council agenda - mdc · 2019. 7. 17. · mike and lynn hoggard spoke to their submission regarding...

COUNCIL

AGENDA

Meeting to be held

THURSDAY 21 JUNE 2018

8.30AM

In the Manawatū District Council Chambers,135 Manchester Street, Feilding

Dr Richard TemplerChief Executive

MEMBERSHIP

Chairperson

Her Worship the Mayor, Helen Worboys

Deputy Chairperson

Deputy Mayor, Michael Ford

Members

Councillor Steve BielskiCouncillor Stuart CampbellCouncillor Barbara CameronCouncillor Shane CaseyCouncillor Hilary HumphreyCouncillor Phil MarshCouncillor Andrew QuarrieCouncillor Alison ShortCouncillor Howard Voss

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ORDER OF BUSINESS

PAGE

1. MEETING OPENING

Wendy Scott, of St John’s Anglican Church, will open the meeting in prayer

2. APOLOGIES

3. REQUESTS FOR LEAVE OF ABSENCE

Councillor Hilary Humphrey – 23 to 28 September 2018

4. CONFIRMATION OF MINUTES

Draft resolution

That the minutes of the extraordinary Council meetings held from 14 to 16May 2018 and 24 to 25 May 2018, and the Council meeting held 31 May 2018be adopted as a true and correct record.

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5. DECLARATIONS OF INTEREST

Notification from elected members of:

5.1 Any interests that may create a conflict with their role as an electedmember relating to the items of business for this meeting; and

5.2 Any interests in items in which they have a direct or indirectpecuniary interest as provided for in the Local Authorities (Members’Interests) Act 1968

6. PUBLIC FORUM

There were no public forum requests for this meeting.

7. PRESENTATIONS

8. NOTIFICATION OF LATE ITEMS

Where an item is not on the agenda for a meeting, that item may be dealtwith at that meeting if:

8.1 The Council by resolution so decides; and

8.2 The Chairperson explains at the meeting at a time when it is open tothe public the reason why the item is not on the agenda, and thereason why the discussion of the item cannot be delayed until asubsequent meeting.

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MINUTES OTHER COMMITTEES

9.1 STRATEGIC PLANNING AND POLICY COMMITTEE – REVISED ASSETSCHEDULES

Report of the General Manager – Community and Strategy dated 8June 2018.

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10. OFFICER REPORTS

10.1 CHANGE OF REPRESENTATIVE – NGA MANU TAIKO MANAWATUDISTRICT COUNCIL


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10.2 COMMUNITY COMMITTEE MINUTES


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10.3 RENEWAL OF ANIMAL CONTROL AGREEMENT FOR SERVICES

Report of the General Manager – Corporate and Regulatory dated 1May 2018.

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11. CONSIDERATION OF LATE ITEMS

12. PUBLIC EXCLUDED BUSINESS

COUNCIL TO RESOLVE:

That the public be excluded from the following parts of the proceedings of this meeting,namely:

a) Confirmation of minutesb) Renewal of Information Systems Agreement for Services

That the general subject of each matter to be considered while the public is excluded,the reason for passing this resolution in relation to each matter, and the specific groundsunder Section 48(1) of the Local Government Official Information and Meetings Act 1987for the passing of this resolution are as follows:

General subject of eachmatter to be considered

Reason for passing thisresolution in relation toeach matter

Grounds under Section48(1) for the passing of thisresolution

a) Confirmation ofminutes re Loan to theManawatu CommunityTrust

Section 7(2)(i) - Enable anylocal authority holding theinformation to carry on,without prejudice ordisadvantage, negotiations(including commercial andindustrial negotiations).

Section 48(1)(a) - the publicconduct of the relevant partof the proceedings wouldbe likely to result in adisclosure of informationfor which good reason forwithholding thatinformation would exist,under Section 7 of the Local

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Grounds under Section48(1) for the passing of thisresolutionGovernment OfficialInformation and MeetingsAct 1987.

b) Renewal ofInformation SystemsAgreement for Services

As above As above

This resolution is made in reliance on Section 48(1) of the Local Government OfficialInformation and Meetings Act 1987 and the particular interests protected by Section 6or Section 7 of the Act which would be prejudiced by the holding of the whole or therelevant part of the proceedings of the meeting in public as specified above.

13. MEETING CLOSURE

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MINUTES EXTRAORDINARY MEETING TIMECOUNCIL MONDAY 14 MAY 2018 8.30AM

Minutes of an extraordinary meeting of the Council held on Monday 14 May 2018, commencing at8.30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Steve BielskiCr Barbara CameronCr Stuart CampbellCr Shane CaseyCr Michael FordCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison ShortCr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive)Shayne Harris (General Manager – Corporate and Regulatory)Brent Limmer (General Manager - Community and Strategy)Hamish Waugh (General Manager – Infrastructure)Frances Smorti (General Manager – People and Culture)Tracey Hunt (Strategy Manager)Colleen Morris (Chief Financial Officer)Michael Hawker (Project Delivery Manager)Nichole Ganley (Governance Support Officer)Paul Stein (Communications Adviser)Danielle Balmer (Communications Officer)Janine Hawthorn (Community Development Adviser)Mat Bayliss (Community and Strategy Manager)Brook Rush (Community and Strategy Operations Officer)Carl Johnstone (Parks and Property Team Leader)Kirsten Pike (Parks and Property – Legal and Planning)Brittney Evans (Corporate Projects Advisor)Rachel Raggett (Executive Assistant - Community and Strategy)Rārite Mātaki (Principal Advisor – Māori)Sue Cavanagh (Regulatory Support Officer)Sonya Stevens (Business Support Officer)Allie Dunn (Governance Team Leader)

MDC 18/428 MEETING OPENING

Her Worship the Mayor declared the meeting open.

MDC 18/429 APOLOGIES

RESOLVED

That apologies for Stuart Campbell, Phil Marsh and Hilary Humphrey for parts of themeeting be accepted.

Moved by: Her Worship the Mayor

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Seconded by: Councillor Alison Short

CARRIED

MDC 18/430 DECLARATIONS OF INTEREST

Councillor Alison Short – Submission #218 Oroua Catchment Care Group, Submission#268 Federated Farmers, Submission #207 Manawatū Youth Ambassadors

Councillor Barbara Cameron - Submission #Submission #248 District Health Board,Submission #343 Sport Manawatū and Submission #104 Creative CommunitiesAssessment Committee

Councillor Hilary Humphrey Submission #104 Creative Communities AssessmentCommittee

Her Worship the Mayor Helen Worboys - Submission #268 Federated Farmers

Councillor Stuart Campbell – Submission #268 Federated Farmers

Councillor Andrew Quarrie – Submission #268 Federated Farmers

Councillor Steve Bielski – Submission #268 Federated Farmers

Councillor Michael Ford - Submission #248 Feilding Little Players Inc

Councillor Phil Marsh – CBD Building Owner

MDC 18/431 HEARING OF SUBMISSIONS

Strategy Consultant Tracey Hunt and Communications Manager Paul Stein spoke to aPowerPoint presentation outlining the range of consultation undertaken, highlightingwhat worked well and the level of engagement received and provided an analysis of thesubmissions received.

The Council then heard from submitters that wished to speak to their submissions.

SUBMISSION # 003 – MANAWA FARM LTD, CHRIS WALL SUBMISSION

Chris Wall spoke to his submission noting he had made his submission two months agoand was opposed to the Council’s proposal to increase rural rates. He expressed concernwith the rural roading network, felt the Council lacked transparency and was concernedabout the next three years’ rates rises which increase by 35 to 50%.

SUBMISSION #002 – RYLEY SHORT

Ryley Short, accompanied by Mike Short, requested consideration for funding for apedestrian and cycleway from Mt Stewart Halcombe Road to Mt Biggs Primary School.She noted the increase in development resulted in increased traffic and people withchildren. She noted that a number of members of the community were happy to helpwith the construction and maintenance of the walkway. Councillor Shane Caseyencouraged Ryley Short to contact the Halcombe Community Committee. It was notedthe Council would need to be involved / provide a traffic safety management plan forany works.

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SUBMISSION #028 – STEPHEN BRAY

Stephen Bray brought two presentations with him - Draft Porirua ki Manawatū InquiryDistrict: Local Government Issues Report and Kai Iwi Women both in regards to MāoriWards and representation. His key issue was regarding pedestrian crossings in Feildingand the lack of safe crossings. He advised most crossings were difficult for wheelchairusers and people with prams. He noted the metal hoops around town in particular atthe medical centre. He also noted the lip on the kerb outside of work and income, whichmany vulnerable people – elderly and disabled needed to manoeuver. He noted he hadreceived little response from Kiwirail regarding the new crossing in town.

SUBMISSION #032 – MAKINO LEISURE AND FLOW PARK GROUP

Army Officer Jeremy Corkery, Air Force Officer Matt Williams, Corey Kotuhi, CraigMcLay, and Constable Andrew Royds presented on behalf of the Feilding Leisure andFlow Park Group who are skate boarders requesting a skate park in Feilding and wouldlike to advocate for a new central and vibrant park with a good location on behalf ofCouncil.

SUBMISSION #052 – BARRY FOSTER AND DEIDRE FARR

Barry Foster and Deidre Farr spoke to their submission and their concerns aroundstormwater management of Makino Stream. Their concerns were also in regard to theincrease in in-fill housing and with the Precinct 4 developments. Concerns have beenongoing for a number of years. It was noted that their specific questions in theirsubmission would be addressed in their response letter.

SUBMISSION #161 - GARRY SIMPSON

Garry Simpson spoke to his submission regarding the rural rates increase and the impactthat would have on his property by the end of year three. He noted it was important forCouncil to not encourage development in areas that could flood. He requested thefigures for harmonizing of the storm water rates as he could not comment whether hewas for or against it based on not enough information.

Councillor Phil Marsh left the meeting at 10.16am.

The meeting adjourned for morning tea at 10.16am and reconvened at 10.32am.

SUBMISSION #063 - MIKE AND LYNN HOGGARD

Mike and Lynn Hoggard spoke to their submission regarding their opposition to theremoval of the current differential on the general rate between the urban and ruralsector.

SUBMISSION #078 – HAMISH DAVIDSON

Hamish Davidson spoke to his submission noting he is a rural, commercial and urbanrate payer. Hamish thanked the Council for its hard work on the plan. He encouragedthe Council to lobby central government harder for more funding. He is opposed toCouncil funding private or potentially private developments like Turners Road. He feltthe cost of development should sit firmly with the developers or through a co-fundingmodel. Hamish asked whether there was a way for Council to collect more fromdevelopers and commercial businesses based on a levy or taxation model. He noted thatthe costs of the districts road should be on a purely user pays basis. Hamish supported

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the roading targeted rate with the differentials but felt the differentials needed toreflect the areas better. He felt that business and rural needed to pay more with lessreliance on residential for funding of roads and thinks the proposed changes do this inpart but did not think it goes far enough. He noted the Council should consider a heavytraffic route due to the increasing number of trucks that were getting heavier. He notedthat Halcombe Road was fast becoming a dangerous road. He did not think that anyone’srates should be decreasing as rates help to fuel the local economy and community. Henoted that the parks and reserves were for all of the public to use and should be paidfor equally.

SUBMISSION #172 - FEILDING CIVIC CENTRE TRUST

Feilding Civic Centre Trust members David Stroud, Stuart Osbourne and Carla Bennettspoke to their submission requesting funding for the redevelopment of the civic centre.The funding was needed for improvements, in particular the ablution block. Otherconcerns were the non-compliant stairwell, inability to meet demands of small groupsand working within the Heritage B classification which restricted expansion out the frontof the complex. Concern was raised regarding the heritage status and as it was a Councilbuilding, if Council could do anything regarding the heritage issues and classification.David Stroud noted that they were aware of the study underway for a Sports andRecreation Facilities Plan for Feilding and were interested in being a contributor to that.

SUBMISSION #232 - REG JAMES

Reg James spoke to his submission regarding the lack of services rurally but the increasein rates not associated with rising property values. A main concern of his was the safetyof Colyton Road and Spur Road West. Another concern was powerlines on ruralproperties, and poor drainage resulting in the inability to use the phone and internet inwet weather.

The meeting adjourned for lunch at 11.55am and reconvened at 1.10pm.

Councillor Phil Marsh returned at 1.10pm

SUBMISSION #120 – TE MANAWA MUSEUMS TRUST

Te Manawa Museums Trust Chief Executive Officer Andy Lowe and Trust Board ChairJohn Fowke were in attendance and spoke to their submission. They thanked Council forits ongoing commitment of $20,000. Andy Lowe highlighted a number of successfulevents held recently and the desire to continue to develop the museum over the nextseveral years and work with Council.

SUBMISSION #148 – GEORGE SEARLE

George Searle spoke to his submission regarding the proposed changes to the ratingdifferentials. George felt too much in the Long Term Plan benefits Feilding basedprojects and did not benefit rural ratepayers. He did not find the consultation documentand the supporting material easy to read. George acknowledged that rural ratepayersneeded to contribute but the divide needs to be reasonable.

SUBMISSION #164 - JULIA HILL

Julia Hill spoke to her submission seeking information and answers to a number ofquestions. The main issue raised was the proposed changes to the differential rate. Julia

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Hill was advised that her questions would be addressed in the response letter to hersubmission.

SUBMISSION #170 - SIDNEY HILL

Sidney Hill spoke to his submission highlighting roading issues. He advised that he livedon a state highway with no curbing or street lights and was concerned about the amounthe pays versus the services he receives. He felt that increasing the rates differential wasno benefit to rural ratepayers and was unequitable. He acknowledged rural ratepayersdid need to pay for some parts of the town.

