corporate social responsibility policy of tetra pak … · 2020. 10. 9. · tetra pak india’s csr...
TRANSCRIPT
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CORPORATE SOCIAL RESPONSIBILITY
POLICY OF
TETRA PAK INDIA PRIVATE LIMITED
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CONTENTS
SR.NO. PARTICULARS PAGE NO.
Preamble 3
Necessity for Policy on CSR 4
I. Applicability 5
II. Defining our CSR Policy 5
III. Constitution of the CSR Committee 6
IV.
Composition of CSR Committee of the Board
(a) Chairman of the CSR Committee
(b) Members of the CSR Committee
6
V. Roles and Responsibilities of the CSR Committee 7
VI. Meetings of the CSR Committee 8
VII. Activities currently undertaken under CSR Programme 8
VIII. Addition of CSR Activity not being a part of approved
CSR Programme 9
IX. Quorum of the Meeting 9
X. Rules governing CSR Policy 10
XI. Implementation Schedules of CSR Activities, Funding, Allocation and Tax
Treatment of CSR Spend 12
XII. Role of the Board of Directors 13
XIII. Amendment in CSR Policy 14
Annexure A: Format of the Annual Report on CSR initiatives 15
Annexure B: Schedule VII of the Companies Act, 2013 24
Annexure C: Definitions 25
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Preamble
• Corporate Social Responsibility (CSR) is the process by which an organisation
thinks about and evolves its relationships with stakeholders for the common
good and demonstrates its commitment towards society by adopting
appropriate business processes and strategies. Companies should conduct
their business in such a way that it brings about a positive overall impact on
society and the environment.
• CSR cannot be equated with charity or mere donations. It is a way of
conducting business - by which corporate entities visibly contribute to the
social good. Socially responsible companies do not limit themselves to using
resources to engage in activities that enhance their profits. They use CSR to
integrate economic, environmental and social objectives with the company’s
operations and growth.
• Further, the Tetra Pak Group, being a member of the UN Global Compact,
ensures that its subsidiaries and group companies are always in accordance
with the UN Global Compact principles on environment in conjunction with
CSR.
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Necessity for Policy on CSR
• Business organisations do not operate in a vacuum. They depend wholly and solely on
society for their survival. Societies provide resources such as labour, material and
infrastructure. This holds every business enterprise responsible socially, economically,
ethically and morally towards the environment in which it operates.
• As per this principle, business entities are expected to manage their operations in such
a way as to enhance economic growth, increase competitiveness, and at the same time
ensure environmental protection and promote social responsibility along with
consumer interest.
• Being a packaging company, the nature of products manufactured by Tetra Pak India
Private Limited (“the Company”) is such that it has an impact on the environment and
utilisation of natural resources - and as such, the Company has a social responsibility
towards the society / country where it operates by producing environmentally friendly
products.
• At Tetra Pak, we live by our motto ‘Protects What’s Good’. Protecting food has long
been at the very heart of our business. But it goes further: it is about protecting people
- our employees, the communities in which we operate, and society. And it is about
protecting futures - by developing products and services that will support the future
growth of our customers and by acting and operating in ways that best protect the
environment. We are committed to fulfil these responsibilities by creating a socially and
environmentally sustainable policy which will bring considerable environmental
benefits / protection to society and at the same time ensure upliftment of the society
on various fronts.
• Taking these points into consideration, the Company, in consonance with the legal
framework on Corporate Social Responsibility, hereby frames the policy to fulfil its
larger social, economic, ethical and moral responsibilities while balancing
environmental sustainability.
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I. Applicability
This is applicable from 1 April 2014
II. Defining our CSR Policy
This policy encompasses the Company’s philosophy for delineating its
responsibility as a corporate citizen and lays down the guidelines and mechanisms
for undertaking socially useful programmes for the welfare and sustainable
development of the community at large.
