Fo

reca

stAc

tual

YT

D F

Y17

Full

Year

Appr

oved

Fo

reca

stC

apita

l & P

rior

ity W

orks

(Exp

endi

ture

)$'

000

$'00

0C

apita

l & P

rior

ity W

orks

(Exp

endi

ture

)$'

000

$'00

0

1769

9. U

nmad

e C

arpa

rk C

onst

ruct

Stra

tegy

8619

856

275.

Coa

stal

Man

agem

ent

383

668

1770

1. A

ctiv

e S

ports

Stra

tegy

- Im

pl13

4558

302.

Lib

rary

Bui

ldin

gs F

urn

& F

ittin

gs0

80

1771

8. T

imbe

r Stru

ctur

es R

enew

al89

390

5830

8. T

he B

riars

Fer

a E

xclu

sion

Fen

ce0

6

1772

0. R

oad/

Brid

ges

& C

ulve

rt R

enew

al0

4058

317.

Mar

ine

Driv

e S

afet

y B

each

046

6

1772

1. R

esid

entia

l Dw

ellin

gs0

7958

324.

Pla

ce M

akin

g - M

inor

Wor

ks0

133

1773

8. P

olic

e P

oint

Man

agem

ent P

lan

1611

958

337.

Sor

rent

o S

eaw

all

060

1774

2. P

edes

trian

Tre

atm

ents

1040

058

338.

Impl

emen

t Was

te M

anag

emen

t Stra

tegy

060

1774

5. S

trate

gic

Wat

er T

ank

Pro

ject

1755

5834

0. F

ire M

anag

emen

t0

190

1776

7. S

omer

ville

Com

mun

ity H

ouse

Acc

om.

654

649

5834

2. S

treet

Lig

htin

g D

esig

n - P

rogr

am0

60

1776

8. L

and

Acqu

isiti

on -

Pur

chas

e75

5,48

558

347.

Dam

Saf

ety

Wor

ks0

37

1777

1. R

esou

rce

Rec

over

y C

entre

Upg

rade

s0

2558

348.

Hig

h P

ublic

Ris

k &

OH

S W

orks

1680

1777

3. E

mpi

re S

treet

Mal

l Stre

etsc

ape

2860

023

,412

73,3

73

1777

4. W

alla

roo

Rej

uven

atio

n3

144

1777

5. M

orni

ngto

n Fi

re B

rigad

e C

ompe

titio

n0

25

5600

3. D

evel

oper

Wks

- D

rain

age

Upg

rade

s.0

35

5600

9. C

onse

rvat

ion

Wor

ks-M

PR

G.

1627

5601

3. S

treet

Lig

htin

g Im

prov

emen

ts.

1510

0

5603

0. Im

plem

ent D

og fr

ee &

leas

h ar

eas

029

5604

4. D

redg

ing

of B

oatra

mp

at H

astin

gs12

75

5606

7. C

oast

al R

eser

ves

Bio

dive

rsity

Con

s.41

254

5610

7. B

uild

ing

Ren

ovat

ions

Mis

c.11

751

7

5611

2. R

isk

Mgt

Initi

ativ

e fo

rmer

Lan

dfill

8369

1

5614

6. In

frast

ruct

ure

Upg

rade

s - L

andf

ills

5075

5617

1. IT

Sys

tem

s U

pgra

des

and

Dev

elop

men

t20

843

9

5622

6. L

andf

ill C

ell C

appi

ng P

rovi

sion

020

0

5622

8. C

orpo

rate

Wat

er C

onse

rvat

ion

4520

4

Attachment 1




App

endi

x A

–Pr

ojec

t Lis

tings

(Exp

endi

ture

Onl

y)

14

Actu

al

YTD

FY1

7

Full

Year

Appr

oved

Fo

reca

stAc

tual

YT

D F

Y17

Full

Year

Appr

oved

Fo

reca

stP

rior

ity P

roje

cts

(Exp

endi

ture

)$'

000

$'00

0P

rior

ity P

roje

cts

(Exp

endi

ture

)$'

