correction documents for poland - cloud. · pdf filecorrection document is then created using...
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Table of Contents Purpose of the Document ............................................................................................................................ 2
Setup ............................................................................................................................................................ 3
Security Privilege ...................................................................................................................................... 3
Receivables Transaction Sources ............................................................................................................. 4
Receivables Transaction Types ................................................................................................................ 5
Correction Transaction Types .............................................................................................................. 5
Regular Transaction Types ................................................................................................................... 5
Descriptive Flexfields ............................................................................................................................... 6
Processing in Receivables ............................................................................................................................ 9
Correction Document Structure......................................................................................................... 11
Making Additional Changes to the Correction Document ................................................................. 11
Links to Previous and Original Transactions ...................................................................................... 13
Types of Correction Invoice ....................................................................................................................... 15
Whole Price Adjustment .................................................................................................................... 15
Discount Applicable to All Lines ......................................................................................................... 16
Reversal for Manual Correction ......................................................................................................... 17
Correction Invoice Tax Point Date ............................................................................................................. 18
Transaction Header ............................................................................................................................ 18
Reversal Lines ..................................................................................................................................... 18
Correction Lines ................................................................................................................................. 18
Tax Lines ............................................................................................................................................. 18
ERP CLOUD
Correction Documents for Poland
Oracle Financials for EMEA
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Purpose of the Document
This document explains the implementation and usage guidelines for the Correction Documents for
Poland solution.
A correction invoice is a separate value-added tax (VAT) document, which contains the changes to a
transaction that has already been issued to a customer.
The solution comprises the following component:
Correction Documents for Poland: This is a background process that generates a correction invoice
based on the source invoice, using parameter values to make appropriate corrections automatically.
Please note that tax lines are not copied from the original invoice; they are generated by the
AutoInvoice process when the correction invoice is created.
The document explains the implementation and usage guidelines, prerequisite setup, important
transaction entry aspects, report output details, and the business flow for Correction Documents for
Poland.
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Setup To successfully implement the solution, complete the Oracle Receivables application setup and then
perform the following prerequisite setup for Correction Documents.
Security Privilege
Assign the security privilege Create Correction Invoice for Poland to the role for your Accounts
Receivable Manager.
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Receivables Transaction Sources
Navigate to the Manage Transaction Sources page in Setup and Maintenance.
A specific transaction source for processing Correction Documents must be defined.
Update the following fields with these values:
Field Name Value
General Information Type Imported
Reference Field Default Value interface_header_attribute1
Grouping Rule Default
Standard Transaction Type <enter the Correction Transaction Type defined previously>
Import Information All fields in Import Information must be set to ID
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Receivables Transaction Types
In Setup and Maintenance, go to the Manage Transaction Types page
Correction Transaction Types
When you are defining the Correction Transaction Types, enter the value ‘Any Sign’ in the Creation Sign
field. This ensures that the correction documents contain both positive and negative lines.
In the Regional Information context, select ’Transaction Types for Poland‘, and select values for the
following fields:
- Correction Source Transaction Source
- Correction Invoice Transaction Type
Regular Transaction Types
For each transaction type for which correction documents are created, update the Regional Information
to refer to the Correction Invoice transaction source and type that must be created for that transaction
type.
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Descriptive Flexfields
Go to the Manage Descriptive Flexfields page in Setup and Maintenance. Define the following
Descriptive flexfields segments for the flexfield code RA_INTERFACE_LINES:
The individual segment detailed setup is shown below:
Batch_id
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trx_id
line_id
8
batch_number
p_sign
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Processing in Receivables
A correction document is created based on the original document that needs to be corrected. This
is done by submitting a background process and providing the appropriate parameter values. The
correction document is then created using the AutoInvoice process.
Upon completion of the background processing, the correction document is available.
To make additional changes to this document, you must first update the invoice status to
Incomplete.
The process to submit is called Correction Documents for Poland.
The Correction Documents for Poland background process creates the correction document in the
Receivables invoice interface tables and automatically submits the Receivables AutoInvoice
process to import the correction document and make it available in the Manage Transactions page.
Go to the Scheduled Process page and schedule a new process.