SUBMISSION #235 - LOWER KIWITEA SCHEME – DAVID WILKINS

David Wilkins spoke to the submission submitted by the ratepayers of the Lower KiwiteaScheme. In support were Ross Evans and Michael Jacqui. He advised that the schemesratepayers were opposed to the rate increase and considered it unfair and inequitableconsidering that the flood control work undertaken by the scheme benefits not only theindividual landowners involved but everyone downstream including the Feildingtownship. He noted there were about 15 ratepayers in the scheme.

SUBMISSION #253 - JO HAYES

Jo Hayes spoke to her submission, with Ken Thompson from the Apiti CommunityCommittee in support. She advised she was opposed to the proposed changes to therates differentials which she felt would penalise rural ratepayers and favour urbanratepayers. She spoke of other ways to generate funds such as a fuel tax. She felt withthe increased accessibility to Palmerston North City these days residents needed tosupport Feilding town and the rates proposal only divided the community. She felt thatthere had not been enough consultation prior to the draft Long Term Plan beingreleased. She noted that her community benefitted from the community committeefunds but questioned how her community benefitted from CEDA and what CEDA did forrural Manawatū. She said that the free tickets offered to Manfeild was no benefit torural ratepayers. She raised concerns regarding Civil Defence in Apiti, and stormwater.She felt that those who benefit from a service should pay. Roading is the essence of arural community and the maintenance of these roads was important. She encouragedmore discussion for business owners lead by Central Government and Local GovernmentNew Zealand regarding options for Earth Quake Prone Buildings. She noted the futureof Manfeild and she would like to see it used every day, every weekend, it was a bigspace and it had a lot of potential. It was clarified that the Grand Prix tickets had beenprovided by the organisers of the event. She also would like to see more public andprivate partnerships.

The meeting adjourned for afternoon tea at 2.50pm and reconvened at 3.15pm.

SUBMISSION #319 – LOW VISION MANAWATŪ

Gill Absolon spoke to her submission on behalf of the Low Vision Manawatū Group. Sherequested that the Council make all of its buildings and properties which the public usemore accessible for people affected by low vision. She noted the Feilding Little Theatreand the Manawatū Community Trust Hall. She noted it is not only the elderly who haveimpaired vision.

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SUBMISSION #294 – SOCIAL ISSUES NETWORK COUNCIL OF SOCIAL SERVICES

Gill Absolon, Ruth Dalzell, and Diana Macdonald spoke to their submission on behalf ofthe Social Issues Network Council of Social Services. Their concern was over the sale ofthe Feilding Community House and the lack of notice. On average there were 386meetings per year in the community house from 30 to 35 different groups. Theyhighlighted the importance of social services in a community and that it was animportant role for Council to be a part of. This was a needed community space and theywould like to be considered for another Council owned building. Any building thathouses this service would need to be able to be easily accessed but it would also needto be suitable for vulnerable people to use the facilities. Chief Executive Richard Templernoted that no decision had been made regarding the sale of the Community House, andin any case Council would find a suitable home for the occupants before any changeswere made.

SUBMISSION #320 – CONCERNED SENIOR CITIZENS

Gill Absolon spoke to the submission from Concerned Senior Citizens, requestingpedestrian traffic lights to be installed near the BP roundabout and Police Station onKimbolton Road, neighbouring Aorangi Road. Her concerns were regarding the largeamount of people who needed to cross Aorangi Road and the impact the New World inits new location would have on pedestrian numbers.

SUBMISSION #309 – MANFEILD PARK TRUST

Manfeild Park Trust Chief Executive Officer Julie Keane spoke to the submission fromManfeild Park Trust. She noted the number of events held at Manfeild in 2017 and theBERL report to review the economic and social benefits the facility provides to theratepayers of the Manawatū. Manfeild Park Trust requested an increase in grant fundingof $200,000 per annum. They also requested the Council consider an increase in majorevent funding. They support the extension to Turners Road and the realignment ofKawakawa Road and asked that Council make provision for the redevelopment in futureplans of the eastern entry to Kowhai Park which was adjacent to the South Street entryto Manfeild Park. In questions Julie confirmed the request to council for an extra$100,000 was for operating expenses predominantly deferred maintenance.

SUBMISSION #333 – SOURCE TO SEA

Tom Shannon and Stuart Harrex spoke to the submission from Source to Sea. Source toSea is a community-led initiative and has been developed by the Biodiversity ClusterGroup of Environment Network Manawatū, and members of the wider public includinginterest groups. They are requesting Council becomes an active participant in theCommunity driven project, Manawatū River Source to Sea – a project that will enhancebiodiversity and bring economic benefits to the Community; and that Council includesfunding within the Long Term Plan 2018-2028 of $20,000 per annum, over the next threeyears. They are hoping to secure funding $20k of funding from each neighbouringterritorial authority for a coordinator as they are predominately volunteer based andare currently establishing an operation plan. They have had brief talks with Accelerate25. They requested to be invited back in an informal situation to discuss what they doand can offer further.

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SUBMISSION #307 – LYN MCCURDY

Lyn McCurdy spoke to her submission. She is the chair of the Halcombe CommunityTrust. Her concerns are regarding the rates differential, and she is opposed to thechanges. She felt there had not been enough time for consultation. She felt that theTurners Road extension, and wastewater centralisation projects needed furtherconsultation outside of the Long Term Plan as not enough information was provided.

SUBMISSION #345 – GAYNA BROWN AND PAULA SCOTT

Kiwitea School pupil Amy Silk was in attendance and spoke to the submission regardinga 70km speed zone through Kiwitea for a safe environment for the school. A hump inthe road and roadside foliage were the main causes of poor visibility when approachingthe school. Councillor Short acknowledged the letters sent to the school from councilofficer Matt Williams regarding the Safer Journeys for Schools. It was noted that theCouncil would send the Safer Speed Zones for Schools document through again.

SUBMISSION #207 – MANAWATŪ YOUTH AMBASSADORS

Youth Ambassadors Alex Short and Eric Schuster spoke to their submission. Topicscovered included their support for the Resource Recovery Centre and a suggestion toencourage and educate not just primary school age but teens and adults, as well asbusinesses about recycling. They acknowledged that the library redevelopment and theseismic strengthening was important, but would like to see the outdoor area utilisedbetter and sought more information regarding the re-development and whether itwould be fit for today’s purpose. They supported the Kowhai Park Bridge, and would liketo keep the playground under the trees as it is, and suggested fencing for the newplayground. They disagreed with the proposal to remove the Timona Park changingrooms/storage and toilet facilities. They were surprised that the Quail Ave walkway wastaken out and were disappointed that Development Contributions from developers hadnot been taken for the walkway. They supported the decision to remove thehydrotherapy pool from the Makino Aquatic Centre but looked forward to its benefit tothe elderly in the future when funds allow.

SUBMISSION #299 TE ARAROA WALKING NEW ZEALAND

Frank Goldingham spoke to the submission from the Te Araroa Manawatū Trust. Herequested that funding for the Feilding to Palmerston North shared walkway be broughtforward instead of being deferred. He noted that Palmerston North City Council hadincluded the funding in their Long term Plan. He noted as it was a joint effort he wouldapproach both Councils for funding when available. He suggested in the interim creatinga mowed berm to help keep walkers off the road. He noted that increased mowing ofthe berms would be needed between the months of October to April. He was in supportto change the trail route if possible.

The meeting adjourned for dinner at 5.20pm and reconvened at 6.28pm.

SUBMISSION #027 - BARB AND PETE DAVIES

Pete Davies spoke to their submission, asking that Council not change the differential inrates. He did not believe the comparison used to justify changing the differentials was afactual comparison. He compared the Feilding rates with Palmerston North City Councilrates, and reminded Council that rural ratepayers do not benefit from wastewater rates.He also compared Feilding rates with Horowhenua rates, and spoke about a survey he

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did of his neighbours comparing their values and rates charges. He believes thereneeded to be more consultation prior to making any changes. Submits that increasingrating burden on rural ratepayers would create a divide between residential and ruralratepayers.

SUBMISSION #282 - HALCOMBE COMMUNITY COMMITTEE AND SUBMISSION #165 -BAINESSE – RANGIOTU COMMUNITY COMMITTEE

Rachel Lane gave a presentation on behalf of the Halcombe Community Committee, andon behalf of the Bainesse – Rangiotu Community Committee. She was accompanied byJeanette Henderson, Richard Bain, and Greg Lambert. She thanked Council for theircontinued support for the Halcombe Community Walkway, support for Anzac Dayservice noting that approximately 400 people attended this year. She also thankedCouncil for the mobile recycling centre which is well utilised.

She expressed disappointment with consultation information, both in social media andat community meetings, advising they had insufficient information. There were otherprojects with big budgets but very little detail so they felt they were only being told halfthe story. Concerned that the approach would also drive a wedge between rural andurban residents.

She spoke about the following issues:

Issue One - changes to the rating system – asking Council not to change therating differentials

Issue two – supports option of harmonised stormwater rate Requested carryover of unspent funds as detailed in their presentation Asked that funding for sealing of Kimber street be included in draft Long Term

Plan Requested provision for roof replacement of Halcombe Memorial Hall before

2020.

SUBMISSION #259 - RACHEL AND JEFF LANE

Jeff Lane spoke on behalf of their submission. With regard to the rural rate differentialshe felt data used had been selected to support a specific viewpoint. Concerned therewas no referencing to data used in the Long Term Plan. He spoke about proportion ofarterial roads in the rural area, these are equally vital to both rural and residentialratepayers and are vital to growth and tourism. Proposes that the rural ratingdifferentials remain unchanged to ensure the guiding principles of the Long Term Planare adhered to.

Feilding Library investment – questions the high cost proposed. Asks why there were noplans or details available to the public. Understands the building requires strengthening,they have reviewed the KOA seismic report and this does not appear to be a majorworks. The budget estimate appears to be related to the library redevelopment and iflimited to just earthquake strengthening then costs would need to be revised. Spokeabout his concerns with the proposed budget.

Proposed Turners Road extension. They oppose building of a public road on private land,using public money.

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Mt Taylor to Homelands Ave walkway – asked that funding for this project be reinstatedin the Long Term Plan with a budget of $100,000.

He also gave an example of a project at Horowhenua District Council where a projectwith an estimated high cost was done with a much lower budget by taking a creativeapproach to a solution. It was possible that by being more creative the walkway may beable to be built for less than the proposed $100,000 cost.

SUBMISSION #133 – MANAWATŪ BLOKART CLUB

Julian Steven, President, with Bruce Buckland and Michael Long of Manawatū BlokartClub spoke to their submission. They sought improvement of the access from SH1 to thedomain to make it safer. They would also like the sealing extended further into the carpark and possibly an additional entrance at the southern end. They asked for a publictoilet to be installed, and that selected gum trees be removed from the southernboundary. Lastly they asked that the car park’s wooden barrier fence be extended, withan extension to the southern boundary. Their highest priority would be the removal ofthe trees, then second priority the installation of a public toilet. The car parkimprovements could be scheduled after that.

SUBMISSION #270 - RANGIWAHIA COMMUNITY COMMITTEE

Fiona Morton and Geoff Le Quesne, along with Shelley Dew-Hopkins and Doug Brodiespoke to their submission. They highlighted the following points – Mangaweka bridge,asking that the cantilever bridge be retained once the new bridge is built.

Playground fence – would like $1300 towards materials for the fence.

Dress Circle – having increased traffic, which is increasing the need for additionalmaintenance required. Would like Council to consider tar sealing that route, andconcerned that the current level of maintenance is not keeping up with the workrequired. Does not believe their current contractor is doing a good enough job and notgetting value for money.

Think big projects – identified in their community plan – disabled toilet and shower blockand would need to upgrade the wastewater system, would also like to upgrade their hallkitchen. Flagging that for information for the ten year plan.

With regard to proposed changes to the rural differentials, expressed disappointmentin the proposal. Concerned that could only see the effect over the next financial year.Understands that council is signalling that a change is going to occur, but has notpresented all of the options including status quo. Believes Council has limited itself witha phased change which only looked at three years rather than ten years.

Does not believe Council has a mandate to initiate that change. She looked at previoussubmissions on LTP and Annual Plans and circulated her analysis of previous requests.Their committee believes no change should be made to the rating differential.

SUBMISSION #290 - IAN HOPKINS AND SHELLEY DEW-HOPKINS

Shelly Dew-Hopkins and Ian Hopkins spoke to their submission. She understood thedifferentials were historically formed on the basis that rural ratepayers would not beunfairly paying for more services than they use.

She noted the use of capital values of farms is not an indication of ability to pay.

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Their returns on investment are lower than that of building owners in the CBD.

She expressed concern about difficulty in extrapolating data from the system as only theone year of rate information provided.

She did not think Feilding businesses capitalise enough on the events held in Feilding.

With regard to the roading differentials, she did not believe they get the full benefit fromthat. The main arterial roads are used to convey people out of the district to spend theirmoney in other areas as well as rural people to come into Feilding. Believes theproposed rating differentials would be unfair.

With regard to parks and reserves – she noted they do not receive any benefit but aspart of the community accept they need to contribute to it. Their concern was that itwas a disproportionate amount being sought.

She believed there should be a further option included for consultation of no change inthe differentials.

MDC 18/432 MEETING ADJOURNMENT

Her Worship the Mayor declared the meeting adjourned at 8.30pm, to reconveneTuesday 15 May 2018 at 8.30am in the Council Chambers 135 Manchester Street,Feilding.

