20th Topical Meeting of the RPSD Santa Fe, New Mexico, 26-31 August 2018 h t t p : / / r p s d 2 0 1 8 . a n s . o r g r p s d 2 0 1 8 p l a n n e r s @ g m a i l . c o m

20th Topical Meeting of the Radiation Protection & Shielding Division of the ANS

The Radiation Protection & Shielding Division, in conjunction with the local Trinity Section of the American Nuclear Society, is proud to host the RPSD-2018 Topical Meeting in Santa Fe, New Mexico, 26 - 31 August 2018.

Roughly 15 years ago, RPSD-2002 was held in Santa Fe and drew over 230 professionals and students from across the world. For RPSD-2018, we hope to improve upon those numbers with the help of staff members from Los Alamos, Sandia, and Oak Ridge National Laboratories who are invested in the successful planning and execution of RPSD-2018.

Your help as a sponsor and/or exhibitor will ensure that RPSD-2018 is successful and well-attended. A high-quality, well-attended meeting provides an ideal environment for reaching a large number of present and future partners or customers in a single venue, and it is an excellent recruiting opportunity. Sponsor or exhibit at RPSD-2018 and remind the attendees that your organization or company is still relevant, and in business to serve this technical field.

Why exhibit? An exhibit is a convenient fixed meeting point to make arrangements for further discussions with your present and future partners and customers and allows you to hear their suggestions for new projects, partnerships, products, and improvements to existing products, as well as an opportunity to discuss their needs, issues and challenges that currently are not met by any commercial company or other organization.

If you are not interested in an exhibit, but would like gain exposure through sponsorship, we provide opportunities to sponsor specific events at the meeting, such as support for student attendance, coffee break(s), lunch(es), social events, and student “best paper” awards.

Attached you will find information regarding Corporate Sponsorship levels and benefits as well as exhibition details.

If you are interested in participating as a sponsor/exhibitor, or would like additional information, please feel free to contact the sponsorship chair – ddixon@lanl.gov - or the planners - rpsd2018planners@gmail.com - and visit the website - http://rpsd2018.ans.org/. We look forward to hearing from you.

Sincerely,

David Dixon, General Co-Chair

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Corporate Sponsorship Options

Below we provide a variety of sponsorship options. Each level includes specific benefits ranging from exclusive sponsorship of technical sessions, social events, refreshment breaks, and so forth. You can select a sponsorship level (Platinum, Gold, Silver, Bronze, or contributing) and if it includes a directed sponsorship benefit please refer to that section to select one or more options. Platinum $10,000 - EXCLUSIVE Benefits:

• Two complimentary registrations to the conference • One complimentary exhibit booth in the exhibit hall • Select one or more directed sponsorships up to $3000 • Sponsorship of the opening plenary session

o Signage with company name and logo at session • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage

Gold $5,000 Benefits:

• One complimentary registration to the conference • Select one or more directed sponsorship up to $3000 • Sponsorship of one technical program session

o Signage with company name and logo outside of session. • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage.

Silver $2,500 Benefits:

• Select one or more directed sponsorship up to $1500 • Sponsorship of one Technical Program Session

o Signage with company name and logo outside of session. • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage.

Bronze $1,000 • Sponsorship of one technical program session

o Signage with company name and logo outside of session. • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage.

Contributing Sponsor less than $1,000 • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage.