000

$'00

0

6443

. Per

form

ing

Arts

Pro

gram

1020

6679

. Ros

ebud

Pro

mot

iona

l Fun

d 20

12-1

919

99

6459

. Has

tings

Pro

mot

iona

l Fun

d20

5666

80. M

t Eliz

a P

rom

otio

nal F

und

2012

-19

2870

6462

. Cor

pora

te S

trate

gy0

1567

18. G

reen

Wed

ge A

ctio

n P

lan

015

6581

. Eve

nts

00

6736

. Car

eers

Exp

o12

10

6619

. Fam

ily V

iole

nce

Pro

ject

1125

6915

. Men

's S

heds

1125

6637

. Kin

g S

t Has

tings

Mas

ter P

lan

720

6923

. Red

Hill

Cha

ract

er A

sses

smen

t and

D0

41

6638

. Rye

Tow

n C

entre

Pla

n0

6069

26. P

arki

ng P

reci

nct P

lans

535

6639

. Too

tgar

ook

Wet

land

Bio

dive

rsity

Pln

025

6927

. Por

t Phi

llip

Urb

an D

esig

n Fr

amew

ork

035

6640

. Sth

n P

en C

onge

stio

n M

mnt

Pro

ject

025

6938

. WO

L C

omty

Arts

-Met

ro A

cces

s P

roje

ct0

2

6641

. Equ

ity L

and

Trus

t Fea

sibi

lity

Stu

dy0

2069

42. C

ounc

illor

Indu

ctio

n Tr

aini

ng0

65

6642

. Fre

nch

St R

ye, F

easi

bilit

y S

tudy

1225

6943

. Cou

ncill

or T

ools

& E

quip

Rep

lace

mnt

5150

6643

. Life

cycl

e C

ondi

tion

Insp

ectio

n P

rog

2215

069

44. C

ounc

illor

Med

ia T

rain

ing

015

6644

. Eco

Liv

ing

Cen

tre -

Com

mun

ity E

ngag

1335

6945

. Ris

k &

OH

S C

ompl

ianc

e Fr

amew

ork

4850

6645

. Eco

Liv

ing

Cen

tre -

Inno

vatio

ns8

3069

46. A

rcha

eolo

gy L

itera

cy V

illag

e W

orks

h0

5

6646

. Ker

bsid

e B

ins

Aus

Std

s B

in L

ids

015

6947

. Ass

et M

men

t Inf

orm

atio

n S

yste

m16

89

6647

. Res

ourc

e R

ec C

ntr -

Ass

et M

gmt P

lan

020

6949

. WO

L M

t Mar

tha

Nor

th B

each

Ero

sion

054

6648

. Gre

en A

rmy

Team

s51

135

6948

. Por

tsea

SLS

Clu

b R

edev

elop

men

t0

300

6649

. Dom

estic

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Attachment 1




3.2 Ministerial Amendment to Extend VicSmart to Residential Zones

Rosa Zouzoulas, Team Leader – Planning ServicesPrepared By

Executive Manager – Planning ServicesAuthorised By

A7160613Document ID


Addendum – Late ReportCirculated Friday, 10 March, 2017

URPOSE

The Department of Environment, Land, Water and Planning (DELWP) advised Council on 6 January,2017 that the Minister for Planning was considering preparing a Planning Scheme Amendment toimplement an extension of VicSmart provisions within the residential zones in the Victoria PlanningProvisions, including the Mornington Peninsula Planning Scheme. All Councils were invited to makesubmissions to the Minister for his consideration prior to him deciding whether to undertake theAmendment. Consultation was undertaken between 6 January, 2017 and 6 February, 2017.

The Minister for Planning has since advised, on 1March, 2017, that he will be introducing thesechanges into all Planning Schemes in Victoria. Accordingly two new application categories will beadded to the types of applications that can be assessed under the VicSmart provisions.

The purpose of this report is to provide Council with some background information about the VicSmartprovisions, an update on the Ministerial Amendment to extend VicSmart and to inform Council on thelikely impact this will have within the Shire based on the number of permit applications received anddecided in the last two years that are within these categories.

Item 4.3 on the Council Meeting agenda of Monday, 27 February, 2017 sought to summarise the keyconcerns Planning officers have identified with regard to the two specific new application types thatwere proposed as part of a future Ministerial Amendment and have now been approved. At thismeeting, Council deferred consideration of the item pending further research.

BACKGROUND

The VicSmart provisions were introduced into the Victoria Planning Provisions via Amendment VC114on 19 September, 2014 by the former Liberal State Government. This introduced Clauses 90 to 95within all Planning Schemes in Victoria and also amended the Planning and Environment Regulationsto prescribe 10 business days for Council to make a decision, five business days to request furtherinformation and the requirement to identify these applications within the Planning Register as aVicSmart application.

The former Liberal government identified that regardless how simple or complex a planning permitis, they follow the same single process. VicSmart was developed as a new dedicated, efficient andquick planning process for simple, straightforward proposals to improve how applications are handledwithout reducing the quality of building or development outcomes.



Prior to the introduction of the VicSmart provisions most Councils had already implemented a fasttrack system for simple and straightforward applications like carports, front fences, small sheds andminor additions. Such a fast track system existed here at the Mornington Peninsula Shire’s planningdepartment long before VicSmart was introduced.

Our Planning Services unit now processes approximately 130 VicSmart applications per annum,which include such things as fences, shed extensions and single tree vegetation removal.

The announced changes will introduce two new application types that can be considered under theVicSmart provisions. These include:

Minor buildings and works associated with a non-residential use with a cost of development upto $100,000; andSingle storey extensions to a single dwelling on a lot less than 300 square meters (or 500 squaremetres) where the Objectives and Standards of Clauses 54.03, 54.04 and 54.05 are met.