Approved and adopted as a true and correct record:

CHAIRPERSON DATE

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MINUTES EXTRAORDINARY MEETING TIMECOUNCIL TUESDAY 15 MAY 2018 8.30AM

Minutes of a reconvened extraordinary meeting of the Council held on Tuesday 15 May 2018,commencing at 8.30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Steve BielskiCr Barbara CameronCr Shane CaseyCr Michael FordCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison ShortCr Howard Voss

APOLOGY: Cr Stuart Campbell

IN ATTENDANCE: Richard Templer (Chief Executive)Shayne Harris (General Manager – Corporate and Regulatory)Brent Limmer (General Manager - Community and Strategy)Frances Smorti (General Manager – People and Culture)Hamish Waugh (General Manager – Infrastructure)Tracey Hunt (Strategy Consultant)Colleen Morris (Chief Financial Officer)Paul Stein (Communications Adviser)Danielle Balmer (Communications Officer)Janine Hawthorn (Community Development Adviser)Helen Rowe (Regulatory Support Officer)Mathew Bayliss (Community Facilities Manager)Bridget Simpson (People and CultureBrook Rush (Community and Strategy Operations Officer)Brittney Evans (Corporate Projects Adviser)Maree Brown (Human Resources Administrator)Kylie Iwikau (Executive Assistant – General Manager

Infrastructure)Glenn Young (Utilities Manager)Carl Johnstone (Parks and Property Team Leader)Rārite Mātaki (Principal Advisor – Māori)Chris Pepper (Special Projects Manager)Rachel Raggett (Executive Assistant – General Manager

Community and Strategy)Sue Cavanagh (Regulatory Support Officer)Michael Hawker (Project Delivery Manager)Michael Taylor (Project Engineer – Utilities)Mel Rush (Information Team Leader)Kirsten Pike (Parks and Property Officer - Legal and

Planning)Nichole Ganley (Governance Support Officer)Allie Dunn (Governance Team Leader)



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MDC 18/434 HEARING OF SUBMISSIONS - CONTINUED

STRATEGY CONSULTANT

Strategy Consultant Tracey Hunt provided an opportunity for Councillors to seekclarification on any matters raised in the hearing of submitters on Monday 14 May 2018.

The Council then continued with hearing from submitters that wished to speak to theirsubmissions.

SUBMISSION #285 – WARRICK AND FALLAN ZANDER

Warrick and Fallan Zander spoke to their submission. They wanted to know when andhow the rural classification was introduced. They expressed concern about the increaseto the general rate for Feilding Rural and not being offered flexibility to adjust over athree year period. Other concerns were the increase in the Parks Reserves and SportsGrounds rates. They expressed their disappointment that although the Parks Reservesand Sports Grounds rates had been increased, 14 projects had been left out of the plan.They supported the Quail Ave Walkway and the submission from Mike and LynnRichardson.

SUBMISSION #251 – FEILDING WASTEWATER TREATMENT PLANTNEIGHBOURING PROPERTY OWNERS AND RESIDENTS GROUP

Dr Jim Wilson and Nicci Simpson spoke to the submission from the Feilding WastewaterTreatment Plant Neighbouring Property Owners and Residents Group and gave aPowerPoint Presentation. Their main concerns were the proposed rural rates increasesand wastewater treatment and disposal. They felt a uniform general rate for roadswould be the fairest way and requested that the Council review all of the ‘nice to have’expenditure, they felt there was too much in the parks and reserves budget. They alsoraised concerns regarding the budget expansion for the Feilding Wastewater TreatmentPlant and were concerned about cost for consent conditions. They also raised theirconcern regarding the quality of the planting at the treatment plant.

SUBMISSION #146 - PAUL ARGYLE

Paul Argyle spoke to his submission, noting that he was against the rating proposal, hefelt it was unfair and inequitable as was the capital value rating system.

SUBMISSION #029 – MIKE AND LYNN RICHARDSON

Mike and Lynn Richardson spoke to their submission. They advised that they were bothretired and rates equated to 10% of their income. With a background in localgovernment he felt the proposal was a poor decision in natural justice. He noted thatthe level of service in Mt Taylor is significantly lower than in Feilding and questioned thecontribution to depreciation and maintenance costs of a number of infrastructurefacilities e.g. footpaths, drainage, street lights. Mike Richardson sought informationabout how much was spent from the roads operating budget in Mt Taylor. He felt thatthe actual depreciation of roading assets in Mt Taylor was significantly less than thatassumed in Council’s proposal. He would like the footpath link to Feilding reinstated andfelt it was important to have that connectivity down to Feilding and referred to the NewZealand Recreation Standards. He felt that the treated waste that came from Mt Taylorwas of a benefit to the Feilding Wastewater Treatment Plant and wanted thedifferentials to be reduced from 80% to 40% for water and 25% for waste water.

17


SUBMISSION #085 – RICHARD FERNANDO

Richard Fernando of Hiwinui spoke to his submission. He felt that rural and urbanratepayers did not benefit equally and was therefore opposed to the changes in therates. He spoke about the lack of safety for residents to walk to the shop, noting theyhad to use stormwater drains to walk in. He said that residents wanted better value formoney from their rates. He spoke of sustainable growth and not sacrificing greenspacesfor growth. He spoke of the World Wildlife Fund Global Hectares data in relation to hispoints in maintaining rural areas as rural. He wanted local jobs filled by the local youth,and felt that proper training, for gaps in the local market, and incentives to stay in thedistrict were needed. He felt some of the money going to CEDA could be used for this.Business growth was also important and he suggested start up grants for youth tryingto get into business. Richard has an IT company and employs 5 but is looking for morebut finds it hard to attract people to the area.

The meeting adjourned for morning tea at 10.06am and reconvened at 10.15am

SUBMISSION #252 - WAYNE CHRISTENSEN

Wayne Christensen spoke to his submission, advising of his opposition to the increasesproposed for the Development Contributions. He said it would be an 19 to 88 percentincrease. He would like to see development continue, not drop off. He comparedneighbouring Councils’ development contributions for the same size section – 4000sqmand subdividing it into 4. He asked Council to consider holding any current proposals atthe 2017 level. He then spoke in support of the Turners Road development and thebenefit of attracting new industries to town.

SUBMISSION #144 - HIMATANGI BEACH COMMUNITY COMMITTEE

Marty O'Fee (Chair) Reuben Ebrey (Vice Chair) and Chris Rosvall (Secretary) spoke totheir submission. They requested that unspent community committee funding becarried over, which would be used for the BBQ area they proposed to build next to thetennis courts. They gave an update on progress with projects the community committeewere involved in, requesting funding for their signage project. With regard tostormwater improvements, they were in favour of the proposed harmonised rate. Theexpressed concern with the level of service for roading in the village, and the proposedrates for roading. They acknowledged Recreation Services for maintaining the village toa respectable standard. They also spoke about the Freedom Camping Bylaw, the needto irradicate yucca and acacia plants. The spoke in support of the service provided bythe Himatangi Beach Community patrol asking for ongoing support from the Council forthis service. They spoke in favour of the City to Sea Pathway project, supporting itmoving forward from the Council. They also talked about horses in the park, and concernwith horse floats taking all the room.

SUBMISSION #346 - ANN FULLERTON

Ann Fullerton spoke to her submission, expressing concern about the growth in staffnumbers and effect on rates increases. She also spoke about an information request shehad made regarding the Feilding Community Committee. She spoke about CommunityCommittees and community boards, asking why did Council prefer the CommunityCommittees over community boards. Her submission covered advances in long termexotic pest plant control, encouraging the growing of native plants, reducing berm andfarm flooding, and was against the proposal for Maori Ward to be established.

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SUBMISSION #278 – JOANNA SAYWELL

Joanna Saywell expressed concern about the rates, noting they were exorbitantly high.She expressed concern about the level of spending and the 20% increase in staff. Shecould not see any savings being offered and increase in the level of service. She spokeabout the proposed wastewater centralisation project, making points about risk andprocesses for pump station failures, Barrows road intake, gravity line, agreements withfarmers to pipe across their land, there are offtakes and access to it.

SUBMISSION #291 – BAINESSE AND DISTRICTS COMMUNITY DEVELOPMENTTRUST

Alisa Halford spoke to their submission requesting funding towards the City to Sea RailTrail.

SUBMISSION #329 – JIM WILSON

Jim Wilson spoke to his submission, expressing concern with the proposed ratingdifferentials and the amount of information provided. He also spoke against the CVbased system of rating

The meeting adjourned for lunch at 12.00pm and reconvened at 1.10pm

SUBMISSION #358 HAMISH AND LEANNE BROWN

Hamish and Leanne Brown, Ridge Road farmers, spoke against the proposed change tothe rating differentials, noting they did not see the proposal as fair and equitable.

SUBMISSION #104 - MDC CREATIVE COMMUNITIES COMMITTEE – JILL DARRAGH

Councillor Barbara Cameron noted an interest as a member of the Creative CommunitiesAssessment Committee.

Jill Darragh spoke to their submission, informing Council about the role of thecommittee. She spoke about the need for an arts policy.

SUBMISSION #167 - BRIAN KOUVELIS

Brian Kouvelis spoke to his submission on three aspects of the draft Long Term Plan -Rates, asset management policy and the wastewater treatment plant. He believedCouncil should maintain the status quo for rating differentials. With regard to thewastewater treatment plant, he spoke about ensuring compliance requirements of theconsent are met. With regard to the asset management plan, he felt there was amismatch of the plan and the draft Long Term Plan consultation document.

SUBMISSION #248 - FEILDING LITTLE THEATRE PLAYERS INC

Joan Ford and Beth Evenson spoke to their submission with a powerpoint presentationcontaining a number of photos. They spoke about the benefits of the theatre, and spokeabout the need to maintain and upgrade the facility. They spoke about the urgency forthe roof replacement, and safety regarding the fire exits.

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SUBMISSION #279 – MANAWATŪ COMMUNITY TRUST

Tyson Schmidt, John Culling and Colin McJannet elaborated on their submission seekinglending facility provided for in the Long Term Plan for the purpose of increasing theprovision of affordable housing.

SUBMISSION #342 - FEILDING AND DISTRICT PROMOTION INC

Jason Smith and Yumiko Olliver-Gray spoke to their submission and their need foradditional funding. They talked about the number of visits to the information centre,with an increase to the website and email, and the need to upskill staff for this. They arerequired to have a minimum of two staff on at all times for health and safetyrequirements. They also talked about technology increasing the ways to promote ourtown internationally.

The meeting adjourned for afternoon tea at 3.02pm and reconvened at 3.28pm

SUBMISSION #125 – ROGER SMAILES

Roger Smailes spoke to his submission regarding the proposed changes to the ratesdifferential, asking that the status quo remain.

SUBMISSION #344 – GRAHAM AND JENNY TEAHAN – MT LEES RESERVE

Graham and Jenny Teahan circulated copies of books for Council’s information, includinga visitors book. They spoke about the book that was written by Scott Eastham, and reada poem from the book. There was a need for a cattle stop to prevent cattle from gettinginto the grounds. They spoke about the need for increased maintenance on the house,noting it had been 15 years since last painted, the house needed insulating. They advisedthat they were frustrated and struggling with the lease. They discussed separating thecamping area away from the day visitors.

SUBMISSION #354 – INFRASTRUCTURE GROUP

The General Manager – Infrastructure spoke in support of the submission, noting therewere no requests for additional money and outlined the projects that were underwayfor which carry forward of funding was requested.

SUBMISSION #355 – CORPORATE AND REGULATORY GROUP

The General Manager – Corporate and Regulatory spoke in support of the submission,seeking carry forward of funding for projects that were underway.

SUBMISSION #356 – COMMUNITY AND STRATEGY GROUP

The General Manager – Community and Strategy gave a presentation outlining theGroup’s activities over the past twelve months and seeking carry forward of unspentfunding.

The meeting adjourned for dinner at 5.10pm and reconvened at 6.31pm

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SUBMISSION #311 - NGĀ MANU TĀIKO MANAWATŪ DISTRICT COUNCIL

Kipa Arapere, Amiria Arapere and Rosemary Tait were in attendance on behalf of NgāManu Tāiko Manawatū District Council. Kipa Arapere gave apologies from othermembers that were intending to be at the hearing but were no longer able to attend.

Councillor Phil Marsh returned to the meeting at 6.32pm.

To introduce their submission, Kipa Arapere provided a mihi speaking about places ofsignificance and waahi tapu. He advised the focus is their streams and places ofsignificance. The submission of Ngā Manu Tāiko covered the following concerns:

Lack of water flow in streams and sedimentation, impacting on fish life in thewaterways

Consideration of local marae, hapu and iwi aspirations in the proposed changesto the rating system

Wastewater centralisation project – benefit of removing waste fromneighbouring rivers but seek guarantee that once waste comes out of thoserivers that nothing else goes in. Other opportunities such as rectifying HatoPaora wastewater

Appearance and content of draft Long Term Plan – questioned whether itreflected tangata whenua

Also resubmitted the submission made by Ngā Manu Tāiko the 2015-25 draftLong Term Plan.

Elected members and officers acknowledged their submission with a Waiata.

SUBMISSION #107 – MARTIN PRATT

Martin Pratt spoke to his submission, asking that Council not change the ratingdifferentials.

SUBMISSION #323 - JOHN KEY

John Key spoke to his submission regarding the development contribution policy,outlining his general criticism of the policy and highlighting some specific issues with thepolicy. He also expressed concern about the process followed by the Council in bringingthe policy before Council.

SUBMISSION #280 – LOIS AND NICK CHEER

Lois and Nick Cheer spoke to their submission, pointing out where benefits were equalbetween rural and urban ratepayers and expressing their concern about the unfairnessthat the changes to the rating differential would bring.