Aligned with our vision to make food safe and available everywhere and our global
sustainability commitment, the Company aims to:
• Promote food safety and environment sustainability by educating consumers
across all strata of society
• Create awareness and build infrastructure to improve the education, health and
lifestyles of underprivileged communities
• Minimise our impact on the environment by building a recycling ecosystem to help
collect and recycle used beverage cartons
Tetra Pak India’s CSR policy will therefore focus on 3 pillars:
• Food Safety, Health & Nutrition
• Education
• Environment
Tetra Pak will also contribute to specific disaster management programmes under
these identified areas.
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III. Constitution of CSR Committee
For effectively carrying out the objectives mentioned above, the Company has
constituted a Corporate Social Responsibility Committee (CSR Committee) of the
Board as per the provisions mentioned in the Companies Act, 2013, read together
with the CSR Rules, 2014, as amended from time to time, to ensure that the
purpose of this policy is being effectively served.
IV. Composition of CSR Committee
of the Board:
•••• Chairman of the CSR Committee:
Managing Director of the Company shall be the Chairman of the CSR Committee.
•••• The members of the CSR Committee shall be:
i. Managing Director
ii. Finance Director
iii. Cluster Leader Finance & BT
In addition, the Committee shall also include the following members:
i. Communication Director
ii. Senior Legal Counsel & Company Secretary
iii. Environment Director
iv. Communication Manager
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V. Role and Responsibilities
of the Committee
In accordance with the Companies Act, 2013, read together with the CSR Rules, 2014, as
amended from time to time, the following are the key responsibilities of the CSR
Committee. It shall:
1. Formulate the CSR policy and recommend the same to the Board for its approval
2. Be responsible for the identification, selection, planning and execution of various
programmes / projects and activities under CSR
3. Recommend the CSR activities / projects and the amount to be expended on such
activities / projects, to the Board that the Company will undertake during the relevant
financial year
4. Monitor the implementation of the CSR activities / projects from time to time
5. Prepare a transparent monitoring mechanism to ensure implementation of the projects
/ programmes / activities proposed to be undertaken by the Company
6. Provide a Responsibility Statement in the Annual Report, stating that the
implementation and monitoring of the CSR policy is in compliance with the CSR objectives
of the Company in letter and in spirit
7. Interact with governmental and non-governmental bodies as and when required in
relation to implementation of CSR activities / projects under this policy
8. Ensure receipt of Utilisation Certificates along with Statement of Expenditure, duly
certified by a chartered accountant of repute, by the organisations / institutions to whom
CSR Fund is allocated / by whom CSR Fund is spent
9. Review performance of the Company in the area of CSR and decide the priority of the
activities to be undertaken
10. Ensure that the conduct of the CSR Policy is in line with the overall Sustainability
Objective of the Tetra Pak Group
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VI. Meetings of the CSR Committee
During every financial year, the CSR Committee will meet at least three times for
the purpose of reviewing and monitoring the progress of CSR activities including
the amount spent on each of the activities / projects.
VII. Activities proposed under
CSR Programme
The following activities are proposed under CSR policy for 2016-17:
• Promoting environment sustenance with a special focus on recycling of post
consumer waste of used cartons to minimize the adverse impact on the
environment and promoting conservation of natural resources; Creating
awareness amongst the society through projects such as “Go Green”, “Alag Karo”
etc.
• Improving educational infrastructure in village communities, including those
around the Company’s factory in Chakan, Pune.
• Arranging health camp for the rag picker community in different parts of India.
• Undertaking projects for providing safe drinking water and sanitation facility in
select villages, arranging health camps for to rural community, promoting tree
plantation etc.
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VIII. Addition of CSR Activity not being a part of
approved CSR Programme
The Committee shall be authorised to recommend additional activities that are not
a part of the annual approved CSR Programme if it is noticed during the financial
year that the amount spent on approved CSR activities / projects is not as per
agreed schedule. The same will be ratified by the Board of Directors.
IX. Quorum of the meeting
The quorum of the meeting shall be 2 (two) directors present in person at the
meeting.