Currently, VicSmart applications that are available affecting the residential zones only are the followingtypes of permit applications:

The construction or extension of fences;Subdivision of land into lots each containing an existing building or car parking space that havebeen constructed in accordance with the provisions of the Planning Scheme;Subdivision to realign the common boundary between two lots subject to conditions; andSubdivision into two lots if construction of a building or carrying out of works has lawfully started,does not create a vacant lot and the construction has been approved in accordance with theprovisions of the Planning Scheme.

Officers have undertaken an assessment of the planning permit applications received for theabovementioned two new application types over the last two years to ascertain the number ofapplications considered and determined. Furthermore, officers have undertaken a review of the areasin the Shire to which we would be likely to get such applications and the level of complexity of thebuildings and works approved.

Minor Buildings andWorks Associated with a Non-residential Use with a Cost of Developmentup to $100,000

The review has identified a total of four applications in the last two years having been made andconsidered that would fall into the above category. The applications generally relate to establishedbusinesses that have been operating lawfully in the General Residential Zone that have sought toundertake minor works including a deck, verandah, fence, landscaping works, a storage shed, andonly two change of use from a dwelling to a child care centre and from a dwelling to a medical centreboth with minor changes to the visual outlook of the dwelling and the addition of car parking to supportthe changed use.

The four applications over the past two years relate to:

A new deck ($8,000);A relocated dwelling at a caravan park ($30,000);Landscaping works to a place of worship ($10,000); andAddition to a medical centre ($90,000).



3.2 Ministerial Amendment to Extend VicSmart to Residential Zones (Cont.)

Accordingly it is noted that on average, the types of applications are minor and the number ofapplications are negligible, considering on average Planning Services deliberates and determinesapproximately 2,400 permit applications each year (equivalent to 0.08% of annual applications).

Single Storey Extensions to a Single Dwelling on a Lot Less than 500 Square Metres Wherethe Objectives and Standards of Clauses 54.03, 54.04 and 54.05 are Met

The General Residential Zone of the Mornington Peninsula Planning Scheme requires a permit forthe construction or extension of one dwelling on a lot less than 500 square metres. Officers haveundertaken a review of the planning permit applications received in the last two years. This hasidentified a total of 18 permit applications of the approximately 2,400 applications assessed eachyear (equivalent to 0.37% of annual applications). Of the 18 applications, only 10 constitute singlestorey additions and eight applications were for carports and pergolas.

It is unclear how many of these applications accord with the Objectives and Standards of Clauses54.03 (Site layout and building mass), 54.04 (Amenity impacts) and 54.05 (On-site amenity andfacilities), which are required to be met in order for the application to be eligible for considerationunder VicSmart. If an application seeks to vary any of these objectives or standards then it must beconsidered as a normal planning permit application. This could therefore have the effect of furtherreducing the number of applications that would have been eligible to be considered under VicSmart.

The attached map (Attachment 1) is an analysis of the areas to which this new application type couldbe applicable to. As identified, small pockets of residential zoned land in Hastings, Somerville,Mornington, Dromana, Rosebud and Capel Sound would be areas from which applications could beconsidered under VicSmart having regard to this new application type. This equates to less than 5%of the Shire being land in a residential zone, with no Overlays and where the lot size is less than 500square metres.



CONCLUSION

In conclusion, whilst two new application categories have been introduced the implication to theMornington Peninsula Shire Council is minimal given the number of applications that can be assessedunder these new application categories. This is due to the limited areas of the Shire being zonedresidential and without any other planning scheme provisions and the size of lots in the municipalitygenerally being greater than 500 square metres. As the Minister for Planning has already made hisdecision about the VicSmart provisions, this should be noted by Council.

RECOMMENDATION

That Council notes the Minister for Planning’s approval of changes to the VicSmart provisions asoutlined in the body of this report.




MOTION

Moved: Cr. GillSeconded: Cr. Hearn

That Council notes the Minister for Planning’s approval of changes to the VicSmartprovisions as outlined in the body of this report.

1.

That Council writes to the Minister asking for greater public and Council consultationin regard to any future extension of VicSmart provisions.

2.

AMENDMENT

Moved: Cr. FraserSeconded: Cr. Celi

That a quarterly report be brought to a meeting of Council assessing the VicSmartapplications and their impact on the Shire and the level of complexity of buildings andworks approved.

3.

The Amendment was Put and Carried

AMENDMENT

Moved: Cr. CeliSeconded: Cr. Fraser

That any future advice received by the Minister regarding extensions to the VicSmartprovisions be brought to the Council in the first instance for a formal decision beforea response is provided to the Minister.

4.


The Motion and Amendments became the Substantive Motion.

COUNCIL DECISION

That Council notes the Minister for Planning’s approval of changes to the VicSmartprovisions as outlined in the body of this report.

1.

That Council writes to the Minister asking for greater public and Council consultationin regard to any future extension of VicSmart provisions.

2.

That a quarterly report be brought to a meeting of Council assessing the VicSmartapplications and their impact on the Shire and the level of complexity of buildings andworks approved.

3.