They made suggestions around flooding and increased water that flows as a result ofclimate change, noting they would like to see in district plan a consideration of buildinghousing away from flood plains or other problem areas, and suggests that the Councilworks closely Horizons Regional Council on this.

SUBMISSION #183 – CHELTENHAM COMMUNITY COMMITTEE

Keith Robertson and Dave Scott presented their submission, outlining their concernsabout changes to rating differential and the impact this would have on the rural

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community. They asked that the differentials be left as they were. They also talked aboutthe low level of maintenance in their area. They felt the cost budgeted for earthquakestrengthening of library was excessive and lower cost alternatives should beinvestigated.

They sought information about the ownership of the Turners Road land, and noted theyfelt the development of the road should be financed by the land owners / developers.

They spoke in support of the harmonised stormwater rate proposal.

They expressed disappointment that their public toilets were not being replaced, notingthe high usage of these, averaging 60 visits per day. They felt the toilets could bereplaced in an affordable way for approximately half the amount stated within the draftLong Term Plan.

With regard to recycling, they did not believe kerbside recycling would work in theircommunity but had been unable at this stage to find a suitable location for a mobilerecycling centre. Once they find a location they would like to pursue the issue.

They would also like a cycleway / bridleway established to increase road safety in thearea and asked whether this could be done after the pipe was laid for the wastewatercentralisation project.

In closing they noted their support for the Halcombe Community Committee’spresentation.

SUBMISSION #224 - RONGOTEA COMMUNITY COMMITTEE AND SUBMISSION#225 – MURRAY AND MARGARET GILES

Margaret Giles spoke on behalf of the Rongotea Community Committee’s submission.

She talked about the need for Council to construct footpaths in Rongotea, spoke againstthe proposed increase in rural rates and asked for budget to be put aside to prune thecherry trees.

With regard to the Rongotea village update, she was concerned that it was cancelled.

She asked Council not to forget about the villages, and to keep funding in for some oftheir projects.

With regard to the playground, they would like smooth sealing put in place in the middleunder the goal. There was a safety problem with the concrete pad that was there as ithas a lip which could be a trip hazard. She would also like some equipment for olderpeople in included in the parks.

SUBMISSION #239 – HIWINUI COMMUNITY COMMITTEE

Arthur Wood spoke to the submission on behalf of the committee. He noted that theyhad provided a copy of drone footage of the walkway; unfortunately this was notavailable at the hearing to show to Council. He introduced the School Board ChairpersonDuncan Baker and Johanna wood.

There were two points that he spoke to – firstly their concern about the impact ofincreased rates on that area and their concerns about growth of the area without growthof infrastructure. Their second point was about the safety of children walking and biking

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to school. They had compiled a community plan with their vision being a safe andwalkable community. There was a need for more infrastructure to support thecommunity plan. He explained how it was not a safe environment for children to walk.They sought Council’s support to make it a safer place for the children. They had plansand suggestions for a walkway on Watershed Road which would help with safety,however Reids Line needed urgent action to improve safety. The speed limits also needto be reduced.


Her Worship the Mayor declared the meeting adjourned at 8.26pm to reconvene at8.30am Wednesday 16 May 2018, in the Council Chambers 135 Manchester Street,Fielding.


CHAIRPERSON DATE

23

MINUTES EXTRAORDINARY MEETING TIMECOUNCIL WEDNESDAY 16 MAY 2018 8.30AM

Minutes of a reconvened extraordinary meeting of the Council held on Wednesday 16 May 2018,commencing at 8.30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Steve BielskiCr Barbara CameronCr Stuart CampbellCr Shane CaseyCr Michael FordCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison ShortCr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive)Shayne Harris (General Manager – Corporate and Regulatory)Brent Limmer (General Manager - Community and Strategy)Frances Smorti (General Manager – People and Culture)Tracey Hunt (Strategy Consultant)Colleen Morris (Chief Financial Officer)Paul Stein (Communications Manager)Danielle Balmer (Communications Officer)Janine Hawthorn (Community Development Adviser)Nichole Ganley (Governance Support Officer)Michael Hawker (Project Delivery Manager)Lisa Thomas (Policy Adviser)Rārite Mātaki (Principal Advisor – Māori)Jeff Graham (Emergency Management Officer)Linda Griffith (Business Support Team Leader)Karel Boakes (Regulatory Manager)Brittney Evans (Corporate Projects Adviser)Grace Donaldson (Business Support Officer)Sonya Stevens (Business Support Officer)Bree Oldfield (Senior Finance Officer)Ross Wheeler (Strategic Accountant)Brook Rush (Community and Strategy Operations Officer)Carl Johnstone (Parks and Property Team Leader)Maria Brenssell (Executive Assistant – Mayor)Beryl Mingins (Technical Infrastructure Support Officer)Aimee Flanders (Infrastructure Support Team Leader)Rachel Raggett (Executive Assistant - Community and Strategy)Deborah Bell (Infrastructure Support Officer)



24


MDC 18/437 HEARING OF SUBMISSIONS - CONTINUED

SUBMISSION #343 – SPORT MANAWATŪ

Craig Pedley, Trevor Shailer and Janette Pease spoke to the submission regardingsupport for further developments and upgrades. They also talked about engagementwith the Council through the community development strategy.

Councillor Michael Ford left the meeting at 8.54am and returned at 8.56am

SUBMISSION #268 - FEDERATED FARMERS AND SUBMISSION #271 - JAMES STEWART

Coralee Matena, Andrew Hoggard and James Stewart spoke to their submissions. Theytalked about the history of the rates from 1989. They noted they opposed changes tothe system six years ago rating system and questioned why the proposal was backbefore the Council.

LATE SUBMISSION - LIZ BROOK

Liz Brook spoke to her submission, expressing her concern with the proposed change tothe rating differentials.

SUBMISSION #158 - PAUL KELLY

Paul Kelly spoke to his submission outlining his opposition to the proposed change tothe rating differentials noting he did not believe the proposed changes would be fair andequitable. He suggested using land value for rating purposes.

The meeting adjourned for morning tea at 10.05am

Councillor Hilary Humphrey left the meeting at 10.05am

The meeting reconvened at 10.30am

SUBMISSION #159 - AWAHURI FOREST – KITCHENER PARK TRUST

Chairperson Geoff Lovegrove spoke to their submission. He spoke about thedevelopment and renewal at the park, and the progress that was being made, and thefunding sought by the Trust.

SUBMISSION #160 - HIWINUI SCHOOL

Brenda Leigh with School Leaders Curtis, Mckenzie and Jacob spoke about the safetyconcerns they face walking to and from school. They noted there were no school busesfor their school, their car park was too small. They currently had a walking school busthat up to 20 children used. They talked about plans for a footpath / cycleway to providea safer way to get to school.

SUBMISSION #213 - KIMBOLTON COMMUNITY COMMITTEE

Tony Waugh and Rodney Wilson spoke to their submission, outlining two projects forconsideration: the Oroua Valley lookout replacement and the viewing platform inKimbolton near the school.

25


SUBMISSION #211 – CLIFFORD HEATH

Clifford Heath spoke to his submission expressing his opposition to the proposedchanges to the rating differentials. He also talked about his concerns with the roading inthe rural areas, and the impact of the heavy weight restrictions on both the MangawekaBridge and the Otara Bridge.

Councillor Andrew Quarrie left the meeting at 11.35am and returned at 11.37am

SUBMISSION #263 - VISUALISE-THE-FUTURE GARY STONELEY

Gary Stoneley spoke to his submission seeking recognition and Council support ofNeighbourhood Support.

SUBMISSION #341 – PALMERSTON NORTH CITY COUNCIL

Mayor Grant Smith thanked Council for its support of CEDA and Te Manawa. He askedthat Council consider increasing its contribution to Te Manawa. He outlined thePalmerston North City Council’s support for the Feilding to Palmerston North cyclewayand asked that Manawatū District Council provide funding in anticipation of a successfulbusiness case. He spoke about additional industrial land at Turners Road, noting theirsupport for providing additional industrial land in a manner consistent with the workcompleted by both Councils on the Joint Industrial Land Review. He spoke about sharedservices and working together.


SUBMISSION #042 - SUSAN GALEA - ALT ENERGY FARM

Susan Galea noted she had a small organic dairy farm. She spoke against the ratingsystem noting it was not fair. She would prefer a poll tax plus a rate. She contrastedrural rates to the benefits in town such as water, waste, sewage, parks, recreation.

SUBMISSION #173 - BRUCE DYER

Bruce Dyer felt that the draft Long Term Plan was not easy to understand. He suggestedthat to finance the roading a fuel tax be implemented– user pays. He believed Councilneeded to plan to reduce the amount of debt and interest expense and rates expense.He proposed there be a more in depth consultation process with interested parties. Headvised he doesn’t agree with supporting Manfeild.

SUBMISSION #218 - OROUA RIVER CATCHMENT CARE GROUP

Denis Emery, Ann Nuku and Councillor Alison Short spoke about the history of theManawatū River Leaders Accord and Mana Whakahaere which provide for a strategicapproach to the whole of the river. They gave a presentation that outlined theobjectives of their submission, being:

The promotion, restoration and health of the Manawatū River and its tributariesvia Manawatū River Leaders Accord

To seek improved water quality and ecology within the Oroua River andempower its mauri and life-force as a valued and respected taonga of thecommunity

26


To support the Manawatū District Council in developing a large network of therecreational cycle/ walkway for it community along both the Mangakino andOroua Rivers

To assist the Awahuri Forest – Kitchener Park in achieving their environmentaland ecological goals

To enhance and foster community engagement, spirit and pride amongst thewider community, local marae, hapu and Iwi, and

To narrate good stories of the Awa, improve community projects and enhancedwater quality for the whole community

They spoke about projects for community planting, Rata Street Walkway and communityclean up such as Timona Park clean up.

SUBMISSION #288 – POHANGINA VALLEY COMMUNITY COMMITTEE

Liz Besley spoke on behalf of the Pohangina Valley Community Committee outliningplans for development at the Pohangina domain, developing a multipurpose asset, andthe funding sought towards the cost of these projects.

SUBMISSION #292 – CENTRAL ECONOMIC DEVELOPMENT AGENCY

Linda Stewart, Chief Executive of the Central Economic Development Agency spoke insupport of the proposal to establish a regional events fund and sought ongoingcommitment to the core funding of CEDA.

SUBMISSION #296 – STRAHAN LAND COMPANY LTD, CARNLOUGH LTD

Ian Strahan spoke against the proposed changes to the rating differentials, and gave apresentation showing a graph illustrating his concerns with projections on future ratesfor a sheep farm example.

SUBMISSION #308 – MILTON PEDLEY

Milton Pedley spoke to his submission and noted that the press (Stuff, Fairfax) refusedto print any of his letters. He outlined his concerns with the draft Long Term Plan,proposed rating differentials and loan funding.

SUBMISSION #293 - FEILDING COMMUNITY COMMITTEE

Laura Banks, Vice Chairperson, along with members Ellen Witt and Gary Stoneley spoketo their submission, talking about the Reserves Management Plan, proposed sale ofassets such as caretakers house at Kowhai Park.

The meeting adjourned for afternoon tea at 3.00pm and reconvened at 3.15pm

SUBMISSION #287 – HORIZONS REGIONAL COUNCIL

Bruce Gordon Chairperson, and Michael McCartney Chief Executive, spoke to theirsubmission. They acknowledged Council’s support of the Manawatū River Leaders’Acord and contribution to community projects in support of the FreshwaterImprovement Fund. They talked about wastewater and the national debate aroundwater quality and their encouragement for Councils to recognise the focus nationally onwater quality improvement. Their submission also covered stormwater and floodprotection and compliance with New Zealand Drinking Water Standards. With regard to

27


transport they asked Council to include funding for the Feilding to Palmerston NorthCycleway in the Long Term Plan.

SUBMISSION #316 – APITI COMMUNITY COMMITTEE

Ken Thomson spoke to his submission outlining his reasons for opposing the proposedchange to the rating differentials. He also supported other submitters that also opposedthe rates change. He spoke about the need for improvements to the road from Feildingto Apiti noting that it was busy with tourism. He asked that their unspent communityfunding be carried forward.

SUBMISSION #324 – WILFLORA MARTIN WILSON

Martin Wilson spoke to his submission, outlining his opposition to the proposed changein the rating differentials. He also opposed the rates being based on capital value. Heexpressed concern with the costs for the Feilding Wastewater Treatment Plant, itscompliance and spoke about his observations of the irrigator trial.

SUBMISSION #326 – MANAWATŪ DISTRICT NEIGHBOURHOOD SUPPORT

Ngaire Lines spoke on behalf of Manawatū District Neighbourhood Support. Shethanked Council for funding provided to the organisation and talked about the historyof neighbourhood support. They would like to work more closely with Council.

SUBMISSION #327 – BLAIR CROSBIE

Blair Crosbie spoke to his submission, outlining his objections to the proposed change inthe rating differentials.

Councillor Alison Short left the meeting at 4.20pm and returned at 4.25pm.

SUBMISSION #067 – ROGER BIRD

Roger Bird spoke to his submission regarding the upgrade and maintenance of countryroads.