X. Rules governing the CSR Policy:
In view of the provisions of the Companies Act, 2013, read together with the CSR
Rules, 2014, as amended from time to time, the Company is obliged to observe
the below-mentioned provisions with respect to CSR Policy:
1. The Company may generally conduct such programmes and projects as CSR
activities (either new or ongoing) excluding those activities undertaken by the
Company in the normal course of its business operations and for the benefit of
employees or their relatives.
2. The Company shall undertake its CSR activities only within India.
3. The Company may conduct or implement its CSR programmes or any particular
project or activity through trusts, societies, or companies established under
Section 8 of the Act, operating in India and that such organisations have an
established track record of at least three years in carrying on activities in
related areas. Provided that before considering any such trusts, societies, or
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Section 8 companies for the purpose of allocating funds, the Company should
conduct a comprehensive due diligence of such organisations to ensure its
expertise or track record in social projects and also to ensure its political
neutrality.
4. Where the Company has set up an organisation registered as a trust, or Section
8 company, or a society, or a foundation, or any other form of entity operating
within India in order to facilitate the implementation of its CSR activities, the
following conditions shall be applicable:
a. The Company (Contributing Company) shall specify the projects /
programmes to be undertaken by such an organisation for utilising
funds provided by it
b. The Company (Contributing Company) shall establish a monitoring
mechanism to ensure that the allocation is spent for the intended
purpose only.
5. The Company shall ensure that necessary details of its CSR initiatives are
mentioned in the Directors’ Report of the relevant financial year and on the
Company’s website in the prescribed format. (As per Annexure A)
6. The Company shall consider only those activities as CSR activities that are not
solely carried out for the benefit of employees of the Company or their family
members. It may also encourage its employees to actively and voluntarily
participate in the CSR initiatives undertaken by the Company.
7. The Company may act in association with other companies and pool the
resources to undertake CSR activities.
8. The corpus of the CSR activities would include the following:
a. 2% of the average net profits for the three preceding financial years
b. The surplus arising out of CSR activities of the previous year
9. In no case shall the surplus arising out of CSR activities form a part of business
profits of the Company.
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10. Reporting pertaining to CSR activities of the Company will be done on an
annual basis.
XI. Implementation Schedules of CSR
Activities, Funding, Allocation and
Tax Treatment of CSR spend
1. The CSR activities as approved by the Board will be implemented during the
relevant financial year as per the implementation schedule recommended by
the CSR committee and approved by the Board.
2. The Company will allocate 2% of average of its net profits of the three
preceding financial years made by the Company during every block of three
years as its Annual CSR Budget to achieve its CSR objectives through
implementation of meaningful and sustainable CSR programmes.
3. Tax treatment of the CSR spend of the Company during every financial year
shall be in accordance with the provisions of the Income Tax Act, 1961, and
rules framed under it as notified by the Central Board of Direct Taxes (CBDT)
and as amended from time to time.
4. In any financial year, if the Company fails to spend the required amount as
mentioned above, it shall specify the reasons for not spending the same in its
Annual Report on CSR Activities.
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XII. Role of the Board of Directors
The Board shall perform the following duties so far as the CSR Policy of the
Company and the activities relating thereto are concerned:
1. Approve the Corporate Social Responsibility Policy for the Company after
considering the recommendations made by the CSR Committee
2. Disclose the contents of the Company’s CSR Policy in the Directors’ Report and
shall also place it on the Company's website
3. Ensure that the activities included in the CSR Policy of the Company are
undertaken by the Company
4. Ensure that the Company spends at least two per cent (2%) of the average net
profits of the Company made during the three immediately preceding financial
years in every financial year
5. Ensure that preference is given to the local area / areas around it where it operates
for spending the amount allocated for CSR activities.
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XIII. Amendment in CSR Policy
Any modification / amendment in the CSR Policy shall be carried out by the CSR
Committee with the prior approval of the Board of Directors of the Company.
Notwithstanding anything contained in this Policy, the contents of the Policy shall
be read in conjunction with all other relevant policies, presently applicable to the
Company. The consent / permission under this Policy shall not be considered /
construed in derogation with or as an exemption from the requirement of getting
consent under any other policy in force / applicable to the Company.