That any future advice received by the Minister regarding extensions to the VicSmartprovisions be brought to the Council in the first instance for a formal decision beforea response is provided to the Minister.

4.

Vote By Division (Requested by Cr. Gill)

For the Motion: Cr. Hearn, Cr. Clark, Cr. Roper, Cr. Gill, Cr. Edge, Cr. Payne, Cr. Fraser, Cr. Martin,Cr. Brooks, Cr. Celi and Cr. Colomb

Against the Motion: Nil.

Carried




3.3 Instrument of Appointment and Authorisation

Nadine Hudson, Senior Governance OfficerPrepared By

Manager – GovernanceAuthorised By

A7140842Document ID


PURPOSE

This report is to authorise officers for the purposes of enforcing the Planning and Environment Act1987. Appointments are formally made by a signed Instrument of Appointment and Authorisation(Attachment 1).

BACKGROUND

To allow for practical, efficient and effective delivery of services, a Council can delegate or authorisestaff, and others, to undertake functions or exercise powers on its behalf. Council is granted thesepowers through the Delegations (Clause 98) and Authorised Officers (Clause 224(1)) clauses of theLocal Government Act 1989.

Delegations involve a Council giving its powers to staff, who then act on behalf of Council. WhenCouncil authorises an individual, that person has the power of the statutory position i.e. they are notacting as delegates, or on behalf, of the Council.

The Planning and Environment Act 1987 provides that Council cannot delegate the power to authoriseofficers for the purposes of enforcing the Act. Rather Council must authorise officers directly.

Planning and Environment Act 1987

When officers enter a property, make observations or gather evidence, if the matter were to proceedto enforcement, their entry, observations and gathering of evidence is only lawful if the officer is anAuthorised Officer under the particular Act.

The extent of authorisation is limited by the Position Description and operating procedure for eachteam.

The Instrument of Appointment prepared by the Shire’s solicitors Maddocks, provides for Council toappoint officers by a resolution, pursuant to Section 147(4) of the Planning and Environment Act1987. The Instrument also includes the general appointment provision in Section 232 of the LocalGovernment Act 1989 to commence proceedings in a Council’s name.

REVOCATION OF INSTRUMENTS

The process to revoke Instruments of Appointment and Authorisation is necessary when an officerno longer requires the authorisation, i.e. if they move between departments, if they require additionalActs to be added to their authorisation, or if they are no longer employed at the Shire.



Updating the Shire’s Instruments of Appointment and Authorisation will assist in the achievement ofdemonstrating good corporate governance in our operations and ensuring that Council processesare efficient, effective and undertaken in accordance with legal requirements.



CONCLUSION

The attached Instrument of Appointment and Authorisation has been prepared to ensure relevantofficers are properly authorised under the legislation.

It is recommended that Council appoints the relevant Council officer as an Authorised Person underthe Planning and Environment Act 1987 (Attachment 1) and additionally, Council should revoke theInstruments of Appointment and Authorisation as listed below.

Maddocks have advised any appointments made by Council for the Planning and Environment Act1987 and the Land Act 1958 must be revoked by Council resolution.

RECOMMENDATION

In the exercise of the powers conferred by Section 224 of the Local Government Act 1989and the other legislation referred to in the attached Instruments of Appointment andAuthorisation, Council resolves that:

1.

The member of Council staff referred to in Attachment 1 be appointed and authorisedunder the Planning and Environment Act 1987;

A.

The Instrument come into force immediately when the Common Seal of Council is affixedto the Instruments and remains in force until Council determines to vary or revoke them;and

B.

That the Common Seal of Council be affixed to the Instruments as attached.C.

That Council revokes the following Planning and Environment Act 1987 Instruments ofAppointment and Authorisation, effective immediately.

2.

DateName

27 January, 2015Charlotte Archer

24 November, 2014Virginia Brook

6 August, 2016Lauren Gilbert



3.3 Instrument of Appointment and Authorisation (Cont.)

COUNCIL DECISION

Moved: Cr. CeliSeconded: Cr. Payne


Carried




Attachment 1




3.4 Review of Delegations from Council to the Chief Executive Officer

Nadine Hudson, Senior Governance OfficerPrepared By

Manager – GovernanceAuthorised By

A741268Document ID


PURPOSE

This report aims to make recommendations to amend the Instrument of Delegation from Council tothe Chief Executive Officer (CEO).

On the coming into force of this Instrument of Delegation (Attachment 1), the previous delegationsto the CEO dated 8 August, 2016 are revoked.

BACKGROUND

Section 98(6) of the Local Government Act 1989 (the Act) requires delegations be reviewed within12 months of the October 2016 general election.