MDC 18/438 MEETING CLOSURE

Her Worship the Mayor declared the meeting closed at 4.43pm


CHAIRPERSON DATE

28

MINUTES EXTRAORDINARY MEETING TIMECOUNCIL THURSDAY 24 MAY 2018 8.30AM

Minutes of an extraordinary meeting of the Council held on Thursday 24 May 2018, commencing at8.30am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Michael FordCr Steve BielskiCr Barbara CameronCr Stuart CampbellCr Shane CaseyCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison ShortCr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive)Brent Limmer (General Manager – Community and Strategy)Shayne Harris (General Manager – Corporate and Regulatory)Hamish Waugh (General Manager – Infrastructure)Frances Smorti (General Manager – People and Culture)Colleen Morris (Chief Financial Officer)Tracey Hunt (Strategy Consultant)John Jones (Roading Asset Manager)Glenn Young (Utilities Manager)Wendy Thompson (Land Development Manager)Mathew Bayliss (Community Facilities Manager)Carl Johnstone (Parks and Property Team Leader)Kirsten Pike (Parks and Property Officer - Legal and Planning)Karel Boakes (Regulatory Manager)Brook Rush (Community and Strategy Operations Officer)Brittney Evans (Corporate Projects Adviser)Cynthia Ward (Senior Policy Planner)Lisa Thomas (Policy Planner)Janine Hawthorn (Community Development Adviser)Paul Stein (Communications Manager)Danielle Balmer (Communications Officer)Nichole Ganley (Governance Support Officer)Allie Dunn (Governance Team Leader)




There were no apologies.


Councillor Alison Short – Youth Chamber of Commerce, Member of Oroua CatchmentCare Group, Federated Farmers, family member is youth ambassador

29


Councillor Barbara Cameron – Sport Manawatū, MidCentral District Health Board

Councillor Phil Marsh – business owner in the Central Business District

Councillor Michael Ford – Feilding Little Theatre

Mayor Helen Worboys – Federated Farmers

Councillor Stuart Campbell –Federated Farmers

Councillor Hilary Humphrey – Council appointee to Creative Communities AssessmentCommittee

Councillor Andrew Quarrie – Federated Farmers

MDC 18/442 CONSIDERATION OF SUBMISSIONS – DRAFT LONG TERM PLAN 2018-28

Report of the General Manager – Community and Strategy dated 17 May 2018 seekingconsideration of submissions made on the Draft Long Term Plan 2018-28.

RESOLVED

1. That the following submissions received late be accepted:

Terry and Sue Payne – Key Issue 1 – Rating Differentials

Liz Brook - Key Issue 1 – Rating Differentials

Adele Gibb - Key Issue 1 – Rating Differentials, Key Issue 2 – Protectingpeople and property from flooding, other topics included Councillormeeting attendance, Camellia Walk in Kowhai Park, compulsory rainwatertanks for new houses.

Moved by: Councillor Stuart Campbell

Seconded by: Councillor Barbara Cameron

CARRIED

RESOLVED

2. That the Council receives all submissions on the draft Long Term Plan 2018-28.


Seconded by: Councillor Michael Ford

CARRIED

30


RESOLVED

3. That the Council considers and makes decisions on the matters raised insubmissions on the draft Long Term Plan 2018-28.



CARRIED

Her Worship the Mayor took the Council through the volumes of submissions fromsubmitters that did not speak during the hearings to their submissions to ensure that nopoints raised by submitters had been missed in the advice provided to Council.

The Council considered each separate volume of submissions and noted the items theywished to discuss further during the deliberations.

Councillor Michael Ford left the meeting at 9.50am and returned at 9.52am.

The meeting adjourned for a tea break 10.10am and reconvened at 10.31am

1. KEY ISSUE – CHANGE TO RATING SYSTEM

Submissions #003, #005, #006, #007, #008, #010, #011, #012, #013, #014, #015, #017,#018, #019, #021, #022, #023, #025, #027, #029, #034, #035, #036, #037, #038, #039#040, #041, #042, #043, #044 #045, #048, #049, 050, #051, #053, #054, #055, #056,#057, #058, #059, #060, #061, #062. #063, #064, #065, #066, #067, #069, #070, #071,#072, #073, #074, #075, #076, #078, #079, #80, #081, #082, #083, #084, #085, #086,#087, #088, #089, #090, #091, #092, #093, #094, #095, #097, #098, #099, #100, #101,#102, #103, #105, #106, #107, #108, #109, #110, #111, #112, #114, #115, #116, #117,#119, #121, #122, #123, #124, #125, #126, #128, #129, #130, #131, #132, #134, #135,#136, #137, #138, #139, #140, #141, #143, #145, #146, #147, #148, #150, #151, #153,#154, #155, #156, #157, #158, #161, #162, #163, #164, #165, #166, #167, #168, #169,#170, #171, #173, #174, #175, #176, #177, #178, #179, #180, #181, #182, #183, #184,#185, #186, #187, #188, #189, #190, #191, #192, #193, #194, #195, #197, #198, #199,#200, #201, #202, #203, #204, #206, #208, #209, #210, #211, #212, #213, #214, #215,#216, #217, #219, #220, #221, #225, #226, #227, #228, #229, #230, #231, #232, #233,#234, #235, #236, #237, #238, #240, #241, #242, #243, #244, #245, #246, #247, #249,#250, #251, #253, #254, #255, #256, #257, #258, #259, #260, #261, #262, #264, #265,#266, #268, #271, #272, #273, #274, #276, #277, #278, #280, #281, #282, #283, #284,#285, #286, #288, #290, #294, #296, #297, #298, #300, #301, #302, #303, #304, #305,#306, #307, #308, #310, #312, #313, #315, #316, #317, #318, #321, #322, #324, #325,#327, #329, #330, #331, #332, #334, #335, #336, #338, #339, #340, #342, #346, #347,#348, #349, #350, #351, #353, #357, #358.

Her Worship the Mayor opened with a recap and advised that having thought about theprocess and read through all of the submissions, she proposed to go around the table togather thoughts from each member on their position. She advised that she was preparedto consider a compromise, and asked each member to state their position.

Having stated their positions, the Chief Executive, Dr Richard Templer, took membersthrough matters that the Council needed to take into consideration prior to making a

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decision. He circulated a copy of a legal opinion on whether Council could revert tostatus quo. He advised that this was not precluded however a position somewherebetween the status quo and the proposal consulted on would be less at risk of judicialreview.

He sought leave to show Council a presentation on the rating differentials.

A Point of order was raised by Councillor Andrew Quarrie, requesting Council hear theproposed motion that had been signalled by Councillor Howard Voss. The Point of Orderwas allowed.

RESOLVED

As a result of submissions received on the draft 2018-28 Long Term Plan theManawatū District Council rescinds the proposed changes to the rating differentialsand instead retains the current rating system.

Moved by: Councillor Howard Voss

Seconded by: Councillor Shane Casey

CARRIED

A division was called:

Voting for the motion: Councillors Howard Voss, Steve Bielski, Alison Short, Phil Marsh,Barbara Cameron, Andrew Quarrie, Hilary Humphrey, Shane Casey and StuartCampbell

Voting against the motion: Her Worship the Mayor and Councillor Michael Ford

2. KEY ISSUE - PROTECTION FROM FLOODING

Submissions #005, #016, #017, #034, #038, #051 #052, #053, #046, #078, #079, #089,#103, #111, #112, #114, #122, #123, #126, #135, #136, #137, #138, #143, #144, #145,#148, #150, #153, #161, #166, #168, #170, #171, #172, #179, #183, #184, #186, #189,#194, #204, #209, #215, #220, #232, #235, #240, #246, #262, #264, #272, #275, #278,#280, #282, #287, #306, #308, #312, #313, #318, #325, #328, #329, #333, #342, #346,#350, #351

RESOLVED

That the Council confirms the preferred option as outlined in the draft Long Term Plan2018-28.

Moved by: Councillor Alison Short

Seconded by: Councillor Stuart Campbell

CARRIED

32


3. SOLID WASTE

Submissions #001, #016, #143, #144, #150, #183, #207, #210, #267, #278, #318

RESOLVED

That the Council notes the matters raised by submitters.


Seconded by: Councillor Howard Voss

CARRIED

4. WASTEWATER

Submissions #054, #122, #134, #211, #251, #278, #282, #287, #307, #310, #318, #324,#329, #342, #351

RESOLVED




CARRIED


5. WATER SUPPLY

Submissions #255, #267, #278.

RESOLVED


Moved by: Councillor Shane Casey


CARRIED

6. PEDESTRIAN / CYCLEWAY

Submissions #002, #005, #014, #020, #026, #029, #030, #040, #046, #077, #114, #142,#144, #160, #180, #182, #183, #207, #239, #267, #280, #282, #285, #287, #291, #293,#299, #300, #313, #334 #341, #365, #366.

The Council viewed the drone footage provided by submitter #239 Hiwinui CommunityCommittee regarding school children walking to and from Hiwinui School, which was notavailable during the hearing of their submission.

33


RESOLVED

That the Council notes the submissions and subject to budget, adds in the followingprojects:

Quail Avenue Walkway Hiwinui School Walkway Feilding to Palmerston North Cycleway City to Sea Cycleway



CARRIED

8. FOOTPATHS

Submissions #009, #014, #023, #028, #045, #139, #143, #224, #267, #293, #313, #342,#366

RESOLVED

That the Council notes the submissions and subject to budget, supports thedevelopment of a “Walking and Cycling Strategy” within the 2018-19 financial year.

Moved by: Councillor Shane Casey


CARRIED

9. ROADING

Submissions #012, #013, #023, #034, #040, #051, 053, #071, #103, #106, #108, #122,#134, #138, #140, #153, #160, #180, #182, #185, #194, #198, #225, #239, #252, #268,#270, #286, #288, #313, #316, #320, #321, #325, #334, #337, #342, #345, #348, #351

RESOLVED

That the Council notes the submissions.


Seconded by: Councillor Phil Marsh

CARRIED

34


10. BUS SERVICE

Submissions #031, #352

RESOLVED

That the Council notes that the submissions have been forwarded to the PassengerTransport Subcommittee of the Horizons Regional Council.

Moved by: Councillor Barbara Cameron


CARRIED

7. POLICIES E.G. REVENUE AND FINANCING, DEVELOPMENT CONTRIBUTIONS

Submissions #027, #038, #051, #054, #046, #068, #071, #077, #078, #083, #089, #104,#114, #115, #134, #138, #144, #146, #147, #148, #152, #153, #156, #164, #178, #181,#183, #196, #215, #211, #252, #253, #255, #259, #267, #269, #278, #282, #307, #308,#309, #310, #321, #323, #342, #356.

DEVELOPMENT CONTRIBUTIONS POLICY

The General Manager - Infrastructure and General Manager - Community and Strategytabled a copy of the proposed project schedule highlighting the projects that were nolonger proposed to be funded by Development Contributions and the revised version ofthe proposed Parks and Open Spaces Project Schedule. They gave a presentationregarding the Development Contributions Policy to explain changes made to theproposed project schedules and revised development contribution charges for the finalDevelopment Contribution Policy.

The Development Contributions matter was left lying on the table for reconsiderationby Council at its reconvened meeting scheduled for 25 May 2018.

The meeting adjourned for a tea break at 3.06pm and reconvened at 3.21pm.

REVENUE AND FINANCING POLICY

The Chief Executive Richard Templer noted that most of the comments on the Revenueand Financing Policy were comments not requests for change. The Rates RemissionPolicy requires amendment due to IRD Tax Exemption Status certificates no longeraccepted by Inland Revenue. General Manager – Corporate and Regulatory ShayneHarris spoke briefly about the Local Alcohol Policy, advising that the Manawatū DistrictCouncil was waiting to see the outcome of other Councils going through this process.For the Council to establish a Local Alcohol Policy it would need to demonstrate the needfor the policy, and after discussions with Police they did not feel we required a policy.Councillors discussed increasing signage to promote Smokefree awareness. It was notedthat the Council currently has a Freedom Camping Bylaw.

35


RESOLVED

The Council notes the submissions on the Revenue and Financing Policy, requests fornew policies and other policy related matters.

Moved by: Her Worship the Mayor Helen Worboys


CARRIED

11. COMMUNITY FACILITIES

Submissions #012, #096, #122, #172, #183, #207, #213, #228, #248, #269, #270, #282,#288, #293, #294, #313, #318, #319

The General Manager – Community and Strategy Brent Limmer, Community FacilitiesManager Mat Bayliss and Property and Parks Team Leader Carl Johnstone discussedcommunity facilities as highlighted in submissions.

RESOLVED

That the Council notes the submissions and, subject to budget will proceed with thefollowing projects:

(i) Feilding Little Theatre roof replacement and earthquake strengthening

(ii) Contribution to the upgrade of the Feilding Civic Centre

(iii) A new public toilet at Cheltenham

(iv) A contribution to the Oroua Valley lookout subject to resolution of land leaseissues

(v) A contribution to the Kimbolton lookout

(vi) Carry forward funding for Bunnythorpe Hall until June 2021

(vii) Develop costing for the replacement of the Halcombe Hall roof

(viii) Contribute to resealing the Duke Street courts



CARRIED

Councillor Steve Bielski left the meeting at 4.30pm

36


12. PARKS, RESERVES, SPORTSGROUNDS

Submissions #032, #047, #053, #114, #122, #126, #127, #133, #139, #140, #143, #144,#149, #159, #205, #207, #224, #278, #282, #287, #288, #293, #309, #313, #314, #318,#342, #343, #344, #346

Councillor Shane Casey left the meeting at 4.34pm and returned at 4.36pm

Councillor Steve Bielski returned to the meeting at 4.42pm

RESOLVED

That the Council notes the submissions and, subject to budget:

(i) Increases funding for Awahuri Forest Kitchener Park from $75,000 to $90,000

Moved by: Councillor Michael Ford


CARRIED


Her Worship the Mayor declared the meeting adjourned at 5.05pm, to reconvene Friday25 May 2018 at 8.30am in the Council Chambers 135 Manchester Street, Feilding.