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ANNEXURE A
Report on CSR Activities for FY 16-17
(Pursuant to Section 135 of the Companies Act, 2013)
The CSR policy encompasses the Company’s philosophy for delineating its responsibility
as a corporate citizen and lays down the guidelines and mechanisms for undertaking
socially useful programmes for the welfare and sustainable development of the
community at large.
Objectives:
• Promote food safety and environment sustainability by educating consumers across all
strata of society
• Create awareness and build infrastructure to improve the education, health and lifestyles
of underprivileged communities
• Minimise our impact on the environment by building a recycling ecosystem to help collect
and recycle used beverage cartons
Focus Areas:
• Food Safety, Health & Nutrition
• Education
• Environment
Composition of CSR Committee of the Board:
•••• Chairman of the CSR Committee:
Managing Director of the Company shall be the Chairman of the CSR Committee.
•••• The members of the CSR Committee shall be:
iv. Managing Director
v. Finance Director
vi. Cluster Leader Finance & BT
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In addition, the Committee shall also include the following members:
v. Communication Director
vi. Senior Legal Counsel & Company Secretary
vii. Communication Manager
viii. Environmental Director
Financial Details
Section 135 of the Companies Act, 2013, and Rules made thereunder prescribes every
company having a net worth of INR 500 crores or more or turnover of INR 1000 crores or more
or net profit of 5 crores or more during any financial year shall ensure that the Company
spends at least 2% of the average net profits of the Company’s three immediate preceding
financial years.
Particulars Amount (INR)
Average net profits of the Company for last 3 financial years.
966,411,696/-
Prescribed CSR expenditure (2% of the average profits as computed
above)
19,328,234/-
Details of CSR expenditure during the financial year.
a) Total amount to be spent on CSR expenditure
19,328,234/-
b) Amount spent 22,394,255/-
c) Amount unspent NIL
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Details of amount spent during financial year:
Sr. No. CSR project/
activity identified
Sector
Location of the
project/progra
m
Amount
outlay
(budget)
INR
Amount spent
on the
project/
programme
INR
Cumulative
spend upto to
the
reporting period
INRs
Amount spent:
Direct/
through
implementing
agency*
1. Support My School
Campaign (a Joint
Venture with Coca
Cola)
Publicity Haryana-
Mewat Dist.
35,00,000/- 15,00,000/- 15,00,000/- SRF Foundation
2. Go green (awareness
among shoppers)
Publicity Mumbai ,Delhi
and Bangalore
45,00,000/- 37,47,529/- 37,47,529/- RUR Green Life
Private Limited
3. Collection awareness
campaign (health
camps for waste
pickers, recycling
meet/conferences)
Publicity South India,
Chandigarh and
Delhi.
85,00,000/-
45,54,525/-
45,54,525/-
SAHAAS,
Development
Links Foundation,
Waste Vise Trust,
Indian Pollution
Control
Association, Bal
Vikas Dhara and
Shooonya.
4. Infrastructure support
for recyling
Infrastructure Sikkim-Gangtok
J&K- Kargil unit
Chandigarh and
South India
15,00,000/- 4,11,000/- 4,11,000/- Direct/Gajannan
traders and
Vividha
Enterprises.
5. Chakan Community
support- (Building of
School library, health
camps, tree plantation)
Publicity Pune-Chakan 10,00,000/- 4,63,714/- 4,63,714/- Direct
6. Project Search Environment India 28,00,000/- 27,71,000/- 27,71,000/- The Energy and
Resource
Institute (TERI)
7 Subsidies for Collection Environment India 280,00,000/- 84,15,653/- 84,15,653/ Sahaas
8 Alag Karo Enviornment India 6,00,000/- 5,30,834/- 5,30,834/- Sahaas
Total 5,04,00,000/
-
2,23,94,255/- 2,23,94,255/-
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We hereby affirm that the CSR policy, as approved by the Board, has been implemented and the CSR committee
monitors the implementation of the CSR projects and activities in compliance with CSR objectives.