As a common feature of legislation, not all details of delegations are set out in the Act, some are setout in the Interpretation of Legislation Act 1984. In particular, the following should be noted:

The decision, once made, is for all legal purposes, a decision of Council;The ‘delegate’ is in much the same position as the Council in terms of making decisions. Forexample, where the decision requires that opinion be formed, the delegate’s opinion can be thebasis for the decision; andThe fact that a delegation is being made does not affect the Council’s powers in relation to theissue concerned. This is subject of course, to the rule that the delegate’s decision is taken to bethe decision of Council. Council is therefore bound by a decision, which it may not have made.For this reason, it is important to understand the nature of delegation and have in placeappropriate policies and guidelines under which delegations should be exercised.

In addition, the delegate must not act if the matter has previously been designated as an issue whichmust be the subject of a Council resolution or the decision is likely to be inconsistent with a policy orstrategy adopted by Council.

DISCUSSION

Whilst it is acknowledged that items of significance be considered by the Whole of Council, Council’sadministration must seek to balance the appropriate use of Council resources and Councillors’ timeand the delegation process is one way that this can be achieved.

It is considered that the majority of day to day decisions are made by officers, formally via Instrumentsof Delegation, which provides Council with a high level of confidence in the delegated decision makingprocess.



The Instrument of Delegation from Council to the CEO is limited to the Conditions and Limitationstable and must be exercised in accordance with any guidelines or policies adopted by Council fromtime to time. It should be noted there is only one change to the current Conditions and Limitationsfor the CEO which the Finance unit has submitted as an appropriate amendment, as follows:

Amend the ‘Approval of Contract over Expenditure (above the awarded contract sum)’ from:

10% of total initial cost for projects below $3 million

to

To the value of $200,000.



CONCLUSION

The amended Instrument of Delegation from Council to the CEO is presented for formal considerationand acknowledges prior approval of expenditure via adopted Council Budgets, and recognisinglegislative thresholds and requirements within the Shire’s Procurement Policy.

A review of Delegations from Council to Officers is currently underway and will be presented to Councilin April.

RECOMMENDATION

Delegation from Council to Chief Executive Officer:1.

In the exercise of the powers conferred by Section 98(1) of the Local Government Act 1989and the other legislation referred to in the attached Instrument of Delegation, the MorningtonPeninsula Shire Council (Council) adopts the Instrument of Delegation from Council to theChief Executive Officer as attached;

That the Common Seal of the Mornington Peninsula Shire Council be affixed to theInstrument of Delegation to the Chief Executive Officer as attached;

A.

The Instrument comes into force immediately the Common Seal of Council is affixedto the Instrument;

B.

On the coming into force of the Instrument, the previous delegation to the ChiefExecutive Officer (8 August, 2016) is revoked; and

C.

The duties and functions set out in the Instrument must be performed, and the powersset out in the Instruments must be executed, in accordance with any guidelines orpolicies of Council that it may from time to time adopt.

D.



3.4 Review of Delegations from Council to the Chief Executive Officer (Cont.)

ALTERNATIVE RECOMMENDATION

Moved: Cr. FraserSeconded: Cr. Brooks

That this item be deferred until the next Council Meeting whilst this item is considered further byManagement and brought back to the Council Meeting.

Carried

COUNCIL DECISION

Moved: Cr. FraserSeconded: Cr. Brooks

That the alternative recommendation be adopted.

Carried




14 March 2017 A7141432

INSTRUMENT OF DELEGATION

TO

THE CHIEF EXECUTIVE OFFICER

14 MARCH 2017

Attachment 1




of 3

Instrument of Delegation In exercise of the power conferred by section 98(1) of the Local Government Act 1989 (the Act) and all other powers enabling it, the Mornington Peninsula Shire Council (Council)delegates to the member of Council staff holding, acting in or performing the position of Chief Executive Officer, the powers, duties and functions set out in the Schedule to this Instrument of Delegation,

AND declares that

1. this Instrument of Delegation is authorised by a Resolution of Council passed on 14 March, 2017;

2. the delegation

2.1 comes into force immediately the common seal of Council is affixed to this Instrument of Delegation;

2.2 is subject to any conditions and limitations set out in the Schedule;

2.3 must be exercised in accordance with any guidelines or policies which Council from time to time adopts; and

2.4 remains in force until Council resolves to vary or revoke it.

3. The member of Council staff occupying the position or title of or acting in the position of Chief Executive Officer may delegate to a member of Council staff any of the powers (other than the power of delegation conferred by section 98(3) of the Act orany other powers not capable of sub-delegation) which this Instrument of Delegation delegates to him or her.

THE COMMON SEAL of the ) MORNINGTON PENINSULA SHIRE )COUNCIL was hereunto affixed in the ) presence of:

………………………………………… Councillor

………………………………………… Manager – Governance

Dated this …………………………..day of ………………………………………… 2017

Attachment 1




of 3

SCHEDULE

The power to:

1. determine any issue;

2. take any action; or

3. do any act or thing

arising out of or connected with any duty imposed, or function or power conferred on Council by or under any Act.