CHAIRPERSON DATE

37

MINUTES RECONVENED EXTRAORDINARY MEETING TIMECOUNCIL FRIDAY 25 MAY 2018 8.32AM

Minutes of a reconvened extraordinary meeting of the Council held on Friday 25 May 2018,commencing at 8.32am in the Manawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Michael FordCr Steve BielskiCr Barbara CameronCr Stuart CampbellCr Shane CaseyCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison ShortCr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive)Brent Limmer (General Manager – Community and Strategy)Shayne Harris (General Manager – Corporate and Regulatory)Hamish Waugh (General Manager – Infrastructure)Frances Smorti (General Manager – People and Culture)Colleen Morris (Chief Financial Officer)Tracey Hunt (Strategy Consultant)Michael Hawker (Project Delivery Manager)Glenn Young (Utilities Manager)Chris Pepper (Special Projects Manager)Mathew Bayliss (Community Facilities Manager)Carl Johnstone (Parks and Property Team Leader)Karel Boakes (Regulatory Manager)Brook Rush (Community and Strategy Operations Officer)Rachel Raggett (Executive Assistant – Community and

Strategy)Cynthia Ward (Senior Policy Planner)Lisa Thomas (Policy Planner)Paul Stein (Communications Manager)Danielle Balmer (Communications Officer)Allie Dunn (Governance Team Leader)



Councillor Barbara Cameron joined the meeting at 8.33am

12. PARKS, RESERVES, SPORTSGROUNDS

Submissions #032, #047, #053, #114, #122, #126, #127, #133, #139, #140, #143, #144,#149, #159, #205, #207, #224, #278, #282, #287, #288, #293, #309, #313, #314, #318,#342, #343, #344, #346.

Councillor Alison Short joined the meeting at 8.38am.

RESOLVED

38





CARRIED

13 COMMUNITY HOUSING

Submissions #033, #068, #113, #279

RESOLVED

That the Council notes the submissions and subject to budget, supports loan fundingfor Manawatu Community Trust of up to $1,000,000 in 2019-20 and $1,450,000 in both2023-24 and 2027-28.



CARRIED

14. LIBRARIES

Submissions #037, #053, #114, #207, #259, #282, #318, #325, #342

RESOLVED

That the Council notes the submissions and confirms that the library budget figure willremain in the Long Term Plan. The Council also notes that before any libraryredevelopment proceeds there will be consultation with the community on all aspectsof the project.



CARRIED

15. EARTHQUAKE STRENGTHENING

Submissions #053, #112, #114, #137, #183, #278, #282, #325, #342

RESOLVED




CARRIED

39


16. DISTRICT DEVELOPMENT

Submissions #085, #112, #120, #122, #129, #134, #144, #263, #269, #270, #282, #287,#288, #290, #292, #309, #325, #341, #342, #343, #346

The meeting adjourned for a tea break at 10.01am and resumed at 10.23am

RESOLVED

1. That the Council notes the submissions and will support the following additionalprojects:

i) The Himatangi Community Patrol for up to $3,000 from the existingcommunity planning budget;

ii) The Rangiwahia Community Plan of up to $42,000 from the existingcommunity planning budget.

2. That the Council notes their continued support of Council leading thedevelopment of Turners Road to be funded by Development Contributions.

3. That the Council approves the carry forward of unspent District Developmentfunding.


Seconded by: Her Worship the Mayor

CARRIED

RESOLVED

That the Council does not support the establishment of a Council ControlledOrganisation for Neighbourhood Support Group.



CARRIED

17. GROWTH PROJECTS

Submissions #023, #054, #113, #114, #134, #139, #180, #183, #196, #211, #256, #259,#275, #278, #282, #293, #307, #309, #310, #323, #342

RESOLVED

That the Council notes the submissions and that Hiwinui is already included in theRural District Plan review which will commence this calendar year.



40


CARRIED

18. NGA MANU TAIKO

Submission #311

RESOLVED

That the Council notes the submissions and thanks Nga Manu Taiko for them.



CARRIED

19 OTHER

Submissions #004, #024, #051, #046, #080, #112, #113, #122, #143, #144, #180, #189,#205, #211, #218, #223, #267, #275, #278, #287, #289, #293, #318, #326, #333, #342,#346, #352

RESOLVED




CARRIED

The Council adjourned for a lunch break at 11.52am and reconvened at 12.47pm

20 CARRY OVERS

Submissions #354, #355, #356

It was asked that regular reports on carry forwards be brought to the Audit and RiskCommittee for information.

RESOLVED

That the Council approves the carry over of project funding and additional fundingrequests set out in submissions #354, #355 and #356.



CARRIED

41


MDC 18/445 WHITEBOARD TOPICS FOR FURTHER DISCUSSION

Elected members discussed the items that had been listed for further discussion duringthe hearings and deliberations.

Councillor Barbara Cameron left the meeting at 3.26pm.

Stormwater Targeted Rate – a copy of proposed amended wording for the stormwatertargeted rate was tabled. It was suggested to add to the end of the wording “that areconnected directly or indirectly to a stormwater network”.

Development Contributions Policy – it was noted that this matter would be brought tothe 31 May 2018 Council meeting for consideration.

Councillor Alison Short left the meeting at 3.31pm.

The meeting adjourned at 3.33pm and reconvened at 3.48pm

RESOLVED

That the Council notes the issues raised by submissions and:

i) Approves a one-off grant funding to Manfeild Park Trust of up to $180,000from reserves for Grandstands demolition;

ii) Changes the Stanway/Halcombe Rural Water Scheme rate to $240 and notesthe shortfall would be funded by the scheme;

iii) Amends the wording for the stormwater targeted rate to:

“The Stormwater Targeted Rate is assessed on all rating units within theFeilding Differential Rating Area AND all rating units zoned as “village” in thedistrict plan located in Rongotea, Sanson, Himatangi Beach, Tangimoana,Halcombe and Cheltenham that are connected directly or indirectly to astormwater network.”



CARRIED

RESOLVED

That the Council increases the access grant to Manfeild from $150,000 per annum to$200,000 per annum from the Economic Development budget


Seconded by: Councillor Steve Bielski

CARRIED

42


Councillors Shane Casey, Hilary Humphrey and Stuart Campbell recorded their votesagainst the motion


Her Worship the Mayor declared the meeting closed at 4.23pm.


CHAIRPERSON DATE

43

MINUTES MEETING TIMECOUNCIL THURSDAY 31 MAY 2018 8.30AM

Minutes of a meeting of the Council held on Thursday 31 May 2018, commencing at 8.30am in theManawatū District Council Chambers, 135 Manchester Street, Feilding.

PRESENT: Mayor Helen Worboys (Chairperson)Cr Michael FordCr Steve BielskiCr Barbara CameronCr Stuart CampbellCr Shane CaseyCr Hilary HumphreyCr Phil MarshCr Andrew QuarrieCr Alison Short

LEAVE OF ABSENCE: Cr Howard Voss

IN ATTENDANCE: Richard Templer (Chief Executive)Brent Limmer (General Manager – Community and Strategy)Shayne Harris (General Manager – Corporate and Regulatory)Hamish Waugh (General Manager – Infrastructure)Frances Smorti (General Manager – People and Culture)Colleen Morris (Chief Financial Officer)Michael Hawker (Project Delivery Manager)Carl Johnstone (Parks and Property Team Leader)Brent Holmes (Roading Operations Team Leader)Karel Boakes (Regulatory Manager)John Jones (Roading Asset Manager)Tracey Hunt (Acting Strategy Manager)Cynthia Ward (Senior Policy Planner)Janine Hawthorn (Community Development Adviser)Paul Stein (Communications Manager)Danielle Balmer (Communications Officer)Allie Dunn (Governance Team Leader)


Kevin Barron, of the Feilding Bible Chapel, opened the meeting in prayer.


There were no apologies.

Councillor Barbara Cameron joined the meeting at 8.36am.

MDC 18/449 REQUESTS FOR LEAVE OF ABSENCE

There were no requests for leave of absence

44


MDC 18/450 CONFIRMATION OF MINUTES

RESOLVED

That the minutes of the Council meeting held 26 April 2018 be adopted as a true andcorrect record.



CARRIED


There were no declarations of interest.

MDC 18/452 PUBLIC FORUM TESSA WEBB

Tessa Webb, recipient of a Representative Grant to represent New Zealand at theInternational Secondary School Sporting Federation’s World Secondary School CrossCountry Championships, gave a presentation about her trip to the championships thatwere held in Paris, France on 4 April 2018. She showed photographs from the trip thatsaw them spend a week in London to acclimatise and train before travelling to Paris. Sheplaced 34th out of the individual girls, and in the individual girls teams they placed third.She thanked Council for their support in helping her get to the championships.

MDC 18/453 PUBLIC FORUM MANCHESTER STREET SCHOOL ROBOTICS TEAM

Kellan Heap, Kaea Tahi-Martin and Hunter Thurston, recipients of a RepresentativeGrant, spoke about competing at the 2018 Vex Robotics World Championships held inLouisville, Kentucky, USA from 29 April to 1 May 2018. They shared their STEM projectand talked about the experiences they had on their trip. They said that at thecompetition there were 32 different countries, and they competed in three categories.Their project involved designing a practical solution to a real world problem which wasthe food production industry and how potato crops can be affected by adverse weatherconditions and they won first prize. They thanked Council for its support in helping themget to the championships.

MDC 18/454 PUBLIC FORUM SANSON COMMUNITY COMMITTEE

Paul Brown, Chairperson of the Sanson Community Committee, spoke about newbranding and initiatives for Sanson. He talked about the Sanson branding project,showing an example of the new brand, with the catch phrase “Touch down in Sanson”and noted they intended to use the brand on signage at the entrances to Sanson.

He also sought funding from Council towards building a new playground, noting that ofthe $25,000 total funds needed for the project, $16,000 had been raised leaving ashortfall of $9,000.

He then talked about a Sanson town meeting organised for 10 June 2018 at theCommunity Hall to discuss the future of the Sanson Sunday market. He advised theyneeded to find a new location for the market. Among options they were considering

45


were the Domain, the Community Hall and the school netball court area, and an areabetween the Z Petrol Station and Weekend Craft. He advised they would also be talkingabout a town square concept that would include toilets and a playground, but wouldrequire moving the current recycling centre to another location.

MDC 18/455 PRESENTATIONS

There were no presentations.

MDC 18/456 NOTIFICATION OF LATE ITEMS

1. DEVELOPMENT CONTRIBUTIONS POLICY MINOR AMENDMENTS

RESOLVED

That the Council consider as an item of extraordinary business the item “DevelopmentContributions Policy Minor Amendments”.

The purpose of the item is to consider minor amendments to the draft DevelopmentContributions Policy as discussed during the deliberations on Long Term Plansubmissions.

The item cannot be delayed to a subsequent meeting due to timing of amending thedraft policy ready for adoption by Council at its 28 June 2018 meeting.



CARRIED

2. LOAN TO MANAWATŪ COMMUNITY TRUST

RESOLVED

That the Council consider as an item of extraordinary business the item “Loan toManawatū Community Trust”.

The purpose of the item is to consider a request from the Manawatū Community Trustfor a loan in public excluded session.

The item cannot be delayed to a subsequent meeting due to the timing of a relatedproperty purchase due to settle on 1 June 2018.



CARRIED

MDC 18/457 NOTICE OF MOTION - REVIEW OF TRAFFIC SAFETY AND ROAD USE BYLAW 2015

The Council considered a Notice of Motion proposed by Councillor Shane Casey.Councillor Casey brought this matter before Council for discussion due to public

46


feedback and concerns about the effects of heavy traffic that flows through the District’stowns. Her Worship the Mayor sought advice from the General Manager - Infrastructureabout whether a review of the Bylaw would manage the effects of heavy traffic. TheGeneral Manager - Infrastructure and Roading Asset Manager explained the NetworkOperating Plan that was being developed in conjunction with Palmerston North CityCouncil and would involve the NZ Transport Agency, the Safer Journeys to Schoolprogramme, and how any need for a Bylaw review would be undertaken as a result ofthat work. This work is expected to be complete by the end of 2018.

It was accepted that officers needed to complete the Network Operating Plan to get theevidence needed to make any changes.

MDC 18/458 RECOMMENDATION FROM AUDIT AND RISK COMMITTEE RE THIRD QUARTERREPORT TO 31 MARCH 2018

Report of the General Manager – Corporate and Regulatory dated 23 May 2018presenting recommendations of the Audit and Risk Committee meeting held 22 May2018 regarding the third quarter report to 31 March 2018.

RESOLVED

That the Council receives the Third Quarter Report and the Capital Expenditure Reportfor the period ended 31 March 2018.



CARRIED

MDC 18/459 RECOMMENDATION FROM AUDIT AND RISK COMMITTEE RE PROCUREMENTPOLICY REVIEW

Report of the General Manager – Corporate and Regulatory dated 23 May 2018presenting recommendations of the Audit and Risk Committee meeting held 22 May2018 regarding review of the Council’s Procurement Policy.

Councillor Phil Marsh left the meeting at 9.56am and returned at 9.57am.

RESOLVED

That the Council adopts the revised Procurement Policy dated May 2018 with anamendment to replace the word “Deal” with “Outcome” in Principle 4.


Seconded by: Councillor Hilary Humphrey

CARRIED

The meeting adjourned for a tea break at 10.02am and reconvened at 10.21am.

47


MDC 18/460 MANAWATŪ COMMUNITY TRUST - FINAL STATEMENT OF INTENT 2018

Report of the General Manager – Community and Strategy dated 7 May 2018 presentingthe Manawatū Community Trust’s Statement of Intent for the 2018/19 financial year.