For and on behalf of the Board of Directors.
Kandarp Singh Guanjun Li
Managing Director Director
Date: 22 September, 2017
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Details of Implementing Agencies
SRF Foundation
(Established in January 2009)-
The SRF Foundation (formerly known as the Society for Education and Welfare Development) was
set up as the corporate social responsibility (CSR) wing of SRF Limited, a leading multi-business
entity engaged in textiles, chemicals, packaging films, and engineering plastics.
Activities – The Foundation builds on the heritage of its founders, the late Sir Shri Ram and late Dr
Bharat Ram, who both believed in contributing to society particularly through education. SRF
Foundation has set up the well known Shri Ram Schools in Gurgaon and New Delhi, as well as the
SRF Vidyalaya in Chennai. In addition, the Foundation is intimately connected with the running of
the well-known Lady Shri Ram College for Women.
It currently runs various programs to improve the quality of education in India.
RUR Green Life Private Limited
Rur Greenlife Private Limited is a Private Company incorporated on 13 October 2008. It is classified
as Indian Non-Government Company. RUR is an environment organization run by young mothers,
with a vision to make families eco-conscious who will convert their waste into an useful form.
Saahas
(Established in 2001)-
Saahas was registered as a not- for- profit under the Society’s Act in 2001. It has FCRA (Foreign
Contribution Regulation Act) certification and can accept foreign contributions.
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Activities - It demonstrate how waste can be converted into resources. The not-for-profit continues
to focus on building capacities of public institutions like the Municipal Corporation as well as
support progressive policies around waste management.
Today across Bangalore, Saahas programs convert 7 tons of waste everyday into a range of
resources. Since 2013, they have also started operations in Chennai.
Development Links Foundation
(Established in 2007) -
It is a Non Government Organization registered under Societies Registration Act, 1860. It is an
initiative to create synergy for sustainable development through linking various components,
resources and stake holders of society.
Activities - Development Links Foundation work towards the objective of sustainable development
through creation of networks and links between different sectors of society.
Its approach is to interlink various resources in society and create synergy for development of the
same.
In doing so the primary focus is utilization of available resources human or otherwise. Thus it works
for creating opportunities for every resource of the society to be utilized.
This is done through various programs such as:
- Waste management with special emphasis on reducing, reusing, recycling and composting.
- Health and Education for children of under privileged and women.
- Education for children with specific learning disorders.
- Provision of skill based training to underprivileged.
- Livelihood generation programs.
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Waste Wise Trust
(Established in 2006) -
Waste Wise Trust (WWT) is a non-profit organization that provides socially and environmentally
responsible solid waste management services to the corporate sector in Bangalore.
Its objective is to change the face of Informal waste picking activities and giving it the dignity it
deserves.
Activities - Waste pickers organized to collect waste from townships, apartments, commercial
areas. Engaged as WW staff (32).43 engaged as collectors/sweepers in commercial areas. 17
employed to collect dry waste from establishments and sort/sell it.
It has a comprehensive approach that involves: Waste reduction, segregation, proper storage,
reuse, recycling and scientific disposal of all forms of waste produced by human activity, leading to
environmental protection. The valuable contribution of the poor who are involved in waste picking
and related activities are to be highlighted to enable them to secure a dignified status in the society.
Professional and sustainable waste management services are offered to apartments, offices, banks
and other institutions. The revenue generated is used to give employment, better working
conditions and economic returns to the waste pickers.
It Provides sanitation facilities for slum dwellers and related activities to improve the existing
conditions of waste pickers.
Indian Pollution Control Association (IPCA)
(Established in 2001)-
The Indian Pollution Control Association (IPCA) is not-for-profit, non-government organization
(NGO) registered under the Societies Registration Act, 1860, Foreign Contribution Registration Act
and Section 80 G of the Income Tax Act and entitled with Central Pollution Control Board at national
level.
IPCA comprises of a multi-faceted group of environmentally conscious individuals who are from
the business, legislative, legal, engineering, finance, energy and environmental sectors.