Conditions and Limitations

The delegate must not determine the issue, take the action or do the act or thing:

4. if the issue, action, act or thing is an issue, action, act or thing which involves:

4.1 authorising expenditure in excess of the limits specified in the Table at the foot of this schedule;

4.2 making a local law under Part 5 of the Act;

4.3 approval of the Council Plan under Section 125 of the Act;

4.4 adoption of the Strategic Resource Plan under Section 126 of the Act;

4.5 preparation or adoption of the Budget or a Revised Budget under Part 6 of the Act;

4.6 adoption of the Auditor's report, Annual Financial Statements, Standard Statements and Performance Statement under Part 6 of the Act;

4.7 determining pursuant to Section 37 of the Act that an extraordinary vacancy on Council not be filled;

4.8 exempting a member of a special committee who is not a Councillor from submitting a return under Section 81 of the Act;

4.9 appointment of councillor or community delegates or representatives to external organisations; or

4.10 the return of the general valuation and any supplementary valuations.

5. if the issue, action, act or thing is an issue, action or thing which is required by law to be done by Council resolution;

6. if the issue, action, act or thing is an issue, action or thing which Council has previously designated as an issue, action, act or thing which must be the subject of a Resolution of Council;

7. if the determining of the issue, taking of the action or doing of the act or thing would or would be likely to involve a decision which is inconsistent with a

7.1 policy; or

7.2 strategy

adopted by Council; or

Attachment 1




of 3

SCHEDULE (Cont’d)

Conditions and Limitations (Cont’d)

8. if the determining of the issue, the taking of the action or the doing of the act or thing cannot be the subject of a lawful delegation, whether on account of Section 98(1)(a)-(f) (inclusive) of the Act, or otherwise; or

9. the determining of the issue, the taking of the action or the doing of the act or thing is already the subject of an exclusive delegation to another member of Council staff.

TABLE

APPROVAL OF TENDER AND CONTRACTS

Approval of Tender and Contracts including the signing and sealing of contract documents be in accordance with the following conditions and limitations.

Decision Making Authority

In Budget Outside of Budget

Chief Executive Officer Value per budget allocation

Where the recommended tenderer is the lowest cost submitted up to the following limits:

$500,000 (goods and services)

$750,000 (works) Where the recommended tenderer is not the lowest cost submitted:

$200,000 (goods, services and/or works)

Council Noting that Council has the right to call in any delegated power to be considered by the Whole of Council.

Where the recommended tender is in excess of the above financial limits.

“In Budget” means an identified project approved in the formal Council Adopted Budget (includes carry forward projects from previous budgets).

That all Tenders and Contracts be presented for approval via an Officer delegate report.

That a report be provided three times per year to Council detailing all tenderers approved under delegation including:

The number of tenderers for each tender;

Details of the tenders let between the minimum delegated amount and the maximum delegated amount; and

The minimum, average and maximum bids per tender.

APPROVAL OF CONTRACT OVER EXPENDITURE

Contract over expenditure (above the awarded contract sum) To the value of $200,000.00

Attachment 1




3.5 Mid-Year Review – 2016/2017 Adopted Budget

Bulent Oz, Financial ControllerPrepared By

Chief Financial OfficerAuthorised By

A7163628Document ID


Addendum – Late ReportCirculated Friday, 10 March, 2017

PURPOSE

This report is to provide Council with the detail of forecast savings identified during the mid-yearbudget review process and changes proposed to the Full Year Approved Forecast.

BACKGROUND

The mid-year budget review involves a detailed examination of all operating, capital works and priorityprojects budget items, year to date income/expenditure and forecast income/expenditure for Januaryto June 2017. This review was undertaken by Finance in consultation with teams/units across theorganisation. The focus of the review was to identify permanent differences between year to dateresults and forecast income/expenditure against 2016/2017 Adopted Budget.

Net savings and changes to the proposed Full Year Approved Forecast are detailed in the attachedreport titled ‘Mid-Year Review – 2016/2017 Adopted Budget’.

DISCUSSION

The mid-year budget review process forecast full year savings of $2 million. After discussion withCouncillors, the following projects are recommended to be funded from identified savings:

$550,000Carbon neutrality (installation of PV/solar cells)

$378,000Sport fields urgent works

$268,000Playground renewal/defect resolution

$260,000Rapid Response Team

$200,000Pillars

$200,000Fire and emergency management capability

$165,000Child Safe legislation compliance





CONCLUSION

After completion of the 2016/2017 mid-year review process, the Shire’s financial position remainsstrong. Forecast full year savings of $2 million have been identified and are recommended to fundthe projects identified in the attached report (Attachment 1).

RECOMMENDATION

That the Mid-Year Review – 2016/2017 Adopted Budget report be received by Council, and thechanges to Full Year Approved Forecast including funding the recommended projects:





$200,000Pillars



amounting to $2 million be approved.

MOTION

Moved: Cr. CeliSeconded: Cr. Hearn


AMENDMENT

Moved: Cr. FraserSeconded: Cr. Payne

That future provision to Council of themid-year financial review continue as previously providedto Council in the format of the 2015/2016 mid-year re-forecast report.