RESOLVED

That the Council receives the Manawatū Community Trust’s 2018/19 Statement ofIntent for the year beginning 1 July 2018 and ending 30 June 2019.



CARRIED

MDC 18/461 COMMUNITY COMMITTEE MINUTES

Report of the General Manager – Community and Strategy dated 17 May 2018presenting minutes from recent meetings of Community Committees and theManawatū Youth Ambassadors.

RESOLVED

That the Council receives the minutes of Manawatū Youth Ambassadors andCommunity Committee meetings.



CARRIED

MDC 18/462 SPEED LIMIT BYLAW AMENDMENTS

Report of the General Manager – Infrastructure dated 10 May 2018 seeking a resolutionto introduce new permanent Speed Limits at Himatangi Beach, Awahuri-Feilding Road,Kawakawa Road, Reid Line West, Sandon Road (part) and Ranfurly Road (rural).

RESOLVED

That the Council pursuant to Part Four of the Traffic Safety and Road Use Bylawamends the following speed limits previously set at 100km/hr as follows:

Himatangi Beach (30km/hr from the northern extent of the surf lifesaving zoneto the southern boundary with Horowhenua District Council)

Kawakawa Road (80km/hr from South Street to Awahuri-Feilding Road) Reid Line West (80km/hr from the urban 50km/hr boundary to Makino Road) Sandon Road (80km/hr from the Feilding urban 50km boundary to Ranfurly

Road) Ranfurly Road (80km/hr from the Feilding urban 50km boundary to Sandon

Road).

48



Seconded by: Her Worship the Mayor

CARRIED

RESOLVED

That the Council pursuant to Part Four of the Traffic Safety and Road Use Bylawamends the following speed limits previously set at 100km/hr as follows:

Awahuri-Feilding Road (80km/hr from 600m south of Boness Road to Feilding50km/hr urban)



CARRIED

MDC 18/463 CONSIDERATION OF LATE ITEM – DEVELOPMENT CONTRIBUTIONS POLICYMINOR AMENDMENTS

Report of the General Manager – Community and Strategy dated 28 May 2018 seekingconsideration and approval of minor amendments to the draft DevelopmentContributions Policy prior to its final adoption on 28 June 2018. It was noted that theAssets Schedules would be brought to the Strategic Planning and Policy Committeemeeting on 7 June 2018 for consideration.

RESOLVED

1. That the Council approves the revised draft Development Contributions Policycontained in Annex 1 to the report of the General Manager – Community andStrategy dated 28 May 2018, in the draft Long Term Plan 2018-28.

2. That the Council delegates authority to the Chief Executive to make any furtherminor amendments to the draft Development Contributions Policy to enable it tobe finalised.



CARRIED

Councillor Michael Ford left the meeting at 11.45am.

MDC 18/464 PUBLIC EXCLUDED BUSINESS

RESOLVED

That the public be excluded from the following parts of the proceedings of thismeeting, namely:

49


a) Consideration of Late Item – Loan to the Manawatū Community Trust

That the general subject of each matter to be considered while the public is excluded,the reason for passing this resolution in relation to each matter, and the specificgrounds under Section 48(1) of the Local Government Official Information andMeetings Act 1987 for the passing of this resolution are as follows:



Grounds under Section48(1) for the passing ofthis resolution

a) Consideration of LateItem – Loan to theManawatūCommunity Trust

Section 7(2)(i) Enable anylocal authority holdingthe information to carryon, without prejudice ordisadvantage,negotiations (includingcommercial and industrialnegotiations).

Section 48(1)(a) - thepublic conduct of therelevant part of theproceedings would belikely to result in adisclosure of informationfor which good reason forwithholding thatinformation would exist,under Section 7 of theLocal Government OfficialInformation and MeetingsAct 1987.

This resolution is made in reliance on Section 48(1) of the Local Government OfficialInformation and Meetings Act 1987 and the particular interests protected by Section6 or Section 7 of the Act which would be prejudiced by the holding of the whole or therelevant part of the proceedings of the meeting in public as specified above.


Seconded by: Councillor Phil Marsh

CARRIED

The meeting went into public excluded session at 11.46am and resumed open session at 12.11pm. Foritems MDC 18/465 to MDC 18/467 refer to public excluded minutes.


Her Worship the Mayor declared the meeting closed at 12.12pm.


CHAIRPERSON DATE

50

Council

Meeting of 21 June 2018

Business Unit: Community and StrategyDate Created: 08 June 2018

Recommendation from Strategic Planning and Policy Committee –Revised Asset Schedules

Purpose

To present a recommendation of the Strategic Planning and Policy Committee meeting held 21 June2018 regarding the revised asset schedules for inclusion in the draft Development Contributions Policyprior to its final adoption on 28 June 2018, seeking authority for the Chief Executive to make anyfurther minor amendments to the revised schedule.

Significance of Decision

The Council’s Significance and Engagement policy is not triggered by matters discussed in this report.

Recommendations

1. That the Council delegates authority to the Chief Executive to make any further minoramendments to the revised Schedule of Assets in the draft Development Contributions Policyto enable it to be finalised.

Report prepared by:Allie DunnGovernance Team Leader

Approved for submission by:Brent LimmerGeneral Manager – Community and Strategy

51

Council



Change of Representative - Nga Manu Taiko Manawatu DistrictCouncil

Purpose

To note and approve a change in representative for Te Tikanga Marae on Nga Manu Taiko ManawatuDistrict Council.



Recommendations

That the Council notes and approves the change in representative on Nga Manu Taiko ManawatuDistrict Council for Te Tikanga Marae from Aroha Paranihi, to Peter Reweti.


Approved for submission by:Brent LimmerGeneral Manager - Community and Strategy

52

1 Contribution to the Council Vision and Council Outcomes

1.1 Relationship to the Council Outcomes that underpin the Council’s Vision:

Connected, vibrant and thriving Manawatu – the best rural lifestyle in New Zealand

Manawatu District willimprove the naturalenvironment,stewarding the districtin a practice aligned tothe concept ofkaitiakitanga.

The Manawatuwill attract andretain residents.

Manawatu districtdevelops a broadeconomic basefrom its solidfoundation in theprimary sector.

Manawatu and itspeople areconnected viaqualityinfrastructure andtechnology.

Manawatu’s builtenvironment issafe, reliable andattractive.

Manawatu DistrictCouncil is an agileand efficientorganisation.

2 Background

2.1 The membership of Nga Manu Taiko Manawatu District Council is made up of three electedmembers, eleven Marae representatives and one hapu representative, being one appointedrepresentative by Tangata Whenua from the following Marae: Aorangi; Kauwhata; Kotuku;Parewahawaha; Poupatate; Rangimarie; Taumata O Te Ra; Te Hiiri; Te Iwa; Te Tikanga andParanui and the hapu of Te Au.

3 Discussion and Options considered

3.1 Council was advised that the representative for Te Tikanga Marae, Aroha Paranihi, wished tostand down.

3.2 Their new primary member will be Peter Reweti.

4 Operational Implications

4.1 There are no capital / operating expenditure implications or maintenance costs associated withthis paper.

5 Financial implications

5.1 There are no financial implications associated with this paper. All resource requirements arein accordance with existing budgetary allocation.

6 Statutory Requirements

6.1 Clause 31 of Schedule 7 of the Local Government Act 2002 sets out the requirements forappointing members of committees.

7 Delegations

7.1 The Council has delegated authority to make a decision in this matter.

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8 Consultation

8.1 There are no community consultation requirements associated with this paper.

9 Cultural Considerations

9.1 There are no cultural considerations associated with this matter.

10 Conclusion

10.1 Following advice that Aroha Paranihi would be standing down from the committee, Councilhas been advised that Peter Reweti would be the new representative for Te Tikanga Marae.Council is asked to formally adopt the change in membership.

11 Attachments

There are no attachments.

54

Council



Community Committee Minutes - June 2018

Purpose

To present minutes from recent meetings of Community Committees and the Manawatū YouthAmbassadors.



Recommendations

That the Council receives the minutes of Manawatū Youth Ambassadors and Community Committeemeetings.


Approved for submission by:Brent LimmerGeneral Manager - Community and Strategy



Connected, vibrant and thriving Manawatū – the best rural lifestyle in New Zealand

Manawatū District willimprove the naturalenvironment,stewarding the districtin a practice aligned tothe concept ofkaitiakitanga.

The Manawatūwill attract andretain residents.

Manawatūdistrict develops abroad economicbase from its solidfoundation in theprimary sector.

Manawatū and itspeople areconnected viaqualityinfrastructure andtechnology.

Manawatū ’s builtenvironment issafe, reliable andattractive.

ManawatūDistrict Council isan agile andefficientorganisation.

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2 Background

2.1 Under the Council’s Community Committees Policy, a number of Community Committees wereestablished as advisory bodies in their communities to assist the Council in its responsibilitiesto that community.

2.2 The Community Committees are an informal link between the Council and the communitywhereby an exchange of information, opinions, proposals, recommendations and decisionscan take place.

2.3 Community Committees are empowered to present comprehensive submissions to Council’sLong Term Plans and Annual Plans.

2.4 The Manawatū District Youth Ambassadors initiative was founded in 2012. They work togetherwith Council on initiatives for youth in the community. The nominated Youth Ambassadors areaged between 12 to 24 years and were selected to represent their community by the Council.

2.5 Their mission statement is: "Youth Inspiring Youth"

2.6 The Youth Ambassadors also:

Work collaboratively to achieve positive outcomes for youth

Have fun while being engaged in planning, leading and delivering community projectsand events

Are an advocate for our community, our youth and our region

Participate in leadership roles

Participate in voluntary activity

Acquire the skills to influence decision-making

2.7 A Liaison Councillor is appointed to each Community Committee, and to the Manawatū YouthAmbassadors. The role of the Liaison Councillor is to assist with advice on Council processes,and to provide updates on matters of interest.

3 Discussion and Options considered

3.1 Each active Community Committee has a Terms of Reference which includes how often thecommittee meets and its administrative procedures.

3.2 The Community Committees provide a copy of the minutes of their meetings to Council forinformation.

3.3 As part of their close working relationship with the Council, the minutes of Manawatū YouthAmbassadors meetings are provided for information.

3.4 A copy of the minutes of the Manawatū Youth Ambassadors and the Community Committeemeetings held recently are appended to this report and presented for information and receiptby Council.

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4.1 There are no capital / operating expenditure implications or maintenance costs associated withthis report.


5.1 There are no financial implications associated with this matter.


6.1 There are no statutory requirements associated with this matter.

7 Delegations

7.1 The Council has authority to consider this matter.

8 Consultation

8.1 There are no community consultation requirements associated with this report.


9.1 There are no cultural considerations associated with this report.

10 Conclusion

10.1 Each Community Committee and the Manawatū Youth Ambassadors provide the Council witha copy of the minutes of their meetings. The minutes received recently are appended forCouncil information and receipt.

11 Attachments

Minutes from recent Community Committee and Manawatū Youth Ambassadorsmeetings

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Special Community Meeting - MinutesBainesse/Rangiotu Community Committee Meeting

26th April 2018@ 7pm

Rangiotu Memorial Hall

Present: A Horsfall (chairman), R Taylor, T Donaldson, B Law, A Sterling (secretary), M Starr,A McQuarrie

Community members: R&J Griffin, R Ervine, J&L Lewis, E Millard, R Sterling, M Dee, D Lynch

No. Item Action (who)

1 Procedural Matters

1.1 Apologies That the following apologies be accepted: F Reid, AHalford, S Treothwan, M Jacobs, B Cameron Cr.

Moved/Seconded

Carried

CivilDefence/RuralSupport

D Lynch and M Jacobson, have met with Civil Defencein Feilding. What will be the community location?Rangiotu Hall , Rangiotu School, Bainesse School,Rangiotu Marae.

The centre that is chosen has to be up to theearthquake standard. Facilities it needs would be –cooking facilities, sleeping areas, large first aid kit,UHF radio system (aerial),

Rangiotu Hall – Age is against this location.Marginal cooking facilities, no bedding, noshowers.

Rangiotu School – Helicopter facilities,mattresses, cooking facilities, showers, roomswith fireplaces, room for tents etc(Army)

Bainesse School – UHF Radio, small kitchen,2 rooms, no place adequate to store mattresses.

Rangiotu Marae – commercial kitchen,sleeping area, mattresses, toilets, showers,maybe not accessible in flooding like 2015

D Lynch will make an approach to Bainesse andRangiotu School and the Marae, regardingsuitability of use ,by Civil Defence.

It was agreed for Mr Lynch to approach MDCregarding a digital UHF Radio.

The boundaries for our area have to yet be defined,and the details of how it will be administered haveto be carefully planned.

Neighbourhood watch will be phased in after thedata base is up and running.

D Lynch toapproach MDC re;digital UHF radio.

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Allie

Typewritten text

Attachment 1


MDC –Long TermPlan.

The Bainesse/Rangiotu Community Committee havereceived an e mail from the Halcombe CommunityCommittee. The attached document called ‘HalcombeCommunity Development Group – thoughts on theproposed Long Term Plan 2018 -28’

This document was circulated (by e mail) to thecommunity.

A lengthy and robust discussion was held amongstthose in attendance.

It was unanimously agreed that the Bainesse/RangiotuCommunity Committee will put in a submission to theCouncil, and will also be backing the HalcombeCommunity Development Group submission.

The submission which will be lodged with Council, wasread out by Mr Horsfall (attached document). It willalso state that we the Bainesse/Rangiotu C.C will besupporting the Halcombe C.C submission, withRachael Lane speaking on our behalf.

All members of the Committee and the Communitywere encouraged to attend the Hearings at Council on15th and 16th May 2018.