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Parameter Name Description Business Unit The business unit in which the transaction was created. Customer Name The customer involved in the transaction. Transaction Number The transaction number to be corrected. Correction Reason The reason for the correction. Transaction Date The transaction date to be applied to the correction invoice. Accounting Date The accounting date to be applied to the correction invoice.
Must be in an open or future-enterable period. Whole Price Adjustment Select Yes to adjust the price of all lines on the correction
invoice to zero. Adjust All Lines Select Yes to apply a discount to all invoice lines on the
correction invoice. Discount Percentage The percentage discount to be applied to all lines on the
correction invoice.
Upon completion of the background processes, review the log file to find the transaction number of the
correction invoice that has been created.
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Correction Document Structure
Correction documents have the following structure and content:
Header:
The invoice header contains details that provide a link to the transaction being corrected.
Additionally, in the case of multiple corrections, there is always a reference back to both the previous
correction and the original document number.
Lines:
A correction document contains correction and reversal lines.
Reversal lines cancel the equivalent line from the invoice being corrected.
Correction lines represent the new version of the invoice line, based on the parameter values provided
to the Correction Documents for Poland process.
Making Additional Changes to the Correction Document
To make additional corrections to the transaction, go to the Manage Transactions page and search for
the correction document. Update the status to Incomplete and then select Edit.
For example, you may add the document fiscal classification to the transaction header.
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Note that certain attributes on the reversal line of a correction document may not be updated. Doing so
will result in an error message appearing when attempting to save any changes.
You cannot modify the following reversal lines attributes:
o Line Number
o Description
o Quantity
o Unit Price
o Transaction Business Category
o Previous Invoice
o Previous Line
Once you have updated the document fiscal classification and other changes, save and complete
the transaction, then you must submit the Process Tax Point Date Adjustments job to update the
tax lines with the revised tax point date.
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Links to Previous and Original Transactions
A correction document contains information that provides a link back to the document that is being
corrected.
This information can be found at both header and line level.
On the invoice header, select Show More, then the Miscellaneous tab. For the Regional Information
Context: Transactions for Poland, the correction information is shown.
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On an invoice line, selecting the icon to show additional line details displays an expanded view of
the individual line.
In the Regional Information context Transaction Lines for Poland, details about the correction for
that line are displayed.
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Types of Correction Invoice You can create three different types of correction document, depending on the parameter values
selected.
Whole Price Adjustment
Discount Applicable to all Lines
Reversal for Manual Corrections
Whole Price Adjustment
Selecting Yes for the parameter Whole Price Adjustment creates a correction document which cancels
the original invoice – the lines of the original transaction are reversed and new lines are created with
zero value.
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Discount Applicable to All Lines
Selecting the value Yes for the parameter Adjust All Lines results in creation of a correction invoice
where the original lines are reversed and each of the new lines has the discount rate applied to the net
price of the original lines according to the value provided in the parameter Discount Percent.
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Reversal for Manual Correction
Selecting the value No in both Whole Price Adjustment and Adjust All Lines results in the creation of a
correction invoice where the original lines are all reversed, and the correction lines contain exactly the
same value. You can then make individual adjustments to the correction invoice lines.
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Correction Invoice Tax Point Date
The tax point date of the correction invoice is determined from the invoice being corrected.
Transaction Header
If the adjusted tax point date attribute on the transaction being corrected is populated, then this will be
copied to the adjusted tax point date on the correction document.
If the adjusted tax point date attribute on the transaction being corrected is null, then the invoice date
of the transaction being corrected will be copied to the adjusted tax point date on the correction
document.
Reversal Lines
If the adjusted tax point date attribute on the line being corrected is populated, then this will be copied
to the adjusted tax point date attribute on the correction document reversal line.
If the adjusted tax point date attribute on the line being corrected is null, then the adjusted tax point
date from the correction document header will be copied to the adjusted tax point date attribute on
the correction document reversal line.
Correction Lines
The adjusted tax point date attribute of the line being corrected is copied to the adjusted tax point date
attribute on the correction document line.
Tax Lines The adjusted tax point date attributes are used by the Process Tax Point Date Adjustments program to
update the tax point date of the associated tax lines.
Note: The tax point date adjustments are applicable only if the tax point basis of the transaction is
Invoice.
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Correction Documents for Poland
May 2018 Author: [email protected]
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