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Directed Sponsorships

Below we provide a variety of directed sponsorship options for events, best papers, and meeting packets. If your organization prefers to choose a directed sponsorship, you will also receive:

• Sponsorship of one technical program session • Recognition at the appropriate level in pre-conference promotional materials, on the

ANS website, and at the conference through general signage. • Directed sponsorship at $5k+ receive one complimentary registration • Directed sponsorship at $10k+ receive two complimentary registrations and an exhibit

booth

Event Contribution (each)

Refreshment Break (8) $1,500

Evening Social Event $3,000

Poster Session Social Event $3,000

Mentorship Social Event $3,000

Lunch (4) $5,000

Sunday Reception $7,500

Banquet Dinner $15,000

Student Best Paper Sponsorships

Contribution (each) 1st Place $1,500 2nd Place $1,000 3rd Place $500

Meeting Packet Sponsorships

Contribution (covers costs for 50 items)

Water Bottles $1,500 * Gym Bags $3,000 * *Cost covers 50 items with including silk-screened company/organization logo. Items will be handed out on a first come, first served basis. Companies/organizations may order more than 50 items at additional cost.

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Exhibit at RPSD-2018

At RPSD-2018, the exhibition booths will be setup at the heart, or main collision space, of the meeting – that is, the corridor adjacent to the main meeting rooms. This is the same location where all of the refreshment breaks will be held and will draw many of the attendees. The exhibition period for the meeting starts 8/27/18 and ends 8/29/18. Below are specific details regarding the booths: Booth Price of $2,000 includes: • Advance annual meeting registration list • Back wall (6’ high) and side rail (3’ high) fabric drapes • General security • General cleaning of aisles and exhibit floor (excluding individual booths) • Recognition in meeting promotional materials • One complimentary full registration for one individual or… • For an additional $500, three single-day registrations

We are also providing an alternative to the exhibition booth called a “Take One” display. “Take One” displays will be set up on the second floor adjacent to the additional meeting rooms. No signage is provided for the “Take One” displays, but vendors may supply their own signs no larger than 22 x 28 inches.

“Take One” Displays Price of $500 includes: • Advance annual meeting registration list • 6’ “Take One” table with table draping • General security • General cleaning of aisles and exhibit floor (excluding individual booths) • Recognition in meeting promotional materials Exhibit Hall Layout The diagram on the following page contains the tentative booth layout. Note that the booths are located nearby the main meeting rooms. In addition, refreshments will be served in this area making it an excellent collision space. Finally, we plan to serve lunch in the garden outside (pending weather) and the garden door between booths 2 and 3 is the only exit/entry point from the meeting space. Booth selection will be on a first come, first served basis.

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Set Up/Dismantle Exhibitors will have access to the exhibit hall Sunday evening 5-9 pm and again Monday morning 7-8 am. All exhibits must be installed before Monday morning at 8am, 8/26/2018. Exhibits must remain in place until Wednesday at 4 pm and must be dismantled by 9 pm Wednesday evening. Conflicting Events Policy The exhibitors attending the RPSD-2018 conference will be required, as a condition of their participation, not to sponsor conflicting events. Conflicting events are scientific, educational or social meetings of interest and relevance to conference attendees (including but not limited to receptions, presentations, seminars or workshops) that are scheduled during the same time frame encompassed by the conference technical program and conference social events. Reserve Your Exhibit Space 1. Study the floor plan and all materials enclosed. Check the online floor plan for the most up-to-date booth availability. 2. Identify four choices for the location of your booth. 3. Complete and return the exhibit space application form/contract with payment. Checks should be made payable to American Nuclear Society (ANS) 4. Ship exhibit materials to: 828 Paseo De Peralta, Santa Fe, NM 87501 (address the package to your company name noting RPSD-2018 e.g. “My Organization (for RPSD-2018)”). There are no costs for storing material that arrives prior to the setup date (8/26/18), but the hotel asks as a courtesy that packages arrive no earlier than 8/22/18 5. The hotel can assist with shipping materials out (please coordinate with the front desk) If you have any questions regarding the hotel exhibit area arrangements, call Kodie Valdo, Sales Coordinator, Drury Plaza Hotel Santa Fe, (844) 323-0799. Show Hours Monday, August 27th (start time 8 am) – Wednesday, August 29th (end time 5 pm) Hotel Contact Info 828 Paseo De Peralta, Santa Fe, NM 87501 (505) 424-2175