Moved: T Donaldson/ R Griffin

Meeting Closed 8.45pm

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Feilding Community Committee

Manawatu Community Trust House

Date: Thursday 3rd May 2018

Meeting opened at 7.05pm

Present – Gill Absolon, Gary Stoneley, Hillary Humphrey, Ciara Funnell, StanMoynihan, Laura Banks, Jason Smith and Shane Casey

Apologies – Ellen Witt and Graeme Christensen

Minutes from last meeting accepted – Jason, Laura

Matters arising

Gary – Cost of website hosting and domain US $102/ yearly payable 29August. Email account $48.98 US/ yearly payable Feb 2019

Council Update – Phil Marsh

Submissions closed. The hearings will be on 14-15-16th May over Threedays and Two evenings. Deliberations will be in a fortnights time. Maoriwards close on the 15th May. District plan G55 approved this morning.Work shop today on speed limits at schools. Council has had no replieson Survey that was sent out to the schools in Nov 2017. Communityliaison is currently talking to schools and parents. Laura to ask Lyttonstreet about survey, Hillary- to follow up with Manchester Street Schooland Feilding High School. Ciara – To talk to St Josephs, North Street andIntermediate schools.

General Business

Gary – Precinct 4 planning. MDC and Feilding promotions submissions toHorizons on flood bank planning.

Gary – FCC cards have come back We have to get more communityinvolvement with members handing them out which will raise moreprofile and awareness. Feedback: Feilding centre needs a facelift;

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disability swing at parks x2; better access for disabled and able-bodiedpeople for spa pool at Makino pools x2; sensory garden; cycle track/walkway needs to be extended past Fraser Drive

Gary – Neighbourhood support Newsletter. This will be 2000 papernewsletters. The police pay the postage and photocopying. If not onemail will get a paper copy if on the database. This will incorporate otherorganisations eg Age concern, Manchester House which will make itmore interesting. The 1st edition will be on the 6th June and spreadthroughout the whole of Manawatu.

Gary – Highfield Road problem which was fixed last year has beenunsettled over last few weeks again with unsettled activity, drag racing,drug dealing, rubbish dumping. Residents feeling intimated. Police andcommunity patrol go up regularly. Gary asked if there was something asa community we could do to take it back? Host a BBQ? Table forfollowing meeting – ideas?

Gill – Talked to Yumioko from Feilding Promotions about database, thiswas taken back to Feilding Promotions board. FP will remain separatebut will link to our database. They will continue to upgrade their websitewhich is not far away from going live.

Need webmaster to link back to. Gary and Gill will bring details of website and database back to next

meeting. Nikki – Talked about Health and safety Toolkit which we received at

recent Combined Community Committee meeting which was held at thecouncil, these are to be referred to if we hold an event or activity. Thesetoolkits will be held at Neighbourhood support office and PC Insuranceoffice. Also, are we covered for statutory liability? For next meeting.

Closed 8.10pm

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MinutesBainesse/Rangiotu Community Committee Meeting

16th May 2018 @ 7pm

Rangiotu Memorial Hall

Present: G.Dorn, A Halford, A Horsfall (chairman), M Starr, A Sterling (secretary), R Taylor,S Trethowan.

Guests: D Lynch (Civil Defence Co ordinator)

Absent: C Caffell, T Donaldson, B Law, A Mitchell,No. Item Action (who)

1 Procedural Matters

1.1 Apologies That the following apologies be accepted:

B Cameron, F Reid, A Quarrie

Moved/Seconded

MStarr/STrewethon

Carried

1.2 Correspondence Inward:

2 e mails from the community, congratulating B/RCommunity Committee on submission to MDC, and forbacking Halcombe Community Trust submission.

Outward:Nil

That the inwards and outwards correspondence beapproved.

Moved/Seconded

Carried

1.2 Confirmation ofPrevious Minutes

That the minutes from the previous meeting heldon21st March & Special Meeting 26 April beaccepted as a true and correct record.

Moved/Seconded

ASterling/AHalford

Carried

1.3 Matters Arising D Lynch has met with Jeff Graham. Rangiotu Hall tobe used as main Civil Defence centre, people will thenbe directed to appropriate venues.The Community C.D. Plan has been compiled, butMDC cannot print it until October, also the digital radiosystem has also been deferred till October. This willhold up the process of establishing a database, as thebooklet needs to be distributed personally enabling theconsent of people’s personal data to be procured.An application for funding has been submitted throughthe Hall Committee, for a fridge, stove, radio in theHall kitchen.

MDC have taken away the metal.

D Lynch presented a concept for signage at the gatewayto Rangiotu, by the old Post Office.

Rats: DoC traps have been distributed. The rep sellingthe ‘Good nature Traps’ is overseas at present.

3 Other Business

Chairman sent e mail to J Hawthorn MDC:Funding of $2700 for year 2017 -18 to be rolled over to

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the 2019 year for use on Hall.A Horsfall/M Starr

A Halford gave verbal report of the Trust’s progress onthe shared pathway.A Horsfall asked Trust members present, if they wouldbring up at the next Trust meeting:’could the Trust, umbrella funding for the RangiotuHall kitchen?’

Mid Year function June 22nd @ 7pm- entry cashdonation, raffle. Theme is rugby related come as aplayer or supporter. This is a fundraiser for the HallCommittee.

M Starr to ring MDC for job number to remove crashedcar that has been left on the main road for 4 weeks.

It was agreed to set a date to meet Rachel Lane forlunch in Feilding to thank her for speaking on ourbehalf at Council.

4 Council Matters

Update from Liaison Councillor on current MDCactivities.

No council members present.

Meeting Closed

Next Meeting

Time 8.45pm

20th June @ 7pm at BAINESSE SCHOOL

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Himatangi Beach Community Committee MinutesTuesday, 5th June 2018 at 7.30 pmHimatangi Beach Community Hall

Present: Marty O'Fee (Chair), Reuben Ebrey, Chris Rosvall (Secretary), Brian Rosvall. Zane Ryan, SylviaKavanagh, Simon Rouse, Phil Marsh, Andrew QuarrieIn Attendance: Kaye Tottenham and Bill Tottenham


1Chair welcomed everyone to meeting

1.1 Apologies Apologies were received from Howard Voss, JanineHawthorne and Alec MacKay.That the apologies be accepted.

Moved; Reuben Seconded: Brian

1.2 Confirmation ofMinutes

That the minutes from the previous meeting held on1st May 2018 be accepted as a true and correct record.

Moved: Reuben Seconded: Brian

1.3 Matters Arising Nil

1.4 Correspondence Inwards: Janine Hawthorne re beach speed limit. Refer

General BusinessOutwards:

Nil

2 General Business Speed Limit on Beach

At May Council meeting it was passed that the new speedlimit on the beach will extend the 30kph limit to theHorowhenua boundary. Signs to be changed in the nearfuture.Village Entranceway SignageReuben has contacted Kirsten Pike (MDC) for assistance.RoadingThankyou to Brent Holmes for gravelthat was supplied forthe entranceway over beach ramp. Require more whenavailable,Rubbish CollectionSome bags hanging on poles not being picked up. Thanksto Deborah Bell for assistance in collecting. Please phoneMDC if your blue bags are not collected.Xmas holiday vehicle countNo figures to date. Would apprecite a reply.

Patrol GarageSuggested Patrol apply tot CET in September for funding forgarage electric needs plus for street lights down lane. Nowater at garage as ongoing connection costs too expensive.Sand Clearing in VillageHiggins has done a great job of clearing sand from thevillage CBD and along Hunia Terrace. Thankyou.Unfortunately the sand cleared back to clear the entranceon the seaward side of the ramp has been piled up againstthe bank. This will blow back into the village when we getmore westerly winds as well as undoing all the work thathas been carried out on the beach.

Kirsten Pike /Reuben

Brent Holmes

David McMillan

Brent Holmes

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2.2 Finances Currently a balance of $7,620 for BBQ project in the2017/2018 year plus $15,000 for completing the Streetsignage information and entranceway structure. TheRongotea Lions have donated $200 towards BBQ project.

Account from Silvester Clarke for $1800. plus GST forentranceway structural design.

Proposed : Marty and seconded Zane that this account bepaid from community funds.

Passed.

Janine

2.2 Community PlanSubcommitteeReports

BBQ area for ParkCentral Energy Trust FundingFavourable response from CET. We can now move on withthis project. Funding to be applied for tennis court next.

Painting of remaining Bus sheltersAs reported in May minutes - Another working bee to beheld later in June. Notice will be displayed by PO Boxes.

Community Events BoardSuggested we apply to CEDA for financial assistance.Suitable location for installment to be sought.

3 Council Matters

3.1 Councillor Update Councillors Phil Marsh and Andrew Quarrie reported backfrom our submission to LTP.Funding – Unspent funding for signage and communityprojects has been carried over until the next financial year.Stormwater Improvements - these have been approved.Roading rates will stay the sameRecycling Area relocation has been approved. Site yet tobe located in the village. Councillors to check the contract tosee how often bottles should be cleared.Tennis Court upgrade – Some funding has been approvedVillage Reserve Area - James & Carl to meet with CC tolook at work to be carried out in Reserve.Yucca and Acacia removal – Not included in LTP.Suggested the CC works with Aaron Madden of Horizons toclear this from village.Removal of Sand from Village on regular basisHiggins is planning to hold an Open meeting whererepresentatives from Higgins can have feedback from localcommunities,

Councillor Marsh

3.2 Other Matters Thank you to the MDC staff for their assistance with clearingof the sand from the village in time for the Light Up Himatangiweekend. Thanks also to Higgins workers – such a helpfulhappy group of men.CC Members passed a motion for a Community Honourapplication.

Meeting Closed

Next Meeting

8:55pm

Tuesday 3rd July 2018 - 7.30pm in HB Community Hall.

65

Council


Business Unit: Corporate and RegulatoryDate Created: 01 May 2018

Renewal of Animal Control Agreement for Services

Purpose

To seek approval for renewal of the Animal Control agreement for service from the Rangitikei DistrictCouncil.



Recommendations

That the Council approves the renewal of the Animal Control agreement for Service for a period of 3years effective from 1 July 2018.

Report prepared by:Karel BoakesRegulatory Manager

Approved for submission by:Shayne HarrisGeneral Manager - Corporate and Regulatory



Connected, vibrant and thriving Manawatu – the best rural lifestyle in New Zealand

Manawatu District willimprove the naturalenvironment,stewarding the districtin a practice aligned tothe concept ofkaitiakitanga.

The Manawatuwill attract andretain residents.

Manawatu districtdevelops a broadeconomic basefrom its solidfoundation in theprimary sector.

Manawatu and itspeople areconnected viaqualityinfrastructure andtechnology.

Manawatu’s builtenvironment issafe, reliable andattractive.

Manawatu DistrictCouncil is an agileand efficientorganisation.

66

2 Background

2.1 The Manawatu District Council provides animal control services under an agreement with theRangitikei District Council.

2.2 Rangitikei District Council (RDC) has provided an animal control service to the ManawatuDistrict Council since 2012.

2.3 The existing agreement covers a period of 1 year and expires on 30 June 2018.

2.4 A report discussing a review under section 17A of the Local Government Act 2002 forregulatory functions, including animal control was considered and approved by Council on 22June 2017.

2.5 The report determined that the animal control service is exempt from review under s17(3)(b)where the cost of undertaking a review outweighs the benefit and summarised that theexisting contract is considered to be an efficient model.

2.6 The animal control service is outlined in Part 2 of the Manawatu District Council Long TermPlan.

2.7 The operation of the agreement is monitored through monthly management meetings withthe Regulatory Manager, RDC Environmental Services Team Leader and Senior Animal ControlOfficer.

2.8 The service is being delivered successfully with long term plan targets for priority 1 and priority2 incidents met over the last two years. Priority 3 incident response timeframes were not metin 2015/16 but were exceeded in 2016/17. All targets have been met for this financial yearperiod.

2.9 The Rangitikei District Council have advised that they wish to continue the agreement in thespirit of mutual co-operation, collaboration and respect.


3.1 There are no operational implications relating to the continuation of the existing agreementfor services.


4.1 The procurement of the Animal Control service agreement by way of a shared service withRangitikei District Council is provided for in the Manawatu District Council Procurement Policy.

4.2 Rule 11 (Opt-Out Procurements) of the Manawatu District Council Procurement Policy statesthat a valid opt-out procurement includes a non-contractual arrangement i.e. a Memorandumof Understanding between local authorities or any Council to Council negotiated agreementi.e. any agreement negotiated directly with another local authority for the provision of goodsor services.

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4.3 The fee for the agreement for services over 3 years will be $918,962 excluding GST and will besubject to annual inflation based on Local Government Cost Index.


5.1 The Manawatu District Council are obliged to provide an animal control service under the DogControl Act 1986, Animal Welfare Act 1999, Impounding Act 1955, Search and Surveillance Act2012, the Manawatu District Council Dog Control Bylaw 2014, the Manawatu District CouncilAnimal Control Bylaw 2014 and the Manawatu District Council Dog Control Policy.

6 Delegations

6.1 The Council has delegated authority to approve the renewal of the agreement for animalcontrol services from the Rangitikei District Council for a period of 3 years, effective from 1July 2018.

7 Consultation

7.1 There are no community consultation requirements associated with this matter.


8.1 There are no cultural considerations associated with this matter.

9 Conclusion

9.1 That Council approve the renewal of the agreement for animal control services from theRangitikei District Council for a period of 3 years, effective from 1 July 2018.

10 Attachments

There are no attachments

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council agenda - mdc · 2019. 7. 17. · mike and lynn hoggard spoke to their submission regarding...

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