Corporate Team Lead Meeting

Agenda• Paint the Town Event Overview• Why Paint Houses?• History of the Event• PTT Committee• PTT Timeline• Team Lead Role and Responsibilities• Next Steps

Background:“Paint the Town” is Give Back Cincinnati’s premier annual event

– Give Back Cincinnati began Paint the Town in Cincinnati in 2002 and has steadily increased the size of the event from 4 homes to 42 homes in 2009

– PTT 2010, Evanston & Avondale will be the Ninth Annual event where volunteers paint homes – free of charge to the homeowner – in one day

– Each house is sponsored by a business or group and a team of 10-35 volunteers takes on the task

Paint the Town improves neighborhoods and builds community

Why Paint Houses?

• Houses are a cornerstone of our communities• The largest investment many people will make is in their homes• Home repair and maintenance is extremely costly• Many people simply can not maintain their homes

• PTT makes a huge impact in the life of the families and the spirit of the community by giving a fresh face to old homes

• We HOPE that PTT serves as a catalyst for further community improvement

Paint The Town History

212 entire houses painted on 8 single day events

5605 Participants

35,500 Total Volunteer Hours

• The volunteer efforts are worth more than $600,000 to the community• In addition, the homeowners are left with homes they can feel proud• The Sherwin-Williams Company has graciously donated most of the

paint, as well as hundreds of paint brushes for Paint the Town

Paint the Town… through the years

In 2010, we arrive in Evanston & Avondale!

Goals:50+ homes1300 volunteers

Without the help of multiple sponsors, Paint the Town would not be possible…

Example of 2009 Paint the Town Sponsors

PTT Committee

• Works year round on planning• Major buckets of work

– Neighborhood & Home Selection - Transportation– Supplies - Food/Beverage– Sponsors - Finance/Accounting– Volunteers - Public Relations

• Support team on the day of:– Area leads, supplies, etc

Timeline:November 2009: Media announcements begin

January 2010: Applications available for homeowners

February 2010: Applications due

March 2010: Homes are selected

• May 2010: Homeowners select paint colors and homes are prepped

• June 12, 2010: Paint the Town

Paint the Town Process – Home Selection• Homeowners apply on or before mid-February • Give Back volunteers assess the applications and

conduct homeowner interviews in March• Homeowners are selected based on:

– Homeowner needs– Give Back capabilities and resources to satisfy need

• Homeowners are notified in late-April and then works with a team lead to define the project, select paint colors, and coordinate preparations for the day of the event

Ideal Applicant• The home must be owner-occupied, or in the process of

ownership

• Homes selected for painting must be located in Evanston or Avondale

• The homeowner must be physically or financially unable to complete the work

• The home must be a single or two-story structure and in NEED of being painted to improve the appearance and value of the home

• Three story structures are considered, but pose a greater challenge for volunteers

• 160 applications received

• 120 homeowners interviewed

• Selected 60 homes for 2010

…largest PTT to date!

Corporate Team Lead – What Do I have to Do?• Corporate Team Coordination

– Recruiting the volunteers, fielding questions about the event, and building excitement inside your company about the event

• Safety– Priority #1 on Event Day -- Make sure your friends and co-workers are

behaving in a safe manner• Progress Reporting

– Keep project on track, report the progress to the Project Leadership• Supply King/Queen

– Keep the supplies in order and orderly– Make sure all supplies are cleaned/organized after the event

• Home Owner Friend– You’re to be the friendly/comfortable face of Give Back Cincinnati and your

corporation to the homeowner

Volunteer Recruitment & RSVP Overview

• Target team size ~ 30 people per house • Recruitment Email

– Provided electronically later this week– Online team registration

• www.paintthetowncincinnati.org and click the 'volunteer' button at the top• Deadline:

– Mid-May– Houses will be assigned based on team size

• Don’t Have Enough Volunteers to Fill Your House? – Give Back Cincinnati Fills In!