3.5 Mid-Year Review – 2016/2017 Adopted Budget (Cont.)

The Motion and Amendment became the Substantive Motion.

COUNCIL DECISION

That the Mid-Year Review – 2016/2017 Adopted Budget report be received by Council,and the changes to Full Year Approved Forecast including funding the recommendedprojects:

1.





$200,000Pillars



That future provision to Council of the mid-year financial review continue as previouslyprovided to Council in the format of the 2015/2016 mid-year re-forecast report.

2.

Vote By Division (Requested by Cr. Gill)

For the Motion: Cr. Hearn, Cr. Clark, Cr. Roper, Cr. Gill, Cr. Edge, Cr. Payne, Cr. Fraser, Cr. Martin,Cr. Brooks, Cr. Celi and Cr. Colomb

Against the Motion: Nil.

Carried




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4 COUNCILLORS AND DELEGATES REPORTS

At each Council Meeting, all Councillors will have the opportunity to provide an overview of anymeetings attended as an appointed representative of Council.

If a Councillor chooses to provide details, the name of the conference/event and the Councillorattending will be noted in the Minutes for that meeting. If a Councillor requires additional informationon the conference/event to be included in the Minutes, the Councillor must submit it in writing toGovernance by 12:00 p.m. (noon) the day following the meeting.

SubstituteRepresentative/s

Representative/sAssociation/Committee

Cr. RoperCr. CeliAll Abilities Consultative Committee

Cr. GillCr. Clark

Cr. CeliArts and Culture Advisory Panel

Cr. HearnCr. Brooks

Cr. ClarkAssociation of Bayside Municipalities

Cr. ColombCr. FraserCr. Payne

Audit Committee

Cr. ClarkCr. HearnAustralia Day Committee

N/ACr. GillBass Park Trust

Cr. BrooksCr. RoperBlue Scope Steel Consultative Committee

Cr. CeliCr. MartinCommunity Consultative Committee onGaming

Cr. RoperCr. HearnCommunities That Care (CTC)

Cr. HearnCr. FraserFriends of Lospalos Community Committee

N/ACr. RoperHastings Community Alliance

Cr. ClarkCr. CeliHealth and Wellbeing Committee

Cr. RoperCr. HearnInter Council Aboriginal ConsultativeCommittee

Cr. PayneCr. ColombInterface Councils

Cr. CeliCr. RoperLiteracy Advisory Committee

Cr. ColombCr. MartinMetropolitan Transport Forum

Cr. PayneCr. Brooks

Cr. FraserMetropolitanWaste and Resource RecoveryForum



SubstituteRepresentative/s

Representative/sAssociation/Committee

Cr. MartinCr. Clark

Cr. HearnMornington Liquor Industry Accord

N/ACr. GillMornington Peninsula and Western PortBiosphere Reserve Foundation Ltd

N/ACr. MartinCr. CeliCr. Roper

Mornington Peninsula Cemetery Trust

N/ACr. ColombCr. Roper

Mornington Peninsula Marine Alliance

Cr. Clark & Cr. Gill (1st 6 months)Cr. Celi & Cr. Colomb (2nd 6 months)

Mornington Peninsula Regional Tourism Board- Tourism Industry Leaders Forum

Cr. MartinCr. ClarkMornington Railway Preservation Society –Advisory Board

Cr. PayneCr. FraserMunicipal Association of Victoria (MAV)

Cr. BrooksCr. MartinMAV Emergency Management Committee

Cr. MartinCr. BrooksMunicipal Emergency Management PlanningCommittee

Cr. RoperCr. CeliPeninsula Advisory Committee for Elders(PACE)

N/ACr. ColombSouth East Metro (SEM)

Cr. ColombCr. MartinSouth East Water Sewerage Treatment andEnvironment Protection Community LiaisonCommittee

Cr. BrooksCr. Payne

Cr. ColombCr. Clark

Sustainable Communities – Tidy Towns andClean Beaches Awards

Cr. HearnCr. Brooks

Cr. CeliTriple A Housing Committee

Cr. ColombCr. PayneVictorian Local Governance Association (VLGA)

Municipal Health and Wellbeing Committee (Cr. Celi)

Cr. Celi reported that she recently attended the Health and Wellbeing Committee meeting with Cr.Clark and there is work already underway in:

Reviewing the current Municipal Health and Wellbeing Plan in readiness for a new plan for2017-2021 that includes holding a stakeholder workshop of health and wellbeing industry providersto provide feedback into the plan going forward;



4 COUNCILLORS AND DELEGATES REPORTS (Cont.)

Assessing the data and findings from the Your Peninsula 2021 community consultation surveyon health and wellbeing conducted late in 2016; and

Development of a Smoke Free Environment Policy for the Shire in response to changes to theTobacco Act coming into force from 1 August this year that will include reforms to prohibit smokingin all outdoor dining areas. The Shire is responsible for the enforcement of the Tobacco Act byauthorised officers already have in place a smoke free work environment policy and has becomea signatory to the Frankston and Mornington Peninsula Smoke Free Charter.