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Activities - IPCA is an organization which is engaged in creating environmental awareness and
implementing Integrated Solid Waste Management System. IPCA is providing its services of Solid
Waste Management to various corporate, industries, educational institutes and residential
colonies.
IPCA examines the practices currently in vogue, assess their suitability in the light of the existing
regulations, developed cost effective and environmentally sound techniques and strategies. IPCA
strives to encourage wise recycling of the municipal solid waste for the benefit of nation`s economy
and environment sustainability.
IPCA provides excellent oversight and management capabilities for our sponsors and work with the
community, local NGOs and Trusts.
Bal Vikas Dhara (BVD)
(Established in 2005) –
A community that takes ownership of child rights issues.
Location: 12 slum areas in the South West District, Delhi
Activities - Bal Vikas Dhara (BVD) mainly works in the areas of awareness generation among the
communities, non-formal education, and vocational skill building for the adolescent girls, self help
groups and mahila panchayat. The organisation advocates for inclusion of women in development
efforts to change the lives of children.
BVD has been successful in building a community perspective on the need for education. They also
focus on - implementation of RTE and sensitisation on health issues like immunisation and
institutional deliveries. BVD has mobilized the community for formation of youth groups and
Shrishti - a child rights activist group.
The Energy And Resource Institute (TERI)
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(Established in 1974) -
TERI was established in 1974, with the initial focus on documentation and information
dissemination. Research activities, initiated towards the end of 1982, were rooted in TERI’s firm
conviction that efficient utilization of energy and sustainable use of natural resources would propel
the process of development.
Activities - All activities in TERI, the largest developing-country institution working towards
sustainability, move from formulating local- and national-level strategies to shaping global
solutions to critical issues. TERI has established regional centres in Bengaluru, Goa, Guwahati,
Mumbai and the Himalayas.
TERI has also set up affiliate institutes – TERI-NA, Washington, DC, USA, and TERI Europe, London,
UK – and also have a presence in Japan, Malaysia, and the UAE.
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ANNEXURE B
SCHEDULE VII OF COMPANIES ACT, 2013
The Following are the activities that may be included by companies in their corporate social responsibility
policies. They are activities relating to:
1. Eradicating hunger, poverty and malnutrition, promoting preventive health care and sanitation
making available safe drinking water.
2. Promoting education, including special education and employment enhancing vocation skills
especially among children, women, elderly, and the differently-abled and livelihood
enhancement projects.
3. Promoting gender equality, empowering women, setting up homes and hostels for women and
orphans, setting up old age homes, day care centres and such other facilities for senior citizens
and measure for reducing inequalities faces by socially and economically backward groups.
4. Ensuring environmental sustainability, ecological balance, protection of flora and fauna, animal
welfare, agro forestry, conservation of natural resources and maintaining quality of soil, air
and water.
5. Protection of national heritage, art and culture including restoration of buildings and sites of
historical importance, and works of art, setting up public libraries, promotion and
developments of traditional arts and handicrafts.
6. Measures of benefits of armed forces veterans, war widows and their dependents.
7. Training to promote rural sorts, nationally recognized sorts and Olympic sports.
8. Contributions and funds provided to technology incubators located within academic
institutions which are approved by the Central Government.
9. Contribution to the Prime Minister's National Relief Fund or any other fund set up by the
Central Government for socio-economic development and relief and welfare of schedules
castes, the scheduled tribes, other backward classes, minorities and women.
10. Rural development projects.
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ANNEXURE C
DEFINITIONS
1. “Net Profit” shall mean net profit of the Company as per its financial statements prepared in accordance
with applicable provisions of the Act but shall not include:
i. Any profit arising from any overseas branch or branches of the Company, whether operated as
a separate company or otherwise and;
ii. Any dividend received from any other company in India, which are covered under and
complying with the provisions of Section 135 of the Act.
Note: “Average Net Profit’ shall be calculated in accordance with the provisions of section 198 of the Companies Act, 2013.