Recruiting and Promotion Tools

• PowerPoint Template for Recruiting– About PTT, neighborhood, previous results and general info

• Flyer Templates• Team Lead Tips and Tools

– Save the Date email– Bulletin Board/ Corporate Flyers– Lunch and Learn Meetings (use the PowerPoint)– Side Leads and Supply Lead

Next Steps• Recruit! Recruit! Recruit! –

• Get the volunteers signed up• Hold lunch and learns, contests, etc. to get people excited and

interested in joining• Start Tomorrow!

• Team Lead Details Meeting – April 28th – • Once teams are lined up, your focus will be to preparing for the event• At next meeting we will go in detail through the team lead handbook • We will tell you everything you need to know to get a house painted in

a single day• Meet Homeowner –

• We’ll give you your home assignment at the Team Lead Mtg. and then we’ll ask you to visit your homeowner and review the project

House Keeping • T-Shirt Logo

– Need a logo for back of t-shirts. – Joe Hansbauer or Van Do will contact you if we don’t have a logo from

previous years

• Side Leads– Identify some team members that can help manage one side of the

house, utilize as project mgmt

• Volunteer for Check-In– Each team will need to identify someone to handle check-in at the site

Questions

…and THANKS for making this event successful!

To find out more about Paint the Town and

Give Back Cincinnati, check us out online…

www.paintthetowncincinnati.org

or

www.givebackcincinnati.org

Who is Give Back Cincinnati?• Give Back Cincinnati started in December 2000 with a small group of friends

that wanted to give back to their community.• The small group of friends has grown to over 4500 members (representing

375 companies) and continues to an outlet where volunteers can have fun, meet people, and give back to their community all at the same time.

• Give Back Cincinnati is a federally recognized non-profit organization led by our volunteer board of directors. Members take on differing roles, some lead projects, others volunteer.

• Give Back Cincinnati is focused on enhancing Cincinnati's communities through activities of volunteerism, while fostering the development of young leadership through participation.

• Each year Give Back Cincinnati organizes ~15 large-scale one day volunteer and civic engagement activities, and several social events.

• Give Back Cincinnati operates with zero paid employees and offers "guilt free" volunteer opportunities with a social twist. There is no obligation to join - nor dues, nor weekly meetings to attend, nor junk mail, nor phone calls.

FAQs

• Visit www.PaintTheTownCincinnati.org– What is Paint the Town? – Who’s behind Paint the Town? – How are neighborhoods selected? – How are the houses chosen? – Is it OK if I volunteer with my

child? – Can I volunteer for half the day? – Can I drive myself to my team’s

house? – Should I volunteer if I don’t want to

climb a ladder?

– What if I don’t have a “team” to paint on?

– Can I sign up to work with my friend?

– What should I wear and bring with me to volunteer?

– Where should I park? – What about breakfast and lunch? – How can I get more involved in

Paint the Town? – What if my schedule changes and

I’m no longer available on the day of Paint the Town?

History of the Event

• 2002 – 4 Houses in Columbia/Tusculum• 2003 – 11 Houses in Price Hill• 2004 – 18 Houses in Northside• 2005 – 25 Houses in Madisonville• 2006 – 30 Houses in Hartwell/Carthage• 2007 – 35 Houses in North College Hill• 2008 – 47 Houses in Covington, Ky• 2009 – 43 Houses in Price Hill

• Some Day – 100 houses in one afternoon!!!

Paint The Town Success StoriesColumbia/Tusculum - June 8, 20024 Houses

130 Participants

1,170 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesPrice Hill - June 7, 200311 Houses

250 Participants

2,250 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesNorthside - June 12, 200418 Houses

525 Participants

2,230 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesMadisonville - June 11, 200525 Houses

600 Participants

3,600 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesHartwell/Carthage- June 10, 200630 Houses

810 Participants

4,860 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesCollege Hill- June 9, 200735 Houses

950 Participants

5,850 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesCovington, KY - June 14, 200847 Houses

1200 Participants

6,000 Total Volunteer Hours

Before… …After

Paint The Town Success StoriesPrice Hill - June 13, 200942 Houses

1100 Participants

7,175 Total Volunteer Hours

Before… …After