The Committee will continue to work with the current action plan to achieve opportunities and outcomesfor the health and wellbeing of our community across the municipality.

Triple A Housing Committee (Cr. Celi)

Cr. Celi and Cr. Roper attended the Triple A Housing Committee recently and reported that there iswork underway in the following areas advocating for social and affordable housing outcomes for themunicipality so that everyone, but in particular those who need it, can access low cost housing in ourmunicipality.

Advocacy and outcomes continue as the Committee works through the Social and affordable housingaction plan that addresses areas such as organising the first Network Housing Expo that will helpprovide information and resources to real estate agents on the Peninsula better understand and assistpeople who are facing housing stress and crisis on the Peninsula. The expo will be held on 28 April.

Also the committee continues to work on outcomes towards:

Referral and assessment of Council land for social and affordable housing;

Land use planning reviews so that social housing can be integrated into our neighbourhoods;

Continued advocacy and submissions to State and Federal inquiries into affordable housing,supported residential reviews, the retirement housing sector, review of theResidential TenanciesAct and the COAG (Council of Australian Governments) housing affordability and addressinghomelessness, along with financial options to improve housing supply and affordability throughfinancial intermediary models; and

The commissioning of an equity land trust feasibility project.

Positive Ageing Steering Committee Meeting (Cr. Celi)

As Chair of the Committee, Cr. Celi reported that the committee is ready for an action packed yearahead and work continues in the areas of:

Reviewing the Positive Ageing Strategy framework domain areas which are in line with the eightWorld Heath Organisation age friendly cities domains of liveability and that the outcomes aredelivered to our community through the action plan;




Working towards this years Positive Ageing Summit;

Reviewing the 2016 ageing summit that was attended by over 100 community members andguest speaker Mr. Gerard Mansour, Commissioner for Senior Victorians.

Cr. Celi also acknowledged and thanked the Brotherhood of St. Laurence for their contribution to thePostive Ageing Summit whereby Masters Students from Monash University came along to presentan intergenerational project to everyone in attendance.

Also this year for the first time, the Dalys Sargeant Age Friendly Awards will be presented recognisingpeople and businesses who are implementing age-friendly services and access across the Shire.

Metropolitan Transport Forum (Cr. Martin)

Cr. Martin reported that he recently attended the Metropolitan Transport Forum, along with Ms. RitaKontos, Sustainable Transport Project Coordinator, where 20 Councils were represented. ProfessorGraeme Currie, affiliated with Monash University, made a presentation on the future of public transportin Melbourne, particularly in regards to the high growth surrounding areas. As the Peninsula onlyoperates a bus system, assistance may be offered in the future to expand the bus routes. It was aninteresting first meeting of the Forum and there will be more to report in the future.

BlueScope Steel Consultative Committee (Cr. Roper)

Cr. Roper reported on her meeting for this Committee, who are a great group of enthusiastic localsand BlueScope employees. The meeting started with a tour of the wharf area, which has hadapproximately $4 million spent on being upgraded so after eight years of not being used, there arenow one or two ships a month exporting from there. Over the last 12 months, approximately 150new employees have commenced and they have made a conscious effort to diversify and employeewomen, in roles which have traditionally been filled by males. A number of other works are currentlybeing undertaken to upgrade the plant.

Friends of Lospalos Community Committee (Cr. Fraser)

Cr. Fraser reported that he and Cr. Hearn attended the Friends of Lospalos Community Committeemeeting last week, which was a very productive meeting. The Committee will be bringing its AnnualReport to Council at the meeting scheduled for 27 March, 2017, which will outline the work of thiscommittee. A major item of discussion was the upcoming Presidential and General elections andthe committee is putting together a group to travel to East Timor to attend as observers to the Generalelections which take place in early July.

Hastings Community Alliance (Cr. Roper)

Cr. Roper reported she attended the recent meeting of this group, comprising of members fromvarious areas of Hastings. The main point of discussion was the outcomes from the 'Your Peninsula2021' survey and localised issues that arose from that. The success of the Western Port Festivalwas also discussed, and the issue of the community bus relocated to Mount Martha.




5 NOTICES OF MOTION

Notices of Motion must be received three (3) clear business days prior to a Meeting.

Nil.



6 URGENT BUSINESS

Under Council's Meeting Procedure and Common Seal Local Law, no business may be admitted asurgent business unless it:

1. Relates to a matter which has arisen since distribution of the Agenda.2. Cannot because of its urgency, be reasonably listed in the Agenda of the next Council Meeting.3. Councillors by a majority vote, vote in favour of a matter being dealt with as urgent business.

Nil.



7 CONFIDENTIAL ITEMS

Nil.



8 MEETING CLOSE

As there was no further business, the meeting closed at 8:46 p.m.

CONFIRMED THIS 27TH DAY OF MARCH 2017

…………………………………………………….MAYOR, CR. BEV COLOMB, CHAIRPERSON – COUNCIL



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